1. art and entertainment
2. shows and events
3. fair

EXHIBITOR
prospectus
www.ascp.org/ascp2014
10.8-10.10
BEYOND THE LAB
MAKE YOUR IMPACT
Become a Part of the Success of
Laboratory Medicine’s Future.
ASCP invites you to partner with us at ASCP 2014, Beyond the Lab at the Tampa
Bay Convention Center, Oct. 8–10, as we build a successful future for the medical
laboratory profession. Since our founding in 1922, ASCP has grown to become a
formidable leader in laboratory medicine, certification and advocacy for pathologists
and lab scientists. Be a part of this dynamic group of leaders who are shaping the
future of healthcare delivery and implementing innovative new technologies in their
health systems. Through an extraordinary array of renowned speakers, educational
offerings, networking opportunities, and abstract presentations, ASCP 2014 brings
together a prestigious audience seeking to learn about leading edge advances
in scientific medicine. By showcasing the latest technology and services, you are
inspiring and promoting our members’ success in their careers.
Through an extraordinary array of renowned speakers, educational offerings,
networking opportunities, and abstract presentations, ASCP 2014 brings
together a prestigious audience seeking to learn about leading edge advances
in scientific medicine. By showcasing the latest technology and services, you
are inspiring and promoting our members’ success in their careers.
PARTNER WITH US TODAY AS AN ASCP 2014 EXHIBITOR!
2
ASCP 2014 EXHIBITOR prospectus
BENEFITS OF BEING AN ASCP EXHIBITOR
ASCP 2014 is the premier meeting that brings together an impressive line-up of globally
recognized speakers and renowned leaders in pathology and laboratory medicine to
share and discuss global health issues and best practices and innovations in the field.
This exclusive access to decision-makers in medical laboratories is invaluable and
provides you with the opportunity to gain visibility for your products and services with
key leaders in the profession.
Access
Gain access to our member attendees and all education sessions at ASCP 2014 to
hear renowned experts present new research, technology breakthroughs, and other
developments. And, as a vendor, you get to invite your customers for free to the
ASCP 2014 exhibit hall so they can visit your booth and see the amazing array
of scientific innovations in Science Connection Central.
Visibility
Boost your company’s visibility and gain valuable exposure to drive traffic to your
booth with:
• Company listing on our meeting website and mobile app
• Emails sent to all registered attendees
• Social media posts to our followers
www.ascp.org/ascp2014
Meet new prospects.
Connect with your existing customers.
Exhibit at the world’s largest educational event for pathologists
and laboratory professionals and gain access to over 100,000
medical professionals throughout the year, including –
ASCP attendees have tremendous buying power. Connect with decision
makers, thought leaders, and early adopters of new technologies.
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Attendee Job Focus
Anatomic & Clinical Pathologists
Fellows
Residents
Laboratory Directors
Laboratory Managers and Supervisors
And others allied to the field
ASCP represents the entire diagnostic laboratory team.
50
40
30
Since its founding in 1922, ASCP has been the leader in pathology
and laboratory medicine. Our inclusive membership makes us unique
from the crowd of subspecialty organizations by uniting every aspect
of the diagnostic field.
Our outstanding reputation for providing exceptional education to
help our members prepare for the future is why…
• over 95% of 2013 attendees were satisfied with the content
of the meeting, and
• over 95% felt it contributed to their professional development, and
• over 90% stated they would return in the future.
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10
0
Physician/Pathologists (40%)
Laboratory Professionals (30%)
Resident (15%)
Other* (15%)
* Includes educators, students,
pathology assistants
Pathologist/Physician Breakdown
The majority of attendees practice both anatomic and clinical pathology.
50
2013 Education Hours by Topic Area
40
30
Anatomical Pathology
20
Clinical Pathology/Hematology
10
Molecular Pathology
0
New Techniques, Globalization, Certification Support,
Anatomic Pathologists (42%)
Clinical Pathologists (10%)
General Pathologists (48%)*
* Specialize in both anatomic
and clinical pathology
Health Policy, Clinical Team, Best Practices
Practice Management/Professional Development
Other
Joining Forces for an Ideal Cooperative.
