2014-2015 TEAM INFORMATION MANUAL
Welcome! And thank you for your interest in the Midnight Cheer Athletics All Star Cheer Program!
We are the City of Vancouver’s first and only all star cheerleading program and we’re extremely excited to be
entering our 12th season as one of the top competitive all star cheerleading clubs in BC!
At Midnight Cheer, we have a place for anyone who wants to participate in cheer. Regardless of age or
previous experience, we want YOU to feel welcomed, encouraged, and challenged as a part of our cheer
family! We teach cheerleading skills in a progressive manner and offer a variety of training opportunities
for athletes to improve and advance their current abilities. We are committed to helping every athlete
achieve their personal best!
Being a Midnight Star means learning new skills, perfecting
current ones, and working together as part of a team. It means
sharing a passion for cheerleading, making memories together and
building friendships for life. Whether you’re new to Midnight or a returning
Star, we can’t wait to welcome you for another thrilling season of competitive cheer!
PLEASE NOTE:
We have prepared this manual to help families understand the time and
financial commitments involved with participation in our cheer program.
We encourage families to make an informed decision before committing
to our program; it is important that parents read this whole manual
as you will be asked to sign a contract agreeing to the entire manual as
part of your registration.
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Midnight Cheer Athletics
2014-2015 Information Manual
OUR GYM & COACHING STAFF
Our training gym is conveniently located near 70th & Granville, in the
Marpole area of Vancouver, and is dedicated to cheerleading, tumbling, and
fitness opportunities. We have over 2,300 square feet of sprung floor, a 30
foot tumble track, a trampoline, and various tumbling and stunting training
equipment!
MIDNIGHT CHEER GYM:
1634 West 75th Avenue
Vancouver, BC V6P 6G2
Gym Line: 604.263.6436
Our coaching staff are all USASF credentialed
and certified to teach stunting, basket tosses,
www.midnightcheer.com
and tumbling skills. In addition, we require our
tumbling coaches to acquire a minimum of NCCP Level 1 Artistic Gymnastics
certification; many of these coaches have their NCCP Level 2. Safety is our number
one priority and there is always a coach with First Aid Certification in the gym.
Program founder and Director Karen Fraser has been coaching cheerleading in
Vancouver for over 20 years and is a former BC Lions Cheerleader! Our staff
members attend cheerleading clinics and conferences throughout the season and are
committed to staying current with industry coaching methods and standards to better
train our athletes. We truly care about the athletes we work with and are invested in
their individual and team successes!
THE USASF LEVELS
All star cheerleading in North America is governed by the USASF, the United States All-Star Federation. The
USASF provides rules and regulations designed for proper progression of skill acquisition, helping to maintain safe
and fair competitive events for the athletes.
Midnight Cheer is a proud member of the USASF and we build our teams around the levels to set them up for
success throughout the year. Athletes at Midnight are placed on teams primarily according to their age and skill
set in the areas below. In addition, and where applicable, the coaches also consider the athlete’s past
performance including attendance and health, level of motivation and commitment, and overall coach-ability.
Level
1
2
3
4
5
Stunts
Thigh stand, double base, 1-legged stunts with
flexibility positions, inversions must stay on ground
Extension, torch with flexibility positions, ½ twist in
loads/ transitions, straight ride basket toss,
inversions from ground up allowed
Full twisting dismount from 2-legged stunts, lib with
flexibility positions, single skill basket toss, full up &
down in transitions, inversions at prep level & below
Double twisting dismount from 2-legged stunts,
single twisting from 1-legged stunts, double skill
basket toss, inversions at extension
Double twisting dismount from all stunts, inversions
and release moves, kick double full basket toss
Tumbling/Jumps
Forward & backward rolls, handstand roll, cartwheel,
round-off, front and back walk-overs, basic jumps,
toe-touch jump
Front handspring, round-off back handspring, back
walk-over back handspring, standing back handspring,
multiple back handsprings, connected jumps
Round-off back tuck, round-off back handspring back
tuck, running front tuck, advanced jump to back
handspring and multiple back handsprings
Standing back tucks, running front tuck step-outs,
layouts, standing back handspring series to tuck, toe
touch back handspring back tuck
Layout full, layout double full, standing back
handspring series to full, advanced jump to tuck
combinations
This chart does not list every skill in every level. More information about the USASF levels can be found at www.usasf.net
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Midnight Cheer Athletics
2014-2015 Information Manual
TEAMS & PRACTICE SCHEDULES
At Midnight, we offer three types of competitive cheerleading teams:
LEVEL 1 – our Level 1 teams are for athletes who want to experience competitive cheerleading but are either
new to the sport or are still working on their Level 1 tumbling, stunting, and jumping skills. These teams train one
to three times weekly and no experience is required for participation!
LEVEL 2 – our Level 2 teams are for athletes who have Level 2 tumbling skills and want to be further challenged
in competitive cheerleading by more difficult stunting and
jumping. These teams train three times weekly and have
minimum tumbling and stunting requirements.
