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ELN Superuser Manual v2, April 2014
ELN Superuser Manual
Every superuser gets a special superuser login and password from ELN-support – these should be
used only in ElnAdminWeb (https://eln.ki.se/elnadminweb/login.aspx) when managing user rights
and creating projects. Below is listed the contents of this manual.
Logging in to ElnAdminWeb.......................................................................................................... 2
Create new projects and manage rights .......................................................................................... 3
Templates ........................................................................................................................................ 7
Create a template project ................................................................................................................ 7
Give a group or user the right to create public templates ............................................................... 7
Create Experiment Types for the group ........................................................................................ 11
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ELN Superuser Manual v2, April 2014
Logging in to ElnAdminWeb
Go to https://eln.ki.se/elnadminweb/login.apsx and log in using the special superuser account. The
login page is shown below:
When logged in some options appear.
Groups will show general information about the research group and Projects is where new projects
are created and existing projects are managed. Users lists the research group members that can be
administrated. You should not use any other options.
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Create new projects and manage rights
Chose Projects and then click on Create new project.
Give the project a name and write a short description of the project (optional) before the information
is saved. The projects are unique for each research group and the same project name (e.g.
“exploratory”) can occur in more than one research group.
Note: The project name cannot be changed once saved, so check spelling before saving.
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If the whole research group should have access to the project, the group is chosen from the list on
the left side under Members_groups.
When the group has been moved to the right side, click on it and then check the boxes for the
relevant rights in the list. Click on Update permission.
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The meaning of the different permissions is listed below:
Rights
Browse unsubmitted
Browse submitted
Read unsubmitted
Read submitted
Add
Counter sign
Administrate
Descriptions
The right to search experiments before submission.
The right to search experiments after submission.
The right to read experiments before submission.
The right to read experiments after submission.
The right to start experiments within a project.
The right to witness the experiments of others within a
certain project.
The right to administrate these rights for users within a
project. Is used when there are more than one superuser in
the research group.
User
X
X
X
X
X
X
Superuser
X
Permissions can also, in a similar way, be given on an individual basis by choosing one or more
persons from the list under Members_users. These permissions can be set differently from one
individual to another.
Always remember to Update permission after any changes.
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If there is more than one superuser in the group, other superusers can be given the right to
Administrate the project you created. The superuser who created the project has this permission by
default. All superusers with the permission Administrate can change the rights of the users within
that project. The superuser should also be able to browse and read according to below. Do not forget
to Update Permission.
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Templates
Public Templates should ideally be discussed within the research group and agreed upon before
they are used. This will promote standardised methods and will save time when starting a new
experiment. (Public Templates are only public within the research group and not visible to all of KI)
Create a template project
In order for Public Templates to be visible and searchable for other group members the template
must include a project. (This is not necessary for My Templates). Even though a template is stored
using one project, the project can be changed when the template is used for an experiment. It is
recommended that a Superuser creates a group specific “template project” that can be used when
creating new templates.
Give a group or user the right to create public templates
Chose Groups, then click on the name of your group.
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Click on the tab Privileges
Check the box for ELNGLOBALTEMPLATEADMINISTRATOR (Privilege to create and edit
global templates) and click on save.
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If not all members of research group should have privilege to create templates, the same procedure
can be used for individuals. Instead of choosing Groups, choose option Users.
Click on the name of the person who should be given the right to create templates.
Click on the tab Privileges
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Check the box for ELNGLOBALTEMPLATEADMINISTRATOR (Privilege to create and edit
global templates) and click on save.
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Create Experiment Types for the group
For each group, specific Experiment types can be created for grouping experiments within projects.
Chose Groups , then click on the name of your group.
Write the name of and a short description of the type, then click on Add and the experiment type will
appear in the list on the right hand side. Experiment types can be added or removed from the group
continuously.
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