1. art and entertainment
2. shows and events
3. concert

“The Trumpeter”
The Newsletter of the W.T. Woodson Band Patrons
October 2014
Contents
President’s Notes ..................................................................................................................................................... 2
Band Director’s Notes ............................................................................................................................................. 3
Uniform Information ............................................................................................................................................... 4
Chaperones ................................................................................................................................................................. 6
First Aid Information ............................................................................................................................................. 6
Sign-Up Genius .......................................................................................................................................................... 7
Did You Know? ........................................................................................................................................................... 7
SCRIP! ......................................................................................................................................................................... 8
Committee Chairs ..................................................................................................................................................... 9
Senior Night Form ................................................................................................................................................. 10
October Highlights
October 3
October 10
October 17
October 17
October 18-19
October 23
October 24
October 25
October 30
Trip Packet and Money Due
Homecoming Parade and Game
Senior Night Form Due
Marching Band – FB Home
Fall Marching Band Trip
No Marching Band Practice
Marching Band – FB Home
VBODA State Marching Assessment
Symphonic Band – Frost/Woodson Concert
Put in Band Room Mailbox
Run Through on Field@230
Put in Band Room Mailbox
Meet in Band Room @5:30
Meet in Band Room @5:30
Meet in Band Room @5:30
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President’s Notes
Dear Patrons,
I hope everyone has had an opportunity to see the band perform at one of the home
football games or at the clinic or competition. They have had great performances and have
added new details each time I have seen them.
A big thank you goes to all the volunteers who made Tag Day a great success. We
collected from not only our traditional neighborhoods but also from new areas that are now part
of the Woodson district. Thanks to all the drivers, tabulators, uniform helpers, hospitality
helpers and the students and everyone else who volunteered. A special thank you goes to the
Tag Day committee members who have been working for several months so everything goes
smoothly for our biggest fundraiser of the year..
Please join us at the next Band Patrons meeting on October 16th. We will discuss
upcoming events including the fall trip, opportunities to support your student, the marching band
competitions and the many other events that occur this fall. We will meet in the band room
starting at 7:30.
We have several Committee chairs whose band members will graduate this year and we
want to identify their successors now in order to allow an easy transition. We are looking for
committee chairs for our PTSO representative and Vehicle Donations. Please contact me if you
could help to chair a Committee.
As you can see from the following articles in the Trumpeter, we have many openings
where we need parent volunteers. Our Uniform, Chaperone, Pit Crew and Concessions
committees need your support for their work to support the Band. Please use SignUp Genius to
volunteer.
Thanks for everyone’s support for the Band. Please come see your student at their next
performances. If you have any questions, feel free to contact me.
Jim McDonald
President
(703) 764-3279 home
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Band Director’s Notes
Coming up:
10/2
10/3
10/7
10/8
10/9
10/10
10/14
10/15
10/16
10/17
10/18-19
10/21
10/22
10/23
10/24
10/25
Marching Band
2:30-4 (Back to School night)
Trip packet and $ due for Newport News
Marching Band
3-5
Marching Band
3-5
Percussion
6:30-8:30
Marching Band
3-5
Homecoming parade and game (See itinerary below)
Marching Band
3-5
Marching Band
3-5
Marching Band
3-5
Senior night form due (See below)
FB Home - Annandale
Marching Band Fall trip to Newport News
Marching Band
3-5
Marching Band (Full)
3-5
This is now a half day for students! – No Marching Band
FB Home – South County
VBODA State Marching Assessment
Homecoming Friday, 10/10
Itinerary:
2:30 Run-through on field
3:15 Change into uniforms
4:00 Parade line-up
4:30 Parade begins (We will wear Cavalier Hats for this)
5:30 Parade ends
Chick-Fil-A dinner (provided)
6:30 To field
7:10 Perform show
S.A.T.’s!!! It is expected that some students will be taking the S.A.T. on Saturday, 10/11.
Please bring a parent-signed note by Thursday, 10/9 to inform us of this and you will be
excused immediately after our performance.
Fall Trip to Newport News 10/18-10/19
This is just a reminder that the packet of forms and $75 are due on October 3rd. If turned in
after this date, students will not be able to sign up for a bus.
We have not received performance times for this event yet but will get out an itinerary as soon
as we get the times.
VBODA State Marching Assessment Saturday, 10/25
We have not received performance times for this. An itinerary will be available as soon as times
are posted. This is an important event because it is the first step to Virginia Honor Band!!
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Frost/Woodson Concert on 10/30
This involves the Symphonic Band only and is a good recruiting tool.
Itinerary:
5:30pm
6:00pm
6:15pm
6:30pm
7:00pm
8:00pm
8:15pm
8:30pm
Concert uniforms
Load buses
Depart for Frost
Warm-up
Concert begins
Concert ends
Load buses and Depart
Arrive @ WTW and turn in uniforms
Fall Auditions: Fall Auditions will begin the first week of November. A schedule will come out
soon. Symphonic Band will perform the All-District piece as their prepared piece.
