1. No category

City of Cardiff
2014
Welsh Capital Open Meet
Licence Number: 014WL1-071
(Under FINA Technical Rules & Swim Wales Laws)
Friday 14th – Sunday 16th November
(All Session Times to Be Confirmed)
Cardiff International Pool
(Long Course Meet)
Event Information and Entry Forms
Welsh Capital Open Meet
(Under FINA Technical Rules and Swim Wales Laws)
Licence Number: 014WL1-071
Friday 14th November - Sunday 16th November 2014
This Meet Will Enable Swimmers to Obtain Qualifying Times for Entry
into Regional and National Competitions
Only electronic entries will be accepted for this meet
VENUE
Cardiff International Pool, Olympian Drive, Cardiff, CF11 0JS
POOL
10 Lane – 50m pool – electronic timing – with anti turbulence lane ropes
Please note that there is NO swim down facility for this meet
AGE GROUPS
Male
Female
9/10 yrs, 11/12yrs, 13/14yrs, 15/16yrs, 17 & Over
9 yrs, 10/11yrs, 12/13yrs, 14/15yrs, 16 & Over
Minimum age for entry is 9 years
AGE UP DATE
EVENTS
th
16 November 2014 (age as of last day of Meet)
(all events Heat Declared Winner)
50m
100m, 200m
400m
800m
1500m
200m
400m
All Strokes
All strokes
Freestyle
Freestyle
Freestyle
Individual Medley
Individual Medley
- All Age Groups
- All Age Groups
- All Age Groups
- female - 11, 12/13, 14/15, 16yrs & Over
- male - 11/12, 13/14, 15/16, 17yrs & Over
- All Age Groups
- male - 11/12, 13/14, 15/16, 17yrs & Over
- female - 11, 12/13, 14/15, 16yrs & Over
PROMOTER’S CONDITIONS
AWARDS
Awards will be given to the first 3 places in each age category, and additional awards will be
made to the Best Male, Best Female and Visiting Club.
Competitors will only receive an award if they have achieved the qualifying standard.
Swimmers must ensure that they are suitably clothed (tee shirt and shorts) when
receiving Awards.
ENTRIES
Qualifying and Consideration times will be applied to all events. All entry times must be
faster than the CT. Entry Times outside these limits, and entries with ‘No Time’ submitted
will be rejected.
Entry Times must have been obtained at a licensed meet, and random checks will be made
against the ASA Online Rankings Data Base. City of Cardiff Swimming Club may request
validation of any stated entry time.
If swimmers are found to have entered the meet with false or made up times, they will be
disqualified from all events that they have entered and their entry fees will be forfeit
Entry times may be submitted as short course or long course times, using the Hy-Tek entry
file, but will be converted to long course times using Hy-Tek’s Meet Manager software.
Please do not convert short course times manually. Estimated times are not permitted.
Clubs are requested to send all entries at the same time with one cheque to cover all
swimmers.
Cheques to be made payable to City of Cardiff Swimming Club
To request the electronic Event entry file, and to submit electronic entries/enquires please
email:
[email protected]
or download from the City of Cardiff Swimming Club Website:
http://cardiffswimming.co.uk/extra-fixtures/#welsh
Electronic entries produced from Hy-Tek’s Team Manager or Team Manager Lite software
as electronic entries, submitted as an e-mail attachment to the above address are required,
and should include an entry report, fee entry report and any poolside passes applications.
For all entries, the submitted date will be the date of receipt of all entries, reports and
payment.
There will be no Time Trials or Exhibition Swims permitted at this event and there will
be no entries on the day.
Electronic entries will be acknowledged with receipt confirmation. No entries will be
processed until full and complete payment is received.
Entries, payments and supporting reports, and poolside pass applications should be sent to
Stephen Jones
18 Nasturtium Way
Pontprennau
Cardiff
CF23 8SF
Entry forms are to be retained by the club
Copies of the Team Manager Lite application can be downloaded free of charge from
http://www.hy-tekltd.com/downloads.html.
Instructions for Team Manager Lite can be downloaded from the Welsh Capital Open Meet
page of the City of Cardiff Swimming Club Website.