ELITE – our Elite teams represent the highest level offered at
Midnight in each age category, higher than Level 1. These
teams are for more experienced cheerleaders and gymnasts
and have a higher expectation of time and financial
commitments. They are for athletes who have more cheer
experience, higher-level tumbling and stunting skills, and have
families that can incorporate travel into their schedules as well as place cheer at the top of their extra-curricular
activities. These teams train three times weekly and have minimum tumbling and stunting requirements.
Please find below our 2014-2015 team descriptions and practice schedule. A few things to note:
The age used to determine team placements is the age of the athlete on August 31st, 2014.
The commitment for all team athletes is 10 months, from September to June.
Athletes who wish to be a part of our Elite program in the following 2015-2016 season are required to
attend mandatory summer choreography camps (last 2 weeks of Aug, more details in January 2015) as well
as weekend-friendly team training.
If a practice is cancelled by Midnight due to weather or unforeseen circumstances, it will be re-scheduled
when time and scheduling permit.
DIVISION/AGE
Tiny Level 1
Ages 4 & 5
Mini Level 1
Ages 6 – 8
Youth Level 1
Ages 9 – 11
Senior Level 1
Ages 12 – 18
Junior Level 2
Ages 12 – 14
Junior Level 3
Ages 14 & under
Senior Level 4.2
Ages 18 & under
TEAM NAME
GLITTER
PRACTICE SCHEDULE
Sundays from 1:00 – 2:30 pm
TWINKLE
Sundays from 1:00 – 3:30 pm
GLOW
SHINE
SHIMMER
SPARKLE
DAZZLE
Sundays from 3:30 – 6:00 pm
*tumbling class requirement; see tumbling info page
Mondays AND Wednesdays from 4:30 – 6:30 pm
*tumbling class requirement; see tumbling info page
Tuesdays AND Thursdays from 4:30 – 6:30 pm
*tumbling class requirement; see tumbling info page
Mondays AND Wednesdays from 6:30 – 9:00 pm
*tumbling class requirement; see tumbling info page
Tuesdays AND Thursdays from 6:30 – 9:00 pm
*tumbling class requirement; see tumbling info page
4*
4*
4*
4*
4*
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Midnight Cheer Athletics
2014-2015 Information Manual
TUMBLING/PRIVATES/FLIGHT SCHOOL
In addition to regular team practices, it is important that Midnight Cheer
athletes understand the benefits of taking additional training including tumbling
classes, private lessons, and flight school. Athletes who are motivated to
advance in cheerleading are strongly encouraged to participate in additional
training throughout the year. Coach Karen’s favourite quote: “Formula for
expertise: do it 10,000 times!”
NEW: Athletes on Youth Level 1 and higher teams are required to participate in either
a weekly tumbling class or may choose a weekly private/semi-private lesson (very limited availability). Athletes
on Youth Level 1 and higher teams who choose the weekly tumbling class option have two time slots to choose
from and must participate in both the Fall (Sept-Dec) and Winter (Jan-spring break) sessions; the Spring (after
spring break-Jun) session is optional/encouraged.
DAY/TIME
Thursdays
5:00-6:30 pm
Fridays
4:00-6:00 pm
Fridays
6:00-8:00 pm
Saturdays
11:00 am-1:00 pm
Saturdays
1:00-3:00 pm
Saturdays
3:00-4:30 pm
Sundays
6:00-7:30 pm
CLASS
Tumble
Level 1
Tumble
Level 3/4/5
Tumble
Level 2
Tumble
Level 3/4/5
Tumble
Level 2
Tumble
Level 1
Flight
School
FALL SESSION
16 Classes
$240+GST
15 Classes
$270+GST
15 Classes
$270+GST
14 Classes
$252+GST
14 Classes
$252+GST
14 Classes
$210+GST
15 Classes
$450+GST
WINTER SESSION
9 Classes
$135+GST
7 Classes
$126+GST
7 Classes
$126+GST
5 Classes
$90+GST
5 Classes
$90+GST
5 Classes
$75+GST
7 Classes
$210+GST
SPRING SESSION
14 classes
$210+GST
10 classes
$180+GST
10 classes
$180+GST
9 classes
$162+GST
9 classes
$162+GST
9 classes
$135+GST
9 classes
$270+GST
Registration for tumble classes is full-session only; we no longer offer ‘per-class’ as an option. One make-up
class during the other time slot of the same level is allowed once per session – contact Midnight to arrange.
The Fall Session of tumble classes will begin September 4th. A class schedule will be provided in September
and available on our website as certain classes will not be offered some weeks due to Midnight winter/spring
shows, competition commitments, or holidays!
Flight School
This class is for flyers who want to perfect/advance their flying technique as well as learn new skills. The price
is higher as we provide 3 stunters and a coach to no more than 5 athletes.
