Department of Physics Health and safety information for staff and students
Department of Physics Health and safety information for staff and students The Physics Department and the Faculty of Natural Sciences aim to operate to the highest safety standards. These documents have been compiled to provide staff and students with basic information on various health & safety procedures in the Department of Physics. Additional and more detailed information is available on the Department of Physics safety webpages and the Imperial College safety website. Links to these are given below. Department of Physics safety: http://www3.imperial.ac.uk/physics/safety Faculty of Natural Sciences safety: http://www3.imperial.ac.uk/naturalsciences/safety Imperial College Safety Department: http://www3.imperial.ac.uk/safety You must contact your line manager and safety co-ordinator for induction and to discuss training relevant to your work. They will be your first line of contact for safety information and advice. Professor Jordan Nash Head of Physics Department Issue 23 October 2014 (Reviewed annually for October – information in this document may change during the year, for latest information go to the version on the Physics safety webpages: http://www3.imperial.ac.uk/physics/safety) CONTENTS: • Department of Physics: Health and Safety Statement and Arrangements • Physics Safety Management • Safety support and advice • Staff safety training • Post graduate safety training • General safety guidance • Information for academic supervisors • Lone working p1 • First aid information p20 p2 p3-4 p5-7 p8-10 p11 p12 p13 • • • • • • • p21 p22 p23 p24-25 p26 p27 p28 • Extended hours access p14 • • • • p15 p16 p17 p18-19 Fire safety Fire Action Fire evacuation routes Fire Safety Coordinator and Fire Wardens Office safety Laboratory safety Electrical safety Chemical safety Laser safety Ionising radiation safety Workshop and machine tool safety • Heavy and mechanical lifting & manual handling • Biological Safety p29 P30 1 Head of Dept: Prof Jordan Nash Deputy Head of Dept: Prof Kenny Weir Dept Operations Manager: Mrs Linda Jones Dept Health and Safety Committee The Head of Dept chairs the Physics Dept Health and Safety Committee. The Health and Safety Committee has representation from the following: • • • • • Academic staff Postdoctoral staff Students (postgraduate and undergraduate) Safety Department Fire Office • • • • • Union Safety Representative Faculty Safety Managers Mechanical workshop Department Building Manager Department Operations Manager Safety is an agenda item at the Heads of Groups meetings and other relevant management committees within the Dept. Physics Safety Forum The Faculty Safety Managers chair the Physics Safety Forum which is comprised of the various safety support staff within the Dept. The aims of the forum are: 1. To ensure information on safety is communicated throughout the Dept of Physics 2. To discuss proposals on how best to implement new procedures or policies within areas where Physics staff or students work. If required please raise any safety concerns with your Group Safety Coordinator so that they can be raised at the forum or committee if relevant. 2 Safety support and advice in Physics FACULTY SAFETY STAFF Faculty Safety Manager FSM Julia Easton [email protected] 47700 /51270 Faculty Safety Manager FSM Stef Hoyle [email protected] 50018 Richard Price [email protected] 07775940024 Electrical Testing Technician DEPARTMENTAL SAFETY STAFF: Electrical Safety Supervisor DESS Paul Beaumont [email protected] B406 47523 Electrical Safety Technician DEST Graham Axtell [email protected] B406 47960 Dept Laser Safety Officer DLSO Brian Willey [email protected] H6M78 47787 Biological/Chemical Safety Adviser Contact the Faculty Safety Managers listed above Waste Management Adviser DWMA Malcolm Hudson [email protected] First Aid Co-ordinator DFAC Meilin Sancho [email protected] 47852 Fire Safety Co-ordinator DFSC Simon Graham [email protected] B215 47620 Manual Handling Assessor DMHA Simon Graham [email protected] B215 47870 [email protected] B107 47672 [email protected] B107 47877 [email protected] B216 47666 Heavy & Mechanical Lifting Assessors HMLA Jon Dyne HMLA Dave Bowler Dept Building Manager Malcolm Hudson B216 47666 FACILITIES MANAGEMENT STAFF Building Manager H212B 49009 Assistant Building Manager Adam Gardner [email protected] H212B 49081 GROUP/AREA Radiation Protection Supervisors (RPS): Experimental Solid State RPS Jing Zhang [email protected] B910 47594 High Energy Physics level 11 RPS Henrique Araujo [email protected] B1108 47549 High Energy Physics other floors RPS Mark Raymond [email protected] B511b 47799 Plasma Physics RPS Simon Bland [email protected] B740 47650 Teaching Laboratories RPS Geoff Green [email protected] H455 47855 3 AREA SAFETY CO-ORDINATORS - On arriving in their area of responsibility, contact them before starting work Admin / Facilities / Theatres / Stores Simon Graham [email protected] B215 47620 Teaching Laboratories Robert Whisker [email protected] B422 47854 GROUP SAFETY CO-ORDINATORS - On arriving in their area of responsibility, contact them before starting work Astrophysics Andrew Jaffe [email protected] B1013 47526 Condensed Matter Theory Carolyn Dale [email protected] H902 47579 Experimental Solid State Steve Cussell [email protected] B107 47877 High Energy Physics Paula Brown [email protected] B542 47823 Photonics Martin Kehoe [email protected] B616 47722 Plasma Physics Alan Finch [email protected] B700 47616 [email protected] B107 47877 Quantum Optics & Laser Science Brian Willey Space & Atmospheric Steve Kellock [email protected] H/709B47760 Theoretical Physics Graziela De Nadai-Sowery [email protected] H517 47843 GROUP LASER SAFETY ADVISERS - On arriving in their area of responsibility, contact them before starting work with lasers QOLS Amelle Zair [email protected] Plasma Francisco Suzuki Vidal [email protected] B740 47641 EXSS Rupert Oulton [email protected] B901 47576 Photonics James McGinty [email protected] B636C 47719 B317 47510/ 47511 B631 45531 45603 STUDENT REPRESENTATIVES: Postgraduate Representative tba Undergraduate Representative Clark Baker [email protected] Post Doc Representative Sunil Kumar [email protected] 4 New staff – training and induction requirements (September 2014) Below is a diagram outlining the safety training courses and inductions for a new member of staff. More details, links to template forms and guidance on the process can be found in Table 1 (below diagram). Diagram 1 New starter Training & inductions before starting work Ensure new staff have returned Preemployment questionnaire to Occupational Health Day 1 induction Will member of staff be an academic supervisor or research fellow? Training for all new staff, to be completed within one month: 1) Month One Safety Training (online) 2) Risk Assessment Foundation Training (online) 3) Fire prevention and fire safety at work (attend College course) Will member of staff be doing offsite work? Will member of staff be working in a lab or other hazardous area? Yes Yes Complete local lab / hazardous area induction. Line manager / academic supervisors to keep records Ensure supervision and training in local lab procedures and techniques is given and recorded. Yes Attend Basic Lab Safety Training course Enrol onto appropriate College fieldwork training course before leaving for fieldwork. Enrol onto ‘Health and Safety for academic supervisors’ course. Will work involve the use of: Lasers? Biological material? Complete College course ‘Introduction to laser safety’. For hazard group 2 pathogens, GM material class 2 or human material that may contain pathogens individual completes a containment level 2 training record. Complete laser user registration form, assign a competency level and return to DLSO. Local training in safe use of laser system and control measures given by supervisor or nominated other. Ionising radiation? Other hazards? Based on individual’s competence identify if any safety training courses are required by using the Training course identification matrix. Attend appropriate College Principles course (either for use of ‘open sources’ or ‘X-rays) Complete ionisation radiation user registration form and return to College RPO Local training in safe use of ionising radiation given by RPS using the College induction / training template. Gases or cryogenics ? Attend appropriate College course on gas cylinders or cryogenic liquids (or both if appropriate) Local training in safe use of relevant gases and / or cryogenic liquids given by competent member of research group. 