Please ensure that you put adequate postage on posted entries. Envelopes with insufficient
postage will not be collected from the Royal Mail depot
Entries will be rejected for the following reasons:

Incorrectly completed

Improved entries

Received after the closing date of 10th October 2014
NO LATE ENTRIES WILL BE ACCEPTED
The Meet Director reserves the right to limit entries. In the event that entries are rejected the
entry fee will be refunded, a single cheque will be made payable to Club in question.
No refunds will be made for withdrawals.
City of Cardiff Swimming Club may reserve the right to return entries if the meet is
oversubscribed.
City of Cardiff Swimming Club may reserve the right to cancel the event if the meet is under
subscribed.
Please enter an email address on the summary sheet to have confirmation sent via email.
There will be no entry cards for this event.
ENTRY PRICING
‚6.50 per event
CLOSING DATE
Friday 10th October 2014 (No late entries will be accepted)
POOLSIDE PASSES
‚15 per pool pass (required for coaches/team managers), including results, poolside
refreshments– clubs may initially apply for 4 passes per club. Applications for additional
passes may be accepted by the Meet Director, subject to team size per session. Passes
must be worn at all times whilst on poolside and will be required to gain access. Passes will
only be issued on receipt of Swim Wales/ASA/SASA registration number, a CRB number
and a passport photo. No passes will be available for purchase on the day. They must be
purchased beforehand.
THERE WILL BE NO ACCESS TO POOLSIDE FOR ANYONE WITHOUT A
POOL PASS
OFFICIALS
Visiting clubs bringing a team of 10 or more swimmers are requested to provide at least one
qualified official per session, and their details (together with their qualification) be forwarded
with entry information. Meals and refreshments will be provided.
SEEDING
All events will be spearheaded and swum slow to fast based on entry times
WITHDRAWALS
No refunds will be made for withdrawals after the closing date for entries other than in
exceptional circumstances
All withdrawals must be notified to the meet office. The meet office must be informed of
withdrawals by no later than 5.00pm on the day before competition.
SESSION TIMES
Session timing will be finalised once all entries have been processed and swimmers/clubs
will be notified accordingly. Please note that it is the swimmers` responsibility to present
themselves ready to swim, to the Marshalling Area prior to the start of their event. Finalised
warm up and start times will be issued along with swimmers entry lists.
Session 1
Session 2
Session 3
Session 4
Session 5
Session 6
Session 7
Friday pm
Saturday am
Saturday am
Saturday pm
Sunday am
Sunday am
Sunday pm
Warm up
Warm up
Warm up
Warm up
Warm up
Warm up
Warm up
1820
TBC
TBC
TBC
TBC
TBC
TBC
Start
Start
Start
Start
Start
Start
Start
1850
TBC
TBC
TBC
TBC
TBC
TBC
PROGRAMME OF EVENTS
Session One Friday
(Warm-up 6.20pm - Start 6.50pm)
Event
101 Female
800m Freestyle
102 Male
1500m Freestyle
Session Two Saturday
Session Three Saturday
Session Four Saturday
Warm-up & Start TBC
Warm-up & Start TBC
Warm-up & Start TBC
Event
Event
201 Male
400m
Event
I/M
301 Male
202 Female 200m
Butterfly
203 Male
401 Female
200m I/M
302 Female 400m Freestyle
402 Male
200m Breaststroke
Freestyle
303 Male
403 Female
100m Breaststroke
204 Female 50m
Backstroke
304 Female 50m
Butterfly
404 Male
100m Backstroke
205 Male
Backstroke
305 Male
Breaststroke
50m
200m
206 Female 100m
200m Freestyle
100m Butterfly
50m
Freestyle
Session Five Sunday
Session Six Sunday
Session Seven Sunday
Warm-up & Start TBC
Warm-up & Start TBC
Warm-up & Start TBC
Event
Event
Event
501 Female 400m
I/M
601 Female 200m Freestyle
701 Male
200m I/M
502 Male
Butterfly
602 Male
702 Female
200m Breaststroke
503 Female 50m
Freestyle
603 Female 100m Butterfly
703 Male
504 Male
Backstroke
604 Male
704 Female
505 Female 200m
Backstroke
605 Female 50m
506 Male
Freestyle
200m
50m
100m
400m Freestyle
50m
Butterfly
100m Breaststroke
100m Backstroke
Breaststroke
STARTS
Over the top starts will be used wherever possible
ELECTRONICS
Omega electronic timing system with electronic display
MEET RESULTS
The Meet results will be posted on the City of Cardiff Swimming Club website within
72 hours of the Meet closing. Results will also be passed to Swim Wales and ASA for their
reference and inclusion in rankings. For club's using Hy-Tek, a complete electronic copy of
the Meet results can be obtained following the Meet. For all other clubs a PDF copy of the
Meet results can be obtained following the Meet. Any Clubs wishing this service should
provide their e-mail details to the Meet office during or prior to the Meet.