We define collaboration as finding organizations with similar goals
and values, and then working together to benefit the patients we serve
and our members. Collaborative Companion Societies this year include:
Institution Type
25
20
15
10
American PathologyAssociation for
FoundationPathology Informatics
5
0
Hospitals with 500 beds or more (25%)
Hospitals with 300-499 beds (15%)
Hospitals with 100-299 beds (11%)
Hospitals with less than 100 beds (3%)
Independent Reference Lab (9%)
ASCP 2014 EXHIBITOR prospectus
3
exhibitor packages to
meet your needs
We provide exhibitor packages with premier benefits to further enhance your company’s participation at ASCP 2014. These packages allow you—our corporate partner—to connect with your
audience in a meaningful way, while building customer loyalty and establishing your brand. They are
designed to expand your visibility to the important audience you’re trying to reach and can even be
customized with benefits to meet your company’s specific and unique needs. Contact ASCP today
and let us help you choose the best package that will optimize your success as an ASCP Exhibitor.
Bronze Package$5,000
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A Complimentary 10’ x 10’ booth
Listing on Exhibit Hall entrance
Recognition in ASCP 2014 Guide to the Meeting
Recoginition on the ASCP 2014 Website
Recoginition on the ASCP 2014 App
Attendee Mailing List
Silver Package$10,000
Everything in the Bronze plus:
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One Complimentary Meeting Registration
Single Page Ad in ASCP 2014 Guide to the Meeting
Single Page Ad in Lab Medicine, AJCP, or Critical Values
Pre-show Email
Industry Innovations
You and your company have first-hand expertise that will help
our members advance their knowledge and benefit the medical
laboratory profession! We invite you to share that knowledge about
the latest innovations and breakthroughs in technology, science,
and research at our exciting NEW ASCP 2014 offering–our Industry
Innovations Workshops taking place Tuesday, October 7, 2014.
Gain valuable exposure for yourself and your company by presenting
a 30 minute to 2 hour workshop where you’ll interact and network
with a very prestigious and influential audience from around the
world. These promotional sessions do not include Continuing
Medical Education credits. Time slots will be allocated from 1pm to
5pm at the rate of $3,500 per 30 minutes. We encourage you to take
advantage of this opportunity to convey your expert knowledge to a
captive audience where you’ll also connect with existing customers
while creating new ones as well.
Gold Package$15,000
New exhibitor training portal
Everything in the Bronze plus:
Maximize your exhibitor experience! We want to hear from you. Join
us and provide your feedback at the Exhibit Advisory Meeting. Relax
or stay in touch with the office in our Exhibitor Lounge at ASCP 2014.
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Upgrade to a 10’ x 20’ booth
Two Complimentary Meeting Registrations
Double Page Spread Ad in ASCP 2014 Guide to the Meeting
Double Page Spread Ad in Lab Medicine, AJCP, or Critical Values
Pre-Show/Post-Show Email
$50,000 Diamond and $25,000 Platinum
premium packages are also available.
For more customized and additional Exhibitor Packages, please contact:
John Enright, [email protected], 770.432.8410, ext 107
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ASCP 2014 EXHIBITOR prospectus
www.ascp.org/ascp2014
Science Connection Central
Our attendees come to the ASCP Annual Meeting to be educated on the latest technology
and science and to network with their peers. You know the value of face-to-face meetings
and hands-on demontrations. To accomplish all this, we’ve created Science Connection
Central – an innovative exhibit hall that contains a unique blend of educational forums,
fun, and ways to connect.
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Product Showcase Theater
Hands-on-the-Future Learning Lab
Posters
ONELab Community Area
Science Connection Central Schedule*
Wednesday, October 8, 2014
9:00am – 3:00pm
Exhibitor Move-In
6:00pm – 8:00pm
Grand Opening Reception in Science Connection Central
Thursday, October 9, 2014
12:30pm – 6:30pm
Science Connection Central Open
12:30pm – 2:00pm
5:30pm – 6:30pm
Dedicated Lunch Break in Science Connection Central
Exhibitor Attendee Mixer
Friday, October 10, 2014
9:30am – 2:00pm
Science Connection Central Open
1:00pm – 2:00pm
Dedicated Lunch Break in Science Connection Central
2:00pm – 6:00pm
Exhibitor Move-Out
* Hours subject to change
exhibit/sponsor
Hotel REGISTRATION
ContactInformation (sent separatelY)
John Enright
Marriott Waterside
[email protected]
Tampa Embassy Suites $198 per night + tax
770.432.8410 ext. 107
Westin Harbour Island
$198 per night + tax
$185 per night + tax
ASCP 2014 EXHIBITOR prospectus
5
Creating a Winning Combination.