5 Table 1 – Details of mandatory safety training courses and inductions Training and induction requirements for all new staff College Day 1 induction Month One Safety Training (MOST) Risk Assessment Foundation Training (RAFT) Type of course or induction Completed with line manager or other delegated individual Online – complete within first month. Online - complete course and test within first month Fire prevention and fire safety at work Attendance at College Safety Training course – complete within first month Health and safety for academic supervisors Attendance at College Safety Training course – complete within first month Further information Gives a brief overview of emergency arrangements associated with the building they will be working in Line managers or academic supervisors need to keep copies of the signed record. Links to template forms and guidance Information on Day 1 Induction Day 1 induction template Guidance on information to be given during Day 1 induction Builds upon the information given in the Day 1 induction. It is mandatory online course for all new staff and relates to common safety issues around the College. Information on MOST course Enrolment is automatic and via email notification (three days after receiving College log in). Risk assessment is a fundamental managerial skill. The Dept requires all new staff to complete the RAFT course and pass the test within one month of starting. Information on RAFT course All new staff will be notified of enrolment onto RAFT by email from the Faculty Safety Manager. Biggest risk to individuals and the College is from fires. Attendance at the course ensures staff members knowledge of fire procedures and prevention measures is up to date. This mandatory course provides supervisors with an overview of their legal responsibilities, enshrined in the College's Health & Safety policy. Information on College fire safety course Information on H&S course for academic supervisors Training and induction requirements for staff working in hazardous areas (labs etc) Pre-employment questionnaire and Health surveillance Completed questionnaire sent to Occ. Health. If required appointment made to see Occ. Health advisor. Basic Lab Safety course Attend if post graduate or relatively inexperienced in lab work or biological experimentation. Local laboratory / hazardous area induction record Completed with line manager or other delegated individual before starting work in lab Introduction to laser safety Enrol onto course via ‘My training’ link in ICIS. Bio-medical sciences health surveillance required for work with: Animals, insects and gluteraldehyde. Biological health surveillance required for work with: Hazard group 2 or 3 pathogens, GM material class 2 or 3 and human material that may contain pathogens The Basic Lab Safety course is provided by the Faculty Safety Managers. You do not need to book but can turn up and sign the attendance sheet. Details of when courses are run are made available on the Faculty Safety webpage. Gives a brief overview of safety procedures and controls within the local laboratory. Line managers or academic supervisors need to keep copies of the signed records. In some cases individual facilities (NMR Centre, insectory, CL3 labs, clean rooms etc) will have their own inductions which users will also need to complete. The facility manager or technical staff will provide copies of the relevant documents. It is College and Dept Policy that all those using high powered lasers (3B and 4) attend this online course before using lasers. Information on Health surveillance Links to Health surveillance forms Basic Lab Safety course Local lab induction and equipment training record template Guidance on information given during lab induction and equipment training Introduction to Laser Safety 6 Dept user laser registration form Complete form with supervisor and return to Dept Laser Safety Officer The user registration is required for all those working with class 3B or 4 lasers. The form includes essential information about the laser system being used and the hazards involved with the procedure. Those completing the registration also need to complete a laser exposure calculation for the set up they are using. This calculation must be checked by their supervisor. Laser user registration form If working with: • • • Containment Level 2 training record College Principles of radiation protection courses College Radiation Protection - XRay Safety Awareness Training Ionising radiation work area induction College course - Laboratory Gases and Decanting Liquid Nitrogen College course - Connecting Gas Regulators and Manual Handling of Cylinders Identification of College Safety training courses human blood, serum or unfixed human tissue pathogens in Hazard Group 2 class 2 GM material assigned to this class on the basis of their risk to humans then a record of the training associated with these needs to be kept locally by the group This course is mandatory for all staff and students who intend working with ionising radiation (open or sealed source, except X-rays – see below). This course is mandatory for all staff and students who intend to work with X-Ray equipment and artificial sources of ionising radiation that are designed to generate photons. Complete with the Radiation Protection Supervisor (RPS) All staff or students whose activities involve the use of gas should attend this course. All staff or students whose activities involve working with gas cylinders and regulators in a laboratory environment should attend this course. Complete with line manager or nominated delegate within 1 month of starting The aim of the local training and supervision is to ensure those working with the hazardous biological material are aware of the associated hazards and risks, routes of exposure, control measures and emergency actions so that they can work safely unsupervised. Containment level 2 training record template Inform your Radiation Protection Supervisor when you have completed the course. Principles of radiation protection Inform your Radiation Protection Supervisor when you have completed the course. Radiation Protection - X-Ray Safety Awareness Training Addresses specific issues concerning management of ionising radiation including safe use, storage, disposal and emergency procedures Delegates must complete the relevant elearning session: Using Liquid Nitrogen Safely within Universities prior to the workshop. E-learning code will be assigned while the booking of the practical session is received. Delegates must complete the relevant elearning session: Using Gas Cylinders Safely within Universities prior to the workshop. E-learning code will be assigned while the booking of the practical session is received. Laboratory Gases and Decanting Liquid Nitrogen Connecting Gas Regulators and Manual Handling of Cylinders Attendance at the following courses is mandatory before the user can start the work: (high powered lasers, ionising radiation and gases and cryogenics). Attendance at other courses is decided by the line manager / supervisors depending on the competence of the individual. Use training course identification matrix for assistance. Training course identification matrix 7 New Postgraduate – training and induction requirements (September 2014) Below is a diagram outlining the safety training courses and inductions for a new postgraduate. More details, links to template forms and guidance on the process can be found in Table 1 (below diagram). Diagram 1 Training & inductions before starting work New starter Day 1 induction Will member of staff be doing offsite work? Training for all new PGs, to be completed within three months: Experimental based student’s only Basic lab safety training Will PG be working in a lab or other hazardous area? Risk Assessment Foundation Training (online via Blackboard) No PhDs only - Fire prevention and fire safety at work (attend College course) Line manager / academic supervisors to keep records No Yes Enrol onto appropriate College fieldwork training course before leaving for fieldwork. Yes Complete local lab / hazardous area induction. Ensure supervision and training in local lab procedures and techniques is given and recorded. Will work involve the use of: Lasers? Biological material? Complete College course ‘Introduction to laser safety’. For hazard group 2 pathogens, GM material class 2 or human material that may contain pathogens individual completes a containment level 2 training record. Complete laser user registration form, assign a competency level and return to DLSO. Local training in safe use of laser system and control measures given by supervisor or nominated other. Supervisor and PG must complete the appropriate health surveillance form and send to Occupational Health Dept (OHD) 10 working days prior to start of lab work. Ionising radiation? Other hazards? Based on individual’s competence identify if any safety training courses are required by using the Training course identification matrix. Attend appropriate College Principles course (either for use of ‘open sources’ or ‘X-rays) Complete ionisation radiation user registration form and return to College RPO Local training in safe use of ionising radiation given by RPS using the College induction / training template. Gases or cryogenics ? Attend appropriate College course on gas cylinders or cryogenic liquids (or both if appropriate) Local training in safe use of relevant gases and / or cryogenic liquids given by competent member of research group. 