SIGNING IN SHEETS
Sign in sheets will be used for all 400m, 800m, and 1500m events. Swimmers must sign in
to confirm that they are swimming in these events, before the start of the warm up for
session in which the event takes place. Failure to do so will result in the swimmer being
removed from the event, and the entry fee being forfeited.
CAR PARKING
Car parking places are provided at the Cardiff International Pool on a first come first served
basis
ACCOMMODATION
General accommodation A range of online bookable hotels is available in categories from
two to five stars, and most hotels and B&B’s are only a short walk from the city’s visitor
attractions, shops and rail station To reserve accommodation online visit
http://www.visitcardiff.com/Accommodation-in-Cardiff.html.
SPECTATORS
Entry
Programme
‚3.00 per session
‚6.00 for a day pass
‚10.00 for a ‘whole meet’ pass
‚5.00 (full weekend programme)
RESULTS
City of Cardiff Swimming Club will be running a live results service throughout the meet, and
live results will also be available on HyTek’s ‘Meet Mobile’ app, for IPhone and IPad
REFRESHMENTS
The Caf„, which provides a catering facility serving refreshments for swimmers, spectators
and coaches will operate throughout this Meet. The Caf„ only accepts cash, no cheques or
cards. Refreshments may not be taken onto the poolside. There are also local facilities
located near Cardiff International Pool.
HEALTH & SAFETY
All swimmers, officials, volunteers, spectators, and visitors are required, at all times, to
abide by the rules set out in the Pool Operating Procedures and Normal Operating
Procedures & Emergency Action Plan for Cardiff International Pool.
No outdoors shoes to be worn on the poolside. Suitable footwear must be worn outside the
pool area and particularly when moving around and climbing the steps in the competitors’
area.
For safety and security reasons, the wearing of jewellery is not permitted while in the water
during warm-ups / swim-downs and / or competition. This includes watches, necklaces,
chains, bangles, wrist bands, ear-rings (except studs), and rings (except wedding bands).
The City of Cardiff Swimming Club will not be liable if such jewellery is lost
City of Cardiff Swimming Club will not be responsible for any jewellery brought to events
and will not be liable if such jewellery is lost or damaged.
The front four rows of the spectator area are reserved for swimmers and coaches only.
Swimmers are asked not to enter the spectator’s area or foyer whilst they are
competing.
If you are unable to execute a competent racing dive do not use the starting blocks at
any time during this swim Meet. A competent racing dive is defined as in the ASA
Competitive start award; each swimmer is required to hold one of these. It is the Coach
and/or Team Managers responsibility to ensure that this is the case for all swimmers
intending to execute a racing dive. No swimmer should topple into the water in the event of
a false or faulty start - a proper shallow dive must be performed. It is the responsibility of the
swimmer and/or parent to declare to the referee any disability or medical condition that
could present a health or safety risk. If such a disability or medical condition exists
swimmers must produce a medical certificate confirming that their participation presents no
health or safety problems.
CONDUCT
Behavior becomes “unacceptable” when it is considered “Offensive” to others; this includes,
but is not limited to, the following:
Theft, willful damage to property and / or equipment, acts of vandalism, abuse of alcohol
and / or drugs, bullying, offensive language, aggressive / violent acts, threatening behavior,
all breaches of safety practices, failure to comply with instructions / directions, actions that
bring the sport of swimming into disrepute
Unacceptable behavior will not be tolerated in any circumstances, and all such occurrences
will be referred to the Meet Director and Referee and could result in removal from the
competition.
DATA PROTECTION
Entries and results for this Meet will be held on computer. As required by the Data
Protection Act 1998, submission of entries implies consent to the holding of personal
information on computer. These details may be made public before, during or after the
Meet.