Privates
1-hour privates and semi-privates can be booked during the following times, dependent upon the gym’s and
requested coach’s availability – contact [email protected] to arrange:
Monday through Thursday, from 3:45 – 4:45 pm
Saturdays on a limited basis
Pricing: $40+GST/hour/1 athlete
$50+GST/hour/2 athletes
$60+GST/hour/3 athletes
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Midnight Cheer Athletics
2014-2015 Information Manual
CROSSOVERS
Crossovers are athletes who train and compete with more than one team. Being a crossover accelerates an
athlete’s potential to learn and become a high-level cheerleader; it is a unique opportunity that many of our
athletes have benefitted from dramatically. Athletes may be considered as a crossover to a second team
depending on what that athlete can contribute to the specific needs of that second team. Coaches will assess
each situation individually.
Crossovers must be prepared for additional training hours and crossover training fees of 25% of their lower cost
team’s monthly training tuition, as well as any incidental team fees such as skills camp/choreography costs.
Additional competition fees will be added to your athlete statement at the end of the competitive season as they
vary from event to event, but are lower than regular team competition fees.
INDIVIDUALS & GROUP STUNT
Anyone wishing to showcase an individual/duo/trio routine or be a part of a group
stunt team must do so in addition to their regular team practices. The individuals
and group stunt teams that represent Midnight Cheer at competitions should
highlight the best all-around athletes from within each age group at our gym.
Individual cheerleaders and Group Stunt teams (consisting of 4 – 5 girls from a
particular age division) MUST be current training members of a Midnight Cheer
team in order to represent the club.
Practice schedules for both Individual cheerleaders and Group Stunt teams may be booked based on the
availability of their requested coach. Pricing will depend on the training/competition schedule coordinated and
will include costs for training, choreography, music, and competition fees. Please contact
[email protected] for more information.
UNIFORM & TEAM APPAREL
All competitive team athletes, except our Tiny team athletes, are required to have the following items:
Competition Uniform: bodyliner, skirt w/attached spankies, competition bow
Practice Wear: Program t, program shorts, program sports bra (Jr/Sr teams only, optional for Mini/Youth)
Team Wear *new items*: Team bow (all teams), team sports bra/tank top (Jr/Sr teams)
Cheer shoes and make-up kit
Pricing for the above items will be available in September and at the Size and Swap!
PLEASE NOTE: We require all athletes to wear their team training apparel to all team practices for several
reasons: 1) teams look and feel (psychologically) like teams when members are wearing the same clothing, 2)
from the coaches’ perspective, when watching choreographed movement, individual clothing can be distracting to
the eye, 3) wearing a bow during practices gives the athlete the feeling they will have when wearing it while
performing in their competition routine, although they do not have to wear the actual competition bow.
Sizing for all of the items above will be done on:
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Midnight Cheer Athletics
2014-2015 Information Manual
COMPETITION SCHEDULE
This is a Preliminary Schedule and a CONFIRMED Schedule will be communicated in September, as changes to
these schedules are not always within our control. In addition, please note the following:
All scheduled competitions for your team are mandatory. Colds and flus are a normal part of life and are not
acceptable reasons to miss scheduled cheer events. Athletes are required to attend events despite illness;
adjustments to the routine will be made to accommodate the sick athlete. Athletes who do not attend scheduled
cheer events negatively affect the hard work of their entire team. Missing a scheduled event for any reason other
than hospitalization could result in removal from the team’s routine.
Glitter
Tiny 1
Twinkle
Mini 1
Glow
Youth 1
Shine
Senior 1
Shimmer
Junior 2
Sparkle
Junior 3
Dazzle
Senior 4.2
√
Midnight Spring Showcase
April 25 – Midnight Gym
Sea to Sky Championships
April 17-19 – Canada Place
The American Showcase
April 10-12 - Anaheim
PacWest Nationals
March 6-8 - Portland
Mardi Parti
February 28 – Richmond Oval
Best of the Northwest
February 20-22 - Tacoma
Cheerfest
February 7 - Abbotsford
ATC Pacific Starz
January 10 - Chilliwack
PINK Championships
December 6 - Richmond Oval
EVENT/
TEAM
Midnight Winter Showcase
November 29 – Midnight Gym
All athletes 11 & under are required to have a parent or guardian present with them at all competitions. If a
parent/guardian is not available to attend, then it is the responsibility of that parent to find a suitable
chaperone for their child for that competition.
All athletes are expected to stay in full uniform and be present at each competition until after the
awards for your team/level have ended. Leaving a competition early is NOT acceptable; we expect all
athletes to cheer on other Midnight teams and show support for one another. In addition, we expect to be
able to take full team pictures with awards after the presentation. Leaving early may mean not getting your
medal/trophy or being absent for your team’s photo.
Midnight Cheer athletes are expected to show support and respect for both our own Midnight teams as
well as other programs, especially while in the public eye; this includes competitions/events/internet activity.
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Midnight Cheer Athletics
2014-2015 Information Manual
YEARLY INVESTMENT
Please note the following regarding fees:
1. MEMBERSHIP FEE FOR ALL ATHLETES IS $95+GST and is paid separately from the fees outlined below.
This fee includes BCCA Insurance, which is a requirement for our gym to offer training. Most current
members have already paid this fee with your Team Placement form in June to secure your spot so please do
not pay unless you are a new member to Midnight!