Partnering with ASCP will help advance our cause to globally provide excellence in
education, certification and advocacy for patients, and the medical community now and
in the future. Sponsoring activities will maximize brand recognition in a meaningful way
and better connect Exhibitors to your audience by creating exposure and sales year-round.
Exhibitors can take advantage of our Annual Meeting sponsorship opportunities that
will effectively increase your products and services visibility. Review sponsorship details at:
www.ascp.org/ASCP2014Exhibitors.
Uniting Leading Minds with the Pathology and Lab Community.
From groundbreaking insights from pathology and clinical research experts to empowering
stories from the most recognized and respected people in the world today, such as:
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President Bill Clinton
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Paul Farmer, MD, PhD
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Laura W. Bush
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Giuliana and Bill Rancic
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Donald M. Berwick, MD
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Ashley Judd
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Former Secretary of State Hillary Rodham Clinton
ASCP keynote speakers are chosen because
they share our objectives; to promote the role that
Pathologists and Lab Professionals play in the clinical
care team in an ever changing healthcare system by
enhancing the success of patient care and outcomes
to the general public, other providers, administrators,
educators, and policy-makers. Our speakers represent
the relevant and timely topic of healthcare because
they have a connection to the issues professionally
and personally. This year’s Annual Meeting is no
different. We’ll feature an impressive lineup of
speakers that believe in and support our mission.
Consider becoming an ASCP Exhibitor and be
assured your products and services will be in “good
company” because our keynote speakers attract
customers you want and need.
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ASCP 2014 EXHIBITOR prospectus
Building the Laboratory Workforce for the Future Day and ASCP STEM
Student Scholarship Awards.
ASCP is committed to supporting future generations of medical laboratory professionals and has
launched many outreach initiatives. These activities promote the importance of quality laboratory
testing and encourages young people to explore future careers in the lab. Hosting educational
sessions for students and educators is a community activity that promotes our mission and
increases media attention for us and our Exhibitors. So, join us in leaving a footprint on the
host city by planning community-oriented activities.
ASCP STEM Student Scholarship Award
(Science-Technology-Engineering-Math)
ASCP STEM Student Scholarship winner receives special recognition
at this year’s Annual Meeting. We partner with a host city community
school and their leadership to select an outstanding student to receive
our Scholarship Award. STEM students are the future of pathology
and lab science, your future customers.
ONELab Travel Grants
ASCP’s new initiative supporting lab professionals in
expanding their scientific knowledge and advancing their
careers. Travel grants provided by ASCP ONELab Fund,
allows us to create programs to promote our values.
Ten laboratory professionals receive Travel Grants
and free Annual Meeting registration.
40/40
ASCP’s 40 Under 40 Program recognizes 40 Pathologists,
Lab Professionals, and Residents under age 40 for
achievements that make an impact on the Pathology and Lab
Science fields. The top 40 get free Annual Meeting registration
and the top 5 from the 40 are honored at Friday evening’s
Mixology reception. Our program will attract a larger Annual
Meeting audience creating more Exhibitor opportunities.
Create the Chance to Relax and Connect
One-On-One with your Customers.
Promote a Customer Educational Experience.
Build brand awareness and increase sales with additional visibility and engagement by hosting
some informal face-to-face time with new and existing customers. Exhibitors will find this to
be a very unique opportunity to effectively socialize with customers in a relaxed and specially
customized atmosphere which can have a very positive effect when it comes to closing a sale.
Sponsorship opportunities can be customized and our Exhibitor experts will assist you every
step of the way. For more info visit www.ascp.org/ASCP2014Exhibitors.
With over 250 posters, your support can help attendees with this popular feature
allowing them access to any abstract poster presented at the meeting in a
web-based format, searchable by author and topic.
Grand Opening Evening Reception, Wednesday, Oct. 8
Immediately following the Keynote Address. This big kick-off event offers Exhibitors exclusive
time to connect with existing customers while creating potential new ones. We like to think of it as
the Exhibitor’s “ready, set, sell.”
