1. finance
2. investing
3. funds
4. hedge fund

ODEBOLT-ARTHUR COMMUNITY SCHOOLS
Regular Board Meeting Agenda
Media Center - OA Elementary
Monday, October 13, 2014
6:30 p.m. Regular Meeting
O-A Mission: As an agent of the community and society, the Odebolt-Arthur School's purpose is
to provide an environment where all persons shall develop life skills by learning to learn.
Agenda:
1. Call to Order
2. Approve Agenda
3. Welcome Visitors
4. Public Comments to the Board
During this time the board may receive comments from the public on items that are not on the agenda.
If a member of the public wishes to speak on an agenda item, the Board will hear their comments
when that item is addressed. Twenty minutes are allotted for public comments either now or further in
the meeting with a 5-minute time limit per person, if needed. The board may choose to extend this
time if they wish, but that is a board decision. The board does not need to respond to any comments
made.
5. Consent Agenda
1. Minutes
2. Bills
3. Financial Reports 4. Contract Approvals - Jason Wulf, Middle School Assistant Wrestling Coach
6. Board Reports
1. Curriculum Presentation by the Math Department
2. Superintendent Report
3. Administrator Reports
Written Reports
4. Director Reports
Written Reports
7. Dialogue/Action Items
1. Approval of New Bus Engine
2. Approval of Purchase of Used Bus from Hogland Bus Company
3. Continued Discussion of WGS Agreement and Options for the OA Board
8. Discussion/Correspondence Items
1. Other Items - OA Sale of Misc. Equipment and Furniture. Set for Saturday, Oct. 25
from 8 a.m. to 11 a.m. at the bus barn
9. Confirm Dates and Times of Next Meetings
Next regular Board meeting Monday, November 10, 6:30 p.m. in Odebolt.
10. Adjourn
It is the policy of the Odebolt-Arthur and the Battle Creek-Ida Grove Community School Districts not to illegally
discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital
status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational
programs and its employment practices. There is a grievance procedure for processing complaints of discrimination.
If you have questions or a grievance related to this policy, please contact the district's Equity Coordinator, Alan
Henderson, BClG Elementary PrinCipal, 403 Barnes Street, Ida Grove, Iowa 51445, phone number: 712-364-2360 and
email address: [email protected].
SUMMARY OF THE SEPTEMBER 8, 2014 REGULAR JOINT BOARD MEETING
OF THE BATTLE CREEK-IDA GROVE COMMUNITY SCHOOL DISTRICT AND THE
ODEBOLT-ARTHUR COMMUNITY SCHOOL DISTRICT
The Battle Creek-Ida Grove (BCIG) Community School District Board and the Odebolt-Arthur (OA)
Community School District Board met in regular joint session September 8, 2014 at 6:30 p.m. in the Media
Center at BCIG Elementary in Ida Grove.
The meeting was called to order on behalf ofthe BCIG Board by Temporary Chairperson, Kathy
Leonard who conducted a roll call vote as follows: Tony Bennett, present; Kim Claussen, present; Crystal
Endrulat, present; Jill Godbersen, present; Stephanie Konradi, present; Jeff Rasmussen, present; and Brian
Riessen, present. Leonard acknowledged a quorum.
The OA board meeting was called to order by Leonard, Temporary Chairperson, who conducted a roll
call vote as follows: Traci Bengford, present; Joey Hoefling, present; Pat Hoefling, present; Naomi Lozier,
present; and Paul Neumann, present. Leonard acknowledged a quorum.
It was moved by Konradi and seconded by Endrulat to approve the agenda as presented and the motion
carried 7-0 for BCIG. It was moved by Lozier and seconded by Neumann to approve the agenda as presented
and the motion carried 5-0 for OA.
Leonard took nominations for president for the BCIG Board. Riessen was nominated for president.
There were no other nominations. Riessen was then elected president 7-0.
Leonard took nominations for the OA Board. Bengford was nominated for president. There were no
other nominations. Bengford was then elected president 5-0.
Riessen took nominations for vice president for the BCIG board. Godbersen was nominated for vice
president. There were no other nominations. Godbersen was then elected vice-president 7-0.
Bengford took nominations for vice president for the OA board. J. Hoefling was nominated for vice
president. There were no other nominations. J. Hoefling was then elected vice-president 5-0.
Lengthy discussion was held by both boards on the time and place of board meetings as set by board
policy 210.2. It was decided by consensus that the OA board would continue to meet for regular meetings on
the second Monday of the month at 6:30 p.m. in the media center at the OA Elementary in Odebolt. The BCIG
board will meet the third Monday of the month for regular board meetings at 6:30 p.m. in the Superintendent's
office at the OAlBCIG High School in Ida Grove. The boards will meet jointly four times a year, alternating
locations between Ida Grove and Odebolt. Neumann, Lozier, Bengford, Claussen and Bennett went on record as
being opposed to holding separate board meetings.
Riessen welcomed visitors. Linda Johnson spoke during the public forum portion of the meeting to
thank the BCIG board for the purchase of new risers for the High School choir room. At this time, both boards
took a short break to have board pictures taken.
It was moved by Godbersen and seconded by Bennett to approve the consent agenda for BCIG
consisting of board minutes, claims totaling $416,273.95, contract resignations from Tony Mason, High School
Assistant Boys' Basketball Coach; contract approvals for Terry Schoenfeld, Bus Driver and John Tietsort,
Assistant High School Football Coach and overnight field trip for OAlBCIG High School dance team to Des
Moines Dec. 3, 2014. The motion carried 7-0.
It was moved by Neumann and seconded by J. Hoefling to approve the consent agenda for OA
consisting of board minutes and claims totaling $135,582.91. The motion carried 5-0.
Dr. Nick Ouellette, shared superintendent, gave an update on facilities and projects; the new Fast and
Tiers Assessment program; At Risk additional staff hired this year and the work they are doing; staff
appreciation barbeque held Friday, August 29 with approximately 170 attending and reviewed the food
settlement class action lawsuit against Martin Brothers. Ouellette reminded board members of the upcoming
IASB convention in Des Moines Nov. 20 & 21 st. Any board members wanting to attend and needing lodging,
should let Leonard know by the end of October.
It was moved by Lozier and seconded by Neumann to authorize the superintendent to sell unneeded
equipment at a sale on the date discussed. The motion carried 5-0.
