Udutu Facebook LMS Manual
Table of Contents
Introduction ..................................................................................................................... 3
UdutuTeach V2.0 Beta .................................................................................................... 4
Activities .......................................................................................................................... 4
My Activities Tab .......................................................................................................... 4
Adding Learning Activities to the LMS .................................................................... 4
Uploading a Course, Face to Face Session or Task to My Activities ...................... 5
Permissions (Enrolling learners) ............................................................................. 7
Setting Permissions for a group (enrolling users):................................................... 7
Revising/Replacing a course in the LMS ...................................................................... 8
How to resolve the issue of a course appearing with duplicate SCO’s .................... 8
Learning Paths Tab ...................................................................................................... 9
Creating a Learning Path ........................................................................................ 9
Adding courses to a Learning Path ......................................................................... 9
Learning Path Group Folder Options (Branching) ................................................. 10
Learning Path Course Prerequisites: .................................................................... 11
Adding other activity types to a Learning Path ...................................................... 12
Re-arranging activities within a Learning Path ...................................................... 12
Deleting activities from a Learning Path................................................................ 12
Copy a Learning Path ........................................................................................... 12
Certificates Tab .......................................................................................................... 13
Activity Reports Tab ................................................................................................... 14
By Learning Path Report ............................................................................................ 15
UdutuLearn V2.0 Beta ................................................................................................... 16
Activity Block Components ......................................................................................... 16
Searching for an activity ............................................................................................. 17
Launching or viewing an activity ................................................................................. 17
My Certificates .............................................................................................................. 18
Viewing/printing certificates ........................................................................................ 18
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Introduction
While the Facebook LMS is in Beta, there is no cost to use it. To start using it, you need to search within
Facebook for the UdutuTeach V2.0 Beta and the UdutuLearn V2.0 Beta plugins.
The UdutuTeach plugin is the tool used by the course administrator to import your courses into
facebook, manage which people can take your courses and track your learners progress. You can even
assign certificates to be awarded to your learners upon completion of an activity, bundle activities into a
learning path (or curriculum) and enable discussions.
The UdutuLearn plugin is used by the learners to view the courses that you have given them access to
and shows the learner their progress.
The first step is to add the UdutuTeach and UdutuLearn applications to your Facebook™ account.
1) Log onto your Facebook account
and begin by typing "Udutu" into
the search field at the top of the
home screen.
2) Select the application
"UdutuTeach Ver2.0 Beta" or
"UdutuLearn V2.0 Beta".
3) Click "Go to App".
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V2.0 Beta
The UdutuTeach plugin is the tool used by the course administrator to import your courses into
facebook, manage which people can take your courses and track your learners progress. You can even
assign certificates to be awarded to your learners upon completion of an activity, bundle activities into a
learning path (or curriculum) and enable discussions.
Activities
The Activity tab is used to load and define learning activities, build Learning Paths, assign training to
users, edit group training records and view course specific reports.
Learning activities can be used in multiple Learning Paths and therefore assigned to various groups of
users. (Eg. The same "Safety" course can be used in multiple Learning Paths).
My Activities Tab
To generate a list of all the activities in the LMS, click the "Export Report" button.
To find a specific course/activity, scroll down the list or type the course name in the "Search" box.
Launch: Preview the course in a new window.
Edit: Edit course name, description, number of
allowed attempts and course prerequisites.
• Permissions: Assign course access to specific
users, jobs, or areas.
• Discussions: Post comments, instructions, or
provide links to group discussions.
• Reports: Displays learners name, start date, end
date, status of course activity (complete/incomplete, pass/fail, score). Report can be exported to a
variety of formats such as MS Word or Excel.
Delete: Deletes the course from your account.
Manage Training Record: This feature allows you to update the training record for users
associated with a particular activity.
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Adding Learning Activities to the LMS
Learning activities can include online courses, assessments, Face to Face sessions, Tasks,
GoToMeeting Sessions and GoToTraining Sessions.
Note: In order to add a GoToMeeting session or GoToTraining Session to the LMS, you must first
create an account with GoToMeeting or GoToTraining account. To set up an account, go to:
http://www.citrix.com/products/gotomeeting or http://www.citrix.com/products/gototraining.
Create link to your GoToTraining/GoToMeeting account:
Before you can add GoToTraining or GoToMeeting activities to your LMS, you must first link your
GoToTraining or GoToMeeting account to the LMS. Note: You must renew the link to your
GoToMeeting/GoToTraining account yearly.
1. Begin by clicking the “Add Activity” button located on
the main screen of the Activities tab.