8 Table 1 – Details of mandatory safety training courses and inductions Training and induction requirements for all new Post graduates College Day 1 induction Risk Assessment Foundation Training (RAFT) Type of course or induction Completed with line manager or other delegated individual Online - complete course and test within nine months Further information Gives a brief overview of emergency arrangements associated with the building they will be working in Line managers or academic supervisors need to keep copies of the signed record. Risk assessment is a fundamental managerial skill. The Dept requires all new PGs to complete the RAFT course and pass the test. Links to template forms and guidance Information on Day 1 Induction Day 1 induction template Guidance on information to be given during Day 1 induction Information on RAFT course All new PGs will be notified of enrolment onto RAFT by email from the Faculty Safety Manager. Fire prevention and fire safety at work (PhD students only) Attendance at College Safety Training course Biggest risk to individuals and the College is from fires. Attendance at the course ensures PGs knowledge of fire procedures and prevention measures is up to date. Information on College fire safety course Training and induction requirements for post graduates working in hazardous areas (labs etc) Introduction to laser safety Online Course. It is College and Dept Policy that all those using high powered lasers (3B and 4) attend this course before using lasers. Introduction to Laser Safety Basic Lab Safety Training (only for those doing experimental work) Attendance at Faculty arranged course available during October, and periodically throughout the year. Designed to give a basic understanding of how to work safely in the laboratory and highlight common lab hazards. Basic Lab Safety course Complete form with supervisor and return to Dept Laser Safety Officer The user registration is required for all those working with class 3B or 4 lasers. The form includes essential information about the laser system being used and the hazards involved with the procedure. Those completing the registration also need to complete a laser exposure calculation for the set up they are using. This calculation must be checked by their supervisor. Laser user registration form This course is mandatory for all staff and students who intend to work with X-Ray equipment and artificial sources of ionising radiation that are designed to generate photons. Inform your Radiation Protection Supervisor when you have completed the course. Radiation Protection - X-Ray Safety Awareness Training Dept user laser registration form College Radiation Protection - XRay Safety Awareness Training Ionising radiation work area induction Complete with the Radiation Protection Supervisor (RPS) College Principles of radiation protection courses This course is mandatory for all staff and students who intend working with ionising radiation (open or sealed source, except X-rays – see above). Addresses specific issues concerning management of ionising radiation including safe use, storage, disposal and emergency procedures Inform your Radiation Protection Supervisor when you have completed the course. Principles of radiation protection 9 College course - Laboratory Gases and Decanting Liquid Nitrogen College course - Connecting Gas Regulators and Manual Handling of Cylinders Health surveillance is required for certain types of work. There are two different health surveillance programmes: Bio-medical health surveillance (for work with animals, insects and gluteraldehyde) & Bio-agents health surveillance for work with hazard group 2 or 3 pathogens, GM material class 2 or 3 or human material that may contain pathogens. All staff or students whose activities involve the use of gas should attend this course. All staff or students whose activities involve working with gas cylinders and regulators in a laboratory environment should attend this course. PG and supervisor to complete the health surveillance forms (for example a PG student using animals and working on a GM class 2 project would need to complete both sets of health surveillance forms) and return them to Occupational Health at least 10 days before commencing work. Delegates must complete the relevant elearning session: Using Liquid Nitrogen Safely within Universities prior to the workshop. E-learning code will be assigned while the booking of the practical session is received. Delegates must complete the relevant elearning session: Using Gas Cylinders Safely within Universities prior to the workshop. E-learning code will be assigned while the booking of the practical session is received. Bio-medical sciences health surveillance required for work with: Animals, insects and gluteraldehyde. Biological health surveillance required for work with: Hazard group 2 or 3 pathogens, GM material class 2 or 3 and human material that may contain pathogens Laboratory Gases and Decanting Liquid Nitrogen Connecting Gas Regulators and Manual Handling of Cylinders Information on Health surveillance Links to Health surveillance forms Gives a brief overview of safety procedures and controls within the local laboratory. Local laboratory / hazardous area induction record Completed with line manager or other delegated individual before starting work in lab Line managers or academic supervisors need to keep copies of the signed records. In some cases individual facilities (NMR Centre, insectory, CL3 labs, clean rooms etc) will have their own inductions which users will also need to complete. The facility manager or technical staff will provide copies of the relevant documents. Local lab induction and equipment training record template Guidance on information given during lab induction and equipment training If working unsupervised with: • • • Containment Level 2 training record human blood, serum or unfixed human tissue pathogens in Hazard Group 2 class 2 GM material assigned to this class on the basis of their risk to humans then a record of the training associated with the agents needs to be kept locally by the group. Work unsupervised for students can only be approved by the supervisor after demonstration of competence. Identification of College Safety training courses Complete with line manager or nominated delegate within 1 month of starting The aim of the local training and supervision is to ensure those working with the hazardous biological material are aware of the associated hazards and risks, routes of exposure, control measures and emergency actions so that they can work safely unsupervised. Containment level 2 training record template Attendance at the following courses is mandatory before the user can start the work: (high powered lasers, ionising radiation and gases and cryogenics). Attendance at other courses is decided by the line manager / supervisors depending on the competence of the individual. Use training course identification matrix for assistance. Training course identification matrix 10 General safety advice in Physics The points below are relevant to all staff, students and visitors working in Physics All staff must be aware of the College Health and Safety Policy Statement, and the Department of Physics Health and Safety Statement and Arrangements. You must: 1. Ensure activities are appropriately assessed 2. Ensure you know how to use the control measures associated with your work and how to respond in an emergency situation (e.g. chemical spill, laser eye strike, gas release etc.) 3. Ensure you are inducted and trained appropriately for the work you are engaging in 4. Ensure the area / bench / laser table you are working in or on is free of clutter and other items not involved with your work i.e. good housekeeping 5. Ensure hazardous substances are stored in the appropriate areas 6. If activities significantly change make sure the assessment and related control measures are reviewed 7. If constructing equipment discuss the design and potential safety issues with your Group Safety Coordinator or other safety personnel (as appropriate) before building it 8. Report all incidents that are considered dangerous, whether or not they cause injury as soon as possible after the event. The accident report form (Click on the SALUS icon) and corresponding guidance note can be accessed form the Safety Department web-site. 9. Report any building defects, e.g. broken lights, dangerous ceiling tiles, defective fume cupboards, dangerous floors, etc., immediately to the Department Building Manager, Malcolm Hudson, [email protected] Tel: 47666, or in his absence to the Facilities Manager, Viv Frater [email protected] Tel: 47888. You will be required to provide the following information: • • • • • • Your contact details (Name, Email, Department, Contact Number) Location: building, floor, Room Type of Job: Asbestos, Blockage, Carpentry, Chemical Waste Disposal, Cleaning, Heating, Leak, Lifts, Lighting, Other, Pest Control, Plumbing, Power, Space Database, Water Description of the problem Priority of the job: 2 (24 hours), 3 (48 hours), 4 (4 days), 5 (7 days), 6 (Minor Works), Quote for Works, 10. If you are unsure about safety procedures, hazards or risks associated with your work ask your supervisor and / or the Group Safety Coordinators or any other of the safety advisers listed in this booklet (as appropriate) 11. Do not take unnecessary risks that may cause harm to yourself or others around you 12. Do not interfere with equipment and signage that is provided for your and others safety. 