2. TRAINING TUITION includes 10 months of team training (coaching fees & facility fees) from September
2014 to June 2015.
3. COMPETITION FEES include: local competition entry fees*, professional competition music,
event coaching & related administration costs. Competition fees listed do not in any way include travel
expenses or spectator fees.
*Costs for Tacoma & Portland (J2/J3/S4.2), as well as Anaheim (J3 & S4.2) are not included in the costs outlined
below; these costs can only be estimated and will be outlined in more detail during our parent meetings in the
fall.
FAMILY DISCOUNT: Families with more than one child training at Midnight will receive a 10% discount off of
both children’s training tuition amounts.
TEAM
Glitter – Tiny 1
Twinkle – Mini 1
Glow – Youth 1
Shine - Senior 1
TRAINING
TUITION
$577.50
$918.75
$918.75
$1,423.50
COMPETITION
FEES
n/a
$250.00
$250.00
$300.00
SUBTOTAL
$577.50
$1,168.75
$1,168.75
$1,723.50
Shimmer - Junior 2
Sparkle - Junior 3
Dazzle - Senior 4.2
$1,463.00
$1,642.50
$1,732.50
$250.00
$250.00
$250.00
$1,713.50
$1,892.50
$1,982.50
GST
$28.88
$58.44
$58.44
$86.18
YEARLY TOTAL
*if paid in full*
$606.38
$1,227.19
$1,227.19
$1,809.68
MONTHLY
PAYMENT
$62
$125
$125
$185
$85.65
$94.63
$99.13
$1,798.65
$1,987.13
$2,081.63
$184
$203
$213
Also:
Registration deadline for all returning program members is August 31st, 2014.
New members
who join after our Fall Bring a Friend week (for Level 1 teams only) will have until October 15, 2014 to
register.
10-Month Totals do not include your non-refundable Membership & Insurance Fee; we require this fee
separately – if you paid this fee in June, 2014 please do not pay again!!
Registration is not considered complete and athletes will not be permitted to participate until all forms and
payments have been submitted/arranged. This includes your non-refundable Membership & Insurance fee.
Tuition costs do not change based on the number/duration of practices in a given month.
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Midnight Cheer Athletics
2014-2015 Information Manual
IMPORTANT DATES & GYM CLOSURES
The following is a comprehensive listing of important dates including program events and gym closures for the
2014-2015 cheer season – we recommend printing this page & posting for easy reference!
EVENT
DATE
FIRST DAY OF TRAINING
DETAILS
Tuesday, September 2
nd
SIZE & SWAP #1
At the gym
Saturday, September 13th
1:00 – 5:00 pm
BRING A FRIEND WEEK
*LEVEL 1 TEAMS ONLY*
SIZING #2
At the gym
Sunday, September 21st to
Sunday, September 28th
Saturday, October 18th
2:00 – 4:00 pm
MIDNIGHT
WINTER SHOWCASE
Saturday, November 29th
Monday, December 22nd to
Sunday, January 4th
Monday, March 9th to
Sunday, March 22nd
WINTER BREAK
SPRING BREAK
MIDNIGHT
SPRING SHOWCASE
Saturday, April 25th
BRING A FRIEND WEEK
Sunday, April 26th to
Sunday, May 3rd
SPRING SESSION
May & June 2015
TRYOUTS 2015
Saturday, May 9th
TEAM PLACEMENTS
May & June 2015
Welcome back!!
All athletes will be sized for uniforms,
shoes, and practice wear! A chance to
buy/sell gently used cheer gear.
Level 1 athletes are encouraged to bring a
friend to participate in a team practice!
For athletes who join after Bring a Friend
week!
Two afternoon shows to invite your friends
& family to enjoy! Participation from every
athlete is required for all teams to be able
to run their routines.
Regular training canceled. Specialty camps
& clinics will be offered.
Regular training canceled.
Specialty camps & clinics will be offered.
Two afternoon shows to invite your friends
& family to enjoy! Participation from every
athlete is required for all teams to be able
to run their routines.
All athletes are encouraged to bring a friend
to a team practice!
New members are invited to join Midnight
teams!
Times TBA!!!
Returning athletes will request their team
placement for the 2015-2016 season.
GYM CLOSED:
SUNDAY/MONDAY, OCTOBER 12/13
FRIDAY, OCTOBER 31
FRIDAY TO MONDAY, APRIL 3 TO 6
SUNDAY/MONDAY, MAY 17/18
THANKSGIVING
HALLOWEEN
EASTER
VICTORIA DAY
*OPEN ON REMEMBRANCE DAY AND FAMILY WEEKEND*
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Midnight Cheer Athletics
2014-2015 Information Manual
RULES & REGULATIONS - GENERAL
Please read the following information carefully and ask a Midnight Cheer staff member if you have any
questions! These Rules & Regulations are here to provide you and your family with an understanding of the
expectations that come with your participation as a Midnight Cheer program member.
GYM ETIQUETTE & SAFETY
Only registered athletes are permitted in the training area. Parents must ask permission before entering the
training floor.
