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La Cosecha 2014
Invitation to Exhibit
S PONSORS E XHIBITORS
Santa Fe Convention Center
Santa Fe Convention Center
J OB FAIR
La Fonda Hotel
November 19 - 22, 2014
Santa Fe, New Mexico
La Cosecha Dual Language Conference, one of the largest dual
language conferences in the country, offers the opportunity for your
business, school district or organization to showcase your latest
products, publications, software, and teaching tools to more than
2,000 educators, researchers and practitioners supporting dual
language enrichment programs across the U.S.
What You Need To Know...
La Cosecha 2013 had 2,102 conference and
pre-conference participants representing
33 states, D.C. and 5 countries including:
USA, Spain, México, Argentina, and Qatar.
La Cosecha participants are highly respected educators who are
looking for the latest products and services available for their
students and their classrooms PreK-12 in Spanish and languages
other than English. We invite you to join us at this year’s
conference as we continue to harvest the best of the best within
our community!
¡Seguimos con La Cosecha!
6% - Pre-School
68% - Elementary
13% - Middle School/Junior High
9% - High School
4%- University
La Cosecha 2014 attendees will include...
• School administrators, superintendents, and board members
• Teachers, future teachers, and instructional leadership
• University-based researchers and teacher-trainers
• Parents and community leaders
• State policy makers
Shouldn’t you be there too?
67% - Teacher
17% - Administrator
7% - Resource/Support Personnel
5% - Supervisor/Program Coordinator
2% - Parent/Community Member
2% - Researcher/Professor
La Cosecha is hosted by Dual Language Education of New Mexico
1309 4th Street SW, Suite E * Albuquerque, NM 87102
www.dlenm.org
WHAT’S NEW FOR LA COSECHA 2014...
What’s New for You?
Gain added exposure and stand out during this year’s conference by
taking advantage of these value added benefits:
La Cosecha’s gone mobile...
More partnership opportunites...
More advertising opportunities than ever before...
As a Sponsor or Exhibitor for
La Cosecha 2014 you will:
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Reach key decision makers schools and districts
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Showcase your products and services to the
right audience
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Network, recruit, and build relationships with
current and future customers
For more information and to
register now scan this
QR code or visit us online at
www.dlenm.org/lacosecha2014
Sponsorship
Conference sponsors are greatly appreciated because our sponsorships help provide an excellent experience
for participants while maintaining reasonable registration fees for educators. La Cosecha 2014 offers
sponsorship rates at 5 levels in value-filled packages. Sponsorship packages include: advertising opportunities,
premium exhibit hall locations, and much more! Join the La Cosecha family and become a partner in promoting
educational excellence as we harvest the best of our multilingual, multicultural community!
Turquoise Sponsor — $20,000
• Five exhibit spaces in sponsor area (opportunity to purchase up to
two additional*)
• Three commercial workshop presentations
• Company logo and URL on La Cosecha website, recognized as
La Cosecha Turquoise Sponsor
• Special recognition La Cosecha conference program
• Full Page color advertisement in conference program
• Full Page color ad Language Magazine November issue
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Two banner ads on conference mobile app
Five complimentary conference registrations
Three ads in DLeNM quarterly newsletter Soleado
Web site banner ad on DLeNM website for one year
Two insert(s)/catalogue in conference tote
Conference participant lead retrieval (QR Code)
Dedicated early set-up day
Access to participant contact list
Silver Sponsor — $15,000
• Four exhibit spaces in sponsor area *
• Two commercial workshop presentations
• Company logo and URL on La Cosecha website, recognized as
La Cosecha Silver Sponsor
• Special recognition La Cosecha conference program
• Full page color advertisement in conference program
• One banner ad on conference mobile app
• Three complimentary conference registrations
• Two ads in DLeNM quarterly newsletter Soleado
• Web site margin ad on DLeNM website for one year
• Insert/catalogue in conference tote
• Conference participant lead retrieval (QR Code)
• Dedicated early set-up day
• Access to participant contact list
Lapis Sponsor — $8,000
• Two exhibit spaces in sponsor area *
• Two commercial workshop presentations
• Company logo and URL on La Cosecha website
• Special recognition La Cosecha conference program
• Two complimentary conference registrations
• Full page B & W advertisement in conference program
• One ad in DLeNM quarterly newsletter Soleado
• Web site margin ad on DLeNM website for one year
• Insert/catalogue in conference tote
• Conference participant lead retrieval (QR Code)
• Dedicated early set-up day
• Access to participant contact list
Copper Sponsor — $4,000
• One exhibit space in sponsor area
• One commercial workshop presentation
• Company logo and URL on La Cosecha website
• Special recognition La Cosecha conference
program
• Half page B & W advertisement in conference program
• Insert/catalogue in conference tote
• Conference participant lead retrieval (QR Code)
• Dedicated early set-up day
• Access to participant contact list
Coral Sponsor — $2,000
• One exhibit space in sponsor area
• Special recognition on La Cosecha website
• Quarter page B & W ad in conference program
• Conference participant lead retrieval (QR Code)
• Dedicated early set-up day
• Access to participant contact list
* Turquoise, Silver, and Lapis Sponsors may purchase up to two additional exhibit tables with sponsorship.