11 Information for academic supervisors and principal investigators Health and safety responsibilities Principal Investigators (PIs) are accountable to their Head of Group or their line manager for the health and safety of their staff and students and for compliance with College and Department procedures. They must ensure that proper arrangements are in place to discharge their responsibilities. Detailed College information on responsibilities for those who have supervisory roles can be found here: http://www3.imperial.ac.uk/safety/policies/organisationandarrangements Training All new academics supervisors and principal investigators must attend the College course ‘Health and Safety Responsibilities for Academic Supervisors’ – book onto the course via this link: http://www3.imperial.ac.uk/staffdevelopment/safety/index/academicsupervisors Help and advice Faculty Safety Manager FSM Julia Easton [email protected] Tel: 47700/ 51270 Faculty Safety Manager FSM Stefan Hoyle [email protected] Tel: 50018 In summary: • Ensure all work is assessed appropriately • Ensure that working practices are regularly reviewed and where necessary assessments updated to reflect changes in procedure • Where appropriate you may delegate a health and safety duties, ensuring that staff have the necessary authority and resources to discharge them. You cannot delegate a health and safety responsibility. • Monitor your staff and students to ensure control measures identified in your assessments are being implemented • Ensure your staff and students know and can implement emergency procedures associated with your research • Ensure information on hazards and controls is communicated with all others who may be affected by your activities • Ensure those supervising staff and students on your behalf are competent to do so • Identify and review training requirements for staff and students • When planning new work or significant changes to existing work notify your Group Safety Coordinator or a member of the Faculty Safety Team. 12 Lone working procedures in Physics The following describes the procedures for lone working for staff and students in the Dept of Physics. These arrangements aim to reduce the risks to staff, students, visitors and contractors associated with lone working and comply with the requirements of the College Lone Working Policy and Code of Practice. Definitions Lone working is more likely outside of normal working hours and is defined as ‘where a person works by themselves without close or direct supervision or contact with others’, Lone working and working outside of normal working hours carries a greater risk because core services (first aid, security and fire officers) may not be available or have restricted access in certain locations. Dept working hours Normal working hours for Dept of Physics have been defined by the Head of Dept as: Monday to Friday 07.00 – 18.00. Wherever possible all staff and students should arrange their work so that it can be done during these times and with others in attendance. However it is recognised that this is not always possible, therefore supervisors must ensure: • That risk assessments associated with the work includes consideration of lone working and potential lack of core services (first aid, fire response etc). • Risk assessments consider that if working alone the normal working hours emergency procedures are reviewed to ensure lone workers can also use them effectively. • That the findings of the risk assessments are communicated to those doing the work and the identified control measures are implemented and on occasion monitored. • That those doing the work are competent (have appropriate knowledge, experience and training) – if they are not competent they must be supervised. • Advice is sought from the appropriate safety personnel for high risk procedures or work in restricted and highly restricted areas (amber or red areas) that will involve working outside of normal working hours and/or lone working. Arrangements for lone working The Dept normal working hours correspond with the routine College building access hours (07.00 – 18.00 Monday to Friday). After 18:00 and at all times at the weekends, buildings are accessible only by swipe card until 23.00 (if access is required beyond 23.00 follow the procedure for requesting extended hours security card access). Responsibilities of lone workers • Ensuring that identified control measures are implemented. • Ensuring that they are familiar with the local arrangements for fire, first aid, spillages, power failures and other emergencies. • Adhering to agreed protocols for emergency contact. • Keeping within the scope of the agreed work and work areas and, if changes are necessary informing their supervisor and updating the assessment before changing the scope of the work. Lone working - prohibited activities In some situations lone working is prohibited. Please consult the Lone Working Code of Practice for a list of these: https://workspace.imperial.ac.uk/safety/Internal/Lone%20Working/Lone%20working%20CoPv10%20college% 20issue%20June%202014.pdf Consent for Lone Working in Intrinsically Hazardous Environments, and Benign Environments if it is outside normal working hours can be applied for here: https://share.imperial.ac.uk/services/SafetyDpt/loneworking/LoneWorkingForm/SitePages/Home.aspx 13 Applying for extended hours access Any extension of swipe card access outside of normal building access hours (07.00 – 23.00 Monday to Sunday) must be risk assessed with the relevant supervisor / manager and Faculty Safety Manager before access is granted. Applications for extended hour’s access are then approved by the Head of Dept. This helps to ensure the security of staff and equipment in the building and how individuals will make contact with College core services in the event of an emergency. Procedure for requesting access Monday – Sunday 23.00 – 07.00 and national holidays: • Download the extended hours request form from: http://www3.imperial.ac.uk/physics/safety • Complete the request form and review the appropriate risk assessment, agree with your supervisor and send both documents to the Faculty Safety Manager (Julia Easton [email protected]) at least 2 weeks before access is required for review. • Upon agreement of appropriate control measures for the work the request will be sent to the Head of Dept for final approval and then access will be requested from security. Risk Assessments Generic risk assessments for doing office work outside of normal building access hours are available on the Physics safety webpage, those requesting access for office work are required to read the assessment and implement the findings. Risk assessments for lab work are completed by individual groups. Supervisors are to ensure they are reviewed and monitored so appropriate controls for working outside of normal building access hours (including lone working risks) are in place and implemented. 