SWIM SHOP
A Swim Shop will be in operation throughout the Meet.
CAMERA USE
The use of all photographic equipment is controlled at this Meet it is a mandatory meet
license requirement that all persons (including competitors / officials / volunteers /
spectators), wishing to engage in any kind of photographic activity including video, zoom,
close range photography, irrespective of the nature of the device / equipment used for
taking / recording such images must register their details with the event management in
advance of taking any images. Such equipment should not be used without a pass. This
includes, but in not limited to:
Still cameras
Cine Cameras
Video cameras
Camera / video enabled mobile phones
Camera enabled PDA’s
Passes can be obtained (free of charge) from the Meet Office upon proof of identity
(photographic e.g. driving licence), and must remain attached to the equipment whilst
within the Spectator Area. Equipment being used without a pass will be removed. The
records of camera use will be retained by City of Cardiff Swimming Club.
MOBILE PHONES
Swimmers, parents and coaches are reminded that the use of mobile phones is not
allowed inside the Cardiff International Pool building. This policy is actively enforced
and all visitors are asked to comply.
GENERAL
Any point not covered by these rules will be at the discretion of the organisers. Depending
upon the situation, the Meet Director or Referees decision, respectively, will be final.
APPEALS
Any appeals must be submitted in accordance with FINA procedures and will be handled by
the Meet Director and Referees
Welsh Capital Open Meet
Cardiff International Pool, Cardiff
14th November – 16th November 2014
(Under FINA Technical Rules and Swim Wales Laws)
Coaches / Chaperone Pass
Individual Application Form
Full Name
Name of Club
Position (e.g. Club
Coach)
Address
Post Code
Tel. No.
Fax No.
Email address
Swim Wales/ Scottish Swimming / ASA affiliation number
CRB Number
The above named person is authorized to hold a pass for this club
Signed
Club secretary
Please note only members affiliated to Swim Wales/Scottish Swimming/ASA or a member of a FINA affiliated country will be
eligible for a coach’s pass.
Only applications with a photograph will be accepted.
Please send a cheque for ‚15 (made payable to City of Cardiff Swimming Club).
No passes will be available on the day. They must be purchased beforehand.
There will be no access to the poolside without a coach’s pass.
Passes will be restricted to a maximum of 4 passes per club.
All completed forms to be returned to
CLOSING DATE: Friday 10th October 2014.
Stephen Jones
18 Nasturtium Way
Pontprennau
Cardiff
CF23 8SF
Welsh Capital Open Meet
Cardiff International Pool, Cardiff
14th November – 16th November 2014
(Under FINA Technical Rules and Swim Wales Laws)
Officials Nomination Form
PLEASE COMPLETE THIS FORM IN BLOCK CAPITALS
Full Name
Name of Club
J1
Qualification
(please tick)
J2
J2S
Referee
Workbook
Address
Post Code
Tel. No.
Fax No.
Email address
Swim Wales/ Scottish Swimming / ASA affiliation number
CRB Number
Sessions which you
are available for
(please tick)
1
All completed forms to be returned to
2
3
4
5
6
Stephen Jones
18 Nasturtium Way
Pontprennau
Cardiff
CF23 8SF
Alternatively forward your details and availability by email to our officials co-ordinator Paul Hutchings on
[email protected]
7
Welsh Capital Open Meet
Cardiff International Pool, Cardiff
14th November – 16th November 2014
(Under FINA Technical Rules and Swim Wales Laws)
MEET SUMMARY SHEET
This Form must be completed and returned with the Hy-Tek Meet Entry Fee Report and Entry File (Unless
already emailed to [email protected]
Club:
______________________________________________
Club Code
___________
Contact Name:
____________________________________________________________________________
Address:
____________________________________________________________________________
____________________________________________________________________________
Telephone No.