Exhibitor and Attendee Cocktail Mixer, Thursday, Oct. 9
After a day of learning and networking, attendees recharge for an hour of mingling and visiting
with our Exhibitors. This gives Exhibitors another opportunity to connect with new and existing
customers and showcase their products in a laid-back setting thus helping to facilitate the closing
of more and more sales.
ePosters
Innovation Theater Package
$10,000
$6,500
Present your products or services in the Science Connection Central theater
space with seating. Thirty minute time slots include standard audio/visual
equipment and 10′ x 10′ exhibit space.
Hands-on-the Future Learning Lab $6,500
Fill a designated bench space (includes exhibit space) inside a “simulated” laboratory
with your own technicians at work where attendees are given the opportunity to try out
your products and services at first-sight and hands-on. This unique Annual Meeting
feature can help Exhibitors clinch sales immediately by providing them with the advantage
of an on-site demonstration. Lab space includes additional 10′ x 10′ exhibit space.
Additional Opportunities to Promote Your Brand
Thursday, Oct. 9 and/or Friday, Oct. 10 Lunch
Mobile App$10,000
Our Thursday Oct. 9 and Friday Oct. 10 luncheons are another opportunity for Exhibitors to
continue networking and closing sales throughout the day in a leisurely afternoon setting.
Hotel Room Key$10,000
Mixology Lab, Oct. 10
This closing reception captures the energy of the Annual Meeting on a high note with numerous
opportunities to recognize members and celebrate an exciting week. Attendees feel especially
energized and positive about the people they’ve met, the knowledge they’ve acquired, and the
future of Pathology and Lab Science, making this another ideal opportunity for Exhibitors to
connect with and create more customers.
Charging Stations$5,000
Refreshment Break
We like to think of it as an “intermission” where attendees can refresh with a little libation and
establishing more connections making this the perfect time for Exhibitors to close sales and
exchange business cards.
Wifi Hotspots$5,000
Pursuant to Section 6002 of the Patient Protection and Affordable Care Act, the National Physicians Payment Transparency
Program, codified at 42 CFR Parts 402 and 403, was created (the “Sunshine Act”). Under the Sunshine Act, industry has a legal
obligation to report to the Centers for Medicare & Medicaid Services (“CMS”) the value of Payments and other Transfers of Value,
both direct and indirect, made on or after August 1, 2013, to physicians and teaching hospitals who are Covered Recipients.
“Covered Recipients” include medical doctors, doctors of osteopathic medicine, dentists, podiatrists, optometrists, licensed
chiropractors, and teaching hospitals. Financial Transfers that are subject to reporting include:
• Direct = Manufacturers of a drug, device, biological, or medical supplies participating in federal health care programs will have
to report to CMS any direct payments or transfers of value to physicians and/or teaching hospitals of $10 or more. However, there
are 12 exceptions where a direct payment or transfer of value is not subject to reporting. These include product samples and
educational materials that directly benefit patients.
• Indirect = Transfers that are not made directly to physicians. These are categorized as third party transfers and other types
of indirect transfers.
For further details on compliance with the Sunshine Act, please visit www.ama-assn.org/go/sunshine
ASCP 2014 EXHIBITOR prospectus
7
Advertising Opportunities
Statistics show that attendees come to an exposition with a set agenda of exhibits to
visit. Make this your most successful conference by inviting ASCP attendees to your
booth or presentation through pre-show, on-site and even post-show opportunities.
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Scientific Journals—AJCP, Lab Medicine, Critical Values
Guide to the Meeting
Mobile App
Website Ad
Pre- and Post-Show E-blasts
Room Drops
NEW! Onsite escalator wraps, cling, and hanging banners throughout the convention center*
Advertising Rates
Full Page $2,575
1/2 Page Horizontal $1,365
1/2 Page Vertical
Color Options: For 4-color or spot color, add an additional $1,100.