14 Fire Safety All new staff and students must attend Fire Safety Training, which will be booked by the local Safety Coordinator after you have received a general safety induction for the area you work in. The principal causes of fire are generally arson, electrical faults and smoking. Work in laboratories presents special hazards arising primarily from the use of flammable gases and liquids. Good housekeeping and sensible precautions will reduce the risk of a fire and ensure a safe evacuation if the case on a fire. Arson - Do not allow flammable materials such as rubbish and waste paper to accumulate especially in any place where they might cause damage if ignited maliciously. - Ensure that windows are closed and secured when buildings are unoccupied, especially those on the ground floor. - Report all suspicious persons or occurrences to Security. Electrical equipment - As far as possible, make sure that electrical equipment and wiring is in safe condition and that sockets are not overloaded. - Turn off all electrical equipment when not in use, unless it is designed to be connected permanently. - Switch off immediately any equipment in the event of sparking, burning smells or smoke, and ensure that the equipment is isolated from the electricity supply and repaired before further use. Smoking - Do not smoke in any building or on any designated non-smoking site. Using inflammable liquids and gases - Store compressed gas cylinders away from heat and secure them against falling. - Store flammable liquids only in approved purpose-built stores or clearly labelled metal cabinets. - Store in laboratories only quantities of flammable liquids and gases required for immediate use. - Keep the use of exposed flammable liquids and solvents to a minimum and replace caps and lids immediately after use. - Keep flammable liquids away from electrical equipment, especially when such equipment is unattended. - Remember that an explosion can be caused by sparks from electric motors and switches igniting gases and vapours. - Never undertake an experiment, which involves a high risk of explosion. General maintenance - Ensure that all work areas are cleaned regularly. - Ensure that the ventilation of heaters, machinery and office equipment is not obstructed and that regular cleaning takes place (particularly where fluff and dust can gather and mix with grease). Personal Emergency Evacuation Plan (PEEP) If you need help to evacuate a building, either because of a temporary injury (e.g. broken leg) or due to something more permanent, you may require a Personal Emergency Evacuation Plan. Please talk to the Faculty Safety Manager. 15 FIRE ACTION IF YOU DISCOVER A FIRE 1. Sound the alarm - operate the nearest fire alarm call point. 2. Warn people in the vicinity of the fire. 3. Leave the building closing doors behind you. 4. Report to a fire warden or the emergency response team. Try to extinguish a fire only if you: • have already raised the alarm • attended the Fire Safety Course Practical Element • feel confident to use the extinguisher – and attempt with only one extinguisher, then evacuate • are not alone DO NOT TAKE PERSONAL RISKS FIRE ALARM AND EVACUATION PROCEDURE 1. Evacuate the building by the nearest available exit closing the door of your room as you leave. 2. Go to the nearest assembly point. • Do not stop to collect personal belongings • Do not use the lifts • Do not run • Do not re-enter the building until permission is given by a Fire or Security Officer • Keep away from any entrance - Ensure to keep clear of any vehicular traffic ASSEMBLY POINTS ARE VIA THE NEAREST EXIT, move to the assembly point: (A) (B) (C) QUEENS GATE - BLANK WALL - to the WEST of BLACKETT Building (Use when exiting from Blackett Front or West Exits or Huxley Front Exit) AERONAUTICS - CAR PARK - beside RODERIC HILL Building (Use when exiting rear of Blackett or rear of Huxley or Undercroft Exits BONE COURTYARD - Via SHERFIELD WALKWAY or GROUND LEVEL (Use when exiting Huxley rear Exits near Sherfield and post room) (Assembly points have tannoy points near them to alert those who have evacuated when they can re-enter the buildings). See Fire Exits and Assembly Points on the next page EMERGENCY NUMBER 4444 (from any college phone) From a mobile ring: 020 7589 1000 16 17 Fire Safety Coordinator and Fire Wardens The Head of Department appoints a Fire Safety Coordinator to support them in the implementation of the College Fire Safety Policy. The Fire Safety Coordinator for Physics is: Simon Graham [email protected] B215 47870 Fire Wardens have local knowledge of the fire risks in their work area and are appointed to: • Alert their fire safety coordinator or the Department Building Manager to any defects in fire precautions in their area • Participate in fire drills and report any problems to the Fire Safety Coordinator • Assist during the evacuation of their building by a. Guiding people to assembly points b. Helping to prevent re-entry until the building is deemed safe for re-occupation Blackett & Huxley Buildings Fire Wardens Departments of Computing, Mathematics and Physics Fire Warden duties during lectures: The lecturer automatically assumes the role of Fire Warden if the fire alarm activates during a lecture. The lecturer needs to ensure that those attending the lecture leave in an orderly manner via the nearest exit and go to the appropriate assembly point to await further instruction. Fire Wardens Level Building/Area Simon Bland 0 Blackett/Huxley Plasma and EXSS areas Jon Dyne 0 Blackett Workshop area Felicity McGrath 0 Blackett/Huxley QOLS area/SPAT area 002 Tobias Witting 0 Blackett/Huxley QOLS area/SPAT area 002 Paul Brown 1 Blackett Instrumentation Facility Brian Willey 1 Blackett Instrumentation Facility David Bowler 1 Blackett Instrumentation Facility Andrew Pope 1 Huxley Mathematics Viv Frater 2 Blackett Neil Powell 2 Blackett Malcolm Hudson 2 Blackett John Conway 3 Blackett Julia Easton 3 Blackett Loli Sanchez Rey 3 Blackett Edward Charnley 3 Blackett Graham Axtell 4 Blackett Paul Beaumont 4 Blackett 18 Robert Whisker 4 Blackett Vera Kasey 5 Blackett HEP Paul Dauncey 5 Blackett HEP Julia Sedgbeer 5 Blackett HEP Graziela De Nadai Sowrey 5 Huxley Theory Martin Kehoe 6 Blackett Photonics Jude Baylis 6 Blackett Photonics Marcia Salviato 6 Blackett Photonics John Gibbons 6 Huxley Mathematics Chris Sisson 6 Huxley Mathematics Tim Oddy 6M Huxley SPAT Andrew Parry 6M Huxley Mathematics Richard Bantges 7 Huxley SPAT Paul Green 7 Huxley SPAT Ciara Mulholland 7 Huxley ISP James Wilgeroth 7 Huxley ISP Steve Kellock 7 Huxley ISP Alan Finch 7 Blackett Plasma / Photonics Robert Kingham 7 Blackett Plasma /Photonics Alnaimi Radhwan 7 Blackett Alice Powell 8 Common Room Blackett Tyler Roschuk 8 Blackett EXSS Carolyn Dale 9 Huxley EXSS Bhavna Patel 9 Huxley EXSS Juraci Didone 9 Huxley EXSS Linda Jones 9 Blackett HoDs office / EXSS Caroline Jackson 9 Blackett HoDs office / EXSS Sandie Bernor 10 Blackett ASTRO Dave Clements 10 Blackett ASTRO Jonathan Pritchard 10 Blackett ASTRO Nathalie Skrzypek 10 Blackett ASTRO Henrique Araujo 11 Blackett HEP Physics Fire Coordinator: Simon Graham [email protected] 020 7594 7870 Maths Fire Coordinator: Andrew Pope [email protected] 020 7594 8544 Information on fire wardens and College fire safety requirements can be found here: http://www3.imperial.ac.uk/safety/policies/individualpolicies/firesafety/firesafetycodeofpractice 19 PHYSICS in Blackett & Huxley SEPT. 2014 QUALIFIED FIRST AIDERS AND EFAWs In the event of an accident or medical emergency requiring First Aid - Your FIRST action is to contact someone from the list without delay. You may also need to call for backup or College Emergency Response Emergency - dial internal: 4444 (to summon help via a mobile: 020 7589 1000) Level 0 0 0 0 0 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 3 3 4 4 5 5 6 I6m 6m 6m 6m 6 6 7 7 7 7 7 7 7 7 8 8 9 10 Box sited B/005/006 H/007 B- wall B/107 “ H/111 “ “ “ “ B - 2 wall - B - 3 wall B/406 B/422 H/517 B/617 - B/700 B - 8 wall B - 9 wall Name Eoin Butler Alan Finch Joe Goodwin Susan Parker Emma Simpson Sofia Bekou David Bowler Steve Nelson Brian Willey Steve Maine Dave Williams Jon Dyne Steve Cussell Martin Pettifer Kyle Major Devin Dunseith Graham Stutter John Tisch Vivienne Frater Tom Gamble Gabrielle Thomas Julia Easton Vijay Tymms Paul Beaumont Graham Axtell Alexander Richards Morgan Wascko Simon Johnson Martin Arnold Hazel Lowe Emilio Pisanty Patrick Brown Lionel Fafchamps Arttu Rajantie George Dibb Sheridan Few Sylvain Gennaro Stuart Higgins Gwenhiver Moon Ciara Mulholland Thuy-Tien Nguyen Megumi Yoshida Freddie Page Alice Powell st 1 Aiders and EFAWS Will Ball Person sited B/015 / B/ 737 (CCM ) B/006 Z Pinch (PLASMA) H/004 /006 ( QOLS ) H/003 & 723H( Elec Workshop ) H/012 & 6M09 ( QOLS ) B/111A ( EXSS ) B/107 (Main Workshop) B/107 (Main Workshop) B/107 (Main Workshop) B/107 (Main Workshop) B/107 (Main Workshop) B/107 (Main Workshop) B/107 (EXSS/Workshop) B/107 ( EXSS/Workshop ) B/114 ( QOLS ) B/114 / H010 ( QOLS ) B/114 H/004 / 006 ( QOLS ) B/205 H007 / H008 (QOLS) B/216 ( Facilities ) B/224 (Lodge) B/222b (PHOT) B/325 ( Faculty Safety Manager ) B/315 ( Teaching ) nd B/406 (2 Year Lab) nd B/406 (2 Year Lab) B/529 ( HEP ) B/525 ( HEP ) B/617 ( PHOT/ QOLS ) H/6m09 / H009 ( QOLS ) H/6m09/L1/ 148. /L0 /H009 H/6m05 ( QOLS ) H/6m59 (SPAT) B/729 (PHOT) H/605 ( THEO ) H/724 (EXSS) H/724 (EXSS) H/722 ( EXSS ) H/724 (EXSS) H/722 ( EXSS ) B/728 ( ISP ) H/759 ( ISP ) H/724 ( EXSS ) B/817 ( CMTH ) L8 Common Room See Level 8 1012 ( ASTRO ) Telephone 47864 47616 47883 47886/47536 47740 41253 47877 47877 47877 47877 47877 47672 47877 47877 47588 47588 47588 47710 47888 58911 47743 47700/ 45238 47523 47960 47802 41607 