Nordstrom Direct Supplier Compliance Manual Updated: October 15, 2014 SECTION 1 INTRODUCTION........................................................................................................... 4 Our Strategy .............................................................................................................................................. 4 Industry Standards References ................................................................................................................ 4 How to use this manual............................................................................................................................. 4 Nordstrom Supplier Compliance Contact Information .............................................................................. 5 Requirements and Responsibilities Summary .......................................................................................... 6 Vendor Compliance .................................................................................................................................. 8 Photo Samples .......................................................................................................................................... 9 Nordstrom Partnership Guidelines .......................................................................................................... 10 SECTION 2 QUALITY STANDARDS AND CONTROLS ................................................................... 13 Vendor Administered Quality Procedures ............................................................................................... 13 The Fulfillment Center Audit and Inspection Process ............................................................................. 13 Vendor Claims ........................................................................................................................................ 15 Defective Claims - Nordstrom Quality Center (NQC) ............................................................................. 16 PO Violation ............................................................................................................................................ 19 Children’s Safety Requirements ............................................................................................................. 20 Children’s Product Testing Guidelines (Children’s Jewelry, Hair Accessories and Watches) ................ 20 Labeling Requirements ........................................................................................................................... 21 Fur Labeling ............................................................................................................................................ 22 SECTION 3 HOW-TO-MEASURE GUIDELINES .............................................................................. 24 Apparel .................................................................................................................................................... 24 Footwear ................................................................................................................................................. 31 Accessories............................................................................................................................................. 32 SECTION 4 FOLDING GUIDELINES .............................................................................................. 36 NW01 Blouses ........................................................................................................................................ 36 NW02 Shirts, Dresses and Jumpers ...................................................................................................... 37 NW03 Women’s Sweaters, Knit Tops & Lightweight Quilted Jackets .................................................... 38 NW04 Women’s Knit Tops ..................................................................................................................... 39 NW05 Women’s Denim Jeans and Shorts ............................................................................................. 40 NW06 Women’s Dress Pants, Shorts, Leggings & Stirrup Pants ........................................................... 41 NW07 Skirts ............................................................................................................................................ 42 NW08 Broomstick Skirt & Crinkle Skirts ................................................................................................. 43 NW09 Skorts........................................................................................................................................... 44 NW10 Women’s Outerwear – Heavy Jackets, Coats, Sweaters ............................................................ 45 NW11 Multi-Piece Items – Jacket and Pants Set ................................................................................... 46 NW12 Multi-Piece Items – Jacket & Skirt/Dress..................................................................................... 47 NW13 Women’s Overalls ....................................................................................................................... 48 NW14 Women’s Robes .......................................................................................................................... 49 NW15 Panties & Swimsuit Bottoms ........................................................................................................ 50 NW16 Bras & Swimsuit Tops.................................................................................................................. 51 NW17 Body Suit & One Piece Swimsuit ................................................................................................. 52 NW18 Pareo/Scarves/Wraps/Ponchos................................................................................................... 53 NU01 Socks & Hosiery ........................................................................................................................... 54 NM01 Men’s Shirts – Casual .................................................................................................................. 55 NM02 Men’s Shirts - Dress ..................................................................................................................... 57 NM03 Men’s Tees & Polo Shirts ............................................................................................................. 59 NM04 Men’s Denim Jeans & Shorts ....................................................................................................... 60 NM05 Men’s Dress & Casual Pants........................................................................................................ 61 NM06 Men’s Casual & Cargo Shorts ...................................................................................................... 62 NM07 Men’s Sweatpants & Sports Shorts .............................................................................................. 63 NM08 Men’s Outerwear – Heavy Jackets, Coats ................................................................................... 64 NM09 Men’s Outerwear – Light Jackets & Sweaters.............................................................................. 65 NM10 Men’s Robes ................................................................................................................................ 66 NM11 Men’s Swimming Trunks .............................................................................................................. 67 NM12 Men’s Furnishings – Multi-pack Undershirts ................................................................................ 68 NM13 Men’s Furnishings – Boxers & Briefs ........................................................................................... 69 NM14 Men’s Ties .................................................................................................................................... 70 SECTION 5 PACKAGING AND LABELING REQUIREMENTS ......................................................... 71 Packaging Guidelines ............................................................................................................................. 71 Packing ................................................................................................................................................... 71 Packaging Materials ................................................................................................................................ 71 Hanging vs. Flat ...................................................................................................................................... 71 Polybags for Folded & Flat Merchandise ................................................................................................ 73 Accessories, Gifts, Cosmetics, Footwear and Oversized Items ............................................................. 74 Fine Jewelry ............................................................................................................................................ 78 Polybags for Hanging Merchandise ........................................................................................................ 82 Hangers .................................................................................................................................................. 84 Barcode Stickers ..................................................................................................................................... 86 Return Hang Tags................................................................................................................................... 87 SECTION 6 SHIPPING AND CARTONS .......................................................................................... 89 Shipping Carton Specifications ............................................................................................................... 89 Sealing and Marking Cartons .................................................................................................................. 92 GS1-128 Shipping Label ......................................................................................................................... 94 GS1-128 Label Format and Sample ....................................................................................................... 96 Shipping Carton Suppliers ...................................................................................................................... 98 Packing Slips .......................................................................................................................................... 99 Shipping and Routing .............................................................................................................................. 99 SECTION 7 EDI REQUIREMENTS ............................................................................................... 100 Required Electronic Documents ........................................................................................................... 100 EDI Sender/Receiver ID’s ..................................................................................................................... 101 UPC – Catalog ...................................................................................................................................... 102 UPC Creation Steps .............................................................................................................................. 102 Advance Ship Notice Requirements ..................................................................................................... 103 SECTION 8 FINANCIAL .............................................................................................................. 105 Invoices and Billing Information ............................................................................................................ 105 Required Information ............................................................................................................................ 105 Invoice and Claim Inquiries ................................................................................................................... 106 Expense Offset Policies ........................................................................................................................ 107 ACH Payment and EDI 820 .................................................................................................................. 108 SECTION 9 MISCELLANEOUS POLICIES .................................................................................. 109 Notice of Disclaimer .............................................................................................................................. 109 SECTION 10 DROP SHIP................................................................................................................ 110 Drop Ship Program Overview and General Information ....................................................................... 110 Drop Ship Model: Operational Flow ...................................................................................................... 111 SECTION 1 INTRODUCTION Our Strategy At Nordstrom, our vendor/supplier relationships have always been a very valuable part of our business. We are dedicated to ensuring that our supplier standards are in conformity with those of the retail industry as a whole. We support Industry-wide technologies that utilize Universal Product Code (UPC), Electronic Data Interchange (EDI), Voluntary Inter-Industry Commerce Standards (VICS), and GS1 US standards. The use of these technologies speeds the flow of merchandise through the supply chain, facilitating a rapid transfer of goods from our partners to our customers. This, in turn, allows Nordstrom to continue to build a more successful and mutually profitable partnership with our suppliers. Industry Standards References The following organizations serve as valuable resources for companies seeking information about EDI implementation: UPC Ticket Format and Marking Guidelines VICS EDI Mapping Guidelines GS1 US www.gs1us.org Voluntary Inter-Industry Commerce Standards (VICS) Guidelines for Floor Ready Merchandising www.vics.org NRF Color and Size Codes National Retail Federation (NRF) Standard Color and Size handbook 202-783-7971 www.nrf.com How to use this manual This manual is intended to outline the standards vendor/supplier partners must follow when doing business with Nordstrom Direct. This manual contains our merchandise technology, purchase order, and accounts payable policies. See the Routing Guide for distribution and transportation. Please note that the information in this manual is updated periodically and can change without notice. We do not recommend that you print any section of this manual. Please refer to the online version of the Supplier Compliances manuals found at www.nordstromsupplier.com to make sure you have the most current information available. Nordstrom Direct Supplier Compliance Manual Section 1: Introduction 4 Nordstrom Supplier Compliance Contact Information *Note: The Supplier Compliance teams include all Nordstrom departments that provide input to our website www.nordstromsupplier.com, this includes the groups listed below. Future Updates and Communications Our Compliance Manual can be viewed or downloaded from our Supplier website, www.nordstromsupplier.com. Please review it periodically for emergency updates. Current updates will be posted under Vendor Communications on the ‘homepage’ of our website. Questions regarding this manual should be directed to the Nordstrom Supplier Hotline. Nordstrom Supplier Compliance Hotline (877-444-1313) between the