Discussion was held on policy # 905.1 Public Use of School Equipment. Equipment had been loaned out
recently and was returned with extensive damage. Board members were asked to review the current policy and
report suggestions on any potential changes to Ouellette prior to the next board meeting. Discussion suggestions
included charging a deposit and/or rental fee and restricting what items could be loaned out.
It was moved by Neumann and seconded by Lozier to approve the administration's recommendation to
move forward with the loading dock project at approximate cost of$15,000 to $20,000. The motion carried 5-0.
Discussion was held on the time frame and process needed to make any changes to the current Whole
Grade Sharing Agreement. The boards must notify the public by resolution a minimum of 90 days before any
changes can be signed into effect. It is the district's legal counsel's recommendation to use a third party
facilitator to mediate the negotiations. The board presidents read the resolutions prior to the vote.
It was moved by Rasmussen and seconded by Claussen to approve the administration's recommendation
to accept the Resolution of Intent to Renegotiate the Whole Grade Sharing Agreement for the Battle Creek-Ida
Grove Community School District. The motion carried 7-0.
It was moved by J. Hoefling and seconded by Lozier to approve administration's recommendation to
accept the Resolution ofIntent to Renegotiate the Whole Grade Sharing Agreement for the Odebolt-Arthur
Community School District. The motion carried 4-1 with P. Hoefling voting no.
It was approved by Neumann and seconded by Lozier to approve the administration's recommendation
to appoint Steve Avery as Legal Counsel for the renegotiation of the Whole Grade Sharing Agreement for the
Odebolt-Arthur Community School District and allow Rick Franck to represent BCIG. The motion carried 5-0.
It was moved by Rasmussen and seconded by Claussen to approve the Early Graduation request from
Elizabeth Verschoor for the 2014-2015 school year pending satisfactory completion of graduation requirements.
The motion carried 7-0.
Other items of discussion included Leonard asking the BCIG board to change the board policy regarding
bill payment so bills may continue to be paid the second Monday ofthe month. Leonard will work on new
wording and bring the policy to the next BCIG board meeting for approval.
The next regular joint board meeting will be held Monday, December 8, 2014 at 6:30 p.m. in Odebolt.
The next regular OA meeting will be held Monday, October 13 in the Elementary Media Center in the OA
Elementary Building in Odebolt. The next regular BCIG board meeting will be held October 20 th in Ida Grove
in the superintendent's office at the OAlBCIG High School.
There being no further business before the BCIG board, it was moved by Godbersen and seconded by
Endrulat to adjourn. The motion carried 7-0 and the Battle Creek-Ida Grove Board was adjourned at 8:00 p.m.
p.m.
There being no further business before the OA board, it was moved by Neumann and seconded by J.
Hoefling to adjourn. The motion carried 5-0 and the Odebolt-Arthur Board was adjourned at 8:00 p.m.
Kathy A. Leonard, BCIG Board Secretary
Kathy A. Leonard, OA Board Secretary
SUMMARY OF THE SEPTEMBER 22,2014 SPECIAL BOARD MEETING
OF THE ODEBOLT-ARTHUR COMMUNITY SCHOOL DISTRICT
The Odebolt-Arthur Community School District Board met in special session on
September 22,2014 at 7:30 a.m. in the Conference Room in Odebolt, Iowa. The purpose of
the special meeting was to approve the HVAC bid for gym.
Odebolt-Arthur Board President, Traci Bengford called the meeting to order at 7:30 a.m.
Present were Paul Neumann, Naomi Lozier and Pat Hoefling. Absent was Joey Hoefling. Dr.
Nick Ouellette, superintendent, and Kathy Leonard, Business Manager, also attended the
meeting.
It was moved by Neumann and seconded by Lozier to approve the agenda as published
and the motion carried 4-0.
Ouellette stated four firms had expressed in interest in the HV AC project and bids were
received from two. Bids were received from Herner Plumbing from Odebolt, Iowa for
$43,000 and Drees Co. from Carroll, Iowa for $51,400. The administration recommended
the bid from Herner.
It was moved by Lozier and seconded by Neumann to approve the bid for the gym
HVAC project from Herner Plumbing and Heating for $43,000 and the motion carried 4-0.
Discussion was held on a recent complaint received regarding a bus issue.
It was moved by Neumann and seconded by Lozier to adjourn. The motion carried 4-0
and the meeting was adjourned at 7:40 a.m.
Kathy A. Leonard, Board Secretary
,0"
SUMMARY OF THE OCTOBER 2,2014 SPECIAL BOARD MEETING
OF THE ODEBOLT-ARTHUR COMMUNITY SCHOOL DISTRICT
The Odebolt-Arthur Community School District Board met in special session on October 2,2014 at 8:00 p.m.
in the Elementary Media Center in Odebolt, Iowa. The purpose of the special meeting was to discuss the Whole
Grade Sharing Agreement.
Odebolt-Arthur Board President, Traci Bengford called the meeting to order at 8:00 p.m. Present were Paul
Neumann, Naomi Lozier, Pat Hoefling and Joey Hoefling. Dr. Nick Ouellette, superintendent, and Kathy
Leonard, Business Manager and approximately 60 people also attended the meeting.
It was moved by Neumann and seconded by Lozier to approve the agenda as published and the motion carried
5-0.
Ouellette gave a recap of the 09-29-14 Battle Creek-Ida Grove Special Board Meeting and stated the 26 points
of the WGS agreement were reviewed. Grade configuration, duration, termination clause and school color, name
and mascot were its' biggest discussion items. Attorneys representing both schools stated the agreement needs
updating.
Ouellette reviewed the 26 paragraphs of the current Whole Grade Sharing Agreement and it was the general
consensus of the board to rewrite the agreement with the following changes for each paragraph: 1. Duration: wait
until we know the grade configurations and okay with a two year agreement, renewing annually after that. 2.
Review of terms- change to 18 months 3. Grades Involved -would like to stay grades 6-8. 4. Decision makingno changes 5. Graduates- reword or strike 6. Buildings and Non instructional items - no changes 7.