47722 47887 47887 47728 47764 48376 47835 46682 46682 43680 46682 43680 41343 41962 46682 47614 48327 Grade EFAW st 1 Aider EFAW EFAW EFAW EFAW st 1 Aider EFAW EFAW st 1 Aider EFAW EFAW EFAW st 1 Aider EFAW EFAW EFAW EFAW EFAW st 1 Aider EFAW st 1 Aider EFAW st 1 Aider st 1 Aider EFAW EFAW st 1 Aider EFAW st 1 Aider EFAW EFAW EFAW EFAW EFAW EFAW EFAW EFAW EFAW EFAW EFAW st 1 Aider EFAW EFAW 47557 EFAW Please use the College’s online service ‘SALUS’ to report incidents /accidents. For FA training contact the DFAC – Meilin Sancho on 47852 or [email protected] 20 Office safety and minimising risks associated with use of computers When working in an office/administration area: • Keep area tidy and remove trip hazards • Clear up any spills on the floor to prevent slips • Make sure you know the nearest emergency exit and the route to take if the fire alarm activates • Identify the first aiders in your area and the location of the first aid box • Do not link electrical extension leads to one another (daisy chaining) • If moving large items of office equipment get advice form the Dept Manual Handling Assessor • Any stepladders or similar used in offices must be registered with Dept Manual Handling Assessor Minimising risks associated with computer work Extensive computer work can lead to health problems affecting the hands, arms and back. This is usually caused by prolonged use of the keyboard and mouse coupled with unsatisfactory workstation layout and/or poor keyboard or mouse technique. The College has web pages dedicated to the healthy use of computers and work stations: http://www3.imperial.ac.uk/occhealth/guidanceandadvice/computerhealth Before you start work at your computer, ensure your workstation is suitably set up by carrying out an assessment. Guidance and a workstation checklist are available from the Occupational Health web site: http://www3.imperial.ac.uk/occhealth/guidanceandadvice/computerhealth/computerchecklist Please read the guidance before undertaking an assessment. If any problems are highlighted in the assessment contact your Display Screen Equipment (DSE) assessor. This will normally be your Group Safety Coordinator. Alternatively, contact the Faculty Safety Manager. You should complete a workstation assessment regularly; at least annually, when something about your workstation changes, or if you start to experience problems that could be related to workstation use. Any member of staff who uses a computer regularly in their normal work can have an eye test carried out by an optician, paid for by their department. For more information, contact your local OH Service or see the "Eye Tests for Computer Work" web page: http://www3.imperial.ac.uk/OCCHEALTH/guidanceandadvice/eyetests/eyetestsforcomputerwork Workstation Set-Up • WORKSPACE ON YOUR DESK should be sufficient for you to place documents to read with room to rest your wrists in front of the keyboard. • YOUR CHAIR (preferably adjustable) should allow you to sit at a comfortable height relative to your keyboard and screen. Use a footrest if your feet do not reach the ground. Ensure leg room & clearance to allow posture change • YOUR SCREEN must be easy to read without discomfort, position the monitor relative to artificial and window light to avoid direct or indirect glare and reflections. • KEYBOARD must be usable, adjustable, legible • LONG UNINTERRUPTED PERIODS at your computer are hazardous to you. Take frequent, short breaks to carry out a different task away from the computer (a few minutes every half hour will help). • IF YOU EXPERIENCE ANY PAIN OR DISCOMFORT that you think may be due to use of the computer, you must report this to your DSE assessor. 21 Laboratory safety Each individual in the laboratory is responsible for his or her own safety and for the safety of others affected by the work. Before any procedure is undertaken, the relevant risk assessment form must be consulted, safety precautions taken, and the decontamination/disposal of waste routes/emergency procedures understood. Always seek appropriate training before starting the work. Preventing exposure • Design experiments so that you and others around you are protected from any hazardous materials or activities • Eating, drinking, storing of foods, applying of cosmetics etc. must not take place in lab areas. • Do not take personal belongings into laboratory (e.g. coats, bags) • Laboratory coats must be worn when required to prevent your own clothing becoming contaminated. Additional Personal Protective Equipment (PPE) may also be required. This may include appropriate gloves, safety goggles/glasses, ear protectors etc. • Change gloves regularly – depending upon the activity they may only protect you for a limited time. • Lab coats and gloves must not be worn outside of the laboratory or workshop. • If your labcoat is contaminated, change it as soon as is possible. • Any cuts or grazes, dermatitis or other forms of open wound, especially on the hands, should be covered by a waterproof dressing before you start work. The cover should be adequate to prevent contamination. • Wash your hands before leaving the laboratory or if they become contaminated during bench work. Housekeeping • Keep all passageways clear. Fire doors should not be locked, bolted or obstructed. • Fire extinguishers must not be moved or used as door stops. • Do not store excessive amounts of paper or cardboard, they are a fire hazard. • Keep the labs in a clean and tidy state at all times. This includes personal bench space as well as communal areas. • Put chemicals away when you have finished with them. • Store heavy bottles or items at bench height. • Clear up spillages immediately using the appropriate protocol and inform others in the area of the spill. • Return gas cylinders to the stores when they are empty. • Dispose of all waste safely. Do not leave waste to overflow in bins or build up in the laboratory. Risk reduction • Label equipment left running unattended (especially overnight) with date, hazards identified and emergency contact details. • Do not store excessive quantities of flammable chemicals. Use of Gas Cylinders For guidance on the use, handling and storage of gas cylinders refer to the College Code of Practice "Safe Handling, Use and Storage of Compressed Gases" available on the following web page: http://www3.imperial.ac.uk/safety/subjects/gasesandcryo#gases • All cylinders should be secured, individually, to a rigid support using an appropriate clamp. • Keep the number of cylinders in the laboratory to a minimum. Return empty or unwanted cylinders to the Stores. • Keep cylinders away from stocks of flammable liquids and ignition sources. • After use always close the valves and depressurise the regulator. • All regulators must be replaced every 5 years or every 2 years if used with corrosive gases. Regulators should be inspected annually. Eye Wash Showers Eye wash showers, where they are fitted in laboratories, should be flushed out weekly to prevent the build-up of contaminated water. A weekly inspection log should be kept nearby recording when the shower was last flushed out. 22 Electrical safety The policy for portable appliance testing in Faculty of Natural Sciences can be found here: https://workspace.imperial.ac.uk/Naturalsciences/Public/staff/healthandsafety/Portable%20Appliance%20Testing%20%20FoNS%20arrangements%20120613.pdf All electrical equipment in the department is tested by the FoNS Electrical Testing Technician: Electrical Testing Technician FoNS Richard Price [email protected] 07775940024 Additionally, the Department has electrical safety personnel who can be contacted for advice on electrical safety: Electrical Safety Supervisor DESS Paul Beaumont [email protected] B406 47523 Electrical Safety Technician DEST Graham Axtell [email protected] B405 47960 The following guidance must be observed within the Department: • Do not use equipment that is labeled ‘Do not use’. The label shown below will be attached to equipment that is known to be unsafe whilst it is awaiting repair. • Do not use any equipment that is suspected or known to be damaged or faulty – report it to one of the technicians to get it examined, tested or for advice concerning repair. (Note: Faculty and departmental electrical safety staff are not responsible for arranging repairs). • Do not replace any blown fuses without getting the item checked to prevent further damage / fire /electrocution. • Ensure your equipment has been electrically tested – check for test stickers that look like this: • Ensure any risks from your use of electricity have been considered in your risk assessment. • The use of extension leads is to be avoided where possible. Use all available socket outlets first. Where extension leads must be used ensure they are securely fixed and off of the floor. Do not ‘Daisy Chain’ extension leads. • Do not use extension reels; these