2. Then selecti the type of account to link to.
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3. Then click the Login button.
4. Enter in your email address and password, then click
“Continue”.
5. A message will appear
to confirm that you have
successfully linked your
account to the LMS.
6. You can now add GoToMeeting and GoToTraining sessions for your learners by clicking on the
“Add Course” button.
Note: To link a different GoToMeeting/GoToTraining account to your LMS, repeat steps 1-5.
Uploading a Course, Face to Face Session or Task to My Activities
1. Click the "Add Activity" button.
2. Select the appropriate learning activity type from the
drop-down menu.
• Online Course
• Face to Face (F2F)
• Task
• GoToMeeting session
• GoToTraining session
3. “Choose File”: For online courses, browse for the course zip file. For F2F or Tasks, this can be used
to upload a document.
4. Click "Create Course” or “Save".
5. Click the "Save" button to save your edits to the course.
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Edit Options
• Course Name: Course name displayed in learner
view/reports.
• Description: Displayed on course icon in learner view.
• Maximum Attempts: Limits how many times a learner
can access course. (Zero = unlimited).
• Course is Active: Add a checkmark to allow learner
access.
• Category: Used to group activities in learner's view.
• Course Code: Optional label for identifying course.
• Available Date/End Date: Limits availability. (For
GoToMeeting and GoToTraining Sessions, a session
start and end time is also required)
• Credentials Expired: Select this if you want this course
to be re-taken on a specific date or a specified amount of
days after being successfully completed by the learner.
• Completion Password (Available for Tasks and Face
to Face Sessions, GoToTraining and GoToMeeting sessions only): Adding a password to this field
makes it mandatory for the learner to input the password within the activity in "My training" in order to
show as "completed". Note: Passwords are case sensitive.
• Access Code: Adding an access code to this field makes it mandatory for a learner to input an access
code before gaining access to an activity.
Edit Course SCOs
• SCO Title: Title for this "SCO" or module of the course.
• Passing %: Sets passing grade required in order to mark
a scored module/course as "Passed".
• Time Limit (Minutes) (Available for Tasks only):
Requires the learner to wait until the timer has lapsed
before this Task is "completed".
• Width/Height: Used to manually adjust the size of the window that opens when a course is launched.
(Udutu courses automatically open in the correct size).
• Attached Certificate: To award a certificate to your learners for successfully completing this activity
(course, f2f, task, GTM, GTT session), select a certificate from the drop-down list. For more information
about creating certificates, click here.
Edit Course Content
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For Online courses: Click "Choose File" to
replace the file associated with the course.
For other types of activities: Click "Choose file"
to upload a document or image for this activity.
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Edit Activity Prerequisites:
This feature allows you to lock an activity from the learner until the activity defined as the pre-requisite is
successfully completed.
1. Use the "Add Prerequisite" button and select a pre-requisite for this activity from the drop-down
menu.
2. Set a minimum passing grade for the prerequisite (if applicable).
3. Click "Update Prerequisite" to save
changes.
Note: If you add a second or third activity
for this prerequisite, if any activity is
successfully completed, the next activity
will be made available.
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•
Or pass group: Use this option to
select a learning path branching group
of activities as the pre-requisite.
Global: Setting a pre-requisite as
"Global" permanently links the prerequisite to the activity. If the activity is
added to a learning path, the prerequisite will be included with the
activity.
Note: To add additional prerequisites, click the "Add Prerequisite" button.
Permissions (Enrolling learners)
Setting Permissions for a group (enrolling users):
1. Find the applicable activity by scrolling or by using the "Search" feature.
2. Click on the "Permissions" button below the applicable course, task or face-to-face session.
3. Change the status for an area or job title to "Learner" to enrol all users within that group to the
course/task/face-to-face session.
Permission Types
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None: User cannot view or access this activity.
Learner – Enables access to activity.
Officer - Allows user to pull reports for this
activity and set the permissions. This level of
permission is not recommended for groups.
Admin - This gives the user complete control
over the activity.
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Setting Permissions for an individual (enrolling a single user):
1.
2.
3.
4.
Find the applicable activity by scrolling or by using the "Search" feature.
Click on the "Permissions" button below the applicable course, task or face-to-face session.
Click on the "Member Permission" button to the right of the applicable area or job title.
Change the status for the user to "Learner" to enrol that user to the course/task/F2F session.
Revising/Replacing a course in the LMS
Every course that you create has a unique numeric course identifier. This unique ID is what the LMS will
use when reporting user activity. So a problem arises if an existing course gets replaced with a new
version that has a different numeric ID, even though the course name may be the same. The LMS will
now have data linked to two different course ID’s, yet they are both the same course.
