November 2014
ARMA International San Antonio Chapter
Collaborator
Collaboration … people working together to solve the puzzle INSIDE THIS ISSUE:
NOVEMBER
Letter from the President
2
Save the Date—Annual Seminar
3
Interesting Reading
4
Tuesday November 18, 2014
*
MEETING
NuStar Energy LP***
1900 IH-10 West, San Antonio, TX
11:00 am—1:00 pm
Enterprize Information Management
Getting to Know You
5
Speaker: Nic Loy—BancTec
Scholarships Available
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Calendar of Events
7
Nick Loy is currently the Document Management Portfolio Manager, for BancTec and a Certified Information Professional (CIP). Nick is an accomplished and experienced
executive with an outstanding record of success in Enterprise Information Management (EIM), Enterprise Content
Management (ECM), Document Management and Document Scanning
BPO Services.
ARMA San Antonio 2014-2015
Officers and Directors
President: Clinton Wentworth, CRM
[email protected]
Vice President: Cathy Drolet, CDIA+
[email protected]
VP – Membership: Mary Marquez
[email protected]
VP – Professional Development: Eric
Sedwick [email protected]
VP – Programs: Susan Rickman
[email protected]
Treasurer: Diana Chavarria
[email protected]
Secretary: Amanda Cockrell
[email protected]
Board Chair: Anne Kelley
[email protected] Directors:
Anne Comeaux, CRM
[email protected]
Ester Guante-Rodriguez
[email protected]
Melissa Wallis
[email protected] Maria Howard
[email protected]
Nick has been in the records and information management profession for
15 years. Prior to joining BancTec, he was President of Scan Data Imaging,
a Dallas/Fort Worth document imaging service bureau. As president of
Scan Data Imaging, Nick oversaw the conversion of over a billion images
converted from paper to an alternative medium, along with the deployment of Enterprise Content Management solutions into Fortune 500 companies.
As a member of the Dallas Chapter of ARMA, he has served on many
committees and held offices as VP of Membership, Executive Vice President and President and has been awarded the distinction of Chapter Member of the Year. Nick also served as President of the Dallas Chapter of
AIIM for four years
Price: Members $25, Non-Members $30 Includes luncheon and program.
Register Online at www.ARMASanAntonio.org to ensure enough
food, to double your chances to win a door prize, and to make check
in at NuStar easier. Those not registering may still attend but may
not get the same meal.
Payments may be made online (credit card only) or at the door
(check, cash, or credit card).
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ARMA San Antonio Collaborator
From the President
Greetings RIM Mavens! Last month we heard an excellent talk from the President and CEO of Contoural, Mark
Diamond, on “How to Prevent Employees from Hoarding Documents.” It was a real privilege to have Mark
speak to our chapter. This month we have another great speaker lined up: Nick Loy from BancTec will be speaking on “Enterprise Information Management.”
I would like to a moment to introduce our newest Board Member - Eric Sedwick. Eric is the Vice President –
Records Management at Frost Bank, and he is our new Vice President of Professional Development. Eric will be
in charge of planning our Seminar in February. This year we will be combining forces with the Austin ARMA
chapter to have a seminar in San Marcos. Please save the date - the seminar will be on Friday February 20th.
Please join me in thanking Eric for stepping up in a Leadership role on the ARMA San Antonio board; THANK
YOU Eric!
Remember, our luncheon this month is at NuStar Energy Headquarters on Tuesday the 18th. I look forward to
seeing you there!
Clint
Clint Wentworth, CRM
President, ARMA San Antonio Chapter
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ARMA San Antonio Collaborator
Save the Date!
Who: ARMA Austin/San Antonio Chapters
What: Joint Annual Seminar
When: Friday, February 20, 2015
Where: The City of San Marcos – Activity Center, 501 E. Hopkins
Street, San Marcos, Texas 78666
The ARMA Chapters of Austin and San Antonio are combining
their membership and knowledge to present our next Annual
Seminar in February of 2015!
This effort will include an all-day event with the morning session’s focus on Information Governance Insights and
Call to Action. We’ll also have a panel discussion, focusing on the topic, “IT and Records Management, Can This
Marriage Be Saved.”
The afternoon will have two tracks for you to choose with topics such as: “Presenting RIM to the Executive
Team,” “Setting the Stage for Automatic Disposition,” “Change Management,” and “Data Management/
eRecords.”
Please put this event on your calendars as this should be a great opportunity to meet with your peers, partner vendors and learn from some industry experts.
For our CRMs, the Seminar will provide an estimated 5.5
CRM credit hours.
Lunch and refreshments will be included during the day.
Agenda, speakers, presentation topics and CRM credits are
still under development and may be adjusted. Stay tuned
for exciting developments to be announced!
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ARMA San Antonio Collaborator
Interesting Reading
Why is the Cuomo Administration Automatically Deleting State Employees’ Emails?
By Theodoric Meyer, ProPublica, Aug. 11, 2014.