may overheat if not fully unwound. • Keep cables neat and tidy – do not let them become trip hazards. If you can use a shorter power lead then do so. Where cables are running across floors they MUST be covered with floorguard tread protector matting. • If you are constructing, modifying or repairing electrical equipment; including the fitting of plugs or replacement of fuses, ensure it is checked by a competent electrician before you start using it. If you are carrying out such work consideration needs to be given of local isolation ON/OFF switches, power ratings of supply cables, fusing, and the equipment must be adequately earthed. • Ensure exposed metal parts of apparatus and equipment are adequately grounded (earthed). • Paper cards on backs of plugs must be removed as these are a fire hazard. • Ensure high voltage terminals are appropriately shielded to prevent accidental contact. • Never work alone with high voltages (i.e. above 50 V ac). • Take care with capacitor banks as they can retain charge for a considerable time. • Seek expert advice prior to dealing with three phase supplies, as only qualified electricians can work on electrical systems above 50V ac. • Ensure any auto-transformers used to step down voltage are enclosed. • Ensure all plugs switches or circuit breakers controlling a piece of apparatus are clearly accessible, identified and visible (especially if overnight running is required); means of switching off should be readily accessible to the user. 23 Chemical safety Detailed Safety Department policies and procedures outlining requirements for use of chemicals and safe disposal can be found via this link: http://www3.imperial.ac.uk/safety/subjects/chemicalsafety Risk Assessment The "Control of Substances Hazardous to Health" Regulations 2002 (COSHH) require a risk assessment to be carried out before starting work with any substance defined as hazardous to human health. For example, if you are using any product with hazard labelling, or statements; your process produces gas, fume, dust, mist or vapour; or harm could arise because of how you are using the product, you must document what you are going to do to reduce the hazard. You should consider: Using a safer alternative Using the product in a safer form Changing the process to use less of the substance Enclosing the process Using Local Exhaust Ventilation (LEV) Limiting the number of people who may be exposed The use of Personal Protective Equipment (PPE) • The College Safety Dept provide a COSHH template http://www3.imperial.ac.uk/safety/formsandchecklists/raforms1 assessment at the following link: Completed COSHH assessments must take into consideration the storage, use, transport, emergency procedures and disposal of the chemical including any hazardous byproducts. • You must know what the possible health effects of exposure are, both short term and immediate effects, and long term or accumulative effects. Ensure you know the signs and symptoms of exposure to the chemicals you are working with. • If LEV is identified as a control measure, you should be familiar with the parts of the system and their function, how the system should be used correctly, how to recognize if something is damaged and the simple checks (before you start work) to verify that the system is delivering its designed performance and therefore controlling exposure. • You must know what you need to do in an emergency associated with the chemical you are using – this may include responding to a spillage, exposure to a chemical or failure of a fume cupboard etc. • Store chemicals in suitable containment. Segregate chemicals - “flammable”, “corrosive”, “toxic”. Flammable chemicals should always be stored in cupboards designed to hold and store them. Corrosive chemicals should be stored in vented cabinets, or if quantities are small in air tight containers. Chemicals that have more than one hazard category should ideally be segregated within the storage facility, for example, a chemicals that are flammable and corrosive should be stored in an airtight container within a cabinet suitable for flammable chemicals. • Carry chemical bottles in carriers designed for the types of bottle you have. • Plan your work and your control measures to protect yourself and others around you. • Personal protective equipment (PPE) - wear the correct eye protection, suitable gloves, lab coat and shoes as identified in any risk assessment or area rules. Do not wear PPE in public areas. Keep PPE clean and store it so that it does not become damaged. 24 Training Training courses relating to COSHH can http://www3.imperial.ac.uk/staffdevelopment/safety/index/coshhcourses be found here: Help and advice relating to chemicals and assessments Faculty Safety Manager FSM Julia Easton [email protected] Tel: 47700 /51270 Faculty Safety Manager Tel: 50018 FSM Stefan Hoyle [email protected] Chemical Waste An inventory needs to be filled in for all chemical waste as described here: https://workspace.imperial.ac.uk/safety/Internal/Chemical%20Waste/Chemical%20Waste% 20Labels%20Nov%202012.pdf The inventory form is available on the Physics Department Safety Web Page https://workspace.imperial.ac.uk/physics/Public/physicsdocs/about/safety/files/Imperial%20 Waste%20Form%202013-10.xlsx The completed inventory form must be sent to the Dept Waste Management Advisor who will register the waste with Facilities Management who will then finalise disposal arrangements. The waste must be labelled with the College’s chemical waste labels which can be obtained from the Dept Waste Management Advisor. If possible ‘Chemical Waste’ labels should be fixed to containers while waste is being collected in the lab. Help and advice relating to chemical disposal: Dept Waste Management Advisor DWMA Malc Hudson [email protected] Tel: 47666 25 Safe use of high powered lasers in Physics The FoNS code of practice for safe management of lasers has full details on safe laser use and can be found via this link: http://www3.imperial.ac.uk/physics/safety/lasers the code of practice must be familiar to all those using lasers in the Department of Physics All registration documents, codes of practice and other laser safety information can be found via the following link: http://www3.imperial.ac.uk/physics/safety/lasers For help and advice relating to safe use of lasers please speak to the safety personnel listed here: Dept Laser Safety Officer Brian Willey [email protected] H6M78 Tel: 47787 Group laser safety advisors QOLS Amelle Zair Plasma Francisco Suzuki Vidal EXSS Rupert Oulton Photonics James McGinty [email protected] [email protected] [email protected] [email protected] Tel: 45603 B740 Tel: 47641 B901 Tel: 47576 B636C Tel: 47719 Faculty Safety Julia Easton Stefan Hoyle [email protected] [email protected] Tel: 47700 /51270 Tel: 50018 College laser Safety Advisor Ross Manson [email protected] Tel: 49403 Procedures for using lasers in the Physics Department • Staff and students using lasers must be familiar with the Faculty Code of Practice for safe management of lasers. • A risk assessment must be carried out for all work using lasers. This must cover the beam delivery system, the laser process and the environment, as well as the laser itself. • Ensure local rules are in place for the safe use of lasers during routine use, laser alignment and optic manipulations, maintenance and servicing. • Staff and students must complete the ‘Introduction to Laser Safety – e-learning course’ which can be found here: http://www3.imperial.ac.uk/staffdevelopment/safety/index/lasersafetycourses • All staff and postgraduate students using class 3B or 4 lasers must be registered. The laser user registration form needs to be signed off by the supervisor and returned to the Department Laser Safety Officer. • All Class 2 lasers and above brought into, or manufactured within, the Department must be registered. The registration system is electronic and available here: https://share.imperial.ac.uk/fons/operations/safety/lasers/default.aspx Where it is impractical to register a laser as its details change frequently, a generic registration must be made of the area containing all of the laser’s component parts. 26 Ionising Radiations How to register to work with ionizing radiations at Imperial College London: A flow chart summarizing what to do if you wish to work with ionising radiations is available on the Safety Department web pages. Work and Personnel Registration – Summary Process The information below is a summary of the main actions those wishing to use radioactive materials must take. Do not store or start using any radioactive material until you have the appropriate permissions. 