No use of equipment is permitted without the supervision of a Midnight coach.
No stunting or tumbling is permitted in or around the gym without the supervision of a Midnight coach.
Parents are not permitted to spot or assist tumbling and/or stunting and it is not recommended that parents
or friends assist these types of skills at home without certified supervision and instruction.
Spectators are not permitted in the gym except for the last 15 minutes of practice ONLY. No
parent/siblings/friends are allowed on the gym floor/training area unless invited; a viewing area is provided.
Food, beverages, and gum are not permitted on the training floor.
Cell phones must be kept on ‘silent’ mode during training; parents are encouraged to phone the gym if they
need to contact their child in an emergency situation. Athletes who do not comply with this rule will have
their cell phones taken away during their training time.
Our facility is nut-free.
Midnight Cheer is not responsible for lost/stolen valuables at the gym. To avoid disappointment, please
leave valuables at home and label your items.
PROPER ATTIRE
For safety hair must be pulled away from the face & off the neck, cheer shoes worn, & absolutely no jewelry
or finger nails past the tips of your fingers as these can harm others. Do NOT be surprised if a coach pulls
out a nail clipper to shorten hazardous nails!
Athletes are required to wear their Midnight Cheer training gear at team practices and when representing
Midnight at competitions, fundraisers, and events.
Athletes are welcome to wear alternate clothing items (including cheer event clothing) to any tumble classes
and/or private lessons.
There is to be absolutely NO SMOKING/ALCOHOL/DRUGS when in uniform, at a cheerleading event, or when
representing Midnight Cheer in any way.
SPORTSMANSHIP & RESPECT
At practices, events, and competitions, both athletes and parents are expected to represent Midnight Cheer
in a professional manner by displaying good sportsmanship, supporting Midnight and other teams and
programs, and being positive role models for others. It is essential that there be respect among teammates,
parents, coaches, and members of other programs. Any disrespect toward others in person or on social
media will not be tolerated.
Athletes will accept team awards respectfully no matter what the expectation or outcome.
COMMUNICATION & CONCERNS
We will do our best to ensure proper communication through our website and emails. We encourage you to
stay actively involved in the communication process by checking your email often and our website regularly
as it will contain important information. We also request that parents attend all scheduled parent meetings.
In order to provide the most positive experience possible for all of our athletes, we ask that parents not
discuss their concerns with or in front of the athletes. A scheduled time with the team’s coach to discuss any
concerns can be arranged in private.
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Midnight Cheer Athletics
2014-2015 Information Manual
RULES & REGULATIONS – TEAM ATHLETES
ATTENDANCE
General
Please be prepared and on time for all practices. On time means that you are on the floor and ready to
practice the minute your scheduled practice begins. This means that you need to arrive at the gym 10-15
minutes early to change shoes/clothes, put your hair up, get taped, etc.
ALL TEAM PRACTICES ARE MANDATORY. Unless determined by your Doctor to be contagious, you
should still attend team practice (sitting out on the side) and observe/learn even if you don‘t feel well
enough to actively participate. If an athlete becomes sick unexpectedly and must miss a practice, a personal
phone call directly to the gym or call/text to the athlete‘s cheer coach MUST be made as early as possible.
Think about it: if every team member were allowed to miss one practice, we would have 15 practices (almost
two months!!) without full team attendance. We cannot do our job as coaches if we are unable to work with
the entire team at every practice. Therefore, practices are mandatory.
Coaches have the right to remove a team member from participating at a competition if they miss a team
practice directly leading up to that competition.
Time Management/Extra-Curricular Events
Please manage your school time effectively, as this is your first priority. Cheer is an extra-curricular activity
and we believe that all athletes are capable of performing well in school while still keeping their commitment
to their Midnight Cheer team. It’s about prioritizing.
Regular doctor & dentist appointments, concert/theatre opportunities, and social party plans must not conflict
with the schedule of events and practices. Please schedule these appointments/opportunities/plans on nonpractice days. They are not acceptable reasons for jeopardizing the success of the entire team.
Withholding Cheer as a Punishment
Midnight Cheer families must agree that they will not withhold participation in cheer as a punishment tool,
as they would use taking away TV, the internet, or going out with friends. This is because every member of
a team depends on every other member’s participation. A parent withholding participation at Midnight
Cheer as a punishment negatively affects the whole team, and ultimately the program, not just their child.
If there are any concerns with behavior outside of cheer, please contact your child’s coach to coordinate a
solution that will not affect the whole team.
Family Vacations
It is important for overall team success that vacations not be scheduled during the main competition season
(September to mid-April) except during gym closure dates and specified training breaks such as Winter and
Spring. Athletes and families need to understand the effect that these absences have on the rest of the team
and that Midnight Cheer coaches must prioritize the team’s productivity needs over the absent athlete’s
desires when put in this position. Absences may result in the missing athlete returning to a new
position/choreography/placement in the routine. In these situations, an “ABSENCE REQUEST FORM”
(available in September from the office & on our website) must be filled out and handed in to the coaches at
least 14 days prior to the absence.