Transportation funding - districts responsible for transporting their own students 8. Previously owned
Instructional Equipment - no changes 9. Instructional Equipment - no changes 10. Proration formulacount twice a year 11. Cooperation - no change 12.Conflict resolution - reword and add two board members
appointed 13.Student account balances- no change 14. Fees and Charges - no change 15. Tuition -no change
16.Employee contracts - reword to include shared superintendent if applicable 17. Extracurricular activitiesno change 18. Joint meetings -Keep it at at least a minimum of 4 possibly change to every other month. 19,20,
21 - Attorneys will reword to what is needed legally 22. Communication with neighboring districts - Reword
23. Employee ticket taking - delete 24. Student injury - reword. Attorneys are suggesting stronger wording
might be needed. 25. Name, mascot, and Colors- no change. 26. Input -leave as is or reword to be more
general.
Discussion items by the board included how 6th graders would be educated ifthey don't include BCIG
students. Ouellette stated the district can follow several different education models. Neumann requested a review
of documentation on the studies that were done at the time of the modification in 2011 concerning educating 6, 7
and 8 grades together and to review where both districts were prior to WGS and where the districts are now
regarding academics and finances.
It was moved by Lozier and seconded by J. Hoefling to adjourn and the motion carried 5-0. The meeting was
adjourned at 9:00 p.m.
Kathy A. Leonard, Board Secretary
Odebolt-Arthur Community Schools
10109/201403:16 PM
Vendor Name
Checking Account ID
Board Report - For Board
OABCIG MS ACTIVITY FUND PAYABLES FOR BOARD MEETING 10-13-2014
Description
2
Fund Number
21
Page: 1
UserlD: WRS
Check
Total
ACTIVITY FUND
CRAWFORD, RICK
MS FOOTBALL OFFICIAL
FLEET US LLC
MS ATHLETIC FIELD PAINT & SPRAYER REPAIR
459.46
HARMS, JIMMIE
MS FOOTBALL OFFICIAL
140.00
HARRIMAN, WADE
MS FOOTBALL OFFICIAL
70.00
HEDDEN, MICHAEL
MS VOLLEYBALL OFFICIAL
560.00
KOHN, JEFF
MS FOOTBALL OFFICIAL
140.00
PEPSI-COLA GEN BOT INC
BEVERAGE SUPPLIES-STUDENT COUNCIL & ATHL
RICKLEFS, DUSTIN
MS FOOTBALL OFFICIAL
70.00
RICKLEFS, DWAYNE
MS FOOTBALL OFFICIAL
70.00
TROST, STEVE
MS VOLLEYBALL OFFICIAL
70.00
WHITEING, DEVLUN
MS FOOTBALL OFFICIAL
210.00
WINTERROWD, DON
MS VOLLEYBALL OFFICIAL
420.00
Fund Number
21
Checking Account ID
70.00
1,784.81
4,064.27
2
4,064.27
Odebolt-Arthur Community Schools
10109/201404:03 PM
Vendor Name
Checking Account ID
Board Report - For Board
Page: 1
OA NUTRITION PAYABLES FOR BOARD MEETING 10-13-2014
Description
Fund Number
Check
Total.
ANDERSON ERICKSON DAIRY CO.
61
NUTRITION
NUTRITION DAIRY SUPPLIES
2,053.10
BATTLE CREEK - IDA GROVE CSD
W SCHIERNBECK WAGES/BENEFITS - 2014-2015
3,412.29
CULLIGAN OF IDA GROVE
SOFTENER SALT-DELIVER & LOAD
172.00
EARTHGRAINS BAKING COMPANIES, INC
NUTRITION - BREAD PRODUCTS
909.14
HAUSMAN ELECTRIC INC.
ELECTRIC WIRING & PARTS - COOLER/FREEZER
582.43
IDA GROVE FOOD PRIDE
FOOD SUPPLIES - TACO SEASONING & ONIONS
MARTIN BROS DISTRIBUTING CO
FOOD AND NON FOOD SUPPLIES-NUTRITION
9,170.40
ODEBOLT - ARTHUR CSD
NUTRITION WAGES-FICA & IPERS
2,825.62
PRESTO X
MONTHLY PEST CONTROL SERVICE CONTRACT
WALL LAKE HARDWARE
OA KITCHEN SINK WORK
Fund Number
3
UserlD: WRS
61
Checking Account ID
25.08
41. 60
481.59
19,673.25
3
19,673.25
Odebolt-Arthur Community Schools
10107/201408:04 AM
Vendor Name
Checking Account ID
BATTLE CREEK - IDA GROVE CSD
Fund Number
10
Checking Account ID
Board Report - For Board
Page: 1
2014 OCTOBER UNI R. RECOVERY CHECK DEPOSITED INTO OA ACCT. SHOULD
BE BCIG
Description
Check
Total
Fund Number
10
GENERAL FUND
UNI R. RECOVERY CHECK-REDEPOSITED WRONG
1,430.00
1,430.00
1
1,430.00
User ID: KAL
Odebolt-Arthur Community Schools
10/10/2014 11 :25 AM
Vendor Name
Checking Acconnt ID
BATTLE CREEK - IDA GROVE CSD
Fund Number
10
Check
Total
GENERAL FUND
REIM TO BCIG WRONG BOMGAARS PAYMENT
Fund Number
33
SAVE
REIM TO BCIG WRONG BOMGAARS PAYMENT
33
271.74
367.63
367.63
36
Checking Account ID
Page: 1
User 10: KAL
271.74
Checking Acconnt ID
BATTLE CREEK - IDA GROVE CSD
Fund Number
Fund Number
10
Checking Acconnt ID
BATTLE CREEK - IDA GROVE CSD
Fund Number
Board Report - For Board
2014 OCTOBER REPAYMENT TO BCIG BOMGAARS PAID WRONG
Description
Fund Number
36
PPEL
REIM TO BCIG WRONG BOMGAARS PAYMENT
298.91
298.91
1
938.28
Odebolt-Arthur Community Schools
Board Report - For Board
10109/201407:40 PM
10-12-14 GENERAL FUND CLAIMS
Description
Vendor Name
Page: 1
User ID: KAL
Check
Total
10
GENERAL FUND
FLUORESCENT MARKER PEN /LED WRITING MENU
165.20
BLOYER, RICHARD
REIMBURSE DOT PHYSICAL
100.00
BMO HARRIS MASTERCARD
SCHOOL NURSE CONFERENCE / HOTEL
BOMGAARS
DISTRICT SUPPLIES
233.41
CANON FINANCIAL SERVICES, INC
COPIER SERVICE
614.34
CENTRAL IOWA DISTRIBUTING
CUSTODIAL SUPPLIES
CHRONICLE, THE
PUBLlCATON FEES
216.60
CITY OF ODEBOLT
WATER / SEWER/ TRASH
608.40
CLAlMAID
MEDICAID FILING FEE / 2 STDTS/ FY 13/14
353.61
CONNECTING POINT COMPUTER CENTER
MONTHLY FEE TO MANAGE WIRELESS
125.00
CUBBY'S INC.