hours of 8:00 AM and 4:00 PM Pacific Standard Time, Monday through Friday. Nordstrom Floor Ready Management, select option 1 or email [email protected] For inquires regarding: Hangers, Tickets, Packaging, Cartons and Carton Labels as well as ASN questions Nordstrom MERCHANDISE INFORMATION Compliance, select option 2 or email [email protected] For inquires regarding: EDI Setup, Missing PO and FA research and all General Inquires Nordstrom EDI Group, select option 3 or email [email protected] For inquires regarding: Technical Transmission of Data and EDI Mapping, for initial EDI Setups contact Merchandise Information Compliance Nordstrom Transportation, select option 4 or email [email protected] Questions specific to the Routing Guide, select option 1 For inquires regarding; Routing, Carries, Store/DC List To schedule a Volume Load Pick Up, select option 2 Questions specific to the Freight Agreements, select option 3 Questions specific to the Freight Chargebacks, select option 4 Nordstrom Accounts Payable, select option 5 – contact information found on http://portal.nordstrom.com For inquires regarding: amount or timing of invoices, checks, claim cost differences, or any other accounts payable related issues and charges, please visit Nordstrom's AP Vendor Inquiry at http://portal.nordstrom.com. If after using the web, you still need assistance, please send your inquiry and web findings to the corresponding Vendor Representative in our Accounts Payable Department. For a listing of the Accounts Payable Vendor Reps, please see the 'Contact Us' section of the website. Nordstrom Supplier Portal Contact Information - http://portal.nordstrom.com If you are in need of setting up initial access to the Portal or having problems with your access please email [email protected]. If you need to be set up to access Nordstrom sales data via the Supplier Toolkit please email [email protected], they will also be able to help with any general inquires or access issues. Please note there is a $100 fee per Supplier to access this information. Vendor Correspondence Expense offset fees disputes should be identified within 60 days of deduction. We encourage you to inquire weekly to the expense offset summaries sent from Merchandise Information Chargebacks. All inquiries should be directed to [email protected]. We request that you do not accumulate offset fees for inquiry on monthly, quarterly, seasonal, or annual basis. Vendor disputes on deductions taken will only be researched if the deduction has occurred within 12 months Nordstrom Direct Supplier Compliance Manual Section 1: Introduction 5 Requirements and Responsibilities Summary Important Note: This discussion of the primary requirements for doing business with Nordstrom Direct is intended only as a brief summary of these requirements. It does not replace the Nordstrom Direct Supplier Compliance Manual. Internet Item Selection: All items chosen for any catalog titles are also offered for sale on the Nordstrom website (www.nordstrom.com). Exclusive Catalog Styles: Styles selected for any catalog titles must not be sold to any other catalog. Cooperative Advertising: All vendors doing business with Nordstrom Direct must contribute 3% of the total cost of all purchases to advertising. This contribution serves to support the quality of the presentation of all merchandise, which is advertised nationwide. Advertising includes the listing of a vendor’s name in catalog or Internet copy. Customer Returns Due to Manufacturing Defects: All merchandise with manufacturing defects returned by customers will be claimed back to the vendor. Defective merchandise will be returned to the vendor when it is received from the customer, even if this occurs after the “selling season.” This agreement is intended to simplify the claims filing and resolution process and, most importantly, to facilitate the equitable resolution of claims. Freight: All deliveries must be made by surface through our approved carriers, unless otherwise specified by the buyer. Carrier listings may be found in the Routing Guide located at www.nordstromsupplier.com (Origin State Pages). Shipment terms are FOB, full paid freight, to the Nordstrom Direct Fulfillment Center. Material Safety Data sheet (MSDS): A completed MSDS sheet must be sent to 808 Traffic ([email protected]) prior to shipping “hazardous materials”. Attached is an example MSDS Sheet. All sections must be completed including: • Transportation • Identification • Hazard(s) identification • Fire-fighting measures • Accidental release measures • Physical and chemical properties • Disposal considerations MSDS EXAMPLE This information can be found on the United States Department of Labor Website. http://www.osha.gov/dsg/hazcom/msdsformat.html A hazardous material is defined as a substance or material that has been determined by the Department of Transportation to be capable of posing an unreasonable risk to health, safety and property when in transportation. Materials that are hazardous to the environment (i.e., hazardous substance, hazardous wastes, and marine pollutants) are also regulated. Nordstrom Direct Supplier Compliance Manual Section 1: Introduction 6 Hazardous Materials include but are not limited to many home surface cleaners, cosmetics, home diffusers, aerosols, anything containing a lithium battery. If you have lithium button cells or batteries in your watch, please provide as much of the following information as possible in your MSDS: • Product data sheet on the battery • Manufacturer type and model# • Warranty information • Types of acceptable battery replacements Please send to 808 traffic. It is the responsibility of the person who initiates the shipment of a material to determine (or seek assistance to determine) if the material meets the definition of a hazardous material. Each vendor, prior to shipping product to Nordstrom, is required to know if the product meets this definition. Nordstrom requires an MSDS sheet that includes the completed transportation section for any product that meets this definition and is therefore regulated as a hazardous material by the DOT be sent to us prior to shipping the product to any of our facilities. Liquid hazardous material items must have the cap sufficiently sealed to prevent possible loosening or leakage during transportation (such as heat seal or other secondary means of closure). Matches: Matches of any kind can not be shipped. Vendors must not include matches of any kind in/with their merchandise. Merchandise Back-Ups: Vendors must hold unconfirmed back-up orders equal to initial buy quantities. Approximately two to three weeks after a book drops, Inventory Managers will contact vendors to let them know how much back-up merchandise is needed. 100% back up is required four to six weeks after the time that the back-up order is confirmed. Successful items may require quantities in addition to the original back-up order. On-Time Delivery: Our commitment to customer service carries with it the requirement that all merchandise be available to the customer immediately. Back-ordering increases shipping and handling costs, raises return rates, and results in a general loss of credibility. On-time delivery of all purchase orders is therefore Nordstrom Direct’s highest priority. Sampling: Nordstrom Direct requires multiple samples of each item featured in our catalog or on www.nordstrom.com. All samples are considered a cost of doing business and are sent to Nordstrom Direct at the vendor’s expense. The vendor is responsible for normal product development costs, which include: Samples for buyers’ meetings; Review samples; Photo samples. Vendors are required to provide product information for all merchandise. Quality: Nordstrom Direct is committed to offering our customers exceptional service, selection, quality and value. Suppliers are ultimately responsible for product quality and safety. Only first quality goods that meet Nordstrom Direct performance specifications will be accepted. In order to ensure that first quality merchandise is shipped to the customer, all styles are subject to audit at the Fulfillment Center. Merchandise audits include a review of: Safety Requirements Packaging and Labeling Fabric / Materials Measurements Nordstrom Direct Supplier Compliance Manual Section 1: Introduction 7 Sewing / Construction Dirt / Oil Color Performance requirement guidelines are available online at the following addresses: General Apparel www.nordstromsupplier.com/NPG/productintegrity.html, under the Apparel category, click on “Performance Specifications". Children’s Apparel www.nordstromsupplier.com/NPG/productintegrity.html, under the Children’s Apparel category, click on “Performance Specifications". If merchandise fails an audit, Nordstrom Direct reserves the right to inspect 100% of the shipment at the vendor’s expense. Fulfillment Center inspections can be costly and it is in vendors’ best interest to perform their own inspections. Vendor Compliance Packing: Shipping cartons will be packed one size and color per carton. Shoeboxes must be packed one layer deep, with shoebox labels facing the top of the carton. Polybags: All merchandise must be individually polybagged. Units sold as sets (2 piece items) must be packed in the same polybag. Ticketing: All goods shipped to Nordstrom Direct must have a barcode sticker attached to the outside of each polybag, in addition to your hangtag attached to the merchandise. Rubber Banding: Each individual shoebox must be rubber banded unless it is lip-locked. Standard Carton Sizes: Ship in the compliant carton size that best fits your flat folded items. Do not mix Narrow and Wide cartons within the same PO. Do not switch between Narrow and Wide cartons on subsequent shipments of the same item. For exact carton dimensions please refer to Section 6 of this manual (Shipping and Cartons). All received shipments that are not in conformity with our compliance program are subject to offset fees. (Please refer to the “Non-Compliance Expense Offset Policies” addendum available on the Nordstrom Direct Supplier Compliance webpage at www.nordstromsupplier.com.) Nordstrom Direct Supplier Compliance Manual Section 1: Introduction 8 Photo Samples Vendors are required to provide samples for photography that accurately depict production of the item. Photo samples must be made of production quality fabric. Photo Sample Requirements Please keep the following points in mind when sending photo samples to our office: • The Product Coordinator will provide you with photo sample due dates and sample size preference. • Photo samples are sent at the vendor’s expense. Nordstrom Direct should not be invoiced for samples. • Send photo samples to: (Product Coordinator’s Name) Nordstrom Direct 1600 7th Ave, Ste. 2700 Seattle, WA 98101 • Photo sample shipping box size may differ from the required box size for bulk shipments. • Photo samples must be an exact representation of the bulk product that will be received in our fulfillment center. Photo samples must match the fabric, trim and color that will be used for bulk production. Cost of Sampling All samples are considered a cost of doing business and are provided and shipped to Nordstrom Direct at the vendor’s expense. The following expense offset fees apply to all photographic re-shoots, image retouching, canceled orders/styles (supplier initiated), or merchandise returns due to quality assurance for merchandise shipped to DC 599 for Store 808. Compliance Issue Expense Offset Sample Photo Touch Up $100 per incident Sample Re-shoot Flat $350 per incident Sample Re-shoot Figure $1200 per incident Nordstrom Direct Supplier Compliance Manual Section 1: Introduction 9 Nordstrom Partnership Guidelines At Nordstrom, we recognize that our success is based on the quality of our relationships with customers, employees, agents, suppliers, and communities. To maintain the high caliber of these relationships and to achieve our goal of always providing the best value product in the most equitable manner, we have established standards for our business Suppliers. In communicating these guidelines, we hope to identify potential Suppliers who share our commitment to quality products, quality business principles and quality community relationships. We will only engage business Suppliers who demonstrate a commitment to contribute to the improvement of working conditions and strive to meet our requirements stated in the Nordstrom Partnership Guidelines. LEGAL REQUIREMENTS Nordstrom expects all of its business Suppliers (“Suppliers” as used in these Partnership Guidelines shall include all agents, vendors, manufacturers, factories and subcontractors) to comply with the applicable laws and regulations of the United States and those of the respective country of manufacture or exportation, including, but not limited to, the Fair Labor Standards Act (Department of Labor Monitoring Guide). All products must be accurately labeled and clearly identified as to their country of origin and content. The language to be used for purposes of notice and interpreting the meaning of these guidelines shall be English. For more information on these and other requirements, please visit www.nordstromsupplier.com. FORCED LABOR Nordstrom will not conduct business with any Supplier that uses involuntary labor of any kind; including prison labor, indentured labor, bonded labor, or labor obtained through human trafficking or slavery. Employees shall not be required to lodge “deposits” or identity papers upon commencing employment with the company. CHILD LABOR Suppliers will not employ anyone under the age of 15, and / or younger than the age of completing compulsory education, or under the minimum ages established by applicable law in the country of manufacture, if higher than the age of 15. Furthermore, Suppliers of any kind will not expose anyone under the age of 18 to situations in or outside of the workplace that are hazardous, unsafe or unhealthy, and will provide adequate protection from exposure to hazardous conditions or materials. HARASSMENT AND ABUSE Nordstrom expects our Suppliers to treat every employee with respect and dignity. No employee will be subject to any physical, sexual, psychological or verbal harassment or abuse. Suppliers will not use monetary fines as a disciplinary practice. Furthermore, workers must be free to voice their concerns to Nordstrom or Nordstrom-appointed staff without fear of retaliation by factory management. WAGES AND BENEFITS Suppliers shall set wages, overtime pay and legally mandated benefits and allowances in compliance with all applicable laws. Workers shall be paid at least the minimum legal wage or a wage that meets local industry standards, whichever is greater. Nordstrom Direct Supplier Compliance Manual Section 1: Introduction 10 NONDISCRIMINATION Nordstrom firmly believes people are entitled to equal opportunity in employment. Although the company recognizes cultural differences exist, Nordstrom will not pursue business relationships with Suppliers who discriminate in employment, including hiring, salary, benefits, advancement, discipline, termination or retirement on the basis of gender, race, religion, age, disability, sexual orientation, nationality, marital or maternity status, work or personal affiliations, political opinion, or social or ethnic origin. HEALTH AND SAFETY Nordstrom seeks Suppliers who provide written standards for safe and healthy work environment for their workers, including adequate facilities and protections from exposure to hazardous conditions or materials. These provisions must include safe and healthy conditions for dormitories and residential facilities, and they must comply with local health and safety laws and standards. HOURS OF WORK / OVERTIME While permitting flexibility in scheduling, we will identify local legal limits on work hours and seek Suppliers