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Midnight Cheer Athletics
2014-2015 Information Manual
RULES & REGULATIONS – TEAM ATHLETES
ATTENDANCE cont’d…
School Trips/Events
Please fill out an “ABSENCE REQUEST FORM” and hand it in to the coaches at least 14 days prior to the
absence with a copy of the notice from the school explaining the trip. We understand you do not have
control over the scheduling of these trips/events!
Illness & Injuries
If you are injured (due to cheerleading or otherwise) and this injury will affect your participation in
cheerleading, you are still expected to attend your team practices (sitting out on the side and/or doing what
you can) to keep up with what is being taught. In addition, if an injury keeps you from participating in
practice for an extended period of time (longer than a week), Midnight requires a Doctor’s note or a note
from your parent BEFORE you return to training specifying that you are physically cleared to return.
All injuries must be reported to your coach immediately, no matter how insignificant the injury seems and
whether or not it is cheer-related.
TRANSITIONS
Midnight Cheer may add/move athletes to different teams at any time during the season based on these
criteria: attendance, maturity, skill-level, parental support and financial ability. Transitions of this nature are
always at the coaches’ discretion but are never made without much discussion and consideration first.
EARLY TERMINATION
The Midnight Cheer Program is a 10-month commitment. An athlete quitting mid-season causes multiple
problems for their team and the program in general. When someone quits, instead of their team spending
their limited practice time on improving, that time is spent re-choreographing and re-learning the routine to
fill in the missing spots. It is a severe setback on the entire team that has worked so hard and is fulfilling
their 10-month commitment to their team. It is unfair that the whole team must suffer because someone
cannot fulfill their commitment.
Early termination does not mean that your payments end early; if you choose to leave the program
at any time during the year, you are still required to continue your monthly payment amounts until June.
Your monthly payment amounts are made up of both monthly training fees AND pro-rated competition fees;
Midnight has already paid these competition fees out in full on your behalf in advance of the competition
season and must be reimbursed in full by June regardless of whether you leave the program early or not.
Athletes may not train concurrently at Midnight Cheer and another all-star cheerleading facility in BC; if you
choose to participate in team training or regular classes at another all-star cheerleading facility, you are
choosing to leave Midnight Cheer but your financial commitment does not end early.
Page | 11
Midnight Cheer Athletics
2014-2015 Information Manual
PAYMENT POLICIES & PROCEDURES
Having our own facility comes with much responsibility. Everyone must contribute to help promote the Midnight
Cheer Gym and all of the programs that it offers. It is also imperative that all families make payments on time
and ensure that there are sufficient funds to cover their children‘s monthly fees.
All membership and tuition fees collected are immediately paid out to rent, utilities, equipment, insurance, gym
needs and requirements, and coaches’ salaries. All additional fees are immediately paid out to the competition
companies, uniform suppliers, choreographers, music editors, etc. Therefore, there are ZERO refunds on all
payments TO DATE including, but not limited to, tuition, competition fees, uniform & apparel payments,
camp/clinic payments, etc.
Please note and adhere to the following payment policies and procedures:
1. Membership & Insurance Fees are non-refundable.
2. Cheques can be made payable to Midnight Cheer Athletics. There will be a $25 fee for returned cheques,
due immediately.
3. A 2% interest fee will be charged monthly to accounts overdue by 30 days or longer.
4. Classes will run pending registration. If cancellation is required, you will be notified by Midnight and tuition
fees for that specific class will be fully refunded.
5. Athletes registered in any of our programs are expected to be emotionally and socially capable of conducting
themselves appropriately with their peers/coaches and to actively participate in all of the program activities.
Athletes who do not demonstrate these abilities may be asked to withdraw from the program.
6. Athletes are welcome to participate in their cheer practices only when their accounts are up-to-date and all
required payments have been arranged; this will be strictly enforced.
7. An athlete’s account must be in good standing in order to participate in additional activities such as privates,
camps, clinics, competitions, and other special events.
8. We reserve the right to cancel or decline a registration at any time.
9. If a member withdraws before the 1st day of class, 90% of the 10-month total will be refunded.
10. For competitive and elite team athletes, no refunds or credits will be issued after Sept. 30th.
11. Classes missed due to injury, illness, vacation or time off will not be pro-rated.
12. All sales are final on Midnight Cheer Athletics uniforms, clothing, shoes and accessories.
There are no refunds on monies paid out by Midnight on behalf of athletes for competitions and travel. Although
we have tried, we cannot pre-determine every possible circumstance that may arise; therefore, requests for
refunds in exceptional and extenuating circumstances will be assessed on a case-by-case basis. In these
circumstances, requests must be made in writing to [email protected].