FUEL
757.23
DR. JEAN'S ROCK, RHYME, WRITE & READ
SEMINAR REGISTRATION
856.00
ENTERPRISE FINANCIAL
TIME CLOCK HOSTING FEE / SEPT/OCT 2014
176.00
FRAME USA
METAL SILVER CUSTOM FRAMES
460.64
HORN MEMORIAL HOSPITAL
DOT PHYSICAL / FINERAN
100.00
HULTGREN IMPLEMENT
MOWER REPAIR
IDA COUNTY COURIER - REMINDER
KITCHEN HELP WATED AD / 1 WEEK CLASSFD
17.85
IDA GROVE FOOD PRIDE
FCS SUPPLIES
37.56
IOWA ASSOCIATION OF SCHOOL BOARDS
BACKGROUND CHECK / T MARTIN
48.00
IOWA COMMUNICATIONS NETWORK
LONG DISTANCE
17.32
IOWA MUSIC EDUCATORS ASSOCIATION
1 DAY REGISTRATION FOR CONFERENCE
45.00
ISU EXTENSION AND OUTREACH
GARDEN CURRICULUM/SCHROEDER
50.00
MALCOM'S PAINT & HARDWARE
BUILDING MAINTENANCE PROJECTS
107.98
MAPLETON - ROOTER SEWER SERVICE
ROTO ROOT SEWERS
270.00
MATHESON TRI-GAS, INC
ACETYLENE RENTAL SEPT.
MCLAUGHLIN INTERNATIONAL
T SHIRTS - RESALE
MENARDS
REPLACEMENT ORGANIZERS
MIDAMERlCAN ENERGY CO
UTILITIES
NELSON, ALICIA
MILEAGE REIMBURSEMENT
96.00
NWIBA - CURT OHRLUND, TREASURER
ENTRY FEES/LATE ENTRY FEE
35.00
OFFICE SYSTEMS CO
COPIER SERVICE
923.19
OUELLETTE, NICHOLAS
MILEAGE REIMBURSEMENT
152.80
PAPER CORPORATION, THE
14-15 DISTRICT PAPER ORDER
Checking Acconnt ID
AMAZON. COM
Fund Number
1,415.45
2,030.82
1,160.79
21.70
493.20
45.98
4,140.95
2,204.09
Board Report - For Board
Odebolt-Arthur Community Schools
Page: 2
10109/201407:40 PM
Vendor Name
Description
Check
Total.
PEPSI-COLA GEN BOT INC
TEACHER'S LOUNGE SODA
82.32
POSTMASTER, ARTHUR
EDDM NEWSLETTER POSTAGE / NOVEMBER
32.20
POSTMASTER, ODEBOLT
EDDM NEWSLETTER POSTAGE / NOVEMBER
112.00
PRAIRIE LAKES AEA 8
PRINTED 3000 SEPTEMBER NEWSLETTERS (31%)
152.50
REALLY GOOD STUFF
DESKTOP POCKET CHART
REIS AUTO PARTS & SERVICE
AIR EQUPlMENT FOR CUSTODIAL
RESOURCES FOR READING
TITLE I / READING RECOVERY SUPPLIES
SAC COUNTY MUTUAL TELEPHONE
TELEPHONE
630.65
SCHOOL HEALTH CORPORATION
HEALTH SUPPLIES
590.21
SCHOOL SPECIALTY, INC
SCHEDULE POCKET CHART
277.55
STAR ENERGY
FUEL
STEHR, WILLIAM
REIMBURSE BUS WASH ON 9-18-14
STOBERL, RACHEL
CUPS FOR EDIBLE SOIL HORIZONS 8TH GRADE
THIES, DEANNA
#91 & #94 BUS WASH
WARD'S
GRASS FROGS - PAIL OF 10
106.13
ZIMCO SUPPLY CO
FALL FERTILIZER
333.00
Fund Number
10-12-14 GENERAL FUND CLAIMS
10
Checking Account ID
IOWA STATE BAR ASSOCIATION
12
Fund Number
55.30
1,710.40
8.00
225.78
21.50
300.00
48.86
348.86
Fund Number
22
MANAGEMENT FUND
ADDITIONAL FY 14-15 WORKMAN'S COMP PREM
22
Checking Account ID
ALLOY SPECIALTY, INC
2,828.79
12
GENERAL FUND - TAG ACCOUNTS
MS MOCK TRIAL REGISTRATION FEE (2 TEAMS)
ENRICH / TAG SUPPLIES
Checking Account ID
SWANSON INSURANCE COMPANY
64.91
25,311.35
Fund Number
SAM'S CLUB
Fund Number
User ID: KAL
167.00
167.00
33
SAVE
ASBESTOS WORK DONE FOR NEW HEAT/AIR
575.00
BOMGAARS
DISTRICT SUPPLIES
268.40
EVER WHITE
CLASSROOM REMODEL PRJOECT - WHITE BOARDS
FERGUSON ENTERPRISES, INC
RESTROOM REMODEL PROJECTS
HAUSMAN ELECTRIC INC.
BUS BARN & LIGHTING PROJECTS
WHEELER CONTRACTING, INC
ASBESTOS ABATEMENT FOR HVAC PROJECT
Fund Number
Fund Number
33
Checking Account ID
BOMGAARS
10,928.72
1,934.38
10,634.75
2,400.00
26,741.25
Fund Number
PPEL
36
DISTRICT SUPPLIES
306.67
DARRELL BENGFORD CONSTRUCTION
BUS BARN REMODEL PROJECT
3,653.90
HAUSMAN ELECTRIC INC.
