FeedSA Food & Fund Drive Coordinators Manual INSIDE THIS MANUAL: What is a Food and Fund Drive? 1 Go Virtual 1 Running your Food Drive 2 Time 2 Creative Ideas 3 Staying Engaged 3 Most Needed Items 4 Registration Form 5 Donation Form 6 UPCOMING COMMUNITY SPECIAL EVENTS Doing Good on the Green Golf Tournament: April 23, 2014. This will be our 10th annual Golf Tournament where players can enjoy the beautiful terrain while fighting hunger and feeding hope in Southwest Texas. Doing Good on the Green will raise funds in order to support San Antonio Food Bank programs, outreach, education and advocacy efforts. You can help us by participating as a Player, getting a Team together or by becoming a Corporate Sponsor. May 2014 Stamp Out Hunger: Learn how you can thank your letter carrier for volunteering their time to collect food for families all across Southwest Texas. Interested in organizing a neighborhood welcome rally thanking your letter carrier? Ask for more information! WHAT IS A FOOD & FUND DRIVE? City Church invites you to join in their FeedSA campaign! Join in the fight against hunger and help us collect 250,000 pounds of food during the springtime harvest season! To join the drive, please fill out the attached registration form and return it as soon as possible. A Food & Fund Drive is an excellent opportunity for anyone in the greater Southwest Texas community to become direct partners with the San Antonio Food Bank in our fight to end hunger. Food drives are critical to the ongoing mission of collecting and redistributing millions of pounds of food to individuals and families in Southwest Texas who don’t know V I R T UA L where their next meals coming from. Monetary donations are equally as important and are used to leverage the San Antonio Food Bank’s bulk buying power. For example, $1.00 donated provides 10 lbs. of food for needy families. FOOD The San Antonio Food Bank also has a Virtual Food Drive component that allows you to coordinate and run a Food & Fund Drive straight from your computer! With easy -to-use technology, your group can organize a & Additionally, our operational costs run below 2% (which is lowest in San Antonio & Bexar County, etc.), so you should know your Food & Fund Drive donations will be quickly reinvested into the thousands of clients that call upon the San Antonio Food Bank for assistance. FUND DRIVE Virtual Food Drive with the fun point-and-click simplicity that you would find with online shopping. Transactions can be completed within minutes. Donors may use any major credit card for payment on a secure site and receive an e-receipt immediately. Each Virtual Food Drive can be customized with your schools logo. Ask for more information and go virtual today! Page 2 $ 1 . 0 0 pr o v i de s 1 0 l bs . o f fo o d f o r fa m i l i e s i n ne e d! R U N N I N G YO U R F O O D D R I V E SIX EASY STEPS TO A SUCCESSFUL FOOD DRIVE 1. Register your food drive. 4. Start early and promote. If you have not yet registered your food drive, complete the attached registration form and return it to the San Antonio Food Bank. The Food & Fund Drive Coordinator will contact you to help plan further details of your drive or event. Share information throughout your organization and community to raise involvement early in the process. Make posters, flyers and signs to promote your drive. Show videos to share the importance of your donation. You can also remind people about your food drive in your weekly bulletins or Sunday school classes. If your church has a website, post information about your drive during the Food & Fund Drive to keep everyone updated on its progress. 2. Set your goals. No matter what your approach, it helps to have a specific goal for your Food & Fund Drive. This gives participants something to work toward and a benchmark for success. The goal can be based on the amount raised the last time, or you can set a goal based on the number of participants. EXAMPLES: A church with 300 people: 300 people x 5 pounds per person = 1,500 pounds of food MPLE 2 A church with 300 people: 300 people x $5 per person = $1,500 or 15,000 pounds of food ($1 = 10 pounds of food) 3. Gather food boxes and containers. Printing paper boxes work really well for Food & Fund Drives. You can go to local copy/print shops and ask for the boxes. They are sturdy and still manageable when filled with food, plus you can have fun with decorations. The San Antonio Food Bank can provide barrels for food collection. We do ask Food & Fund Drive organizers to limit barrel requests to large food drive events where more than one barrel is necessary. TIME...IS 5. Set up a central location. Collection sites should be visible and easy to find. Collect donated food and grocery items at central locations like sanctuary's, library's and reception areas. Assign one or two individuals to be responsible for collecting financial contributions. Make all checks payable to the San Antonio Food Bank. If you are using a virtual drive, share the link. 6. Schedule barrel delivery/pick ups or food drop-offs. Contact us to swap full barrels during the drive or to pick up barrels at the end of the drive. Our drivers make pick-ups and deliveries between 8am and 5pm, Monday through Friday. Please