New York Governor Andrew M. Cuomo’s administration - which the governor
pledged would be the most transparent in state history - has quietly adopted
policies that allow it to purge the emails of tens of thousands of state employees, cutting off a key avenue for understanding and investigating state government.
Last year, the state started deleting any emails more than 90 days old that users
hadn't specifically saved - a much more aggressive stance than many other
states. This article investigates the problems with automatically deleting
email, especially for government agencies, the rationale for why they are doing
so, and policies adopted by different states to handle their email backlog.
The full article may be found at http://www.propublica.org/article/why-is-cuomo-administration-automatically-deleting-stateemployees-emails.
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ARMA San Antonio Collaborator
Getting to Know……
By Mandy Cockrell
One of the benefits of our ARMA Chapter is that it gives me a chance to network with people from various professions. During one of our educational luncheons I had the opportunity to meet David Kilgore. David is an attorney with Rackspace Hosting, but after talking to him I learned that he is not your average lawyer.
David was born in Austin, Texas and grew up just south of Houston. He enjoys spending time with his wife Susan, their 2 dogs and their cat. His hobby is motor sports, which tells us he likes life in fast lane. This is probably
why he works for the fast moving company, Rackspace Hosting. David is the technical liaison between legal and
the rest of the organization. E-Discovery, Records Management, Information Governance, and general technology support are his primary tasks.
Prior to working at Rackspace, David worked 20 years as Director of Technology in Rice University’s Jones
Graduate School of Business and also spent 7 years as a Timing and Scoring official for professional sports car
and motorcycle racing series. David holds a JD from St. Mary’s University School of Law, and a BA from the
University of Houston-Clear Lake.
David has come to ARMA to learn more about records and information management. I really enjoyed meeting
David and I look forward to sharing records management ideas with him. And if you have a good records management story, David and I would love to hear it.
.
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ARMA San Antonio Collaborator
SCHOLARSHIPS AVAILABLE
The San Antonio chapter of ARMA has scholarships available for
persons seeking to obtain training in records management. Funds
for the scholarships are raised from the annual golf tournament and
ARMA Shred Day.
Who is eligible? Applicants must be a member of the San Antonio
chapter or a student pursuing a career as a records manager who is a
resident of Bexar or an adjacent county.
How much is the scholarship for? Recipients will receive an
award for up to $500 for covered expenses. No more than $500 will
be awarded per person per ARMA fiscal year (July – June).
What types of programs are covered by the scholarships?
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College work directly related to records & information
management
Seminars
Conferences
Online courses
Webinars
CRM exam preparatory classes
Monthly ARMA Chapter workshops and luncheons
Costs of taking CRM exams (pays for one time registration for
an exam once that exam part has been passed). See the Jenny
N. Barker Scholarship information on the ARMA webpage for
more information.
What types of expenses are covered? Scholarships can pay for
registration for eligible courses, course materials, travel, and the
registration cost for taking a CRM exam part. The application cost
for the CRM examination process is not covered.
Are there any requirements for scholarship recipients? Those
receiving a regular scholarship must either write an article for the
monthly newsletter with an overview of the educational experience
and what was learned or present a brief oral overview for an ARMA
meeting. Jenny N. Barker Scholarship recipients applying for exam
registration reimbursements must only have passed the exam part
for which the scholarship is awarded.
Are there any deadlines for applying? Requests for scholarships
must be submitted one month prior to the event to give the Scholarship Committee time to evaluate the request and notify the recipient.
Where do I find the application form? The forms are available
online at the ARMA San Antonio website at http://
armasanantonio.org. Look under EDUCATION on the menu on
the left side of the screen.
The ARMA San Antonio
Collaborator
Editor: Anne Comeaux, CRM
[email protected]
Category
Association newsletter
Frequency
Ten issues per year, September through June
Publisher
San Antonio Chapter, ARMA International
P.O. Box 18331
San Antonio TX 78218
[email protected]
Website
www.armasanantonio.org
For information on advertising in the
Collaborator, contact Cathy Drolet at
210-860-6906 or
[email protected]
For more information on scholarships, check the website Scholarships page or contact Anne Comeaux, CRM, chairman of the Scholarship Committee, at [email protected] or 210-567-2428.
Page 6
Stephanie JJones – Texas OA
AG (tentative) Keith Orndoff – FFuture Impact Educattion “Federal and
d State Law Inteerpretation and Application”
“The Future of Information aand Big Data – A
A Revolution in
n the Making”
Mark Diamond ‐ Contoural “H
How to Preventt Employees frrom Hoarding D
Documents” Saraa O’Reilly (Tentattive) Adam Engel –– ARMA Internatio
onal (Tentative)
Nick Loy ‐ BankTec ““Rise of Enterprrise IInformation Ma
anagement” Geoffrey Tumlin – Author (Tentative) Stop Tallking, Start Comm
municating Ed
ducational Seminaar “Leadership”” Blake Richardso
on – Author Records Manag
gement for Dummiies “Digital Du
usting” Mimi Dionne, MLIS, CA, CDIA+, CIP, CRM, PMP –– Mimi Dionne Consulting “Project Management for eRecords”