Options that maximize visibility and drive traffic to your booth.*
Standard: $5,000
Enhanced: $10,000
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ASCP Journal (your choice)
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Full-page Ad •
One Pre-show Email
Full-Page Ad in TWO ASCP Journals (your choice)
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Double Page Spread Ad
in Guide to the Meeting
in Guide to the Meeting
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Pre-show AND Post-show Email
More options are available to fit your advertising needs. Please contact John Enright at: [email protected], 770.432.8410 ext. 107
Guide to the Meeting
ASCP’s Guide to the Meeting is distributed to all attendees and includes the annual
meeting program schedule, special events, floor plans, evaluation information, exhibitor
listings, and more. ASCP attendees refer to this guide often onsite at the meeting and when
they return to their facilities, giving your ad repeated exposure.
Size
Single Page, 4-color
Double Page Spread, 4-color
Back Cover Spread, 4-color
AJCP is the most influential general pathology journal published today. Read by over 8,000 subscribers, the quality of the expert articles and research presented is outstanding and impressive. You’ll globally reach board-certified pathologists, medical directors, department heads as well as universities, hospitals, medical schools,
and corporate and government libraries at every major institution with your print or digital ad campaign on the AJCP website, and through AJCP apps.
AJCP Black & White Display Rates
Advertising packages to meet your needs
Full-Page Ad in ONE AJCP
Exhibitor Rate
Non-Exhibito Rate
$2,000
$4,000
$3,000
$3,000
$6,000
$4,000
$1,365
Lab Medicine
Connect online with the broadest range of laboratory professionals. From Lab Directors
to Lab Technicians, Lab Medicine is read by over 50,000 subscribers. A highly selective,
peer-reviewed journal that covers the tools and technologies used in hospital and commercial
labs. Features original research articles and reviews by renowned authors, with info on
quality assurance, management, and scientific studies. Lab Medicine subscribers
frequently have higher budgets than those in its competitive set and are among
its most committed audience.
Lab Medicine Black & White Display Rates
Full Page $4,350
1/2 Page Horizontal $2,600
1/2 Page Vertical $2,600
Color Options: For 4-color or spot color, add an additional $1,100.
Critical Values
Read by over 60,000 pathologist and lab professional subscribers, Critical Values
readers are your customers. Journal provides information for the entire laboratory team
by keeping them abreast of issues in pathology, lab medicine, regulations, economics,
policy, and ethics. Over 1/4 of our readers make, approve, or influence the decision
to purchase your products.
Critical Values Rates (Color)
Full Page $3,500
1/2 Page Horizontal $2,250
1/2 Page Vertical
$2,600
Space Commitment Deadline Materials Deadline July 18, 2014
August 16, 2014
All rates are for full color advertisements.  We will submit a Guide to the Meeting advertisement and agree to be invoiced according to selection above.
8
ASCP 2014 EXHIBITOR prospectus
www.ascp.org/ascp2014
ASCP 2014 Meeting App
Pre-Show and Post-Show Email
This free app is a must-have for Exhibitors as well as attendees joining the ASCP 2014
community inTampa and includes tools to help you both prepare for events and get
crucial updates for the meeting:
ASCP will send an email on your behalf to attendees. This is an excellent way
to give attendees a preview of what they will see at your booth or presentation
and will be a great follow-up after the meeting.
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Required Format: html package (zip folder with images)
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In-depth session information (title, date, time, room, speaker and course description).
Itinerary builder.
Personal meeting schedules.
Full Annual Meeting schedule to keep Exhibitors and their customers updated
on what’s happening throughout the meeting.
On-site daily notifications.
Easy-to-understand booth listing that direct customers to new product showcases
on the Exhibit Hall floor.
Size:
App leaderboard - 200 px x 30 px
Exhibitor Rate:
$1,000
Non-exhibitor Rate:
$1,250
RATES
Preferred date*
Pre-Show
Email - $1,500
_______________________________
(date)
Post-Show Email - $1,500
_______________________________ (date)
Pre-Show/Post-Show
Package - $2,500
_______________/_______________ (dates)
* Email will be sent as close to your preferred date as possible.
Note: we need to receive html artwork 1 week prior to your requested mailing date.
Email artwork to John Enright at [email protected], separate files and
samples for approval.
Banner Advertisement – Annual Meeting Website
Draw attendees to your company website and your onsite booth by placing a banner
on the meeting section of ASCP website, http://www.ascp.org/2014-Annual-Meeting/
index.html. Get users to your website in advance of the show to introduce them to
products and services you will be displaying.