BUS BARN & LIGHTING PROJECTS
6,190.28
Odebolt-Arthur Community Schools
Page: 3
Board Report - For Board
User ID: KAL
10-12-14 GENERAL FUND CLAIMS
10109/201407:40 PM
Check
Total
Vendor Name
Description
HOEFLING LAWN SERVICE
PLAYGROUND REMODEL PROJECT - SEEDING
300.00
ODEBOLT LUMBER
ART/SCIENCE ROOM & PLAYGROUND PROJECTS
448.08
SAC COUNTY SOLID WASTE
GARBAGE REMOVAL/SCIENCE LAB/PLAYGROUND
239.40
Fund Number
36
Checking Account ID
11,138.33
1
63,706.79
Odebolt-Arthur Community Schools
10/10/201411:12 AM
Board Report - For Board
Vendor Name
Description
Checking Account ID
Fund Number
BATTLE CREEK - IDA GROVE CSD
Fund Number
10
GENERAL FUND
MISC REIMBURSEMENTS TO BCIG
7,475.15
7,475.15
Fund Number
BATTLE CREEK - IDA GROVE CSD
36
Checking Account ID
User 10: KAL
Check
Total
10
Checking Account ID
Fund Number
Page: 1
10-13-14 MISC. REIMBURSEMENTS TO BCIG
36
PPEL
MISC REIMBURSEMENTS TO BCIG
1,497.50
1,497.50
1
8,972.65
Odebolt-Arthur Community Schools
10/10/2014 10:25 AM
Vendor Name
Checking Account ID
Fund Number
BATTLE CREEK - IDA GROVE CSD
Fund Number
10
Checking Account ID
Board Report - For Board
1ST QUARTER MISC. WGS EXPENSES CLAIM TO BCIG
Description
10
Page: 1
User ID: KAL
Check
Total
GENERAL FUND
QUARTERLY MS/HS WGS EXPENSES
4,065.36
4,065.36
1
4,065.36
Odebolt-Arthur Community Schools
10/10/201408:22 AM
Vendor Name
Checking Account ID
BATTLE CREEK - IDA GROVE CSD
Fund Number
Fund Number
10
GENERAL FUND
1ST QUARTER WGS STAFF COSTS BILLING
User 10: KAL
Check
Total.
143,468.60
143,468.60
10
Checking Account ID
Page: 1
Board Report - For Board
Unposted; Batch Description 2014 OCTOBER 12 BD MEETING GF INVOICES
Description
1
143,468.60
Odebolt Arthur CSD
September 2014
GENERAL FUND #10
Bank Accounts
Prev.Balance
Revenue
Expend itu res
Current Bal.
1,027,886.22
320,501.23
312,924.21
1,035,463.24
TAG FUND#12
Prev.Balance
Revenue
Expenditures
Current Bal.
1,223.74
0.00
0.00
1,223.74
MANAGEMENT
FUND #22
Prev.Balance
Revenue
Expenditures
Current Bal.
346,792.04
28,971.79
5,339.91
370,423.92
LOSS FUND #33
Prev.Balance
Revenue
Expenditures
Current Bal.
42,929.52
23,501.84
40,344.06
26,087.30
PPEL FUND #36
Prev.Balance
Revenue
Expend itu res
Current Bal.
-64,936.01
19,687.13
41,994.74
-87,243.62
TRUST #81
Prev.Balance
Revenue
Expenditures
Current Bal.
105,624.64
0.00
1,800.00
103,824.64
ACTIVITY FUND #21
Prev.Balance
Revenue
Expend itu res
Current Bal.
77,345.04
345.21
749.72
76,940.53
FSB Checking
ISJIT
Balance
386.29
76,554.24
76,940.53
NUTRITION FUND #61
Prev.Balance
Revenue
Expenditures
Current Bal.
83,962.16
0.00
9,226.27
74,735.89
FSB Checking
ISJIT
Balance
-7,361.34
82,097.23
74,735.89
Grand Total of Accounts
1,601,455.64
UBI-Checking
Balance
Charles Fair
Warren Hansen
Bart Ogden
Thevenot
Prestin
Marvin Stock
Breakdown of Trust #81
1,449,779.22
$1,449,779.22
25,188.17
44,617.00
2,720.62
3,659.95
11,397.53
16,241.47
103,824.74
1,601,455.64
Odebolt-Arthur Community Schools
Fund:
21
Page: 1
Activity Fund Balance Report - Summary - Exclude Encumbrances
UserlD: WRS
09/2014 - 09/2014
10109/20144:35 PM
ACTIVITY FUND
Chart of Account Number
Chart of Account Descri[1tion
21 729 000 0000 000
FUND BALANCE/MS STUDENT COUNCIL
21 729 000 6600 920
FUND BALANCE/MS COED ATHLETICS
21 729 000 7380 950
FUND BALANCE/SPRINGBROOK
Fund Total:
21
Beginning Balance
EX[1enses
Revenues
Balance Change
7,564.41
749.72
344.85
0.00
Balance
7,159.54
66,425.10
0.00
0.36
0.00
66,425.46
3,355.53
0.00
0.00
0.00
3,355.53
77,345.04
749.72
345.21
0.00
76,940.53
ODEBOLT-ARTHUR COMMUNITY SCHOOL DISTRICT
NUTRITION FUND
REVENUE-EXPENDITURE SUMMARY
9/30/2014
Fund Name
BEGINNING BALANCE 9-01-2014
$
MTD
83,962.16
$
YTD
96,014.63
Revenue
NUTRnlONINTEREST
STUDENT LUNCHES
STUDENT BREAKFASTS
STUDENT MILK/EXTRA
ALA CARTE SALES
ADULT LUNCHES
ADULT BREAKFASTS
CATERING
REPLACE LUNCH CARDS
FOOD REBATES/MISC INCOME
STATE REIMB. SCHOOL LUNCHES
STATE REIMB. BREAKFASTS
FEDERAL REIMB. BREAKFASTS
FEDERAL REIMB. SCHOOL LUNCHES
SPECIAL MILK PROGRAM
COMMODnlES
Compensation for Loss of Fixed Assets
Upward Adj. to Beg. Fund Bal
TOTAL REVENUES
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
0.73
12,394.57
1,094.75
800.00
1,551.85
518.10
3.00
16,363.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
2.57
13,166.56
1,435.15
878.60
1,730.10
679.90
3.00
40.00
169.74
18,105.62
Expenditure
LUNCHROOM SALARIES
FICA
IPERS
EMPLOYEE PHYSICALS
PURCHASED SERVICES
REPAIRS & MAINTENANCE
TRAVEL/MEmNG
NON FOOD SUPPLIES
NUTRnlON EQUIPMENT
DEPRECIATION
FOOD SUPPLIES
COMMODnlES CONSUMED
Downward Adj. fo Fund Bal.