Many Thanks!!!!
To the wonderful teams of parents and students who made our Tag Day so successful this
year!!!
To the Pit crew, chaperones and uniform parents who make this machine run so smoothly.
Congratulations Marching Cavaliers!!! I was very pleased with your performance at N.
Stafford. You really stepped it up, improved on some things. Great job band! WE still have
many neat things to add to the show! Stay tuned!!
Senior Night!!!!
Wanted!!! An underclassman parent willing to get the flowers for senior night. It is an easy job.
No experience needed!! Please contact Mrs. Hall [email protected] if you are willing and able
to do this. Thank you!!!
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Uniform Information
***MARCHING UNIFORMS***
·
A Special BLAST will come out as soon as we have the details for the fall trip
HOME GAMES & COMPETITIONS
Come prepared with
1.
Lightweight gym type shorts
2.
WHITE crew neck T-Shirt (NOT V-neck) There cannot be any markings on the t-shirt
unless it is the Perfect Storm or past band t-shirts.
3.
Tall clean black socks* (or $3 to buy a pair)
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4.
Wear tall BLACK socks with NO markings what so ever. They should be solid (no lines or
textures) and calf to knee high.
5.
Marching shoes cleaned and shiny will have a table with supplies for use at school
6.
Hair must be up neatly if longer than collar length. Use only BLACK hair ties and bobby
pins. You can use a “same color of your hair” hair net to hold in fly away hair or a skull cap to
pull hair up onto head.
No nail polish
No Jewelry not even a watch (Take earrings out)
**A Note about SOCKS!!! We are having trouble with students too many students trying to
“pass off” with just close enough socks. Mrs. Hall now says NO ribbed socks… making is just
easier for the uniform checkers to know what is okay and what is not. The socks I buy are
always for sale in the band room before events.
The socks I found are sold at Walmart in the men’s trouser sock section. I buy them in a 5 pack
for about $9. Online they are even a better value so I’ll order them from here.
They are http://www.walmart.com/ip/George-Men-s-Cotton-Flat-Knit-Value-10-Pack/31427931
A sock for girls if they don’t want to wear the boys http://www.walmart.com/ip/Luxury-DivasBlack-4-Pack-Flat-Knit-Soft-Knee-High-Socks/37810675
NO Athletic socks, they fade too quickly and are ribbed
NO nylons unless completely opaque like tights
It sounds picky, but we are trying to make it consistent. These socks will also be perfect for
concert season (for men). The students aren’t paying attention to when socks get the white pills
on them, fade to grey and some even show up with navy blue which is easy to do.
If you borrow socks without having money you will get written up and the list is given to Mrs.
Hall at the end of the quarter and it affects your preparation grade.
If you buy socks you do not get written up. I’m trying to make this easy for you J
If you do not have money and get written up, you can put $3 in an envelope in the “black” box
and I will cross your name off the list.
Away <PEP BAND> Games
Come dressed comfortably within school code J. We will give you an old football jersey to wear
to the game.
No other uniform required J
Student Service Hours!!!
Washers Needed…
Wash Away game football jerseys or gloves and get a service hour toward your Band letter!
Ask Mrs. Hall or Mrs. Freeman after an AWAY game.
PARENTS!
Volunteers and Washers Needed…
To volunteer before or after an event to get kids into uniforms go to www.woodsonband.org and
click on Sign-up genius button, go to the event or the washer list and sign up. If you have any
questions or trouble figuring that out email Chrissy Rabayda at [email protected]
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***CONCERT UNIFORMS***
Symphonic band has their first concert October 30th at Frost. If you ordered concert shoes
(girls) or tux shirts (guys) they will be delivered to you a week or so before the concert in class.
Guys, please try on your shirt and make sure it fits. If you have any problems with the fit please
contact Mrs. Crake. Please remove the black buttons from the new shirt, we don't use those.
GUYS-- bring your washed and pressed tux shirt, clean shoes, black socks* and white crew tshirt (NOT V-neck).
GIRLS-- bring your clean concert shoes and very black trouser socks, tights or knee highs-they need to be opaque. You may wear post earrings, but no dangly earrings. No nail polish
and NO sports bras. Your hair needs to be pulled back neatly using only black bands. Long
hair can be in high or low ponytail or braid.
If you have issues or questions concerning uniforms contact
Chrissy Rabayda [email protected] or for Marching uniforms
& Beth Crake [email protected] for Tuxedos
& Tu’lann Von Christierson [email protected] for Dresses
& Joan Tury [email protected] for washing
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Chaperones
Thank you to everyone who has signed up to chaperone. Your help is not only great
appreciated by really important to keeping things running smoothly and keeping the students
safe. We still need parents to sign up for some after school practices and events. Please check
the signup genius for available slots. Thanks!