1. All work involving radiation must be managed by a Radiation Protection Supervisor (RPS). If none of the RPSs listed are managing the work another RPS must be appointed. GROUP/AREA Radiation Protection Supervisors (RPS): Experimental Solid State Jing Zhang [email protected] B910 47594 High Energy Physics (level 11) Henrique Araujo [email protected] B1108 47549 High Energy Physics (other floors) Mark Raymond [email protected] B511b 47799 Plasma Physics Simon Bland [email protected] B740 47650 Teaching Laboratories Geoff Green [email protected] H455 47855 2. All those who will be working with radioactive material must attend either the Principles of Radiation Safety course (isotopes and sealed sources) or the X-ray Safety Awareness course (X-ray generators). Details of the courses are available on the Learning and Development safety course web-site http://www3.imperial.ac.uk/staffdevelopment/safety/index#R. 3. Complete a Personnel Registration Form from the Safety Department web pages: http://www3.imperial.ac.uk/safety/formsandchecklists/irregforms Return this to the College Radiation Team. 4. Anyone who is working away from Imperial College must familiarize themselves with the Ionising Radiations Code of Practice and Guidance - Working with Ionising Radiations away from Imperial College Premises, and adhere to the off-site working policy: http://www3.imperial.ac.uk/safety/policies/individualpolicies/offsiteworking 5. Fill in the appropriate Work Registration Form and return it to the Radiation Safety Team. Forms for the different types of work are available here: http://www3.imperial.ac.uk/safety/formsandchecklists/irregforms Policy and Guidance Notes The College Policy on use of radiation can be found here: http://www3.imperial.ac.uk/safety/policies/individualpolicies/pc14ionising College guidance notes on what to do if you are using radioactive material can be found here: http://www3.imperial.ac.uk/safety/subjects/ionradiation For help and advice relating to safe use of radiation, please contact the Radiation Protection Supervisor for your area, a member of the College Radiation Protection Team, or the Faculty Safety Manager. College Radiation protection team Ross Manson [email protected] College RPA Tel: 49403 Jon Fear [email protected] College RPO Tel: 43045 Ross Morgan [email protected] College RPO Tel: 49425 Faculty Safety Julia Easton [email protected] Tel: 51270 Stef Hoyle [email protected] Tel: 50018 Reminder Summary • Ensure that your Personnel Registration is signed off by your Academic Supervisor. • You must undertake Local Safety Induction Training with your RPS or Lab Manager before you start work with Ionising Radiations. • You must complete a Host Off-Site Working form when working away from Imperial College London. • You must read the College Health and Safety Policy and Ionising Radiations Safety Policy. 27 Workshop safety The Physics Department has several workshop facilities. The mechanical workshops and their respective managers are: Mechanical Instrumentation Workshop Paul Brown [email protected] High Energy Physics Mechanical Workshop Dave Clark [email protected] Optics Instrumentation Facility Martin Kehoe [email protected] Tel: 47876 Tel: 47801 Tel: 47722 Machine tools are only to be used in the Department by staff or students that have received appropriate and recognised training, and with satisfactory competency and supervision levels. In addition there are local rules in place for individual workshops. Students are not permitted to use machine tools with the exception of pillar drills allocated for their use. Students wishing to use one of these machines must have completed the Department Pillar Drill Training Course. To arrange a training session please contact [email protected] with name, group, email address and internal extension number. Please title messages in the subject field ‘Pillar Drill Training’. Any exception to this practice must be agreed with the Faculty Safety Manager, who is also available for help and advice: Faculty Safety Manager Julia Easton [email protected] Tel: 47700/ 51270 The department has a policy for the purchase of machine tools for areas other than mechanical workshops, which can be found on the web page for Mechanical Workshops and Machine Tools. 28 Heavy and mechanical lifting Heavy and Mechanical lifting is the lifting and moving of a load which cannot be handled easily by one or two people without the aid of lifting equipment. The Department has two LOLER Heavy and Mechanical Lifting Assessors (MHLA) to complete and review lifting assessments and method statements associated with these activities. All lifting procedures falling into this category must have an appropriate assessment / method statement carried out by a MHLA. Department Heavy and Mechanical Lifting Assessors Jon Dyne [email protected] B107 Tel: 47672 David Bowler [email protected] B107 Tel: 47877 Training Heavy and Mechanical lifting activities may only be undertaken by those that have received appropriate training in the safe use of slings and hoists. Department mechanical workshops technicians have appropriate training and experience to be involved with any lifts. Where necessary staff and students have received appropriate training to carry out lifting activities associated with their work. Do not attempt to carry out lifting activities if you have not discussed them with an Assessor and have received the necessary training. Heavy lifting equipment All equipment for heavy lifting operations must be registered with the College heavy lifting insurance officer before use in the College. To arrange registration contact the Department Building Manager (ext: 47666). Planning a lift / deliveries to the loading bay /relocating and moving laser tables Lifting activities must be planned in advance so that the necessary expertise can be made available. Do not rush lifting activities and ensure they are planned appropriately with the technical staff. Contact Facilities ([email protected]) or make an entry into the calendar on the Heavy and Mechanical Lifting sharepoint page, to notify ‘Goods In’ of the timing of large deliveries. https://share.imperial.ac.uk/fons/operations/safety/lifting/SitePages/Home.aspx The Department has equipment for moving and relocating laser tables contact the Heavy and Mechanical Lifting Assessor if you need to use the equipment. Information can be found on the Dept safety webpages for heavy lifting: http://www3.imperial.ac.uk/physics/safety/lifting and the Heavy and Mechanical Lifting sharepoint page https://share.imperial.ac.uk/fons/operations/safety/lifting/SitePages/Home.aspx. Manual handling operations (Not classified as heavy or mechanical lifting) For routine manual handling advice and assistance contact the Dept Manual Handling Advisor. Department Manual Handling Advisor Simon Graham [email protected] B215 Tel: 47870 For example, this will cover moving office furniture, small equipment, boxes of paper and removing deliveries from ‘Goods In’. 29 Biological safety All work involving the use of living organisms, their tissues, body fluids or their products must be notified to the Faculty Safety Manager and must be registered with the College Biological Safety Officer. Those working with pathogens or unscreened human material must be registered with Occupational Health. College registration forms and assessment templates are available here: http://www3.imperial.ac.uk/safety/subjects/biosafety/gmprocedures Do not store or start using any biological material until you have the appropriate permissions. All researchers working with biological materials should attend the Biological Safety - Foundation Training course provided by the College. Details at: http://www3.imperial.ac.uk/staffdevelopment/safety/index/biologicalsafety More information and guidance on Biological Safety can be found at the following link: http://www3.imperial.ac.uk/safety/subjects/biosafety The College Policy on use of biological agents is available here: http://www3.imperial.ac.uk/safety/policies/individualpolicies/pc-11dangerouspathogens The College Biological Risk Assessment Forms can be found at: http://www3.imperial.ac.uk/safety/formsandchecklists Help and advice relating to safe use of biological material including genetically modified organisms Faculty Safety Manager Faculty Safety Manager Julia Easton Stefan Hoyle [email protected] [email protected] Tel: 47700/ 51270 Tel: 50018 College Biorisk Manager College Biosafety Officer Associate Biosafety Officer Anton de Paiva Ian Hackford Marian Blokpoel [email protected] [email protected] [email protected] Tel: 49421 Tel: 49422 Tel: 49426 • Work with biological agents must only be carried out in laboratories that have been specifically designed for work with biological agents. If in doubt check with the Faculty Safety Manager. • Currently there are no facilities for autoclaving waste biological material in the Physics Department. If you are planning work that requires waste to be autoclaved contact the Faculty Safety Manager. 30
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