NUTRnlON FUND DOWNWARD AJUST
TOTAL EXPENDITURES
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
ENDING BALANCE 9-30-2014
$
9,226.27
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
23,021.36
91,098.89
$
91,098.89
41.60
1,025.68
8,158.99
142.05
219.98
1,095.63
13,404.71
8,158.99
Alicia Nelson
Board Report
September, 2014
Throughout September, a lot of my focus has been on #1: teaching technology
classes to K-5 Odebolt-Arthur students in the mornings, and #2: providing staff with
support for initiatives such as PLC's, professional development, curriculum
improvement, assessment, and the final preparation of report cards in grades K-5 for
both school districts.
PLC's are currently focused on reading the book, Raising the Bar, Closing the
Gap: Whatever It Takes, by the DuFour's and their colleagues (renown for their work in
PLC development). In the book, the authors repeatedly focus on the following
questions:
• What is it we want all students to learn? (Standards and Learning Targets)
• How will we know when each student has acquired the essential knowledge and
skills?
• What happens when a student does not learn?
• What do we do when stUdents already demonstrate understanding? How do we
enrich or extend their learning?
The authors contend that creating a system of intervention and enrichment is one
important aspect of creating a PLC, but that it must be part of a larger cultural shift. To
view some of the work of our staff presented in a slideshow, visit:
http://slide.ly/view/6e87 dd94aea8feb06cdf315fb2a2aa64 ?utm source=Em ORG Share
(I would be more than happy to directly email this link to you if you contact me)
In Professional Development, staff has been working through topics of
improvement in the areas of reading, effective instruction, and supports for students
who are not proficient, known as MTSS (Multi Tiered Systems of Support) in Iowa. The
elementary buildings have given a new statewide assessment screener in reading
known as the FAST assessment. This provides the teachers with information about
students who do not demonstrate proficient reading skills at each particular testing
interval. These assessments will be given again in January and April. Staff will begin
interventions and progress monitoring for students who are not proficient on this or
other classroom assessments. The upper grade levels have been using other
identifiers to determine students who require intervention. PD in effective instruction has
been dedicated to understanding learning targets, essential questions, and enduring
understandings (the big picture) that all students should walk away with as they receive
each content area's curriculum. We are talking a lot about formative and summative
assessment; how we gauge student learning and make changes in instruction.
We have been awarded our STEM grants in grades K, 1, 2, 3, 4, and 5 in
Odebolt-Arthur and grades K, 1, 4, and 5 at BCIG and teachers will be receiving
materials for teaching hands-on science and engineering while incorporating math and
reading content as well. A World In Motion has provided us with the materials we will
be using in a alignment with our science standards. We will be seeking out a
community member to participate in each grade level's STEM lessons, as it provides
our school with another matched grant and the opportunity for students to learn from
people in the community who are engaged in STEM-related careers. To see more
about AWIM, visit http://www.awim.org/curriculum/.
Board Report Oct. 2015
BCIG Elementary
We just had fire prevention week. The fireman came in and did some
activities with the students. To promote getting students to plan an
escape plan and actually practice with their parents, the firemen are
putting kids names in for a drawing for a bike or iPod. 1 drawing for a
boy and 1 for a girl in each grade level will be made.
PTP has been a wonderful asset to our school. Parents want to be able
to support what we are doing. One new idea this year is to have a family
fun night, which we will have in February. They already busy planning
fun learning and creative activities for parents and their children to
come and do together at the school. I will keep you updated as we get
closer to that time.
Parent teacher conferences are coming up soon. We will be using a new
JMC report card for the first time this year, which are standards based.
We are excited to be able to show parents where students are
specifically to different standards in each of the main academic areas. I
believe this will inform parents more than just an A,B,C grade.
OCT. ACTIVITIES:
Oct. 8 th we had a great Iowa Kids Healthy Walk, thanks to Mrs. Staley
lining it up.
Oct. 9 th 1st Grade enjoyed the Pumpkin Patch in Denison
Oct. 14th 4th Grade goes to the Courthouse
Oct. 16 th Preschool and KEY have a Harvest Party at Moorehead
Oct. 22 nd 2 nd grade will decorate pumpkins in the gym and have them on
display at Food Pride
Oct. 27th -Oct. 31 st will be Red Ribbon Week activities planned by Julie
Staley
OABCIG Board Report
October 2014
Video Links
OABCIG YouTube Channel
Homecoming:
https: IIwww.youtube.com/user loabcigschools Ivideos
It's Great to be a Falcon:
https: IIwww.youtube.com/user loabci~schools Ivideos
The first two videos were created by Mrs. Beck using a product called Animoto. She
will create other videos during the year to promote our district.
Falcon Series on Excellence:
https:/ Iwww.youtube.com/user loabci~schools Ivideos
This is the first in a series of clips that we will present to the students during the
school year. All will be based on Striving to Attain Excellence in one's life. We have
asked various "Iowa Celebrities" to speak directly to our students and staff on how
they promote excellence in what they do, and whom they work with.
We do have data on our goal of reducing the F list that I will be sharing with you via
email.
October 7,2014
Board Update
OA- Elementary and OA-BCIG MS
The Principal Advisory Committee has met a few times for the purpose of planning for the
effective and efficient operation of the school. The committee puts focus on successful
school operation which leads to high student achievement and high employee morale. The
committee worked on creating a PK-8 student activity for the Friday of homecoming week.
The 2nd annual Falcon Olympics was a big success again this year. The goal was to build
school spirit. Students and staff had a great time. Our students did a wonderful job
participating and cheering participants on. The committee will continue to meet and focus
on successful school operations.
Mentors and mentees have met with the AEA to proceed through a plan to enhance the
beginning teacher's role as a teacher. They will continue to meet throughout the year.