Page | 12
Midnight Cheer Athletics
2014-2015 Information Manual
REGISTRATION FORM
Athlete Name: ________________________________ Birthdate (MM/DD/YY):
_____ / _____ / _____
Age on August 31st, 2014:
___________________ Entering grade:
___________________
Home address:
_________________________________________________________________
City, Province, Postal Code:
_________________________________________________________________
Primary phone:
_________________________ Mother/Father/Guardian
Texting Yes / No
Secondary phone:
_________________________ Mother/Father/Guardian
Texting Yes / No
Mother’s name:
_________________________ Mother’s occupation (optional): __________________
Father’s name:
_________________________ Father’s occupation (optional): __________________
Midnight will provide email contact lists to each team. Circle Yes / No beside Share to indicate your preference.
Primary email:
_________________________ Mother/Father/Guardian
Share
Yes / No
Secondary email:
_________________________ Mother/Father/Guardian
Share
Yes / No
Athlete phone:
_________________________ Texting Yes / No
Athlete email:
_________________________ Share
Care Card #:
_________________________ Extended Health Care Provider: ___________________
Emergency Contact:
_________________________ Emergency Contact Phone:
Yes / No
___________________
Please list any known allergies: _________________________________________________________________
Please list any physical/psychological/learning limitations, injury, or weakness that may affect the athlete’s
performance:
____________________________________________________________________________________________
Circle which team(s) and/or tumbling/specialty classes you are registering for:
TEAM:
TINY 1
CROSSOVER:
MINI 1
MINI 1
YOUTH 1
SENIOR 1
JUNIOR 2
JUNIOR 3
SENIOR 4.2
YOUTH 1
SENIOR 1
JUNIOR 2
JUNIOR 3
SENIOR 4.2
I understand & agree to the additional time & financial commitments involved with being a crossover: YES / NO
TUMBLE/
SPECIALTY CLASS:
Thursday Level 1
Friday Level 3/4/5
Friday Level 2
Saturday Level 3/4/5
Saturday Level 2
Saturday Level 1
Saturday Rec Cheer
Sunday Flight School
(circle)
SESSION
TIME
5:00-6:30 pm
4:00-6:00 pm
6:00-8:00 pm
11:00 am-1:00 pm
1:00-3:00 pm
3:00-4:30 pm
4:30-6:00 pm
6:00-7:30 pm
Fall
Fall
Fall
Fall
Fall
Fall
Fall
Fall
/
/
/
/
/
/
/
/
Winter
Winter
Winter
Winter
Winter
Winter
Winter
Winter
/
/
/
/
/
/
/
/
REMINDER:
Spring
Spring
Spring
Spring
Spring
Spring
Spring
Spring
1 weekly class required
for all Youth Level 1 &
higher team athletes
during the Fall & Winter
sessions; recommended
during Spring session
Page | 13
Midnight Cheer Athletics
2014-2015 Information Manual
PAYMENT FORM
Please return completed registration forms to:
1634 West 75th Avenue, Vancouver, BC V6P 6G2
Cheques can be made payable to: Midnight Cheer Athletics
Athlete Name:
Payer’s Name:
Billing Address:
Primary phone:
________________________________
________________________________ Payer’s email: ________________________________
______________________________________________________________________________
________________________________ Secondary phone: ______________________________
Please indicate your method of payment:
2014-2015 Membership & Insurance Fee (circle)
Paid in full
paid in June
/
pay now
10 monthly installments
paid in June
/
pay now
**All monthly payments must be dated between the 1 st and 15th of each month**
Post-dated Cheques – list cheque # and amount
Membership
September
October
November
____________
____________
____________
____________
December
January
February
March
____________
____________
____________
____________
April
May
June
Other
____________
____________
____________
____________
Pre-authorized Payments
I ____________________ authorize Midnight Cheer Athletics to deduct team training fees in the amount
of __________, on the ____ of the month, from September 2014 to June 2015. Midnight Cheer will not
deduct any fees outside of the above mentioned without express written consent. If any unauthorized
payments are deducted, I, the payer, have a right to reimbursement. This agreement is to remain in
effect until June 2015. If the payer wishes to terminate the pre-authorized payments, they must provide
Midnight Cheer Athletics with 30 days notice and an alternate method of payment, if applicable.
Authorized Signature
______________________________
Date
__________________________
Pre-authorized Debit – attach void cheque
Account #
_________________________ Branch Transit #
Financial Institution
__________________ Account Type
__________________________
CHEQUING / SAVINGS
Pre-authorized Credit Card
Name on Card _________________________ Account #
__________________________
Expiry Date
__________________________
_________________________ Security Code
Page | 14
Midnight Cheer Athletics
2014-2015 Information Manual
COMMITMENT FORM
I ____________________ (name of parent/guardian) have thoroughly reviewed the Midnight Cheer Athletics
2014-2015 Team Information Manual and agree to all the rules, regulations, policies, procedures and financial
commitments involved with my child ____________________ being a member of Midnight Cheer Athletics.
Specifically we have made note of the following:
Initials
The commitment for all team athletes is 10 months, from September to June.
Athletes who wish to be a part of our Level 2/Elite programs in the 2015-2016 season are
required to attend mandatory summer choreography camps (last 2 weeks of Aug, more details in
early 2015) as well as weekend-friendly summer team training.
Athletes on Youth level 1 and higher teams are required to participate in weekly tumbling training
throughout the competitive season.