Tammy & Mindi
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First Aid Information
Thank you to the many parents who submitted Prescription Medication, Inhaler and/or
Epinephrine Authorization Forms. It truly has helped me prepare for the upcoming overnight
trip. Unfortunately after reviewing the Emergency Care forms, I know I am still missing several
medication authorization forms. If you have not already done so, PLEASE submit your
student’s applicable authorization form(s) ASAP. As a reminder these forms must be signed
and stamped by a Licensed Health Care Provider. Put all completed forms in the band room
mailbox. If your student self carries an inhaler and/or epinephrine, he is still required to have
the authorization form. No student requiring inhalers and/or epinephrine will be allowed on the
trip if the band does not have a copy of the appropriate authorization(s).
Thank you for helping to ensure the safety of your child.
Jean Boyle – First Aide
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Sign-Up Genius
For volunteer opportunities please go to the band website at www.woodsonband.org and click
on the big Sign-Up Genius button or you can go to www.signupgenius.com and search under
the email [email protected].
You can get information on each event here. If details for the event change, an email will be
sent to you once you have signed up.
For those of you with younger children, sometimes you can bring them along when you
volunteer. Please contact the chairperson (listed on the Sign-Up Genius) to find out if it might
be ok.
Once you have volunteered, if you can’t complete your shift, please delete your name from the
sign-up as soon as possible AND email the chair person for that committee (listed here in the
Trumpeter and also in Sign-Up Genius). The sign up administrator does not check the gmail
account.
Questions regarding Sign-Up Genius? Contact Chrissy Rabayda at [email protected] or
call at 703-785-9937.
(click on the link below to see everything currently listed now.)
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Did You Know?
Things important to know freshman year…
Don’t get dental work done so close to a concert…
The Marching Band plays BEFORE the Homecoming game so come early. Students stay after
school rehearse, do the parade then perform before the game.
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SCRIP!
Purchase “Scrip” GIFT CARDS and support
Woodson Bands!
What is “scrip” and how does it help Woodson Bands?
“Scrip” is, essentially, gift cards. You purchase cards for your favorite stores, restaurants, and service
providers – where you shop every day – and the Band Patrons receive a percent (ranging from 1% to as
high as 18% or more) of your card purchase as income to offset expenses. There is no additional cost to
you, and you get the full value of your gift card. Buy them for your ongoing, regular purchases, or keep
some on hand for birthday or thank you gifts.
Great Lakes Scrip (hundreds of cards
available, including Shoppers, Safeway
and Giant!)
Grocery Scrip
(Giant and Safeway)
Available at www.shopwithscrip.com
Register a new account (use our enrollment code,
787DC8EF2145) or log in to order.
You can set up a PrestoPay™ account to pay for
your order online, or you can pay by check when
you receive your cards.
Orders will be processed after 8am on Tuesday,
th
October 7 and will be available later in the month
from the scrip coordinator.
Questions:
Debbie Stoss
[email protected]
Available from:
Melissa Hochberg
[email protected]
“Shoppers” gift cards are now only
available online, through Great Lakes
Scrip! (see box to the left for ordering
info)
Make checks payable to
“WTW Band Patrons”
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Committee Chairs
Committee
Awards Brochure
Band Buddies
Book Fair
Car
Wash
Cavalier Cards
Chaperones
Concert Uniforms
Chairs
Pam McKeta
Melissa Hochberg
Mindi Maline
Lloyd Cochran
Concessions
Equipment
First Aid
*Fruit Sales
Great Lakes Scrip
Grocery Scrip
Hospitality
Marching Uniforms
Shannon Ries
Jack Friel
Jean Boyle
Carol Davis
Debbie Stoss
Melissa Hochberg
Debbie Rooney
Chrissy Rabayda and Izumi Fothergill
PTSO Rep
Publicity
Spirit Wear
TAG Day
Tiny Tots
Trip Coordinator
Trumpeter
*Vehicle Donations
*looking for a new cochair
TBD (looking for a new chair)
Sharon Larson
Brenda McDonald
Izumi Fothergill
Laura Damian
Vella Bloom
Kimberly Yeo
Stefan Schwarz
Contact Info
[email protected]
[email protected]
[email protected]
[email protected]
Lucy Caldwell and Lisa Murphy
[email protected]
Tammy Freeman and Mindi Maline
[email protected]
Beth Crake and Tu’lann Von Christerson [email protected]
[email protected]
[email protected],
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
TBD
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
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Senior Night Form
Senior Night - Friday, 10/24 Instructions to Parents/Escorts
Parents will not receive tickets for the game but will be let into the game by a Band Patron who
will be checking in Parents at the main gate. Be down on the track near the 20 yard line by the
beginning of half time. A volunteer parent will put you in alpha order at that time. Once the
band finishes their show, senior names will be announced and you will walk up and meet your
student at the 50 yd line on the track and then move down to form a line facing the home
stands. After half time the seniors are free to go but of course must turn in their uniforms first.
---------------------------------------Seniors - Detach & return by 10/17 -------------------------------
Senior Night FB Game
Student name as you would like it announced:
_________________________________________
Parent’s/escort’s name(s) to be announced:
__________________________________________
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