who do not exceed them except for appropriately compensated overtime. While we favor Suppliers who utilize less than 60 hours per week, we will not, on a regular basis, require in excess of 48 hours per week and 12 hours overtime per week, or as permitted by applicable law, whichever is lower. Employees should be allowed one day off in seven. US CUSTOMS Suppliers will comply with applicable U.S. Customs importing laws and, in particular, will establish and maintain programs and documentation to support country of origin production verification, to avoid illegal transshipping. Suppliers shall seek ongoing education regarding Customs-Trade Partnership Against Terrorism (CTPAT) supply chain security requirements, establish an action plan for compliance, be prepared for supply chain security audits by Nordstrom and / or third party auditor, and maintain standards set therein. ENVIRONMENT Suppliers must demonstrate a regard for the environment, as well as compliance with applicable environmental laws. Further, Nordstrom actively seeks Suppliers who demonstrate a commitment to progressive environmental practices and to preserving the earth’s resources. DOCUMENTATION AND INSPECTION Nordstrom intends to monitor compliance with our Partnership Guidelines and to undertake on-site inspections of Suppliers’ facilities. Suppliers will maintain on file all accurate documentation necessary to demonstrate compliance and will authorize Nordstrom and its designated agents (including third parties) to engage in announced and unannounced monitoring activities to ensure compliance, including confidential employee interviews. Nordstrom will review and may terminate its relationship with any Supplier found to be in violation of the Partnership Guidelines. FREEDOM OF ASSOCIATION Suppliers will respect workers rights to freedom of association and collective bargaining. Nordstrom Direct Supplier Compliance Manual Section 1: Introduction 11 SUBCONTRACTING AND CHANGES IN MANUFACTURERS, FACTORIES, OR VENDORS Suppliers will not utilize subcontractors for the production of Nordstrom products or components without written approval and authorization from Nordstrom, and only after the subcontractor has agreed to comply with the Partnership Guidelines. Suppliers will not change manufacturers, factories, subcontractors or vendors for the production of Nordstrom products without written approval and authorization from Nordstrom, and only after the new factory, subcontractor, or vendor has agreed in writing to comply with the Partnership Guidelines. CHANGE OF CONTROL Suppliers shall promptly notify Nordstrom in writing if the ownership of the Supplier changes. The new owners of Supplier shall agree to comply with the Partnership Guidelines. Likewise, Suppliers shall promptly notify Nordstrom in writing if the location of the Supplier changes, including the sale or purchase of any facility which may house Nordstrom production. ANIMAL WELFARE Nordstrom promotes strict adherence to codes of practice that meet or exceed International, National and State Government standards for animal welfare. We strive to do business with Suppliers who source leathers, furs and any other animal by-product from entities who use fair and humane animal welfare practices. THE KIMBERLY PROCESS AND CONFLICT MINERALS Nordstrom expects all of its Suppliers to purchase all diamonds from legitimate sources not involved in funding conflict, and in compliance with United Nations Kimberly Process resolutions. This shall also be stated as such on all invoices, wherein the seller guarantees that all diamonds are conflict-free, based on personal knowledge and / or written guarantees provided by the supplier of the diamonds. Nordstrom expects all of its Suppliers to avoid use of “conflict minerals” which may directly or indirectly finance or benefit armed groups in the Democratic Republic of the Congo or adjoining countries, in full compliance with Dodd-Frank Conflict Minerals Provisions ANTI-BRIBERY Nordstrom expects all its business suppliers to have programs, policies and training in place to comply with its local and/or applicable anti-bribery regulations, including without limitation the Foreign Corruption Practices Act (FCPA) and the U.K. Bribery Act, and to prevent payments made for the purpose of obtaining or retaining business. Nordstrom Direct Supplier Compliance Manual Section 1: Introduction 12 SECTION 2 QUALITY STANDARDS AND CONTROLS Vendor Administered Quality Procedures Vendors are responsible for shipping first quality merchandise. In order to ensure that only first quality goods are received in our facilities, we recommend that you use an integrated total quality program that includes: Incoming materials inspection and testing Statistical in-process auditing Final 100% inspection Final statistical auditing of each production lot after packaging For the final audit, we recommend that you use the Single Sample Plan Level II (Normal), Acceptable Quality Level 4.0. Measurement of the product must be included in the inspection and auditing process. The Fulfillment Center Audit and Inspection Process The final step in our quality assurance program is an audit at the Nordstrom Direct Fulfillment Center. The purpose of this audit is to provide an additional opportunity for us to monitor your performance and to ensure that the product you have made for us meets our quality expectations. We audit incoming products using a modified Single Sample Plan Level S-4 (Normal), AQL 4.0: Modified S4 Normal 4.0 QL Lot Size Quantity to Accept Reject Inspect 1 to 8 Entire Lot Direct 100% Inspect 9 to 150 8 1 2 151 to 280 13 1 2 281 to 500 13 1 2 501 to 1200 20 2 3 1201 to 3200 32 3 4 3201 to 10,000 32 3 4 10,001 to 35,000 50 5 6 ANSI/ASQCZ1.4 – 1993, Modified by Nordstrom Direct Merchandise is inspected for defects and measured to ensure sizing accuracy. Merchandise may fail inspection for any of the following reasons: P/L Incorrect packaging and/or labeling F/M Unacceptable defects in fabric or material M Measurements out of tolerance S Sewing and/or defects D/O Dirt and/or oil present C Color deviates from standard, variations in shade Any defect which affects the appearance, durability, or performance of a product will result in the rejection of that merchandise. A list of defective merchandise classifications may be found at the end of this section (Classification of Defective Merchandise). Nordstrom Direct Supplier Compliance Manual Section 2: Quality Standards and Controls 13 Merchandise is also inspected for compliance with safety requirements. Merchandise that does not adhere to U.S. laws and regulations and/or to any additional Nordstrom safety regulations will fail the quality audit. Information about Nordstrom safety requirements for general wearing apparel may be found at www.nordstromsupplier.com/NPG/productintegrity.html, under the Apparel category, click on “Performance Specifications". (On the “Product Integrity” webpage, click on "Flammability" for general wearing apparel flammability requirements.) Additional information about Nordstrom's Child Safety Program is available at www.nordstromsupplier.com/NPG/productintegrity.html, under the Children’s Apparel category, click on “Performance Specifications". If the number of defects is equal to or less than the accept level, the lot passes and goes to stock. If the number of defects is equal to or greater than the reject level, the lot is rejected. If the lot is rejected, the following options are available: • 100% inspect the entire shipment, charged back to the vendor. (For information about expense offset policies, see the “Non-Compliance Expense Offset Policies” addendum available on the webpage at www.nordstromsupplier.com.) • Entire shipment returned to vendor, at vendor’s expense, for inspection. Before we proceed to a 100% inspection, we will perform a second audit using a modified single sample plan Level S-4 (Tightened), AQL 4.0. Modified S4 Normal 4.0 QL Lot Size Quantity to Accept Reject Inspect 9 to 150 8 1 2 151 to 280 13 1 2 281 to 500 13 1 2 501 to 1200 20 1 2 1201 to 3200 32 2 3 3201 to 10000 32 2 3 10,001 to 35,000 50 3 4 ANSI/ASQCZ1.4 – 1993, Modified by Nordstrom Direct Your “Quality Pass Rate” is a record of the percentage of warehouse audits successfully passed by your merchandise. It is available upon request. Bin Checks and Testing A shipment may pass an initial audit, but still prove to be defective when it reaches our customers. When customers alert us to a problem, we quickly perform a “Bin Check” to verify that the product remaining in stock is of acceptable quality. If defects are discovered, we then notify the vendor and pull the stock for a 100% inspection (see procedures and costs described above). In addition, we will send the merchandise through garment testing in order to analyze performance. In the event of a testing failure, the vendor will be billed for all related fees, which may include but are not limited to any of the following: testing, customer notification, and recall of merchandise. If the product does not meet our performance and safety requirements, we will contact you to discuss resolution and to acquire a Return Authorization number. General apparel performance requirement guidelines are available online at www.nordstromsupplier.com/NPG/productintegrity.html, under the Apparel category, click on “Performance Specifications" or "Flammability"; Children’s apparel performance requirement guidelines may be found at www.nordstromsupplier.com/NPG/productintegrity.html, under the Children’s Apparel category, click on “Performance Specifications". Nordstrom Direct Supplier Compliance Manual Section 2: Quality Standards and Controls 14 Establishing a robust quality assurance program is the best way to avoid returns. A thorough, welldesigned quality assurance program will help to prevent defective merchandise from leaving your facility and arriving at ours. Vendor Claims Quality Inspection on Incoming Product Incoming merchandise that fails an audit or 100% inspection will be returned to the vendor at the vendor’s expense. The vendor claim will include transportation charges, administrative fees, insurance (when applicable), and merchandise cost. It is our policy to return defective units to you as quickly as possible so that you may see the defects and correct any problems prior to future production. • Vendors will be notified that a PO Violation has occurred for quality. The merchandise will be returned to the vendor following Nordstrom PO Violation terms. The cost of the defective items will be deducted from payment to the vendor in the form of a claim. Defective items will then be returned to the vendor at the vendor’s expense, with all cartons marked “NORDSTROM DIRECT QA DEFECTIVE”. Refusal of this shipment will result in the disposal of these goods by Nordstrom Direct. The monetary claim will remain valid. • It is the vendor’s responsibility to provide Nordstrom Direct with accurate information regarding the return of defective items. If the information is inaccurate, or if none is provided, Nordstrom Direct may dispose of defective items. The dollar amount claimed will remain valid. Nordstrom Direct Supplier Compliance Manual Section 2: Quality Standards and Controls 15 Defective Claims - Nordstrom Quality Center (NQC) The Nordstrom Quality Center issues defective claims. These are claims with the “NQC’ prefix, ending in 187. A claim receipt details the merchandise disposition as defective on a rolling month to date. This is an automatic deduction once the claim receipt is systematically generated. When a claim receipt is generated it is passed to the supplier via email. We recommend a representative from your company visit our facility to review our operation and inspect or sample your defective product. Information on Claim copies and POD To better serve your account, please follow the instructions listed below for inquiries on Claims. This will allow us to research and respond to your request in a more timely manner. Claim Inquiries must be submitted in writing or emailed: Mail to: Nordstrom Quality Center 1000 Andover Park West Tukwila, WA 98188 (unless otherwise noted) [email protected] Email to: Please include the information below on all requests: • Vendor Number • Vendor Name • Inquirer • Phone • Message Claim copies and requests for Proof of Deliveries (PODs) • Discrepancies on returns (price/pieces) – send claim copy, reference any related invoices and PO numbers, note number of cartons received and give a brief explanation. • Discounts on return claim disputes – These are paid back on Accommodations only. Not on a defective claim as no handling fee is charged to offset our cost for returning the merchandise. This is why we do not refund any discount. PLEASE REMEMBER WE HAVE A 12-MONTH TIME LIMIT ON ALL INQUIRIES Shipping Requirements When defective merchandise is shipped back we require the supplier to either provide us with their UPS shipping number or to have a Call Tag issued for merchandise pick up. We are not set up to do freight chargebacks. When the merchandise is returned a packing slip is sent with the merchandise. If you have inquiries about these claims, please contact the Nordstrom Quality Center [email protected]. NOTE: AP does not have NQC 187 claim copies or POD information for these types of claims. Inquiries without proper supporting documentation in the required time frame will not be addressed. Nordstrom Direct Supplier Compliance Manual Section 2: Quality Standards and Controls 16 Classification of Defective Merchandise When defective merchandise is discovered in a Fulfillment Center inspection, we will classify the merchandise by defect type. The following list enumerates defects that may cause failure of an inbound shipment. It is not intended to be comprehensive, but rather an indication of some of the most common defects. P/L – PACKAGING/LABELING Labels • Missing or incorrect country of origin label • Missing or incorrect care instructions • Missing or incorrect fiber content label • Missing or incorrect size on label • Label not sewn completely or securely • Label sewn in too deep, covering wording • Label not legible for the life of the product • Label not sewn straightly and securely F – FABRIC/MATERIAL • Conspicuous thick and thin yarns • Conspicuous tension lines • Conspicuous needle lines or finishing creases • Hole, runner or drop stitches • Conspicuous slubs and knots • Skewed, bowed or biased fabric • Dye spots, streaks or smears • Conspicuous pilling • Not cut on grain • Nap not as specified • Knitted in, foreign or colored thread (off color fly) • Snags, pulls in fabric • Mismatched plaid or stripe • Fabric repair • No fold line down center front or center back M – MEASUREMENTS • Exceeding sewing tolerance S – SEWING/ASSEMBLY Stitching/Seams • Inadequate stitches per inch • Needle cut, nick, needle pull or visible abrasion caused by needles • Raw edge • Needle holes • Seams puckered, twisted, roped or pleated • Seams distorted by stretching • Improper or conspicuous seam repair • Improper tension resulting in loose seams or popping stitches when stretched • Ends of stitching, when not caught in other seams, not secured • Foreign objects embedded in seams • Broken stitch in seam or decorative stitching • Any dropped stitch in a non-locking seam • Two or more consecutive skipped stitches on a seaming or joining lock stitch • Uneven stitch lines • Mismatched seams Nordstrom Direct Supplier Compliance Manual Section 2: Quality Standards and Controls 17 • • • • • • • • Excessive untrimmed threads Buttonhole incorrect size for button Insufficient back-tack or bar-tack Foreign matter or excessive raveling caught between plies and visible on face Any part of garment or fabric caught in an unrelated operation or stitching More than two splices on one binding operation