Size
Leaderboard:

Skyscraper:
728 px X 90 px
(less than 30kb)
160 px X 600 px
(less than 20kb)
Exhibitor
Rate
$1,000/month
Non-Exhibitor
Rate
$1,500/month
$1,000/month
$1,500/month
Name of Organization:
Room Drop Program
Ensure your success at ASCP 2014 and reach attendees with a special delivery
right to their hotel room. A room drop is a great way to connect with attendees,
brand your product, and drive foot traffic to your exhibit or presentation.
Fee: Room Drop (exhibitors/meeting supporters only) - $4,500
Final Pieces: send 1,400 pieces to ASCP
 We will participate in the Room Drop Program and agree to be invoiced
for the $4,500 fee.
Company description,100 word count
Return order form to: Address:
John Enright at
City/State/Zip:
[email protected]
Contact:Title:
770.432.8410 ext. 107
Phone:Email:
Signature:
ASCP 2014 EXHIBITOR prospectus
9
ASCP 2014 Exhibitor APPLICATION & CONTRACT
1. Company Information As it should appear in the print materials (i.e. Meeting Guide) (PLEASE PRINT)
Company Name:
Street Address:
City, State & Zip: Website:
Main Telephone: Main Fax:
2. Primary & Secondary Contact Person (PLEASE PRINT)
Primary Title:
Primary Contact Name: Primary Telephone: Primary Fax:
Primary Email:
Secondary Title:
Secondary Contact (if applicable): Secondary Email:
Secondary Telephone:
3. Booth Fees4. Booth Package Options
2014 o 10′x10′ booth with Hands-on- $6,500
o 10’ x 10’$3,000 the-Future Basic Package
o 10’ x 20’$6,000o 10′x10′ booth with 30-minute $6,500
o 20’ x 20’ Island
$12,500 Innovation Theater
o Premium Corner$500
5. Costs
Total Cost: Amount Paid: Balance due by 8/1/14:
6. Payment All applications/contracts submitted must include full PAYMENT. (Check applicable boxes.)
o Check Enclosed (payable to Tradeshow Logic) o Check to be Mailed o Credit Card
Please contact John Enright at [email protected] to provide credit card information.
Check Number: Amount: $
7. Exhibit Location Preference
1st2nd3rd4th
Preference will be given based on the date your contract and payment are received by ASCP.
We try to keep competitors separated when assigning exhibit space.
Please list companies who you prefer not to be near.
8. Audience Focus (Check all that apply.)
o
o
o
o
o
o
Anatomic Pathology
Biorepositories
Clinical Pathology
Clinical Chemistry & Immunology
Coagulation & Transfusion Medicine
Cytogenetics
o
o
o
o
o
o
Cytopathology
Cytotechnology
Dermatopathology
Hematology
Hematopathology
Histology
9. What Products or Services? (Check all that apply.)
o Analytical Instruments o Diagnostics and Reagents
o Billing Services
o Diagnostic Services
o Computer Systems o Employment/Recruiting
o Other:
o Informatics o
o
o
o
o
Informatics
Management/Administration
Medical Technology
Microbiology & Infectious Disease
Molecular Diagnostics
o Laboratory Instruments
o Optical Equipment
o Published Materials
o Medical Devices
o Non-Profit Organization
o Business Solutions
10. Acceptance of Binding Contract for Commercial Support
We agree to all of the Terms and Conditions for this event (available upon request). This application is made by the undersigned,
an authorized signatory of the above-listed company, and constitutes a binding contract with ASCP.
Title:
Name (please print): Signature: Date:
Please email John Enright at [email protected] to submit completed form.
OFFICE USE ONLY: Booth#Date Received Received by
Terms & Conditions
1. Application and Eligibility. Application for exhibit space must be made on the printed form provided by
the American Society for Clinical Pathology (hereinafter called “ASCP”), contain the information requested,
and be executed by an individual who has authority to act for the applicant. Exhibit contents will be limited
to only the company and product(s) listed on the application, and are subject to approval by ASCP for
accepted and acknowledged efficacy and commercial availability. ASCP may reject the application of any
company whose goods or services are not compatible, in the sole opinion of ASCP, with the educational
character and objectives of the Annual Meeting. In the event an application is not accepted, any paid fees
will be returned.