_____________________________________
Mobile:
___________________________
Email address:
____________________________________________________________________________
Team Size:
______________
No of Individual Entries:
_______________
@ ‚6.50 per event
‚ ________________
No of Coaches Passes:
_______________
@ 15.00 each
‚ ________________
Total cheque enclosed made payable to City of Cardiff Swimming Club
Forms to be returned to:
‚…………………..…
Stephen Jones
18 Nasturtium Way
Pontprennau
Cardiff
CF23 8SF
Email: [email protected]
CLOSING DATE FOR ENTRIES (including payment)
Friday 10th October 2014
Welsh Capital Open Meet
Cardiff International Pool, Cardiff
th
th
14 – 16 November 2014
Long Course Qualifying Times
Male
9
10
11
12
13
14
15
16
QT
CT
QT
CT
QT
CT
QT
CT
QT
CT
QT
CT
42.60
45.80
1:38.20
1:45.60
3:23.40
3:38.70
7:22.50
7:55.60
39.00
41.90
1:24.80
1:31.10
3:03.60
3:17.40
6:26.40
6:54.40
37.00
39.80
1:18.80
1:24.70
2:51.30
3:04.10
5:56.00
6:18.70
34.90
37.50
1:13.70
1:19.20
2:40.80
2:52.90
5:38.10
6:03.50
33.00
35.50
1:09.80
1:15.00
2:32.60
2:44.00
5:21.80
5:45.09
31.30
33.60
1:06.90
1:12.00
2:25.60
2:36.50
5:07.00
5:30.00
29.70
31.90
1:04.40
1:09.20
2:20.70
2:31.30
4:57.60
5:19.90
28.70
30.90
1:02.60
1:07.30
2:16.30
2:26.50
4:49.10
5:10.70
QT
CT
QT
CT
QT
CT
QT
CT
QT
CT
QT
CT
QT
CT
QT
CT
QT
CT
QT
CT
QT
56.80
1:01.04
2:07.70
2:17.30
4:20.50
4:40.00
48.80
52.50
1:49.40
1:57.60
4:03.70
4:22.00
50.30
54.10
1:49.80
1:58.00
3:46.70
4:03.70
3:52.00
4:01.30
CT
17/over
28.40
30.50
1:01.50
1:06.10
2:13.70
2:23.70
4:44.60
5:06.20
EVENT
50m Freestyle
100m Freestyle
200m Freestyle
400m Freestyle
Female
9
10
11
12
13
14
15
16/over
42.80
46.00
1:38.30
1:46.00
3:29.10
3:44.80
7:20.70
7:53.00
39.80
42.00
1:26.20
1:32.70
3:04.40
3:17.70
6:27.40
6:54.20
37.30
40.10
1:19.30
1:24.50
2:51.30
3:10.10
5:56.40
6:23.01
12:19.60
13:51.10
35.40
38.10
1:15.20
1:20.80
2:42.50
2:54.70
5:38.80
6:04.20
11:39.00
12:36.40
34.00
36.60
1:12.70
1:17.40
2:36.20
2:47.90
5:26.30
5:50.80
11:10.80
12:01.10
32.90
35.40
1:10.70
1:16.00
2:32.10
2:43.50
5:18.00
5:41.50
10:56.00
11:45.20
32.20
34.60
1:09.60
1:14.80
2:29.10
2:40.30
5:12.80
5:36.30
10:45.50
11:33.90
31.90
34.30
1:08.80
1:14.00
2:27.50
2:38.50
5:09.20
5:32.40
10:36.00
11:23.00
57.00
1:01.30
2:08.70
2:18.40
4:27.30
4:47.30
48.2
51.80
1:47.70
1:55.80
3:56.60
4:14.30
50.2
54.00
1:52.00
2:00.40
3:52.70
4:10.20
3:55.20
4:02.80
51.20
55.00
1:50.30
1:58.60
3:55.50
4:13.20
44
47.30
1:37.10
1:44.40
3:34.60
3:50.70
46
49.50
1:37.50
1:44.60
3:26.30
3:41.80
3:29.60
3:35.30
47.80
51.40
1:41.60
1:49.20
3:36.60
3:52.80
40.7
43.80
1:27.90
1:34.50
3:12.60
3:27.60
43.1
46.30
1:29.90
1:36.60
3:11.00