To easily keep all of your course data for a given course title in one contiguous report, we recommend
the following process if you update or change the course:
• Copy the original course within the course
authoring tool.
• Re-name the copy as “Course XXX – Archived”.
• Make any necessary changes or updates to the
original course within the course authoring tool.
• Extract the course.
In the LMS,
• Go to Course Management/My Courses.
• Click the “Edit” button under the applicable course.
• Click the “Choose File” button in the Edit Course Content options.
• Select the course file from your computer.
• Click “Save” to upload the revised course file into the LMS.
Note: If the course ID for a revised/replaced course file does not match the original course file ID, the
course SCOs may be duplicated, rather than replaced. This can result in two versions of the course
appearing for your learners – one will display the course successfully and the other version will create an
error message when access is attempted.
How to resolve the issue of a course appearing with duplicate SCO’s
If the course ID for a revised/replaced course file does not match the original course file ID, the course
SCOs may be duplicated, rather than replaced. If this occurs, delete the course from the LMS and then
re-create it in the LMS by uploading the updated course file.
Note: Deleting a course from the LMS will delete all of the completion/user records associated with the
course. If this is a concern, contact [email protected] for assistance in saving your completion records
and merging this data with the new version of your course before deleting the course. Please note
that an administration fee applies for this service.
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Learning Paths Tab
To generate a list of all the Learning Paths in the library, click the "Export Report" button.
To find a specific Learning Path, scroll down the list or type the name of the Learning Path in the
"Search" box.
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•
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Edit: Edit name, description, number of allowed attempts and course prerequisites.
Permissions: Assign access to specific users, jobs, or areas.
Delete: Delete from the library.
Creating a Learning Path
1. From the main screen of the Learning Path Tab, click "Create New".
Edit Learning Path Options
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2.
Learning Path: Name displayed in learner
view/reports.
Category: Used to group activities in learner's view
into categories.
Description: Text displayed to learner on Learning
Path Icon.
Current Status: Must be set to "Active" to enable
access.
Locked: Learners are unable to access locked
Learning Paths.
Access Code: Learner must enter a password to
access the Learning Path (Optional).
Available Date/End Date: Limits when task is
available to learner.
Credentials Expired: Select this option if you want
the Learning Path to be re-taken on a specific date
or a specified amount of days after being
successfully completed by the learner.
Save: Click "Save" to save your edits to the
Learning Path.
Adding courses to a Learning Path
1. To add a course from the library, hover your mouse over the green arrow beside the "online course"
button, and then click on “Existing”.
2. Select the appropriate course or course module from the list.
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3. To add an entire course, click the "Select" button directly underneath the course.
4. Editing course options: Changing course options here will affect all instances of the course.
Learning Path Group Folder Options (Branching)
Group folders can be used to create branching options within a learning path. This is completed by
adding a selection of courses into one group folder. You then set how many activities are required to be
completed before that group is considered completed.
Example: You would like to display an English and Spanish version of the same course in a learning
path. You want to allow your learners the option of selecting one of the courses to complete.
1. To do this you would add a group folder to your learning path, by clicking on the “group” button.
2.
Add the two courses into the group folder.
3. Add a description to the description filed to explain to the learners what the requirements are for
marking this group folder as completed.
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4. Set the number of completed
activities required to mark this
group folder as complete.
5. Click “Save”.
Learning Path Course Prerequisites:
Global Pre-requisites are linked
directly to the individual activity.
They cannot be edited from within
the Learning Path. They are
displayed here as information
only.
Local Pre-requisites are used to
set up pre-requisites that apply
only to this particular Learning
Path. These can be added, edited
or deleted from the Learning Path.
Use the "Add Prerequisite" button
to set a pre-requisite for the
activity (applies to this Learning
Path only.)
• Set a minimum passing grade
for the pre-requisite (if
applicable).
• Click "Update Prerequisite" to
save changes.
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Adding other activity types to a Learning Path
1. To add a task, face to face, GoToMeeting or GoToTraining session to a learning path, hover your
mouse over the green arrow beside the applicable activity, then click on “Existing”.
2. Select the appropriate task from the list.
Re-arranging activities within a Learning Path
1. Click on the activity you want to move to highlight it.
2. Click and hold the mouse button down on the highlighted
activity, while you drag it to where you want it to be in the
list.