The early-out Wednesdays are giving our teachers valuable time to learn, prepare, and
plan to help students achieve. Much time has been spent on planning and creating
interventions for students with needs. This includes work on early literacy planning from
data received from our reading screener called FAST. Concerns and questions stemming
from TEAM time led to a concentrated time to learn about Response to Intervention (RtI),
what that means for our students, and what action by teachers needs to happen to see
effective interventions.
To help build and support a positive student climate and focus on good behavior, the
elementary will begin a system that recognizes good behavior. Our PBIS teacher team has
developed a reward system of Falcon Feathers and a traveling trophy which promotes
positive behaviors. Middle school students who continue to show positive behavior in our
FDA system are rewarded a few minutes each week to partake in some games one day a
week during studyback.
Doug Mogensen
October 2014 Activity Director's Report
1. Homecoming festivities went off without a hitch. Working on some
improvements for next year.
2. FB parking has gone well, with the shuttle bus running, as well as having
players, cheerleaders and band members park south of the school and
baseball field. Still working on making sure everyone helps out. The Fire
Departments from the four towns have helped park cars in the lot, which
has made things go a little smoother.
3. The Musical "Grease" will be performed this fall, under the direction of Ms.
Kariann Jurgensen. Performances will be on November 14th & 15 th in Ida
Grove.
4. We hosted the Saturday portion of the WVC VB tournament on September
27th . This change was needed due to the fact that Westwood had some
water damage on their gym floor, and was unable to use two nets.
5. WVC Cross country meet is in Moville on October 18th.
6. State Qualifying Cross Country meet will be in Orange City on October 23 rd •
Best of luck to all our participants.
7. MS Mock trial teams are busy preparing for their upcoming season.
S. Mrs. Jensen will be taking a group of 18 girls to the "Road Less Traveled"
program at ISU. The purpose of this is to expose them to careers in math
and science.
9. All State Vocal Auditions are October 25 th. We have 6 students auditioning.
10. The HS Band traveled to Carroll on October 4th to take part in a Carroll Band
Days Marching Band competition. Great to see them competing.
11. MS VB & MS FB seasons are winding down. We have had great participation
numbers this year.
12. Volleyball District Action on Tuesday October 21 st at 7:00. This is the same
day as one of the P-T conference days. We have dropped from 3A to 2A
this year, which puts our tournament a week earlier.
13. The first round of the Football Playoffs are Wednesday, October 29 th.
14. Girls' Basketball practices, Boys' & Girls' Bowling practices begin on
November 10 th and Boys' Basketball & Wrestling begin November 17th .
Technology Update
October 8,2014
Julie Weeda
As mentioned in last month's board update, both OA and BCIG K-6 students were
taking part in the Iowa Early Literacy Tier 2 implementation process. This assessment
served as a universal screener for all K-S students. We were able to complete this
assessment within our window. I applaud all our elementary staff members as they
worked through this new computerized assessment with us. There were some ups and
downs but overall the testing went very well. Our last few minor issues are being
resolved now. Our next round of assessments will be in January.
Our student tech squad has expanded for the 2014- 2 0 1 5 school year! I am
pleased to announce that four students returned to the tech squad again this year:
Ethan Tromp, Thomas Mace, Alex Rohlk, and Trey Rohlk. We also welcomed 4 new
members: Gable Sohm, Gabe Malcom, Aedan Hickey, and David Maly. Our four veteran
squad members have been working alongside our newest members to teach them the
processes involved in diagnosing and repairing student Chromebooks. I have been
impressed with the tech squad's efficiency and teamwork. The tech squad meets in the
high school south lab during 9 th period Success. Tech Squad members are allowed to
come work on Monday, Tuesday, Thursday, or Friday only if their schoolwork is
completed and they are passing their classes. While there is always tech work and
repairs to complete, schoolwork comes first and I impress this upon the tech students!
Another big push this past month was to ensure that our elementary report
cards were accurate and working properly in JMC, our student information system.
These Standard and Benchmark reports will be printed as well as available
electronically in parent's JMC accounts for all their elementary children. This is a new
innovation for our elementary staff, students, and parents. Parents, especially
elementary parents who might have previously been unfamiliar with JMC, were
introduced to the program in August at school registration. Since then we have
promoted JMC and how to use it in our newsletter and website. There are also links to
Traci Allen and I who are available to our parents should they have issues accessing or
using the JMC system. In addition to attendance and report cards, JMC offers parents
the ability to check and pay into their student's lunch account, update contact
information, and enable alerts for their family.
Last, Traci and I continue to assist staff with small tech issues as they pop up. As
the school year has gotten further underway our Chromebook issues continue to be
minor, most of which are quickly repairable. Our motherboards and other parts have
arrived and our tech squad has been busy completing repairs in order to get the
original device back in student's hands as quickly as possible.
TRANSPORTATION DIRECTOR'S REPORT
OCTOBER 13 OA BOARD MEETING
OCTOBER 20 BCIG BOARD MEETING
Bus inspection was held Oct 7 at both districts. One bus was taken out of service in
both districts and has since been repaired and is useable again. There are some minor
repairs to be done and the parts are on hand or have been ordered.
Bus 03 from Odebolt has some motor problems. To replace the motor is $18000.
This bus might be traded in.
Fred Anderson from Ida Grove has started training to sub drive. I have driven with
him several times and he has done well. After he completes the online class, we will
go to Denison for the pre trip skills test and he will be ready for the road.
Terry Schoenfeld is currently driving the Battle Creek route and shuttle.
been doing a great job and has driven several extra activity trips.
He has
I am still needing sub drivers in Odebolt. At this time there is only one sub. If any
suggestions please let me know.
Pat and Travis Reis and I looked at several new buses. Hoaglund and Thomas each
brought a bus to Reis' shop. We were able to drive them and check them both out as
to the new changes and what we would and would not need. Dr Ouellette also came
down and talked with the salesmen. In talking with the drivers afterwards, they said
they would be happy with new or used and could drive anything as long as if there was
a problem Reis' could repair it.
There was an incident south of Odebolt where a motorgrader operator said he saw a
bus not stopping at an uncontrolled intersection on Hope Avenue. Instead of calling Dr.
Ouellette or myself, he put a comment on facebook. That got parents amped up and
then I received several calls. I talked to Ranell Drake, a Sac County supervisor, in
reference to the comment and asked that if there was a problem again please call the
school and do not use social media. I did talk to all the drivers in reference to
uncontrolled intersections and that with harvest fast approaching, we need to be more
cautious.