A competition uniform and Midnight practice wear is required for all team athletes; sizing for
these items as well as shoes will be done on Saturday, September 13th from 1-5 pm. A
second sizing day is scheduled for Saturday, October 18th.
All scheduled competitions for my team(s) are mandatory except in the event of hospitalization.
All athletes are expected to stay in full uniform and be present at each competition until after
the awards for their team/level have ended.
All regularly scheduled team practices between September and the last competition in April are
MANDATORY. This is vital for each team to have every opportunity to be successful.
Early termination does not mean that my payments end early.
Date
_____________________________________________
Signature of Athlete
_____________________________________________
Signature of Parent / Guardian
_____________________________________________
Page | 15
Midnight Cheer Athletics
2014-2015 Information Manual
PARTICIPATION AND CONSENT WAIVER
In regards to my child participating in any activity at Midnight Cheer Athletics including but not limited to: cheer
teams, tumbling classes/camps/clinics, birthday parties and/or gym rentals by other cheer programs, I
understand that accidents can be a result of the nature of the activity and can occur with or without any fault
on either part of the athlete, the Midnight Cheer Gym, Midnight Cheer Athletics, its employees, agents or the
facility where the activity is taking place. By allowing my daughter/son to participate, I am accepting the risk of
an accident occurring and agree that the activities carried out in the course of an activity facility and
cheerleading club are suitable for my child. Through participation, I am admitting awareness of the usual risks
and dangers inherent in participation in all of the activities offered at Midnight Cheer and associated with the
Midnight Cheer Athletics Cheer Program and the possibility of injury both minor and serious, property damage
or loss of life resulting from the activities.
I waive any and all claims I may have against, and release all liability and agree not to sue, the Midnight Cheer
Gym, Midnight Cheer Athletics, Karen Jillian Fraser, Midnight Cheer’s employees, agents or volunteers for any
personal injury, property damage or loss sustained as a result of my child‘s participation in the program, arising
out of any cause whatsoever.
In signing this Consent and Waiver, I am not relying on any oral or written representation or statements made by
Midnight Cheer Athletics, its servants, agents, employees or authorized volunteers to induce me to permit my
child to take part, other than set out in the Consent and Waiver.
In regards to my child participating on a Midnight Cheer Athletics cheerleading team, my child and I have read
and understand the policies and expectations outlined in this registration package and understand that we are
under contract for a ten-month season beginning in September 2014.

I have read and understand the terms of this Contract and Waiver. I understand that it is binding upon me,
my heirs, executors and administrators.

I agree to permit Midnight Cheer Athletics to use photographic images of my child participating in Midnight
Cheer activities for print or electronic promotional use.
Please Note: Failure to read and understand this Registration Package is not an excuse for not knowing or for
not following our rules - by signing, you are agreeing to all points in the 2014-2015 Team Information Manual.
Date
_____________________________________________
Legal Name of Athlete (please print)
_____________________________________________
Signature of Athlete
_____________________________________________
Legal Name of Parent / Guardian (please print) _____________________________________________
Signature of Parent / Guardian
_____________________________________________
Page | 16
Midnight Cheer Athletics
2014-2015 Information Manual
BC CHEERLEADING ASSOCIATION
PARTICIPANT'S INFORMED CONSENT FORM (Under 18)
PLEASE READ CAREFULLY
Risk:
I
give my consent for my child
(Parent's Name)
(Child's Name)
to participate in cheerleading which may result in personal injury (including but not limited to: injury to bones,
joints, ligaments, muscles, tendons, internal organs, and other aspects of the skeletal system and potential
impairment to other aspects of the body, and in rare occurrences, death, complete or partial paralysis or brain
damage) and property damage or loss. The definition of participating in a cheerleading program includes but is
not limited to: it is an activity that uses organized routines made up of elements from stunting, gymnastics &
dance to cheer on sports teams at games and matches or as a competitive sport. I fully understand these risks
and give my son / daughter permission to participate in a cheerleading program.
Rules:
I understand that the rules and regulations are designed for the safety and protection of participants and hereby
agree to inform my son/daughter of the importance of abiding by the rules and regulations set down by the
club/team I am training with and the BC Cheerleading Association rules & regulations.
Media Release:
I hereby grant to the BC Cheerleading Association the right to use, without payment of any fee or charge, any
written information, photograph, video tape or other visual media of my son / daughter taken during a BC
Cheerleading Association sanctioned event for the purpose of furthering BC Cheerleading Associations objectives.

I, as the parent/guardian of the participant named herein, hereby declare that I have read, understood and
agree to the contents of this Informed Consent in its entirety.

I, as the parent/guardian of the participant named herein, agree to assume full responsibility to instruct my
child of the risks involved and to inform him / her of the importance of abiding by the rules and regulations.
Date:
__________________________________________________________
Participant Name:
__________________________________________________________
Club/Team Name:
__________________________________________________________
Signature of parent / guardian:
__________________________________________________________
Signature of Witness:
__________________________________________________________
Page | 17