3:25.30
3:14.30
3:23.50
6:25.90
45.00
48.40
1:35.20
1:42.30
3:24.90
3:40.30
38.6
41.50
1:22.60
1:28.80
3:01.70
3:15.30
40.9
44.00
1:24.50
1:30.80
3:00.60
3:14.10
3:03.30
3:17.00
6:00.80
43.10
46.20
1:30.80
1:37.60
3:15.50
3:30.20
36.70
39.50
1:19.10
1:22.70
2:53.50
3:06.50
39.4
42.40
1:21.70
1:27.80
2:54.30
3:07.40
2:56.80
3:10.10
5:46.80
41.50
44.60
1:28.50
1:35.10
3:09.50
3:23.70
35.70
38.50
1:17.20
1:22.20
2:48.00
3:00.60
38.00
40.90
1:19.60
1:25.60
2:49.80
3:02.50
2:52.30
3:05.20
5:40.50
40.60
43.60
1:27.50
1:34.10
3:06.70
3:20.70
34.80
37.40
1:15.50
1:21.20
2:45.70
2:58.10
37.00
39.80
1:17.90
1:24.50
2:45.80
3:00.00
2:48.90
3:01.60
5:36.30
40.10
43.10
1:26.10
1:32.60
3:05.80
3:19.70
34.20
36.80
1:14.80
1:20.40
2:43.30
2:55.50
36.60
39.30
1:17.10
1:23.60
2:43.90
2:56.20
2:46.90
2:59.40
5:35.50
7:17.80
6:35.80
6:24.90
6:15.60
6:08.30
6:03.60
800m Freestyle
51.60
55.50
1:50.70
1:59.00
3:57.20
4:15.00
43.50
46.80
1:35.80
1:43.00
3:32.30
3:48.20
46.00
49.50
1:36.90
1:44.20
3:25.80
3:41.20
3:29.60
3:40.50
24:44.70
22:20.50
21:16.60
20:19.00
19:37.10
19:07.70
18:49.00
26:36.00
24:01.00
22:52.30
21:50.40
21:05.40
20:36.60
20:13.70
48.20
51.80
1:41.50
1:49.10
3:39.10
3:55.50
40.80
43.90
1:27.70
1:34.30
3:12.50
3:26.90
43.20
46.40
1:29.80
1:36.50
3:12.00
3:26.40
3:14.30
3:25.30
6:50.80
44.60
47.90
1:34.70
1:41.80
3:25.20
3:40.60
38.10
41.00
1:21.50
1:27.60
2:59.90
3:13.40
40.50
43.50
1:24.10
1:30.40
3:00.70
3:14.30
3:02.80
3:14.00
6:26.70
41.80
44.90
1:28.80
1:35.50
3:12.50
3:26.90
35.90
38.60
1:16.80
1:22.60
2:49.90
3:02.60
38.20
41.10
1:19.20
1:25.10
2:50.30
3:01.00
2:52.70
3:02.00
6:06.40
39.70
42.70
1:24.60
1:30.90
3:02.50
3:16.20
34.00
36.60
1:12.80
1:18.30
2:40.90
2:53.00
36.10
38.80
1:15.00
1:20.60
2:42.30
2:54.50
2:44.80
2:52.70
5:49.30
37.80
40.60
1:21.40
1:27.50
2:55.40
3:08.60
32.20
34.60
1:09.80
1:15.00
2:34.40
2:46.00
34.50
37.10
1:12.20
1:17.60
2:36.00
2:47.70
2:38.40
2:45.90
5:36.20
36.80
39.60
1:18.90
1:24.80
2:51.60
3:04.50
31.40
33.80
1:07.80
1:12.80
2:30.40
2:41.70
33.50
36.00
1:10.30
1:15.60
2:31.40
2:42.80
2:33.90
2:41.60
5:27.60
35.80
38.50
1:17.00
1:22.80
2:47.00
2:59.50
30.60
32.90
1:06.50
1:11.50
2:27.60
2:38.70
32.70
35.20
1:09.30
1:14.50
2:28.60
2:39.70
2:31.00
2:38.30
5:22.60
7:15.90
6:47.50
6:27.40
6:01.00
5:50.90
5:42.00
5:36.40
QT = Qualifying Time. CT = Consideration Time
Short Course Times will be converted to Long Course by Hytek Meet Manager Software
The organisers reserve the right to return entries.
1500m Freestyle
50m Breaststroke
100m Breaststroke
200m Breaststroke
50m Butterfly
100m Butterfly
200m Butterfly
50m Backstroke
100m Backstroke
200m Backstroke
200m I/M
400m I/M