Deadline to register — Wednesday, July 30, 2014
Go to www.dlenm.org/lacosecha2014 to register as a La Cosecha 2014 Sponsor today!
Exhibitors
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Sponsor/Exhibitor and Job Fair booth fees include the following benefits and services:
One 10’x 8’ exhibit space
• Security during closed hours
One 8’ skirted table
• Hospitality Suite for set-up times
Two exhibitor badges
• Breakfast and lunch on Thursday and
Two chairs
Friday
COMMERCIAL EXHIBITOR $650.00
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One exhibit space at the Santa Fe Convention Center
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Recognition as an exhibitor in the conference program
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One conference bag and program
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NON-PROFIT EXHIBITOR $350.00
One exhibit space at the Santa Fe Convention Center
Recognition as an exhibitor in the conference program
One conference bag and program
JOB FAIR EMPLOYER $350.00
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One exhibit space at the La Fonda (Headquarter Hotel)
Recognition as an exhibitor in the conference program
One conference bag and program
SPECIAL PROMOTION
DAILY SCHEDULE
WEDNESDAY, NOVEMBER 19, 2014
5:30 p.m. to 7:00 p.m. Opening Session
7:00 p.m. to 8:30 p.m. Opening Reception &
Evening at the Exhibits
THURSDAY, NOVEMBER 20, 2014
8:00 a.m. to 5:00 p.m. Exhibits Open
FRIDAY, NOVEMBER 21, 2014
8:00 a.m. to 5:00 p.m. Exhibits Open
DESIGNATED EXHIBIT TIMES
Wednesday, November 19th – 7:00 p.m. to 8:30 p.m.
Thursday, November 20th &
Friday, November 21st – 12:30 p.m. - 1:30 p.m.
Register by May 12, 2014
Receive complimentary lead retrieval
Move-In and Setup
WEDNESDAY, NOVEMBER 19, 2014
12:00 p.m. – 5:00 p.m.
Exhibit Tear Down
FRIDAY, NOVEMBER 21, 2014
5:00 p.m. – 7:00 p.m.
DEADLINE TO REGISTER
Wednesday, July 30, 2014
Visit us online at www.dlenm.org/lacosecha2014
to register as a Sponsor/Exhibitor today!
Exhibitor and Sponsor space/table placement will be posted at www.dlenm.org/lacosecha by
October 15, 2014. LOCATION: Exhibits will be located in the ballroom, pre-function, and lobby areas of the
Santa Fe Convention Center; all Job Fair Exhibits will be located at the La Fonda Hotel.
Additional Opportunities
Take advantage of any of these exclusive opportunities to market your company during La Cosecha 2014 and you will:
• Be recognized as an active supporter for one of the leading dual language conferences in the country
• Increase your visibility before, during, and following the conference
• Showcase new or current products
La Cosecha 2014 T-shirts for Volunteers, Staff and Planning Committee Nearly 120 volunteers and staff host the conference. Have your company logo on their working T-shirt at this year’s event.
$4,000
La Cosecha 2014 Badge Holder$5,000
All 2,000 attendees will wear your company logo during the event.
La Cosecha 2014 Conference Poster$6,500
A collector’s item by conference participants, each conference poster represents the original work of a local NM talent.
A conference tradition for over 15 years.
La Cosecha 2014 Conference Totes$10,000
Conference totes include sponsor logo and name as well as that of La Cosecha 2014 — imagine 2,000 walking billboards!
La Cosecha 2014 Opening Reception (Wednesday, November 19, 2014)
$9,500
La Cosecha 2014 Dance Celebration (Friday, November 21, 2014)
$10,000
La Cosecha 2014 Networking Luncheon (Thursday, November 20th or Friday, November 21st)
$20,000
Officially opens exhibits for La Cosecha. This celebratory event includes welcoming remarks from local honorary guests,
keynote, food, and entertainment to welcome La Cosecha 2014 participants.
This well-known celebration includes top live music entertainment.
This popular luncheon provides your organization the opportunity to meet new educators, network, and share best practice from your
company’s products and programs. The largest dining events at La Cosecha!
ADVERTISING
Advertise your organization during La Cosecha 2014 in our conference program, mobile app, on the web at www.dlenm.org/
lacosecha, or Language Magazine, November 2014 edition. Exhibitors take advantage of this opportunity to get your products
in front of many top educators in the field. Advertising during La Cosecha 2014 positions your organization as an active
supporter of the professional community and is a marketing tool that will be beneficial throughout the year.
2014 La Cosecha Conference Program
• Full-Page Black & White Ad: $750
• Half-Page Black & White Ad: $500
• Quarter-Page Black & White Ad: $350
2014 La Cosecha Mobile app
Interactive mobile conference app
• Banner Ad $750
2014 DLeNM Website (6 months)
• Banner Ad: $500
• Box Ad: $300
Language Magazine - November 2014
DLeNM has negotiated exclusive advertising rates for La
Cosecha Exhibitors and Sponsors. Language Magazine has
75,000 subscribers.