Irregular stitch gauge Improper vertical and horizontal stripe and plaid match Trim Attachment Fasteners/Buttons/Snaps/Zippers/Buckles • Missing, broken, defective, misplaced or insecurely sewn • Components not securely affixed or improperly stitched down • Corroded or oxidized components • Button incorrect size for button hole • Broken, bent, cracked, improperly clinched or failing to affect a secure closure or to open freely • Missing zipper pull • Missing top or bottom zipper stop • Zipper does not operate smoothly through range of length • Missing components Draw Cord • End of draw cord not finished, knotted or otherwise treated to prevent pulling back • Eyelet missing or misplaced Shoulder Pads • Not secure • Uneven pad position • Not correct color, size or type Pressing • Burns, scorching shine marks • Sweaters must not be pressed out to size D/O – DIRT/OIL • Any conspicuous spot or stain regardless of size or location • Surface contamination • Offensive odor C – COLOR • Any deviation from color, stripe pattern, stripe sequence, or color combination as approved • Color which is off-standard or outside accepted shade band • Shading between parts of a garment or within a garment • Wrong shade of thread affecting appearance • Noticeable crocking Nordstrom Direct Supplier Compliance Manual Section 2: Quality Standards and Controls 18 PO Violation Nordstrom requires that shipments match the final purchase order. When a DC audit indicates errors, Nordstrom must manually receive your entire shipment at individual sku or store levels and assess a chargeback to offset the expenses we incur to manually process the order and shipment. A Purchase Order (PO) violation offset fee will be issued when we receive an item that is not ordered. This includes: Error type “EXCEEDS PO” shipment included units in excess of what was ordered. Error type “ITEM NOT ORDERED” shipment included UPC/VPN/style substitutions or store allocations that were not valid in our system or not valid for the PO at the time of DC receipt. Error type “PO CLOSED/CANCLD” shipment received on a closed/cancelled PO. Error type “EARLY SHIP/PAST CAN” order shipped outside of the not before/not after dates. Error type “INVALID PO” shipment received on an invalid PO number. Error type “STORE NOT ON PO” shipment received included store(s) not allocated for that order. Error type “DAMAGED” shipment received included damaged merchandise. Error type “SUPPLIER MISMATCH” shipment received when supplier number does not match the purchase order. Error type “MIS SHIP” shipment included Stores not allocated for the receiving DC. Nordstrom Direct Supplier Compliance Manual Section 2: Quality Standards and Controls 19 Children’s Safety Requirements All children’s garments, toys, jewelry, bedding, etc., must be tested for safety. All children’s items sold to Nordstrom must conform to existing U.S. laws and regulations and to any additional Nordstrom requirements. Children’s items that do not meet these standards will fail the quality audit, resulting in offset fees. Federal Resources • Federal Trade Commission (FTC), www.ftc.gov • U.S. Consumer Product Safety Commission (CPSC), www.cpsc.gov o Soft Bedding, www.cpsc.gov/cpscpub/pubs/5049.html and www.cpsc.gov/cpscpub/prerel/prhtml99/99091.html • Code of Federal Regulations (CFR), www.gpoaccess.gov/cfr o Snug Fitting Requirements (CFR 1615.1), ecfr.gpoaccess.gov/cgi/t/text/textidx?c=ecfr&sid=066a26e8ec08538228a8126f1bd097d7&rgn=div8&view=text&node=16:2.0.1. 4.70.1.2.1&idno=16 (Beta Version) Children’s Product Testing Guidelines (Children’s Jewelry, Hair Accessories and Watches) Nordstrom expects all of its business suppliers to comply with the applicable laws and regulations of the United States and those of the respective country of manufacture or exportation. As a Nordstrom supplier, you are expected to review, understand and comply with these laws and regulations. Congress and the Consumer Product Safely Commission are currently discussing what standards may need to be in place for children’s products containing cadmium. Additionally, there is sufficient legislative activity at the federal level, including the introduction of the Children’s Toxic Metals Act, to reasonably believe that a limitation on cadmium (as well as other metals, such as barium and antimony) in children’s products, specifically jewelry, may soon apply to children’s products. Because there is currently no United States standard for cadmium in children’s jewelry, effective as of April 1, 2010, and until a definitive U.S. standard is adopted, Nordstrom requires that all children’s jewelry, hair accessories and watches pass the European Union standard for testing for migration of certain chemicals, including cadmium established under EN71-3. More information on these toy safety regulations can be found at http://ec.europa.eu/enterprise/sectors/toys. Nordstrom Safety Requirements An outline of federal standards and additional Nordstrom safety requirements is available online at www.nordstromsupplier.com/NPG/productintegrity.html , under the Apparel category, click on “Performance Specifications". This webpage includes information about the following children’s safety issues: • Drawstrings, ribbons and bows • Sharp points • Small parts • Lead content • Flammability • Toxicity • pH • Formaldehyde level • Pumice stones • Soft bedding Nordstrom Direct Supplier Compliance Manual Section 2: Quality Standards and Controls 20 Labeling Requirements Nordstrom requires that all labeling meet current U.S. Federal Trade Commission (FTC) requirements and be in compliance with all U.S. Customs Service regulations. It is the responsibility of the vendor to understand and apply all labeling rules and requirements. For further information about federal labeling requirements, you may contact the FTC: U.S. Federal Trade Commission Website: www.ftc.gov Phone: (202) 326-3553 Items that are not labeled in accordance with all current U.S. laws and regulations will fail the quality audit, resulting in offset fees. Apparel It is imperative that any apparel product sold to Nordstrom be correctly labeled with the following information: • Country of origin • Fiber content • Company Name or Registration Number (RN#) • Complete and accurate care instructions Care Instructions: For information about writing a care label, please consult the FTC’s Facts for Businesses: Clothes Captioning: Complying with the Care Labeling Rule (www.ftc.gov/bcp/conline/pubs/buspubs/comeclean.htm). Textiles, Wool and Fur: For information about other labeling requirements for textiles, wool and fur (including fiber content, country of origin, etc.), you may also consult the FTC’s Textile, Wool, Fur and Apparel Matters webpage (www.ftc.gov/os/statutes/textilejump.htm) and the FTC’s Facts for Businesses: Threading Your Way Through the Labeling Requirements Under the Textile and Wool Acts (www.ftc.gov/bcp/conline/pubs/buspubs/thread.htm). Miscellaneous Apparel Labeling Points: • Button Bags: A paper button bag is preferred to plastic. We encourage vendors to affix extra buttons to the inside seams of garments. • Dye Lots: At the request of the Nordstrom Direct Buyer, you may be required to identify dye lots on your labels. You will receive advance notification if this is necessary. • Vendor Logo Labels: Vendor logo labels must be legible and permanent. Footwear It is imperative that any footwear product sold to Nordstrom be correctly labeled with the following information: • Country of origin • Content (if textile or leather) For additional information about footwear labeling resources and Nordstrom policy, please consult www.nordstromsupplier.com/NPG/productintegrity.html (click on “Quality & Manufacturing” and then "General Labeling Requirements”). Nordstrom Direct Supplier Compliance Manual Section 2: Quality Standards and Controls 21 Accessories It is imperative that any accessories product sold to Nordstrom be correctly labeled with the following information: • Country of origin • Content (if textile or faux leather) • Complete and accurate care instructions (excluding handbags and hats) Care Instructions: For information about writing a care label, please consult the FTC’s Facts for Businesses: Clothes Captioning: Complying with the Care Labeling Rule (www.ftc.gov/bcp/conline/pubs/buspubs/comeclean.htm). Textiles, Wool and Fur: For information about other labeling requirements for textiles, wool and fur (including fiber content, country of origin, etc.), you may also consult the FTC’s Textile, Wool, Fur and Apparel Matters webpage (www.ftc.gov/os/statutes/textilejump.htm) and the FTC’s Facts for Businesses: Threading Your Way Through the Labeling Requirements Under the Textile and Wool Acts (www.ftc.gov/bcp/conline/pubs/buspubs/thread.htm). For additional information about accessories labeling resources and Nordstrom policy, please consult www.nordstromsupplier.com/NPG/productintegrity.html. Jewelry The U.S. Federal Trade Commission’s “Jewelry Guides and Information” is available at www.ftc.gov/os/statutes/jewelryjump.htm. Information about the care and cleaning of jewelry items is available at the websites of the American Gem Trade Association (www.agta.org) and the Gemological Institute of America (www.gia.edu). Fur Labeling As a Nordstrom supplier, you are expected to review, understand and comply with all applicable laws and regulations. Real Fur Nordstrom requires that all products containing real fur must have a label that states “Real Fur” or “Genuine Fur”. Please note “100%” is not an acceptable substitute. Nordstrom does not accept any product that contains any amount of raccoon fur unless the fur originated in North America. Faux Fur Nordstrom requires that all products containing faux fur must have a label that states “Faux Fur” and must also meet all other FTC required labeling guidelines. Non compliance Vendors not meeting these labeling or content requirements are subject to RTVs, fees and/or chargebacks, at Nordstrom’s discretion, pursuant to our purchase order terms and conditions. In addition, the purchase order terms and conditions require vendors to defend and indemnify Nordstrom against any claims, fines, or lawsuits arising from product issues such as these labeling requirements. The links below may be helpful, but are not intended as an all-inclusive resource for compliance guidance. The vendor is responsible for complying with all regulations. Federal Textile and Wool Acts: http://www.business.ftc.gov/documents/bus21-threading-your-way-through-labeling-requirements-undertextile-and-wool-acts Nordstrom Direct Supplier Compliance Manual Section 2: Quality Standards and Controls 22 Federal Fur Product Labeling Act: http://business.ftc.gov/documents/alt006-fur-mation-alert-how-comply-fur-products-labeling-act New York: http://public.leginfo.state.ny.us/LAWSSEAF.cgi?QUERYTYPE=LAWS+&QUERYDATA=$$GBS399AAA$$@TXGBS0399AAA+&LIST=LAW+&BROWSER=EXPLORER+&TOKEN=59930767+&TARGET=VIEW Massachusetts: http://www.mass.gov/legis/laws/mgl/94-277a.htm New Jersey: http:www.njleg.state.nj.us/2008/Bills/PL09/156_.PDF Delaware: http://delcode.delaware.gov/title6/c025/sc01/index.shtml Fur Labeling Vendor Communication Nordstrom Direct Supplier Compliance Manual Section 2: Quality Standards and Controls 23 SECTION 3 HOW-TO-MEASURE GUIDELINES These guidelines are intended to ensure that the same system of measurement is used to evaluate all products and that these measurements are described using a shared terminology. The guidelines include written explanations of how to take a measurement and illustrations showing the points of measurement used for different categories of garments. This standardization allows us to maintain consistency and accuracy in measuring. The correct measurement of garments is essential to providing the high quality that Nordstrom customers expect. Vendors/Suppliers must be familiar with our measurement methods, measurement tools, and documentation of those measurements. Apparel Preparation for Measuring • Table surface must be smooth and flat. • Garment must be buttoned and/or zipped unless otherwise specified. • Garment with non-closure must be overlapped. • Gently smooth out all folds, wrinkles or creases, being careful not to stretch or distort garment. Garment Measuring • Take all measurements to the nearest 1/8” using a flexible tape measure. • Be sure to indicate on the spec sheet if measurements are full or ½. • All measurements are edge to edge unless inside to inside is specified. • All measurements should be taken from wearer’s left side. • For curved seams, such as rises and armholes, stand tape on edge and walk along seam to be measured. • For extended minimum measurements, fully extend garment until minimum extension is reached without rupturing seams or distorting garment. Measurement Placement • All measurement should be taken from the middle size of the size run. Term Abbreviations • BK = Back • BLW = Below • BTTN = Button • CB = Center Back • CF = Center Front • FM = From • FT = Front • HPS = High Point Shoulder • W/O = Without • W/B = Waistband • MSRMNT = Measurement • SHLDR = Shoulder • CNTR = Center • BTTM = Bottom • “ V” o CF “V” neck drop is where the left and right fronts meet and create a “V”. o “V” hip measurement for pants: measure 8” down from side seam and center front to create the “V”. Nordstrom Direct Supplier Compliance Manual Section 3: Quality How – to – Measure Guidelines 24 Tops, Blazers, Jackets, Dresses and Jumpsuits Back Length (1): Measure straight down from high point shoulder to bottom edge of garment. Shoulder (2): Measure from shoulder point to shoulder point, straight across back. Center Back Sleeve Length (9): Fold neck in half to find center, or use center back seam. Measure from center back neck to shoulder point, pivot and follow top of sleeve line to bottom edge of sleeve, including cuff. Nordstrom Direct Supplier Compliance Manual Section 3: Quality How – to – Measure Guidelines 25 Chest (3): Measure 1” below underarm seam, straight across front, outside edge to outside edge. Waist (5): Measure approx. 16 ½” down (for size M/8) from HPS (4), then measure straight across front (5), outside edge to outside edge. Seat/Hip (7): Measure approx. 24 ½” down (for size M/8) from HPS (6); then measure straight across front (7), outside edge to outside edge. Bottom (8): Measure straight across bottom edge of garment, outside edge to outside edge. If vents exist, measure straight across garment, outside edge to outside edge at top vents. Nordstrom Direct Supplier Compliance Manual Section 3: Quality How – to – Measure Guidelines 26 Skirts Skirt Bottom Opening (14): With garment laid flat, measure straight across bottom front edge, outside edge to outside edge. For uneven/curved hem, follow hemline. If vents exist, measure straight across garment, outside edge to outside edge at top of vents. Skirt Center Back Length (15-16): With garment laid flat, measure from top of waistband seam at center back, straight down to bottom edge of garment. Nordstrom Direct Supplier Compliance Manual Section 3: Quality How – to – Measure Guidelines 27 Skirt Hip (18): With garment laid flat and face up, measure approx. 8” down from bottom of waistband along side seams. Measure straight across, from outside edge to outside edge. Waist (2): With garment laid flat and waistband edges even, measure along top edge of waistband outside edge to outside edge. Elastic Waist (Stretch from 2 to 3): With garment laid flat and face up with waistband edges even, measure along top edge of waistband, outside edge to outside edge. Nordstrom Direct Supplier Compliance Manual Section 3: Quality How – to – Measure Guidelines 28 Pant Waist (2): With garment laid flat and waistband edges even, measure along top edge of waistband outside edge to outside edge. Elastic Waist (Stretch from 2 to 3): With garment laid flat and face up with waistband edges even, measure along top edge of waistband, outside edge to outside edge. Hip (4): Lay garment flat and let it fall naturally from waist (back may sit higher than front). Measure approx. 