2. Payment Dates. No exhibit space will be guaranteed until ASCP receives payment accompanied by a
signed application.
3. Cancellation. In the event that the exhibitor notifies ASCP of its intent to cancel the contract after
acceptance but prior to August 1, 2014, a full refund of monies received, minus a $250 administrative fee,
will be given. No refunds will be made on cancellations accepted after August 1, 2014.
If for any cause beyond the control of ASCP – such as, but not limited to, the destruction of the meeting/
exhibit facilities by an Act of God, the public enemy, authority of the law, fire, or other force majeure – ASCP
is unable to comply with the terms of this contract and deliver the exhibitor benefits described, this contract
shall be considered terminated and any payments made hereunder by the exhibitor shall be refunded to
the exhibitor, less expenses incurred by ASCP to the date of the termination allocable to the exhibitors after
proration thereof among all exhibitors.
4. Assignment of Sponsorships and Exhibit Space. Sponsorships and exhibit locations will be assigned
according to the date on which the contract and payment are received. In regard to exhibitors, ASCP
reserves the right to assign space other than the choice requested, if necessary, and the right to rearrange
the floor plan and/or relocate any exhibit. Exhibitors who change the size of their booth space are not
guaranteed the original location and may be subject to relocation by Show Management.
5. Exhibit Booth and Furnishings. ASCP will provide one 6’ table, pipe and drape, two chairs and a 7” x
44” identification sign. Exhibits must conform to the contracted space (10’ x 10’) and not project so as to
obstruct the view of the adjacent booths. In the rear 4 ft. of all booths, display material or equipment may not
exceed 8 ft. in height without the consent of ASCP. In front 6 ft. of the booth, display material or equipment
shall not exceed 42 in. in height. Exceeding allotted space may incur additional charges or result in required
removal of excess items. Additional exhibitor services are available at normal charges through the Official
Contractor. An exhibitor’s service kit will be mailed to all exhibitors approximately 60-90 days prior to the
event with complete details and deadline order dates for supplemental booth equipment and services.
6. Exhibit Regulations. Installation – All exhibits must be set up by 3pm on October 8, 2014, unless
alternate arrangements have been made with show management. Assembly of exhibits during regularly
scheduled exhibit hours will not be permitted. At 3pm, exhibits not assembled with no representative
present will be assigned to the labor contractor for uncrating and erecting to facilitate the removal of crates
and the initial cleaning prior to exhibit opening. Charges will be billed to the exhibitor. Exhibit aisles must be
clear by 3pm.
Dismantling – The official closing time of the exhibits is 2pm on October 8, 2014. All exhibit material must be
packed and ready for removal from the exhibit area no later than 6pm. No packing of equipment or literature
or dismantling of the exhibits is permitted until closing time. Any company violating this regulation will be
fined $100 and may be denied exhibit space at any future ASCP meetings.
www.ascp.org/ascp2014
7. Special Visual and Sound Effects. Audiovisual and other sound and attention-getting devices and
effects will be permitted only in those locations in such intensity as in the sole opinion of ASCP does not
interfere with the activities of neighboring exhibitors. Operation of equipment being demonstrated may not
create noise levels objectionable to neighboring exhibitors.
8. Exhibit Services. Exhibitors shall employ only union labor, as made available by the Official Contractor
for the installation or dismantling of exhibits, when required by union agreements. The Official Contractor
will have control of all inbound and outbound freight to prevent congestion in the loading and unloading
area, in the aisles and in any freight traffic area. An exhibitor using an outside contractor for the above work
should employ only union display companies and must notify Show Management no later than 30 day prior
to the exhibition. The Official Contractor will have complete control of all labor hired and scheduling and
coordination of labor for the purpose of the orderly setup, management, and dismantling of the exposition.
9. Hospitality and Entertainment. Hospitality suites or events sponsored by the exhibitors must be
approved by ASCP. No entertainment may be scheduled to conflict with ASCP’s program hours, activity
hours, or exhibit hours.
10. Insuring Exhibits. Exhibitors are encouraged to insure their exhibits, merchandise, and display
materials against theft, fire, etc., at their own expense. It is suggested by ASCP that the exhibitor contact the
exhibitor’s insurance broker and obtain all-risk insurance covering exhibit property while absent from home
premises for exhibit purposes, or a rider to the exhibitor’s existing policy covering same.