Fall activities have kept us all very busy. Both big buses go out almost daily for the
activities. In October we have trips planned for the pumpkin farm, symphony and the
FFA trip to Kentucky.
Kim Bleckwehl
Maintenance Report for the OA and BCIG School Boards
Wow! Hard to believe we are this far into the school year already. There were
so many things done over the summer; as you already know, what a
transformation all of our facilities are taking.
One of the biggest improvements has been updating all of the bathrooms in
the district - 12 in alt of which 10 were done this summer.
There are all the new ceilings and lighting in the Odebolt building and in the
BCIG Elementary. The Geo Thermal units were moved into the classrooms and
the new heating units in the ceilings of the Odebolt building allowing for the
teachers to have total control of the temperature in their classroom. Soon the
big Gym in Odebolt will have all new forced air units for heat and air making
this building totally free from the boiler and it will be air conditioned.
We have installed 10 new drinking fountains in the buildings, with bottle
fillers, in hopes that our students will drink more water.
The Bus Barn project in Odebolt is coming along pretty well. Today, the 10 th of
October, the overhead doors were installed and the openers will be following
soon.
Soon the loading dock project will be starting in Odebolt. I've been told it will
be happening towards the end of October.
I am working this week getting ready for the sale on the 11th of October in
Odebolt at the bus barn. We are cleaning out all of the storage areas
everywhere in Odebolt.
There is one more Varsity home football game, one Middle School home
football game and one cross country home meet to get the fields ready for. As
soon as fall sports are over, I will be winterizing all of the outdoor facilities.
I have also been doing a lot of work orders. I'm sure that I have forgotten
some things, but as always, feel free to contact me with any questions you may
have.
Thank You,
Roger Walter
OA-BCIG Maintenance Director
Business Manager Report October 2014 (I get more than one page this month since I haven't reported
since June)
Certified Annual Report (CAR) was filed on 09-15-14. This report is generated from the accounting
software and uploaded to the state and reports all revenue and expenses in detail for FY 13-14. It is a
time consuming process that involves numerous uploads prior to certification. If errors are discovered,
correcting journal entries are made after contacting the DE and the school auditors for clarification if
needed.
Special Ed Supplement (SES) was filed on 09-15-14. This is the annual report that tracks all revenue and
expenses related to Special Education. Once the CAR is certified, most of the data is pulled from that
report into the SES. I manually have to enter the students, student days, and a few misc. other financial
info prior to certification.
Annual Transportation Report was filed on 9-15-14. This report also pulls data from the CAR and Kim
calculates and submits all the miles traveled in detail, which I then manually enter. For FY 13-14 the
annual cost per mile traveled for BCIG was $2.75 and for OA was $2.17. The cost is based on a formula
from the state that considers ALL costs associated with transportation (ie. miles traveled, salary,
benefits, training, repair costs, drug tests, substitute driver pay, activity miles, etc.)
Certified Enrollment - official count day was Oct. 1, official certification day is Oct. 15th. Traci Allen is
responsible for uploading data to the state that is pulled from JMC (our student data software) The
district data needed to be error free and uploaded by Oct. 8. From Oct. 8 through October 15, districts
review the data ensuring that all tuitioned out and opened enrolled out students have been reported by
the educating districts. The districts work together to resolve any issues and to make sure students
aren't reported by 2 different districts. Traci spends a lot of time making sure data is correct prior to
upload and should be commended for her hard work. It makes my job easier at certification time. I hope
to have preliminary figures for the boards on Monday night.
Title IIA- applications for both districts were due Oct. 15 and have been certified. We use this money to
help keep class sizes down at the elementary levels. BClG will receive $23,461.20 and OA will receive
$12,968.52.
Faclities, Election and Sales Tax Report - another state report that is due Sept. 30 but has been
completed for both districts. This report asks for FY 13-14 detail on SAVE and PPEL funds and
infrastructure data related to buildings and building costs.
Line Item Budget - I have been working Dr. Ouellette to get our line item budget amounts entered
correctly so we can project balances more accurately and track our expenditures in a timely manner
throughout the year. Look for more information on the budgets coming at a future meeting.
BEDS Report -Although the administration certifies this report, I provide the salary and benefit data
which is entered and uploaded to the state. Districts involved in operational sharing money, need to
have their data certified by 10-15-14, two weeks ahead of the 10-30-14 official certification date.
School Auditors - Nolte, Cornman and Johnson Auditors (team of 4) were in the district October 7 and
th
8 for approximately 14 hours but completed the audits for both districts at that time. I felt both audits
went well. The boards will be receiving and approving a final audit report prior to March 1st . I would like
to thank Wanda and Sonya for their help in gathering the necessary information prior to the audit and to
Wanda for working with the auditors those days as well.
OA IPERs Audit I met with IPERS compliance officer on August 26
th
•
This is a periodic audit conducted to
make sure districts are reporting wage information correctly and paying into IPERS correctly as set by
state guidelines. There were 2 minor issues for OA, which have been corrected. (BClG will have their
audit in the coming months)
EMC Dividend checks from FY 13-14. Both districts have received the dividend checks from EMC for FY
13-14. The money is a return of excess insurance premiums for participation in the IASB Safety Group
through EMC Insurance. OA's check was for $3,797.26 and BClG's check was for $6,953.00. The money is
deposited into Management Fund #22 where we pay our insurance premiums
New Employees - Between the two districts, we hired 20 new staff members this year. Processing and
setting up the necessary training, enrollment forms and payroll paperwork for new hires takes time. I
am finalizing all paperwork as we finish the first quarter.
WGS salary and benefit worksheet - I spent time updating the annual proration spreadsheet that we
use to bill back related staff costs involved in Whole Grade sharing. Based on the certified #'s, it looks
like the proration formula for 6-12 will stay the same at 69% for BClG and 31% for
~A.
This month you
st
will notice claims payable to both districts for the 1 quarter billing. Feel free to contact me if you have
any questions regarding this.
Each year my office also files the necessary forms to the respective AEA's completed by all the home
school students in our shared program. This form is required by the state and due to the district by Sept.
st
1
.
Please do not hesitate to call or email the central office staff if you have any questions concerning the
BClG or OA Business Office. 712-364-2255 or [email protected] or [email protected] or
[email protected]