Deleting activities from a Learning Path
1. Click on the activity you want to delete to highlight it.
2. Click the "delete" button above the Learning Path wireframe.
Copy a Learning Path
If you only need to make slight alterations to an existing Learning Path, the Copy feature will allow you
to make a copy of an existing Learning Path and then edit it, rather than having to build it entirely from
scratch.
To make a copy of a Learning Path
1. Go to Course Management/Learning Paths
2. From the main screen of the Learning Path Tab, click
"Create New".
3. Select an existing Learning Path from the dropdown menu.
4. Click the “Copy Selected” button
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Certificates Tab
Certificates can be set up so they are generated once a learner has successfully completed an activity
(course, assessment, task, f2f). First you must create the certificate, and then assign it to a specific
activity. For more information on assigning certificates, click here.
The main screen of the Certificate Tab displays all existing certificates.
View Certificate: Preview
certificate.
Edit: Allows you to edit the
certificate template, or
customize the font styles etc.
Report: Displays a list of all
learners who have been
awarded the certificate.
Delete: Deletes the certificate
from the LMS.
To add a certificate:
1. Click the “Add Certificate”
button.
2. Select a template.
3. Input a name for this
certificate.
4. Click “Save’ to save your
changes.
You can also upload your own
background image by clicking
on the “Choose File” button.
You can preview your certificate
by clicking on the “Preview”
button.
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Activity Reports Tab
This feature allows you to view completion reports for all users assigned to the selected course(s).
1. Highlight the applicable course in the list to the left.
2. Click the arrow button to move that course title to right of the screen.
3. Click the "Create Report" button to generate the report.
Training Record Status Definitions
Completion
• Completed: Learner has visited every screen of the course.
• Incomplete: Learner has not visited every screen of the course.
• Not Attempted: Learner has not accessed this course.
Success
• Passed: Learner has achieved the passing grade for a scored activity.
• Failed: Learner has not achieved the passing grade for a scored activity.
• Unknown: There are no scored assessments to mark for this activity.
Score
• Score achieved for this module/course (if applicable)
Total Time
• Amount of time the learner spent visiting this course/module
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By Learning Path Report
Used to generate a report of users by Learning Path(s).
1. Select a Learning Path from the drop-down menu.
2. Click "Create Report" to generate the report.
Report Filter Definitions
Please select a Group: Use this to select a particular group of users to add to the report.
Please select Learning Path(s): Select the Learning Paths that you would like to add to the
report from the dropdown menu.
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V2.0 Beta
The UdutuLearn plugin is used by the learners to view the courses that you have given them access to
and shows the learner their progress.
When a learner logs in, they see the training activities that are available to them displayed as activity
blocks.
Activity Block Components
Activity blocks can consist of:
Online courses: This represents an online course, an assessment and/or a test.
Face to face sessions: This represents a scheduled meeting or appointment.
Tasks: This represents an activity or task that is completed away from the computer.
GoToTraining sessions: This represents an online meeting.
GoToMeeting sessions: This represents an online webinar.
Learning Paths: This represents a group of activities that have been packaged together.
Completion Status
Available Now: Activity has been assigned to the learner, but the
learner has not yet accessed it.
• In Progress: Activity has been accessed but not completed.
• Completed - Passed: Activity has been completed. Passing score
has been achieved.
• Completed – Failed: Activity has been completed. Passing score
was not achieved.
• Locked: Activity may set as locked by the administrator, or locked
because pre-requisites have not yet been completed.
•
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Searching for an activity
When you have numerous activities on the screen, using the filter and search options can assist you in
locating a particular activity. Click on an activity type to display only that type of learning activities on the
screen, or use the search option to search for a particular activity by name, type or description.
Launching or viewing an activity
Select the course or activity you wish to take by clicking on the activity block.
You will then be directed to the activity status page from which you can launch the course, or input an
access code in order to view the course. On the status page, you can see:
• Completion status
• Test score (if applicable)
• Pass/Fail status
• If a completion certificate has been awarded to you for this activity
To launch an activity, or
revisit an activity, click the
“Launch Activity”, “Start
Task” or “Join Meeting”
button at the top left of the
screen.
Click the “Restart Activity” button if you
want to retake a scored test or quiz.
This will erase all previous progress and
completion records for this activity.
DO NOT use this option unless you want
your progress and completion reporting
restarted!
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My Certificates
When you complete an activity that has a completion certificate associated with it, you will see a
message appear in red on the Current Status screen to advise you that you’ve been awarded a
certificate.
Viewing/printing certificates
Certificates that you have been awarded can be viewed or printed from the My Certificates button
located within the Tools and Options section of the screen.
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