Neither the exhibit facility, ASCP nor the Official Contractor will be responsible for loss or damage to any
property in storage, in transit to or from the exhibit building, or while in the exhibit building for any loss of
income as a result of any reduced sales due to loss or damage. All property of the exhibitor will be deemed
to remain under the exhibitor’s custody and control in storage, in transit to or from, or within the confines
of the exhibit hall, even though it may at times be under the temporary control or direction of ASCP or the
Official Contractor.
11. Liability for Damages or Loss of Property. Guard service is provided by ASCP on a 24-hour basis
from move-in through move-out. Notwithstanding the guard service provided by ASCP for purposes of
general security in the exposition premises, the exhibitor shall protect, indemnify, and hold harmless ASCP,
the exhibiting facility, and the Official Contractor and their respective employees and agents from any and
all liability, loss, damage, or expense by reason of any injury or injuries sustained by any persons or property
or loss of property or income that might be derived therefrom occurring in or about the exposition premises
or entrances thereto or exits therefrom, including that caused by resulting from the negligence of ASCP. The
exhibiting facility shall not be responsible or liable for any injury, loss, or damage to any property or person
brought in by the exhibitor or otherwise located in the exhibition premises.
12. Shipping Instructions. Information on shipping methods and rates will be sent to each exhibitor by
the Official Contractor. The exhibitor will ship, at his own risk and expense, all articles to be exhibited. The
Official Contractor will provide storage for incoming freight, delivery to the booth, and removal, storage and
return of empty crates, and removal and shipment of outbound freight. All charges are based on inbound
weights. All shipments must be prepaid. The address on all crated shipments shall include the exhibitor’s
name and booth number(s).
13. Miscellaneous. ASCP shall have the sole authority to interpret and enforce all terms and conditions
governing exhibitors and this meeting. Any and all matters not specifically covered herein are subject to
decision by ASCP. These terms and conditions may be amended at any time by ASCP upon written notice to
all exhibitors. The exhibitor expressly agrees to be bound by the terms and conditions set forth herein and
by any amendments thereto adopted by ASCP from time to time. This contract shall be interpreted under
the laws of the United States and the State of Illinois.
ASCP 2014 EXHIBITOR prospectus
11
Join this impressive list of ascp exhibitors...
Allied Search Partners*
Amcom Software*
AmeriPath/Quest Diagnostics*
Applied Spectral Imaging, Inc.
APS Medical Billing
ARUP Laboratories
BioFire Diagnostics, Inc.
BioView USA Inc.*
Hologic LP
QIAGEN
Roche Diagnostics
KREATECH, Inc.*
Rosetta Genomics*
KURABO INDUSTRIES LTD
Leica Biosystems/Leica Microsystems
Lippincott Williams & Wilkins/Wolters Kluwer Health
MedData, Inc.
Sakura Finetek USA, Inc.
MediaLab, Inc.*
SPOT Imaging Solutions,
a division of Diagnostic Instruments*
General Data Healthcare, Inc.*
Medusind Solutions (Previously listed under BilAmerica)
Milestone
MOPEC, Inc
NeoGenomics
Nikon Instruments, Inc.
NovoPath Inc.
Olympus America Inc.
Orchard Software
Pathology Outlines.com, Inc.
GoPath DX
Haemonetics
Pfizer, Inc.*
Psyche Systems Corporation*
Boehringer Ingelheim Pharmaceuticals, Inc.
Clarient, a GE Healthcare Co.
Cleveland Clinic Laboratories
CRI (COLA Resources Inc)*
DenLine Uniforms, Inc
Elsevier Saunders/Mosby
Genentech
EXHIBITOR
prospectus
10.8-10.10
BEYOND THE LAB
www.ascp.org/ascp2014
SCC Soft Computer*
Seattle Genetics
Siemens Healthcare Diagnostics
Sunquest Information Systems, Inc.
TELCOR Inc*
U.S. Department of State*
Vachette Pathology
Ventana Medical Systems, Inc.
Vidacare Corporation
World Health Organization Press*
WSLH Proficiency Testing*
*NEW in 2013