• Half-page Color Ad: $1450
• 1/4-page Color Ad: $850
• 1/8-Page Color Ad: $450
Language Magazine Website (3 months)
• Banner Ad: $825
• Box Ad:
$600
For the most up-to-date information, including a downloadable
Sponsor/Exhibitor registration form, visit us online at
www.dlenm.org/lacosecha2014 or scan this QR code with your
La Cosecha 2014 Exhibitor Policy and Procedures
1. LOCATION: Exhibits will be located in the ballroom,
pre-function, and lobby areas central to concurrent
sessions, maximizing participant traffic. All Job Fair Exhibits
will be located at the La Fonda Hotel.
Santa Fe Community Convention Center
201 West Marcy (800) 777-2489
http://communityconventioncenter.com/index.html
La Fonda Hotel
100 East San Francisco
(800) 678-8946
http://www.lafondasantafe.com/
2. SPACE ASSINGMENTS: Space will be assigned with
consideration for the level of participation. Thereafter, booths
will be assigned on a first-come, first-serve basis. La Cosecha/
DLeNM reserve the right to select and assign spaces as well
as rearrange the floor plan and reassign exhibitors at its sole
discretion A copy of the floor plan for Exhibitors/Sponsors will
be sent with the exhibitor confirmation information.
3. AUDIO VISUAL EQUIPMENT/SUPPORT/POWER:
Complimentary Wi-Fi is available in all common areas. All A/V
equipment, speakers, internet connection, phone lines, etc.,
must be supplied by or rented by the exhibitor at the exhibitor’s
own expense.
A/V Contact Info:
Location/
Resource
Contact Person
Phone/Email
AV Provider at
the Convention
Center: Santa Fe
Audio Visual
Jenia
(505) 986-1796/
contact@santafeav.
com
Power Needs*
Kyle Roberts
[email protected]
*If outlet is not easliy accessed there will be a $15.00 fee.
Exhibitors are allowed to bring their own AV equipment but
may be charged a patch or hookup fee by the in-house audiovisual supplier. Note: No music or other audio is allowed
during general sessions, lunch, or special presentations (check
conference program, available online by October 30, 2014).
Exhibitors operating noise-making devices such as radios,
loudspeakers, or televisions shall do so only at a level that will
not interfere with fellow exhibitors or participants.
La Cosecha will not be responsible for equipment brought or
rented by any exhibitor or presenter.
4. EXHIBIT SET-UP AND DISMANTLE: Set-up may begin at
12:00 pm, Wednesday, November 19, and must be completed
by 5:00 pm that same day. Exhibitors may begin to dismantle
booths no earlier than 5:00 pm on Friday, November 21, or
may continue exhibiting through Saturday, November 22, and
dismantle at 12:00 pm.
5. USE OF SPACE: All exhibitor’s display and marketing
activities must be completely contained within the specified
boundaries of the booth space provided.
6. REJECTION/RESTRICTION OF EXHIBIT: La Cosecha/
DLeNM reserve the right to reject any exhibit which it finds
inappropriate; any products or services of an exhibitor; and
may cancel the contract of any exhibitor in the event of a
violation of exhibit regulations. La Cosecha/DLeNM, its
officers, directors, agents and members shall not be liable
for any loss or damage resulting from any such rejection or
disapproval.
7. EXHIBITOR REGISTRATION: All representatives who
will be staffing exhibitor booths MUST be registered for the
conference. Exhibitors are provided two exhibitor badges.
(Note: Exhibitor badges do not allow access to sessions.)
You are only required to pay an additional registration fee if
your staff exceeds the number of badges provided or you are
planning to attend sessions and special events.
8. ACCOMODATIONS: Please check conference website
for hotels offering special conference rates: http://lacosecha.
dlenm.org.
9. SALES ON EXHIBIT FLOOR: Cash or credit sales are
permitted. Licenses, sales taxes, payment of sales tax, and
other legal business requirements are the responsibility of
the exhibitor.
10. CONVENTION CENTER RULES AND REGULATIONS:
Attaching to Surfaces: Signage and decorations may not be
taped, nailed, tacked or otherwise attached to the Convention
Center’s surfaces or fixtures like walls, elevators, doors,
windows, floors,
ceilings, etc.
Adhesives (approved tape usage): The distribution and use
of tape, adhesive-backed decals and stickers on any wall
surface, glass or equipment is prohibited in the Convention
Center. Only approved tape and adhesive backed materials
(non-residue, easily removable) are permitted for use on the
center’s tile and/or carpeted areas. Licensor and/or service
contractors will be billed for any tape residue left on any
surfaces or carpet in facility. For flip chart paper, painter’s
tape can be used to post charts on walls.
Exhibitor freight and deliveries are not accepted at the
Convention Center. Convention services for exhibitors
are managed by:
Pakmail
Email: [email protected]
Phone: (505)989-7380
La Cosecha 2014 Planning Committee appreciates your
participation in this year’s conference. If you have any
questions concerning your participation, please contact the
Exhibitor Liaison: Kyle Roberts at [email protected].