call at least three business days in advance. Please note that we cannot assure a specific time of barrel drop-off or pick-up. Transportation requests may be subject to weather or driver availability. Please allow additional time during the holiday season. If barrels were not used, you can schedule a drop off at the Food Bank. Food can be dropped off Monday through Thursday, 8am-5pm and Fridays, 8am4:30pm. This keeps our transportation costs down. When you deliver your collected donations, you help us keep overhead costs low PLUS you can get a tour of the San Antonio Food Bank to see your donation in action! OF THE ESSENCE! The San Antonio Food Bank understands how valuable the gift of time is in all our lives. That is why we greatly value our volunteers! You become a partner in the fight against hunger by giving the gift of time by volunteering at the San Antonio Food Bank after your Food & Fund Drive is complete! Only through your efforts can we achieve our mission of feeding the hungry in the San Antonio area and throughout Southwest Texas. Every year over 25,000 people donate their time to helping the San Antonio Food Bank sort food, pack food, distribute food, cook food and even GROW fresh food. Contact our Volunteer Coordinator TODAY at [email protected] and schedule a time for your group to come out! F OOD & F U N D D R I V E C O O R D I N A T O R S M A N U A L Page 3 CREATIVE IDEAS HELP FILL B A R R E L S A N D F E E D FA M I L I E S ! Here are a couple of innovative suggestions to create energy and team building around your Food & Fund Drive. Think outside the box and have fun! Set up coin cans in prominent locations (i.e. sanctuary, main office, Sunday school classes, concession stands) for people to donate spare change. 2. Encourage your congregation to request an offering with donations. The special offering could also be in the form of donated food. 3. Ask congregants to bring a bag lunch and donate the money that they would have spent eating out to the San Antonio Food Bank. 4. “Coins for Cans” ask congregants to donate spare change. 5. Hold a “Hunger Banquet” sharing statistics about hunger in your community. 6. “Meat the Need”- Collect canned meat and protein items to donate. 7. Hold a large drop off day! Encourage all congregants to bring donations on a specific day. Have monetary donation stations available for those who forget physical donations. 8. Organize a contest between grades, Sunday school classes, youth groups, with awards for the group that raises the most food and/or financial contributions. Give away prizes like a pizza lunch, a free party, a longer lunch or an extra recess. 9. Hold a party, picnic lunch, or dance as part of the drive with the price of admission set at 5 cans of food or a $5.00 donation. 10. Get congregants or businesses to donate prizes for a drawing. Sell tickets or give one ticket for each bag of groceries donated. Hold the drawing at the end of the food drive. 11. Hold a pot luck lunch and ask for donations at the door. 12. Food banks encourage cash donations so they can buy what is most needed. Encourage your students and parents to make donations on-line thru the Food Bank’s virtual food drive. Ask the Food & Fund Drive Coordinator about how we can design a customized web page that you can e-mail blast to all your parents. Take advantage of the San Antonio Food Bank’s ability to leverage bulk buying and to make purchases at deeply discounted prices. It’s fast, easy and fun! Making a donation is just a click away! DID YOU KNOW? 1. OTHER WAY S TO GET ENGAGED! DaisyCares Food. Care. Saving Pet’s Lives. DaisyCares and the San Antonio Food Bank have partnered to create DaisyCares Pet Food Program– a program designed to provide struggling families and individuals with pet food assistance and medical care. DaisyCares recognizes that when economic hardship falls upon people, the cost of caring for a pet may be prohibitive. By donating pet food, you can help preserve the promise of DaisyCares- to save pets’ lives, and keep pets with their family. DaisyCares is committed to helping needy pets in Bexar County and Central Texas. For more information call (210) 431-8310. The San Antonio Food Bank provides emergency food assistance to over 58,000 people every week through a network of more than 530 partner agencies in Southwest Texas. The San Antonio Food Bank is committed not only to providing emergency support, but also to working to address the systemic issues that cause hunger and poverty. Let’s work together to support the San Antonio Food Bank’s efforts to fight hunger and feed hope! Together we can make a difference! FOOD DRIVE MOST NEEDED FOOD ITEMS Peanut Butter Cereal Tuna Rice Macaroni and Cheese Chili Canned Stews Canned Soups Canned Luncheon Meats Full Meals in a Can/Box “Pop Top” Food Items PLEASE NO GLASS CONTAINERS! FOOD & FUND DRIVE REGISTRATION FORM Prior to conducting your Food & Fund Drive, please return this completed registration form to the San Antonio Food Bank’s Food & Fund Drive Coordinator, Kali Scheben. San Antonio Food Bank, Attn: Kali Scheben 5200 W Old US Highway 90, San Antonio, TX 78227 Email: [email protected] | Direct/Fax: (210) 431-8310
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