4” up from crotch point on front rise, along curve. Measure in a slight “V”, perpendicular to grain line, from outside edge to outside edge. Nordstrom Direct Supplier Compliance Manual Section 3: Quality How – to – Measure Guidelines 29 Front Rise (6): With garment laid flat, measure along curve from crotch point to bottom of waistband. Back Rise (8): With garment laid flat, measure along curve from crotch point to bottom of waistband. Inseam (10): With garment laid flat, measure left leg from crotch point to bottom of hem following the inseam. Leg Opening (13): With garment laid flat, measure left leg straight across bottom edge, outside edge to outside edge. Nordstrom Direct Supplier Compliance Manual Section 3: Quality How – to – Measure Guidelines 30 Footwear Measurements should be taken from the middle size of a size run. Measurements are taken in inches, rounded down to the nearest quarter inch (¼”, ½”, ¾”, 1”). For example, 2 5/8” is rounded down to 2 ½”. Heel Heights: Measure up the side center where the heel meets the sole. (Please do not measure from the rear or front of the heel). Heel Height Boot measurements Shaft (1): Measure boot shaft height from the bottom of the foot to the top of the boot. Calf Circumference (2): Calf circumference is measured at the fullest part of the calf, about 11" up the shaft. Nordstrom Direct Supplier Compliance Manual Section 3: Quality How – to – Measure Guidelines 31 Accessories Hair Accessories Preparation for Measuring Table surface must be smooth and flat. Item should be laid out smoothly, if applicable. Hair Accessories Measuring Take all measurements to the nearest 1/8” using a flexible tape measure. For curved items stand tape on edge and walk along top edge. Each size should be measured, if applicable. Length (1): Measure along edge of item end to end. Width (2): If item width is even, measure straight from top edge to bottom edge. If item width is uneven, measure straight from top edge to bottom edge at widest and narrowest points. 1 2 Nordstrom Direct Supplier Compliance Manual Section 3: Quality How – to – Measure Guidelines 32 Handbags Preparation for Measuring Table surface must be smooth and flat. Handbag should be laid out smoothly. Handbag Measuring Take all measurements to the nearest 1/8” using a flexible tape measure. For curved seams stand tape on edge and walk along edge of seam. Width (1): Measure along face edge of seam that bag sits on, from side to side. Height (2): Measure along edge of seam from top of handbag to bottom. Depth (3): Measure along side edge of seam that bag sits on, from end to end. Strap Drop (4): Measure straight down from top inside of handle to top edge of bag. Belts Preparation for Measuring Table surface must be smooth and flat. Belt should be laid out smoothly. Belt Measuring Take all measurements to the nearest 1/8” using a flexible tape measure. For curved belts stand tape on edge and walk along top edge of belt. Each size should be measured. Width (1): If belt width is even, measure straight from top edge of belt to bottom edge of belt. If belt width is uneven, measure straight from top edge of belt to bottom edge of belt at widest and narrowest points. 1 Nordstrom Direct Supplier Compliance Manual Section 3: Quality How – to – Measure Guidelines 33 LENGTHS Tip to tip Length, taken for each size (2): Measure along edge of belt, excluding any buckles, D-rings, or other type of fastening, end to end. 2 Tip to tip with extender Length, taken for each size (3): Measure along edge of belt, excluding any buckles, D-rings, or other type of fastening, to beginning of extender. Length of extender (4): Measure along edge of belt, where extender is attached to belt to end of extender. 3 4 Prong to end of belt Length, taken for each size (5): Measure along edge of belt, beginning where prong attaches to the belt or buckle to end of belt. 5 Prong to middle hole Length, taken for each size (6): Measure along edge of belt, beginning where prong attaches to the belt or buckle to center of the middle belt hole. 6 Nordstrom Direct Supplier Compliance Manual Section 3: Quality How – to – Measure Guidelines 34 Watches Watches Measuring Take all measurements to the nearest 1/8” using a flexible tape measure. For curved areas stand tape on edge and walk along curve. Band Length (1): If closure opens fully measure along edge of watch, excluding closure, end to end. If butterfly closure measure around band while clasp is closed. Width (2): Measure straight from top edge of band to bottom edge of band. Face Diameter, when circular (3): Measure straight from one edge of watch face to other, at widest part, if applicable. Dimensions, when rectangular Width (4): Measure straight from top edge of watch to bottom edge of watch. Height (5): Measure straight from side edge of watch to side edge of watch. 1 2 3 5 4 Nordstrom Direct Supplier Compliance Manual Section 3: Quality How – to – Measure Guidelines 35 SECTION 4 FOLDING GUIDELINES The Nordstrom Direct Folding Guidelines provide detailed instructions about: • How to fold flat-packed merchandise; • Which polybag size should be used for each type of flat-packed merchandise. NW01 Blouses Finished Dimensions after Folding Approximate folded dimensions should be either 10” x 12” or 10” x 14”. Polybag Size Use polybag size 11” x 14” or 11” x 16”. (For exceptions, use polybag size 11” x 20”.) Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Notes to Remember • Do not use pins, stiffeners or cardboard without prior approval. • Brightly colored silk blouses must be packaged in opaque bags. • Blouses made of very lightweight materials (i.e., rayon, silk) may require tissue paper. Folding Preparations: • All closures must be buttoned, zipped, snapped, etc. • Place garment face down. Folding Instructions: 1. Fold the right side over on the fold line. 2. Fold the sleeve back and down to line up with the folded edge. 3. Repeat steps for left side. 4. Fold up tail ¼. 5. Fold bottom portion up to top shoulder fold line. 6. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 36 NW02 Shirts, Dresses and Jumpers Finished Dimensions after Folding Approximate folded dimensions should be either 10” x 12” or 10” x 14”. Exceptions are allowed for larger size shirts and dresses, which may be folded to 10” x 19”. Polybag Size Use polybag size 11” x 14” or 11 x 16. (For exceptions, use polybag size 11” x 20”.) Garments made of heavy weight material may be folded into a compliant size gusseted polybag (11” x 14” x 3” or 11” x 16” x 3”). Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the narrow shipping carton (23”x 10” x 12”). Notes to Remember • Do not use pins, clips, stiffeners or cardboard without prior approval. • Brightly colored silk items must be packaged in opaque bags. • Tissue may be used on lightweight fabrics (i.e., silks, rayon, polyester, etc.). Folding Preparations: • Place garment face down. • All closures must be buttoned, zipped, snapped, etc. Folding Instructions: 1. If the item has shoulder pads, fold arms and shoulder pads to the back. 2. Fold the right sleeve over on the fold line. 3. Fold remaining portion back across center. 4. Repeat for the left side. 5. Fold in half by bringing the bottom of the shirt up to the top of the shirt. Exception: For larger size or longer shirts, fold bottom of shirt up 1/3 and fold 1/3 to the top. 6. Dresses should be folded in half by bringing the bottom of the dress up to the top of the dress and then folding in half again. 7. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 37 NW03 Women’s Sweaters, Knit Tops & Lightweight Quilted Jackets Finished Dimensions after Folding Approximate folded dimensions should be either 10” x 12” or 10” x 14”. (Exceptions may be folded to 10” x 19”.) Polybag Size Use polybag size 11” x 14” or 11” x 16”. For thick or bulky sweaters, use compliant size polybag with gusset (11” x 14” x 3” or 11” x 16” x 3”). Exceptions: Use polybag size 11” x 20”. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Note to Remember • Do not use pins, clips, stiffeners or cardboard without prior approval. Folding Preparations: • Place garment face down. • All closures must be buttoned, zipped, snapped, etc. • If the item has shoulder pads, fold arms and shoulder pads to the back. Folding Instructions: 1. Fold the right sleeve over on the fold line. 2. Fold remaining portion back across center. 3. Repeat for the left side. 4. Fold in half by bringing the bottom of the sweater to the top of the sweater. (Exception: Fold in thirds if item is too long to fold in half.) 5. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 38 NW04 Women’s Knit Tops Finished Dimensions after folding Approximate folded dimensions should be either 10” x 12” or 10” x 14”. (Exceptions may be folded to 10” x 19”.) Polybag Size Use polybag size 11” x 14” or 11” x 16”. (For exceptions, use polybag size 11” x 20”.) Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Note to Remember • Do not use pins, clips, stiffeners or cardboard without prior approval. Folding Preparations: • Place garment face down. • All closures must be buttoned, zipped, snapped, etc. • If the item has shoulder pads, fold arms and shoulder pads to the back. • For turtleneck, fold collar down toward the front of the garment. Folding Instructions: 1. Fold the right sleeve over on the fold line. 2. Fold remaining portion back across center. 3. Repeat for the left side. 4. Fold in half by bringing the bottom of the sweater to the top of the sweater. (Exception: Fold in thirds if item is too long to fold in half.) 5. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 39 NW05 Women’s Denim Jeans and Shorts Finished Dimensions after Folding Approximate folded dimensions should be either 10” x 12” or 10” x 14”. Exceptions are allowed for larger size jeans or shorts, which may be folded to 10” x 19”. Polybag size Use polybag size 11” x 14” or 11” x 16”. (For exceptions, use polybag size 11” x 20”.) Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Notes to Remember • Do not use pins, clips, stiffeners or cardboard without prior approval. • Clips may be used on pants with belts. • Tissue may be used for lightweight materials (i.e., rayon or silk). Folding Preparations: • Place garment face down. • Do not button, snap, zip or buckle belt. Folding Instructions: 1. Fold in half. 2. If needed, fold back rise over and align pant/short to form a straight line. 3. Fold the legs up to the top of the back pocket. (Shorts may be folded ¼ in half instead of in half.) 4. Fold in half again. 5. Place the folded garment into the correct polybag size and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 40 NW06 Women’s Dress Pants, Shorts, Leggings & Stirrup Pants Finished Dimensions after Folding Approximate folded dimensions should be either 10” x 12 or 10” x 14”. Exceptions are allowed for larger size pants, which may be folded to 10” x 19”. Polybag Size Use polybag size 11” x 14” or 11” x 16”. (For exceptions, use polybag size 11” x 20”.) Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Notes to Remember • Do not use pins, clips, stiffeners or cardboard without prior approval. • Clips may be used on pants with belts. • Tissue may be used for lightweight materials (i.e., rayon or silk). Folding Preparations: • Place garment face down. • Do not button, snap or zip. • The belt must be in belt loops; the buckle must be tucked in front fold. Folding Instructions: 1. Fold pant on the center crease. 2. The zipper side is tucked in. (Exception: side zipper.) 3. If needed, tuck in front fold and align pant to form a straight line. 4. Fold in half by bringing the bottom of the leg up to the top of the pant. 5. Fold in half again. 6. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 41 NW07 Skirts Finished Dimensions after Folding Approximate folded dimensions should be either 10” x 12” or 10” x 14”. Exceptions are allowed for larger size skirts, which may be folded to 10” x 19”. Polybag Size Use polybag size 11” x 14” or 11”x 16”. (For exceptions, use polybag size 11” x 20”.) Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Notes to Remember • Do not use pins, stiffeners, cardboard or clips without prior approval. (Exception: Clips may be used on skirts with belts.) • Tissue may be used for lightweight materials (i.e., rayon or silk). Folding Preparations: • Place garment face down. • Button, snap, zip or buckle belt. Folding Instructions: 1. Fold the right side over on the fold line. Fold the left side over on the fold line. 2. Fold the bottom of the skirt up on the fold line. 3. Fold the top of the skirt down on the fold line. 4. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 42 NW08 Broomstick Skirt & Crinkle Skirts Finished Dimensions after Folding Approximate folded dimensions must not exceed 11” x 14”. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Note to Remember • Do not use pins, clips, stiffeners or cardboard without prior approval. • Include care instructions on maintenance of crinkle effect. Folding Instructions: 1. Twist garment until it twists in half. 2. Secure at both ends to ensure that skirt remains twisted. 3. Place the twisted garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced). Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 43 NW09 Skorts Finished Dimensions after Folding Approximate folded dimensions should be either 10” x 12” or 10” x 14”. Exceptions are allowed for larger size skorts, which may be folded to 10” x 19”. Polybag Size Use polybag size 11” x 14” or 11” x 16”. (For exceptions, use polybag size 11” x 20”.) Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Notes to Remember • Do not use pins, stiffeners or cardboard without prior approval. • Clips may be used on skirts with belts. • Tissue may be used for lightweight materials (i.e., rayon or silk). Folding Preparations: • Place garment face down. • Button, snap, zip or buckle belt. Folding Instructions: 1. Lay flat. Bring legs together and fold over back rise. 2. Fold the right side over on the fold line. Fold the left side over on the fold line. 3. Fold the bottom of the skort to the top of the garment. 4. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 44 NW10 Women’s Outerwear – Heavy Jackets, Coats, Sweaters Finished Dimensions after Folding Approximate folded dimensions must not exceed the width of a 14” x 20” polybag. Shipping Carton These items may be shipped in the wide shipping carton (23”x 15” x 17”). Note to Remember • Do not use pins, clips, stiffeners or cardboard without prior approval. • Leather and suede must be sent hanging with special protection to prevent fabric markings. See Section 4: Packaging and Labeling Requirements ("Hanging vs. Flat Packaging Instructions", "Hanger Requirements" and "Button Covers") in the Nordstrom Direct Supplier Compliance Manual. • Tissue may be used if necessary. Folding Preparations: • Place garment face down. • All closures must be buttoned, zipped, snapped, etc. • If the item has shoulder pads, fold arms and shoulder pads to the back. • Hoods should be folded down across back. Folding Instructions: 1. Fold the right sleeve over on the fold line. 2. Fold remaining portion of sleeve back across center. 3. Repeat for the left side. 4. Fold in half by bringing the bottom of the coat/jacket up to the top. (Exception: For longer items, fold in half and then fold in half again.) 5. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 45 NW11 Multi-Piece Items – Jacket and Pants Set Finished Dimensions after Folding Approximate folded dimensions should be either 10” x 12” x 2 ½” or 10” x 14”x 2 ½”. Polybag Size Use gusseted polybag size 11” x 14” x 3” or 11” x 16” x 3”. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Notes to Remember • Do not use pins, clips, stiffeners or cardboard without prior approval. • Tissue may be used if necessary. Folding Preparations: Jacket: Place top garment face down. • All closures must be buttoned, zipped, snapped, etc. Folding Instructions: 1. If the item has shoulder pads, fold arms in back with shoulder pads in back. 2. Fold the right sleeve over on the fold line. 3. Fold remaining portion of sleeve back across center. 4. Repeat for the left side. Pant: Fold pant on the center crease. (Do not button, snap or zip.) 5. If needed, tuck in front fold (of rise) and align pant to form a straight line. 6. Place pant face down on back of jacket. 7. Fold in half by bringing the bottom of the legs up to the top of the pant. 8. Fold in half again. All units will be folded within each other. The front view should be the jacket and the back view should be the pants, skirt or dress. 9. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 46 NW12 Multi-Piece Items – Jacket & Skirt/Dress Finished Dimensions after Folding Approximate folded dimensions should be either 10” x 12” x 2 ½” or 10” x 14”x 2 ½”. Polybag Size Use gusseted polybag size 11” x 14” x 3” or 11” x 16” x 3”. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Notes to Remember • Do not use pins, clips, stiffeners or cardboard without prior approval. • Tissue may be used if necessary. Folding Preparations: Jacket: Place top garment face down. • All closures must be buttoned, zipped, snapped, etc. Folding Instructions: 1. If the item has shoulder pads, fold arms in back with shoulder pads in back. 2. Fold the right sleeve over on the fold line. 3. Fold remaining portion back across center. 4. Repeat for the left side. Skirt/Dress: Place garments face down on back of jacket. 5. Fold in sides of skirt/dress approximately 1”. (If needed, fold in sides further to form a straight line.) 6. Fold skirt/dress in half by bringing the bottom of the skirt/dress up to the top and then in half again. All units will be folded within each other. The front view should be the jacket and the back view should be the pant, skirt or dress. 7. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 47 NW13 Women’s Overalls Finished Dimensions after Folding Approximate folded dimensions should be either 10” x 12” or 10” x 14”. Exceptions are allowed for larger women’s items, which should be folded to fit to 10” x 19”. Polybag Size Use polybag size 11” x 14” or 11” x 16”. Exceptions: Use polybag size 11” x 20”. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Note to Remember • Do not use pins, clips, stiffeners or cardboard without prior approval. Folding Preparations: • Place garment face down. • All closures must be buttoned, zipped, snapped, etc. Folding Instructions: 1. Fold in sides of legs as shown below. 2. Fold garment in quarters. Fold legs up and then fold again at the mid section. 3. Fold the bib portion down so that bib is in front with straps buckled. 4. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 48 NW14 Women’s Robes Finished Dimensions after Folding Approximate folded dimensions must not exceed a polybag size of 14” x 20”. Shipping Carton This item may be shipped in the wide shipping carton (23” x 15 x 17”). Note to Remember • Do not use pins, clips, stiffeners or cardboard without prior approval. • Tissue may be used on lightweight fabrics (i.e., silks, rayon, polyester, etc.). Folding Preparations: • Place garment face down. • All closures must be buttoned, zipped, snapped, etc. • Lay robe belt flat on back of garment. Folding Instructions: 1. If the item has shoulder pads, fold the sleeves in back, leaving shoulder pads facing the front. 2. Fold the right sleeve over on the fold line. 3. Fold remaining portion back across center. 4. Repeat for the left side. 5. Fold in half by bringing the bottom of the robe to the top. Fold in half again. 6. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 49 NW15 Panties & Swimsuit Bottoms Finished Dimensions after Folding Appropriately folded item should fit into a 6” x 9” polybag. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Notes to Remember • The use of a lightweight stiffener is recommended. • Tape may be used to secure panty to stiffener. • Do not use pins, clips or chipboard stiffeners. • Hygiene liners must be in place on all panties and swimsuit bottoms. Folding Instructions: 1. Place item right side down. 2. Fold left and right sides in and bottom up. 3. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Important Note: If items are packaged in presentation boxes, each box must be individually polybagged and sealed. Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 50 NW16 Bras & Swimsuit Tops Finished Dimensions after Folding Appropriately folded item should fit into a 6” x 9” polybag. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Notes to Remember • The use of a lightweight stiffener is recommended. • Tape may be used to secure item to stiffener. • Do not use pins, clips or chipboard stiffeners. Folding Instructions: 1. With closures fastened, fold straps back into cups. 2. Fold in half. 3. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 51 NW17 Body Suit & One Piece Swimsuit Finished Dimensions after Folding Appropriately folded item should fit into a 9” x 14” polybag. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Notes to Remember • The use of a lightweight stiffener is recommended. • Tissue may be used for lightweight materials. • Do not use pins. • Hygiene liners must be in place. Folding Instructions: 1. Place garment face down. Center stiffener on back of garments. 2. Fold down straps. Fold in left and right sides. 3. Fold into thirds. 4. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 52 NW18 Pareo/Scarves/Wraps/Ponchos Finished Dimensions after Folding Approximate folded dimensions should be either 10” x 12” or 10” x 14”. Exceptions are allowed for bulky wraps or ponchos, which may be folded to 10” x 19”. Polybag Size Use polybag size 11” x 14” or 11” x 16”. For exceptions, use polybag size 11” x 20”. Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the narrow (23” x 10” x 12”) or short narrow (23” x 10” x 6”) shipping carton. Notes to Remember • Do not use pins or clips. • Tissue or lightweight stiffener may be used if necessary. Folding Instructions: 1. Fold in half. 2. Fold in half again. 3. Fold until approximate dimensions listed above are reached. 4. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 53 NU01 Socks & Hosiery Polybag size Use a polybag size that best fits the item to be packaged, not exceeding 11” x 14”. Try to allow no more than 1” of space between the edge of the garment and the polybag. Shipping Carton These items must be shipped in the narrow (23” x 10” x 12”) or short narrow (23” x 10” x 6”) shipping carton. Notes to Remember • Place item in the correct size polybag and seal the polybag with clear tape or heat seal. Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 54 NM01 Men’s Shirts – Casual Finished Dimensions after Folding Approximate folded dimensions should be 11” x 17”. Polybag Size Use polybag size of approximately 11” x 18”. Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Notes to Remember • Cardboard, tissue and inserts are required. • Do not use pins. Folding Instructions: 1. Place shirt face up. 2. Make sure all closures are buttoned. 3. Turn garment face down. 4. Place pre-cut tissue paper across back. 5. Fold right side back along fold line as shown. 6. Layer long sleeves (arms) across back along fold line as shown. 7. Repeat for left sleeve. Short Sleeves a. Angle right sleeve across front of shirt. b. Attach with plastic clip. 8. Fold up tail. 9. Fold in half by bringing bottom of shirt to the top. (See final product illustration.) 10. Place shirt face up. 11. Place paper collar insert underneath collar. 12. Insert collar stays, if applicable. 13. Place plastic collar insert inside the collar. 14. Place butterfly insert (optional). 15. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) [See next page for illustration.] Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 55 NM01 Men’s Shirts – Casual (cont.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 56 NM02 Men’s Shirts - Dress Finished Dimensions after Folding Approximate folded dimensions should be no larger than 11” x 17” x 1½”. Polybag Size Use polybag size 12” x 18” or 11” x 20”. Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Notes to Remember • Cardboard, tissue and inserts are required. • Do not use pins. Exception: When pins are required. Folding Instructions: 1. Place shirt face up. 2. Make sure all closures are buttoned. 3. Turn garment face down. 4. Place pre-cut tissue paper across back. 5. Place shirt cardboard across back and insert tab into collar. 6. Fold right side back along fold line as shown. 7. Layer long sleeves (arms) across back along fold line as shown. 8. Repeat for left sleeve. Short Sleeves a. Angle right sleeve across front of shirt. b. Attach with plastic clip. 9. Fold up tail. 10. Fold in half by bringing bottom of shirt to the top. (See final product illustration.) 11. Place shirt face up. 12. Place paper collar insert underneath collar. 13. Insert collar stays if applicable. 14. Place plastic collar insert inside the collar. 15. Place single button hold under the collar and over the top button. 16. Place butterfly insert (optional). 17. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) [See next page for illustration.] Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 57 NM02 Men’s Shirts – Dress (cont.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 58 NM03 Men’s Tees & Polo Shirts Finished Dimensions after Folding Approximate folded dimensions should be 14” x 12”. Polybag Size Use polybag size of approximately 14” x 16”. Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the wide shipping carton (23” x 15” x 17”). Notes to Remember • Do not use pins, stiffeners or cardboard without prior approval. • Tissue may be used. Folding Preparations: • Place garment face down • All closures must be buttoned, snapped, zipped, etc. Folding Instructions: 1. Use fold lines shown in illustration below. 2. Fold the right sleeve over on the fold line. 3. Fold remaining portion back across center. 4. Repeat for the left sleeve. 5. Fold in half by bringing the bottom of the shirt up to the top of the shirt. (Exception: If shirt is longer, fold bottom of shirt up 1/3 and fold 1/3 to the top.) 6. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 59 NM04 Men’s Denim Jeans & Shorts Finished Dimensions after Folding Approximate folded dimensions should be 19” x 14”. Polybag size Use polybag size of approximately 14” x 20”. Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the wide shipping carton (23” x 15” x 17”). Notes to Remember • Do not use pins, stiffeners or cardboard without prior approval. • Clips may be used on pants with belts. Folding Preparations: • Place garment face down. • Do not button, snap, zip or buckle belt. Folding Instructions: 1. Use fold lines shown in illustration below. 2. Fold in half. 3. If needed, fold back rise over and align pant/short to form a straight line. 4. Fold the legs up to the top of the back pocket. (Shorts can be folded ¼ in half instead of in half.) 5. Fold pants in half again. 6. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 60 NM05 Men’s Dress & Casual Pants Finished Dimensions after Folding Approximate folded dimensions should be 19” x 14”. Polybag Size Use polybag size of approximately 14” x 20”. Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the wide shipping carton (23” x 15” x 17”). Notes to Remember • Do not use pins, stiffeners or cardboard without prior approval. • Clips may be used on pants with belts. • Tissue may be used for lightweight materials (i.e., rayon or silk). Folding Preparations: • Place garment face down. • Do not button, snap or zip. • The belt must be in the belt loops; the buckle must be tucked in front fold. Folding Instructions: 1. Use fold lines shown in illustration below. 2. Fold pant on the center crease. 3. The zipper side is tucked in. 4. If necessary, tuck in front fold and align pant to form a straight line. 5. Fold in half by bringing the bottom of the leg up to the top of the pant. 6. Fold in half again. 7. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 61 NM06 Men’s Casual & Cargo Shorts Finished Dimensions after Folding Approximate folded dimensions should be 19” x 14”. Polybag size Use polybag size 20” x 15”. Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the wide shipping carton (23” x 15” x 17”). Notes to Remember • Do not use pins, clips, stiffeners or cardboard without prior approval. • Clips may be used on pants with belts. • Tissue may be used for lightweight materials (i.e., rayon, silk, etc.). Folding Preparations: • Place garment face down. • Do not button, snap or zip. • The belt must be in the belt loops; the buckle must be tucked in front fold. Folding Instructions: 1. Use fold lines shown in illustration below. 2. Fold pant on the center crease. 3. The zipper side is tucked in. 4. If necessary, tuck in front fold and align short to form a straight line. 5. Fold in half by bringing the bottom of the leg up to the top of the short. 6. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 62 NM07 Men’s Sweatpants & Sports Shorts Finished Dimensions after Folding Approximate folded dimensions should be 16” x 14”. Polybag size Use polybag size of approximately 14” x 20”. Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Notes to Remember • Do not use pins, stiffeners or cardboard without prior approval. • Clips may be used on pants with belts. Folding Preparations: • Place garment face down. • Do not button, snap, zip or buckle belt. Folding Instructions: 1. Use fold lines shown in illustration below. 2. Fold in half. 3. If necessary, fold back rise over and align pant to form a straight line. 4. Fold the legs up to the top of the back waistline. (Shorts may be folded ¼ instead of half.) 5. Fold pants in half again. 6. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 63 NM08 Men’s Outerwear – Heavy Jackets, Coats Finished Dimensions after Folding Approximate folded dimensions should be 19” x 13”. Polybag Size Use polybag size of approximately 20” x 14”. Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the wide shipping carton (23” x 15” x 17”). Notes to Remember • Do not use pins, clips, stiffeners or cardboard without prior approval. • Leather and suede must be sent hanging with special protection to prevent fabric markings. See Section 4: Packaging and Labeling Requirements ("Hanging vs. Flat Packaging Instructions", "Hanger Requirements" and "Button Covers") in the Nordstrom Direct Supplier Compliance Manual. • Tissue may be used if necessary. • Compliant hangers that can hold the weight of the garment must be used. Hangers used for leather and suede garments must be made of dense plastic and must be devoid of ridges. Folding Preparations: • Place garment face down. • All closures must be buttoned, zipped, snapped, etc. • Hoods should be folded down across the back. Folding Instructions: 1. Fold the right sleeve over on the fold line. 2. Fold the remaining portion back across center. 3. Repeat for the left side. 4. Fold in half by bringing the bottom of the coat/jacket up to the top. (Exception: For longer items fold in half and then fold in half again.) 5. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 64 NM09 Men’s Outerwear – Light Jackets & Sweaters Finished Dimensions after Folding Approximate folded dimensions should be 19” x 13”. Polybag Size Use polybag size of approximately 14” x 20”. Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the wide shipping carton (23” x 15” x 17”). Notes to Remember • Do not use pins, clips, stiffeners or cardboard without prior approval. • Leather and suede must be sent hanging with special protection to prevent fabric markings. See Section 4: Packaging and Labeling Requirements ("Hanging vs. Flat Packaging Instructions", "Hanger Requirements" and "Button Covers") in the Nordstrom Direct Supplier Compliance Manual. • Tissue may be used if necessary. • Compliant hangers that can hold the weight of the garment must be used. Hangers used for leather and suede garments must be made of dense plastic and must be devoid of ridges. Folding Preparations: • Place garment face down. • All closures must be buttoned, zipped, snapped, etc. • Hoods should be folded down across the back. Folding Instructions: 1. Fold the right sleeve over on the fold line. 2. Fold the remaining portion back across center. 3. Repeat for the left side. 4. Fold in half by bringing the bottom of the coat/jacket up to the top. (Exception: For longer items fold in half and then fold in half again.) 5. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 65 NM10 Men’s Robes Finished Dimensions after Folding Approximate folded dimensions should be 19” x 14”. Polybag Size Use polybag size of approximately 14” x 20”. Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the wide shipping carton (23” x 15” x 17”). Notes to Remember • Do not use pins, stiffeners or cardboard without prior approval. • Clips may be used. • Tissue may be used. Folding Preparations: • Place garment face down. • All closures must be buttoned, snapped, zipped, etc. • Lay robe belt on back of garment. Folding Instructions: 1. Use fold lines shown in illustration below. 2. Fold the right sleeve over on the fold line. 3. Fold remaining portion back across center. 4. Repeat for the left side. 5. Fold in half by bringing the bottom of the robe up to the top and fold again to the top. 6. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 66 NM11 Men’s Swimming Trunks Finished Dimensions after Folding Approximate folded dimensions should not exceed 19” x 14”. Polybag size Use polybag size of approximately 14” x 20”. Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”) Notes to Remember • Clips may be used on trunks. • Do not use pins. • Stiffeners may be used for lightweight materials. Folding Preparations: • Place garment face down. • Do not button or snap. Folding Instructions: 1. Use fold lines shown in illustration below. 2. Fold in half. 3. If necessary, fold back rise over and align short/trunks to form a straight line. 4. Fold in half by bringing the bottom of the leg up to the top of the short/trunk. (If the shorts/trunks are ¾ length then fold in thirds.) 5. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 67 NM12 Men’s Furnishings – Multi-pack Undershirts Finished Dimensions after Folding Approximate folded dimensions should be 7” x 9 ½”. Polybag Size Use polybag size of approximately 8” x 10”. Do not allow more than 1” of space between edge of garment and polybag. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Notes to Remember • A lightweight stiffener such as cardboard is recommended. • Clips are recommended. Folding Instructions: Shirt # 1 (Front) 1. 2. 3. 4. 5. 6. 7. Place shirt face down. Place cardboard 3” from bottom hem. Fold bottom of shirt over cardboard. Fold shirt up over cardboard. Fold shirt again. Fold sleeves on fold line (left side/right side). Fold sleeves around cardboard. Shirt # 2 (Middle) 1. Place shirt face up. 2. Follow shirt #1 instructions, excluding cardboard. Shirt # 3 (Back) 1. Place shirt face up. 2. Follow shirt #1 instructions. Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 68 NM13 Men’s Furnishings – Boxers & Briefs Finished Dimensions after Folding Appropriately folded item should fit into a 6” x 9” polybag. Shipping Carton These items must be shipped in the narrow shipping carton (23” x 10” x 12”). Notes to Remember • The use of a lightweight stiffener is recommended. • Tape may be used to secure boxers/briefs to stiffener. • Do not use pins, clips or chipboard stiffeners. • Hygiene liners must be in place on all boxers/briefs. Folding Instructions: 1. Place item right side down. 2. Fold left and right sides in and bottom up. 3. Place the folded garment into the correct size polybag and seal the polybag with clear tape or heat seal. (If the heat sealing method is used, all polybags must have three half moon or butterfly vent holes ¼” in diameter and evenly spaced.) Important Note: If items are packaged in presentation boxes, each box must be individually polybagged and sealed. Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 69 NM14 Men’s Ties Shipping Carton These items must be shipped in either the narrow (23” x 10” x 12”) or short narrow (23” x 10” x 6”) shipping carton. Notes to Remember • Ties must be placed in a presentation box. • Ties not shipped in a presentation box must be reprocessed at our Cedar Rapids facility. The vendor will be responsible for any associated costs and/or expense offset charges. • Each tie box must be shrink-wrapped or polybagged with a Nordstrom Direct barcode sticker on the outside of wrap or bag. Folding Instructions: Option #1 1. Fold tie in half, tail tucked behind label. 2. Fold again in 1/3. 3. Place tie into an approximately 6” x 8” x 1¼” presentation box. (Tissue paper is optional.) 4. Shrink-wrap or polybag and seal. 5. Apply Nordstrom Direct barcode sticker to the outside of wrap or bag. Option #2 1. Roll tie from narrow end to wide end. 2. Place tie into a 3”-4” cube-shaped box 3”-4” deep. (Tissue paper is optional.) 3. Follow Option #1 steps 4 and 5 (above). Nordstrom Direct Supplier Compliance Manual Section 4: Folding Guidelines 70 SECTION 5 PACKAGING AND LABELING REQUIREMENTS Packaging Guidelines The following guidelines will provide you with a clear picture of how your merchandise is to be packaged for shipment to our Cedar Rapids Fulfillment Center (Store 808/DC 599). Merchandise must be packaged according to these guidelines. Any variances will cause delays and may result in non-compliance chargebacks. (For information about chargebacks, see “Addendum – Non Compliance Offset Fees” on the webpage at www.nordstromsupplier.com.) If you have any questions about these guidelines, please call Floor Ready at (877) 444-1313 (option 1). Packing Packing: Pack each purchase order separately. One SKU per carton: Pack one style, color and size (SKU) per carton. If a single SKU does not completely fill a carton, leave the carton partly empty. Overages of presentation materials may be included with your shipment. Clearly separate packaging overages from the rest of your purchase order and mark the outside of the shipping carton containing them with “PACKAGING OVERAGES.” Packaging Materials Nordstrom is an environmentally responsible company. We encourage the use of environmentally sensitive packaging materials (recycled and recyclable). Avoid excess packaging by using material that maximizes protection while minimizing an environmental impact. Acceptable Packaging Materials Cardboard partition/dividers, cardboard fittings, corrugated cardboard, and kraft paper. The use of molded polystyrene, bubble wrap, micro-foam, Instapak foam packaging, and inflated polyethylene air packets is tolerated, but discouraged due to the increasing difficulty of disposing these items. Unacceptable Packaging Materials Expanded polystyrene loose fill “peanuts”, straw, fiberglass, real popcorn, hard plastic, newspaper, and bamboo. Hanging vs. Flat Please review the table on the next page for instructions on how to determine whether to ship your merchandise as flat folded or hanging items. Contact Floor Ready Management immediately if you have any questions or concerns about flat folded/hanging packaging. Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements 71 Velvets Wool Hanging vs. Flat Packaging Instructions Jacket Skirts Pants Robes & & Pant and Sleepwear or Dresses Dress Sets H H H F Blouses Blazers and Jackets Coats Foundations Swimwear Kidswear Special Occasion & Bridal Accessories All Other H H H F F H H F F F H H F H H F F F F H F F H H H F H H H F F H H F F H F H H H H H F H H H F H F H F F F H F H H F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F H H H F H H H F F F H F F H H H F H H H H F H H F F F F F H F H F F F H F H F F F F F F F F F H F F F F Structured with Shoulder Pads, Boning, or Piping Leather & Suede Linen Cotton Denim/Twill/Rayon Ornamentation, Beads or Sequins Fully Pleated (seam to seam) Jersey, Knits, and Sweaters 100% Silk F = Flat: Individually polybagged, securely taped (no hangers). H = Hanging: Hung on appropriate size hanger and bagged and bottom of bag sealed or taped 2’ below length of garment. Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements 72 Polybags for Folded & Flat Merchandise • • All merchandise must be individually polybagged. Units sold as sets and using one UPC number must be packed in the same polybag. Polybag Composition Polybags for folded merchandise must be made of clear polyethylene (poly) and be a minimum of .00125 inches (.03125 mm or 1 ¼ mil) thick. Sizes Recommended polybag sizes for specific merchandise types are shown below. The maximum allowable polybag size is 14” x 20”. Any merchandise packaged in polybags exceeding this maximum size will fail the quality audit. Recommended Polybag Dimensions 6” X 9” 9” x 14” 11” x 14” or 11” x 16” 11” x 18” 11” x 14” x 3” or 11” x 16” x 3” 14” x 20” 14” x 16” Merchandise Type Lingerie, Tights, Socks, Foundations, Men’s Underwear, 2 pc. Swimwear, Men’s Ties 1 pc. Swimwear Denim Jeans & Shorts, Dress Pants, Leggings, Stirrup Pants, Skorts, Skirts, Blouses, Dresses, Jumpers, Tees, Sweaters, Lightweight Outerwear, Overalls Extended Sizes Multi-piece Items, Thick or Heavyweight Materials Heavyweight Outerwear, Robes, Bulky Hand Knit Sweaters, Robes, Men’s Shorts, Men’s Outerwear, Men’s Turtlenecks, Men’s Sweatpants/Sweatshirts Men’s Tees/Polo Shirts Sealing Polybags must be sealed securely so that merchandise remains in the polybag at all times. Use one of the following sealing methods: Heat Sealing Taping: Entire length of open end with one piece of 2 inch wide tape. Self-sealing bags may also be used. Mandatory Safety Warning All poly-bags must be marked with this safety warning, printed in black and in a font size that is at least 20points.The warning label is required to be in English, French and Spanish. WARNING: TO AVOID DANGER OF SUFFOCATION, KEEP THIS BAG AWAY FROM BABIES AND CHILDREN. DO NOT USE IN CRIBS, BEDS, CARRIAGES OR PLAYPENS. THIS BAG IS NOT A TOY AVERTISSEMENT: POUR EVITER TOUT DANGER DE SUFFOCATION, GARDEZ CE SAC HORS DE LA PORTÉE DES BÉBÉS ET DES ENFANTS. NE PAS UTILISER DANS UN LIT D’ENFANT, LITS, LANDAUS OU PARCS POUR BÉBÉS. CE SAC N’EST PAS UN JOUET. Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements 73 PRECAUCION: PARA EVITAR EL PELIGRO DE ASFIXIA, MANTENGA ESTA BOLSA LEJOS DE BEBÉS Y NIÑOS. NO LA USE EN CUNAS, CAMAS, CARREOLAS O CORRALES DE JUEGO. ESTA BOLSA NO ES UN JUGUETE. Vent Holes Polybags sealed using the heat-sealing method must have three half-moon or butterfly-vent holes. The vents must be approximately 1/4" in diameter, evenly spaced and must not interfere with any printing on the polybag. Accessories, Gifts, Cosmetics, Footwear and Oversized Items Jewelry cards Jewelry cards help to reduce damage during shipment. The following items must be placed on a jewelry card: • Earrings • Hair Accessories (with the exception of headbands) • Rings • Necklaces • Broaches/Pins • Tie Clips • Cuff Links Presentation Jewelry Boxes Each item must then be placed in a vendor generic jewelry box with a ½” cotton liner. Box size must be no smaller than 3 ½” x 3 ½” x 1” (standard jewelry gift box size). * If the dimensions of presentation box are not large enough to accommodate product (i.e. cuff bracelet) it is acceptable to bubble wrap the merchandise then individually polybag with the barcode sticker on the outside of the polybag. Source for Jewelry Boxes Presentation jewelry boxes may be ordered from: J.P. Gasway Company Contact: Debbie Lovetinsky Phone: (800) 255-5885 Email: [email protected] Website: www.jpgasway.com These boxes may also found at most packaging specialty stores. Polybags/Shrink-wrap Once the jewelry or accessory item has been placed in a presentation jewelry box, each box must then be placed in a size-appropriate polybag. Fold the open end of the bag over the end of the box to create a professional looking presentation, and seal securely by heat sealing or with two pieces of clear ¾“ tape. Shrink-wrap is an acceptable alternative to polybags. The polybags or shrink-wrap must be made of clear polyethylene (poly) and must be a minimum of 1.5 mils (.03125mm) thick. Watches Watches must be packaged in individual watch cases or boxes, in a size-appropriate presentation jewelry box with a ½” cotton liner. Each watch box must be polybagged, with a Nordstrom Direct barcode sticker affixed to the outside of the bag. Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements 74 Necklaces - Multi Strand Multi Strand Necklaces must be wrapped in tissue length wise and placed in large necklace box. Each necklace box must be polybagged, with a Nordstrom Direct barcode sticker affixed to the outside of the bag. Sunglasses Sunglasses must be packaged and shipped in sunglass cases. When using soft sunglass cases place each soft case in a vendor generic presentation box. Each sunglass case or sunglass presentation box must be polybagged, with a Nordstrom Direct barcode sticker affixed to the outside of the bag. Belts Belts should be coiled so that the right side of the belt faces out. Do not ship belts flat and do not include plastic hangtags on belts. Each belt must be polybagged, with a Nordstrom Direct barcode sticker affixed to the outside of the bag. Metal or chain belts that are prone to damage or tangling should be packaged in individual presentation boxes or bubble bags. Handbags All Department 56 & 105 handbags require a “dust cover” in addition to a polybag. Hats As necessary to retain their shape, hats may be stuffed with tissue paper or other appropriate dunnage material. Each hat must be polybagged, with a Nordstrom Direct barcode sticker affixed to the bag. Hosiery Exposed Hosiery must be individually polybagged (to protect Hosiery from damage) sealed and with a Nordstrom Direct barcode sticker affixed to the outside of the bag. If the Hosiery is not exposed there is no need to polybag. Socks/Tights/Slipper Socks Must be individually polybagged, heat sealed with a Nordstrom Direct barcode sticker affixed to the outside of the bag. Multi-packs Each pair or unit should be packaged individually unless the purchase order indicates that the merchandise is to be sold in multiples. Men’s Ties Ties must be placed in a presentation box. Each tie box must be polybagged, with a Nordstrom Direct barcode sticker affixed to the outside of bag. Bottled Liquids/Lotions To prevent leakage during shipping ALL caps and lids (including twist caps) on bottled liquids or lotions must be secured with a tamper proof seal or be taped down. Cosmetics Tamper resistant seals must be included on all cosmetic merchandise. In addition, all cosmetic items must be completely sealed, with shrink-wrapping or heat sealing being the preferred methods. Liquid items must be protected with a layer of bubble wrap and a size-appropriate polybag. Diffusers To prevent opening, loosening and leaking during shipping to Nordstrom and customers, ALL caps, lids, corks, twists must be heat sealed at the neck and lid. Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements 75 Footwear • • • • Shoes must be packed one layer deep, with shoebox labels facing the top of the carton. Each shoebox must be rubber banded unless it is lip-locked. Each shoebox must be marked with a UPC barcode. Micro Mold Chip in each shoe box. Gifts Glass/Fragile Items Fragile items include, but are not limited to, glass, stemware, ceramics, mirrors, beaded garlands, table top items, hurricanes, and candlestick holders and candles. • Fragile or breakable items must be packed with cushioning material (i.e., bubble-wrap, foam, corrugate) around the top, bottom, and all four sides to limit interior movement and protect against vibration, shock and compression encountered in transit. A drop and vibration test should be performed on the individual package. (See Carton Transit Testing in Section 5: Shipping and Cartons for testing requirements.) • Barware must be packed in inner packs of 4. • Delicate stemware pieces sold as a set in inner packs of 4 or must be individually wrapped in bubble-wrap or 3/32” micro-foam interior corrugated dividers and then placed in a presentation box. • Delicate stemware sold as a single item must be individually wrapped in bubble-wrap or place stemware in a 3/32” micro-foam interior. Each single item must be placed in an individual presentation box. • Beaded garlands and all items with loose, delicate pieces: • Individually poly-bag or box each item; • Provide protective packaging, such as a layer of bubble wrap, paper or other cushioned material, around each poly-bagged item; • Label the outside of each poly-bag with the style number. Multi-Piece Gift Items/Sets Should have only one UPC barcode per set. The barcode sticker may be attached to the bottom of the outermost box containing all pieces, and not label each piece with-in the set. Gift Tins When a gift tin is used for packaging and presentation purposes, it must be wrapped in a layer of bubble wrap with the UPC barcode sticker affixed to the outside of the bubble wrap. Re-Shipper/Ship-Alone Requirement For Oversized Items Re-shipper/ship alone packaging is for products that are deemed too large in size or weight to pack with other items. These products ship to the end customer in the vendor packaging due to the limited availability of stock cartons in our fulfillment centers. All items deemed as oversized must be packaged individually so they can ship to the end customer and survive the rigors of small parcel shipping. Oversized Any individual selling unit that the packaged size measurements exceed the shipping carton measurements listed below or is over 25 pounds. Merchandise exceeding these measurements or weight must be shipped in “customer ship ready cartons” as single units safe for transit in a small package environment. Shipping carton dimensions: 1. 25” long x 17” wide x 19” deep/high 2. 33” long x 16” wide x 10” deep/high Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements 76 These restrictions are based on the measurements of the packaged size not the assembled size (e.g. shoe box vs. height of boot or size of the stroller box vs. size of the assembled stroller All merchandise deemed oversized is subject to these requirements, unless otherwise negotiated between your company and our Merchandiser and/or Floor Ready Management Team. Specific exclusions must be approved and documented in writing. Packaging Requirements for Oversized Items Vendors are expected to deliver merchandise in prepackaged units exactly as they are to be sold to the customer. (Inserts, advertisements, etc. [except instruction sheets] are not to be included in the packaging without prior approval.) • • • • • • • • • Shipping cartons must be constructed of corrugated cardboard with a minimum bursting strength of 200lbs per square inch (18 kg/cm) to prevent crushing. Re-shipper container must have cartons clearly marked ‘Re-Shipper.’ All merchandise must be packaged by selling unit. Vendor must list manufacturing style # and description on the outside of re-shipper carton. Vendor must list Country of Origin on the outside of the re-shipper carton. When applicable, the color and size should be listed on outside of the re-shipper carton. Re-shipper cartons must be the appropriate size and strength to protect the merchandise contained inside. Product contained in a re-shipper carton must be centered and protected by packing materials so there is a minimum of 3 inches between the item and the inner wall of the corrugated box. Large or oversize packages must have some sort of reinforcement in the center of the carton to prevent collapse under extreme weight conditions (typical stacking in a ship-alone environment). Packaging must be consistent • box measurements • weight • inner packaging Merchandise must be packed in a new box. No markings other than those of the vendor (carton label/GS1-128 or carton content) and/or box maker should be on carton. If vendor or product logos are printed on the outside of the carton there must be no indication the package was intended for any product other than the product contained inside. Recycled cartons may not be used to ship merchandise. Special handling instructions (i.e. ‘Fragile’, ‘Glass’ or directional arrows) must be used and are helpful to Nordstrom package handlers. However, the use of these warning signs does not supplant the packaging requirements outlined in this document. Carton Sealing for Oversized Items • Cartons (top and bottom) must be sealed with ONE KIND of tape. • Use 2” or 3” (inch) patterned vinyl tape or paper-reinforced security tape. • Do not use cellophane or clear tape. • Do not consolidate or seal with bands, staples, strings, straps or any sealant other than tape. • All tapes must be moisture/temperature resistant and have an adhesive quality that resists drying in transit. • The tape pattern (if any) may be anything that will make it easy to determine that the carton seal has been broken. Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements 77 Fine Jewelry All fine jewelry must be pre-packaged in a Nordstrom label jewelry box as described below. Using this packaging ensures a standardized presentation of fine jewelry purchases for our customers. How to Order Locate the jewelry type on the chart below to identify the corresponding box type and box item number. Jewelry Type Box Description Box Item Cost per Dozen Number All stud earrings Stud Earring CW31 $72.48 Drop earrings less than 1 1/4" in length All other earrings Medium Pouch 083C $31.32 Chains and necklaces, cost less than $200 -and089R $308.40 All anklets Packer for Medium Pouch Chains, cost $200 or greater Deep Brooch All necklaces Bracelets, cost $200 or greater Pendants, cost less than $500 Pendant CW55 $172.20 Pendants, cost $500 or greater Pearl strands, cost $500 or greater Pearl strands, cost less than $500 Small Necklace 089R $308.40 083D $52.32 All rings Large Pouch -andPacker for Large Pouch Single Ring CW08 $69.48 All toe rings All body jewelry Small Pouch -andPacker for Small Pouch CW08 $69.48 Complete the “Nordstrom Direct Jewelry Item Requisition Form” on the next page. Fax or email the completed form to the Bufkor. Your jewelry box order will be shipped to you via ground service. Vendors are responsible for the cost of the jewelry boxes and for any associated freight charges. Billing for the box order will take the form of a claim keyed by Nordstrom Direct. You will be sent a claim summary detailing your jewelry box purchases. You will not receive an invoice from Bufkor. Fine Jewelry items must be packaged in the following manner: Fine Jewelry Box: Place each item in its designated jewelry box type. Polybagging: Place each box in a size-appropriate polybag. Seal the polybag using either heat-sealing or tape. (A self-sealing bag may also be used.) Barcode Sticker: Place the barcode sticker on the upper right-hand corner of the polybag. Fine Jewelry must be shipped to the Cedar Rapids Fulfillment Center (Store 808/DC 599) using one of the following methods. US Ground Mail: Registered Mail, signature required, declare FULL VALUE, “Attn: Front Desk.” US Air Mail: Express Mail, signature required, declare FULL VALUE, “Attn: Front Desk.” The purchase order number must be clearly indicated on the outside of the shipping carton. Address the shipment to: Cedar Rapids Fulfillment Center (Store 808/DC 599) 7700 18th Street SW Cedar Rapids, IA 52404 Attn: Front Desk Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements 78 DATE: NORDSTROM FINE JEWELRY PACKAGING ORDER FORM REFERENCE MODEL DESCRIPTION DZ. PER CARTON CW02 DOUBLE RING 1 # OF CARTONS TO ORDER TOTAL DZ. PRICE PER DZ $ 72.48 0 CW08 SINGLE RING 2 $ 69.48 CW28 EARRING FLAP 2 $ 90.00 0 CW31 EARRING STUD 1 Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements $ EXTENSION $ - $ - 72.48 79 CW55 EAR./PEN. COMBO 3 0 $ 172.20 $ - CW57 BROOCH (NO PAD) 3 0 $ 131.76 $ - CW74 BRACELET 1 0 $ 147.96 $ - CW96 NECKLACE 1 0 $ 261.36 $ - 083A SM. POUCH W/ DIVIDER 1 $ 16.32 $ 0 083C MED. POUCH W/ DIVIDER 2 Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements $ - 31.32 80 SHIP: UPS OVERNIGHT 083D LG. POUCH W/DIVIDER 1 089R NECKLACE FOLDER 1 Mark with an 'X' $ 0 $ - TOTAL $ - STREET: UPS 2 DAY CITY: UPS 3 RD DAY STATE: Freight Charges to be determined on the day the order ships. $ 308.40 SHIP TO: ND UPS GROUND 52.32 ZIP: CONTACT: TEL #: SUBMIT ORDERS TO: EDGARDO LINARES / BUFKOR INC. EMAIL: [email protected] FAX: (727) 572-0746 When submitting via email, please make sure to save this document on your hard drive and send it as attachment. Questions: Please call (800) 365-9991 Ext. 4220 Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements 81 Polybags for Hanging Merchandise Note: ALL hanging merchandise must be individually polybagged unless the units are sold in multiples/sets. In those cases, the hanging items should be packed in the same hanging polybag. Composition Hanging polybags must be made of clear polyethylene (poly) and be a minimum of .0015 inches thick. Sizes Required polybag sizes are listed below. Note: The hanging polybag must extend a minimum of 2" and a maximum of 3" in length below the garment. Note: Wedding Dresses require extra long, full length polybags. Ensure that the Wedding Dress is in the appropriate size length and width bag, securely sealed to avoid bursting, tearing, ripping. HANGING POLYBAG SIZES Size SMALL MEDIUM LARGE Dimensions 21” x 3” x 34” 53.3cm x 7.62cm x 86.36cm 21” x 3” x 48” 53.34cm x 7.62cm x 121.92cm Merchandise Types Blouses, Women’s Pants, Shorts, Vests Blazers, Men’s Pants, Dresses, Some Coordinates, Sportcoats 21” x 3” x 72” 53.34cm x 7.62cm x 182.88cm Some Coordinates, Long Dresses, Jumpsuits Sealing Polybags must be sealed securely so that merchandise remains in the polybag at all times. Use one of the following sealing methods: • Heat Sealing • Taping: Entire length of open end with one piece of 2 inch wide tape. Note: Do not tie the bottom of polybag or use staples to close. Mandatory Safety Warning All poly-bags must be marked with this safety warning, printed in black and in a font size that is at least 20points.The warning label is required to be in English, French and Spanish. WARNING: TO AVOID DANGER OF SUFFOCATION, KEEP THIS BAG AWAY FROM BABIES AND CHILDREN. DO NOT USE IN CRIBS, BEDS, CARRIAGES OR PLAYPENS. THIS BAG IS NOT A TOY AVERTISSEMENT: POUR EVITER TOUT DANGER DE SUFFOCATION, GARDEZ CE SAC HORS DE LA PORTÉE DES BÉBÉS ET DES ENFANTS. NE PAS UTILISER DANS UN LIT D’ENFANT, LITS, LANDAUS OU PARCS POUR BÉBÉS. CE SAC N’EST PAS UN JOUET. PRECAUCION: PARA EVITAR EL PELIGRO DE ASFIXIA, MANTENGA ESTA BOLSA LEJOS DE BEBÉS Y NIÑOS. NO LA USE EN CUNAS, CAMAS, CARREOLAS O CORRALES DE JUEGO. ESTA BOLSA NO ES UN JUGUETE. Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements 82 Vent Holes Polybags sealed using the heat-sealing method must have three half-moon or butterfly-vent holes. The vents must be approximately 1/4" in diameter, evenly spaced and must not interfere with any printing on the polybag. See illustration below. Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements 83 Hangers As of February 1, 2012, the new VICS Standard Black Hanger was required. Hangers must be inserted into garments and shipped in cartons. Expense offset fees are applicable for shipments received without a hanger that meets VICS standards when specified (see table below). Details about expense offset fees can be found on our website www.nordstromsupplier.com under Nordstrom Expense Offset Policies. Additional Specifications: • Use a combination of top and bottom hangers for all 2-piece coordinates/sets. • Some merchandise may require rubberized grippers to prevent damage or slippage and should be used for scoop neck tops and fine gauge knits. • Bottoms must be hung at the waist. The following is unacceptable: • Size indicators and vendor logos or stickers on hangers. • Full foam covers on top hangers; foam (mini covers) for sleeveless garments. • Loose foam or fabric swatches on bottom hangers. FLS Hanger Specifications This listing is a general guide. If you have any questions regarding hanger requirements, contact Nordstrom Floor Ready Department at (877) 444-1313 (option 1) Apparel Nordstrom Department POV Narrative Brass Plum TBD Sleepwear Active wear Coats Petites Dresses Merchandise Description Hanger Type Style/ Color Tops, blouses, sweaters, robes, sleepwear, dresses, light weight jackets, swimwear (1pc and 2pc tops) and daywear Bottoms and 2pc swimwear (bottoms) Tube tops, strapless and halters Denim bottoms VICS 17” Top 484 / Black VICS 12” Bottom 6012 / Black VICS 12” 6012 / Black Jackets, coats, heavy weight robes and outerwear VICS 17” Coat 3328 / Black Heavy weight coats VICS 17” Heavy weight Coat 5245 / Black Intimate Apparel Intimate apparel: bras, panties, daywear and slips VICS 10” Intimate GS –23 / Clear Encore All Encore department: tops, blouses, sweaters, dresses, light weight jackets VICS 19” Top 479 / Black Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements Hanger 84 Savvy Studio Individualist Bridge Coats Encore bottoms, large bottoms and 2pc swimwear VICS 14” Bottom 6014 / Black Encore Denim Bottoms VICS 14” 6014 / Black Encore Outerwear, lightweight Jackets and Coats VICS 19” Jackets and Coats 3319/ Black Tops, blouses, sweaters, dresses, light weight jackets 17” Top 5410/5400 Black Coats, blazers, heavy weight jackets 17” Heavy weight Top 5202/ 5200 Black Bottoms 14” Bottom 5135 / Black 6212/Black 12” soft clip with rubber pad 6214 /Black 14” soft clip with rubber pad Hanger Requirements for Wedding Dresses Wedding dresses (Dept 541) must be on Mainetti Hanger Item# LCJN. To order contact: Mainetti East Coast-Secaucus, NJ Phone: (201)-215-2900 Fax: (201)-215-2929 Customer service contact: Chris Mussara Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements 85 Barcode Stickers ALL GOODS SHIPPED TO NORDSTROM DIRECT MUST HAVE A BARCODE STICKER ATTACHED TO THE OUTSIDE OF EACH ITEM’S POLYBAG (see sticker example below). • • • • • VPN/Style Brief Description Color Description Size UPC Barcode (Scannable and Human Readable) In addition to the UPC barcode sticker attached to the outside of each item’s polybag ensure a UPC hangtag or UPC label is attached to each item inside the polybag. Note: Do not ticket with event (Anniversary, Half-Yearly) retail price however MSRP is okay. Approved Barcode Sticker Providers Name & Address Barcodes West, LLC 1560 1st Avenue South Seattle, WA 98134 Contact Arlene Magdamit Phone: (800) 688-2633 Email: [email protected]; Website: www.barcodeswest.com FineLine Technologies 3145 Medlock Bridge Road Norcross, GA 30071 Nexgen Packaging (Chicago IL and Hong Kong) Customer Service Phone: (800) 500-8687 Email: [email protected]; Website: www.finelinetech.com Michele Gawecki Phone: 630-455-5500 press 2/Customer service Website: www.nexgenpackaging.com PAX Tag & Label, Inc. 9528 East Rush Street South El Monte, CA 91733 Sandra Phone: (800) 729-8247 Email: [email protected]; Website: www.paxtag.com R.E.R. International 116-55 Queens Boulevard Suite 214 Forest Hills, NY 11375 Daniel Etra or Lina Radonjic Phone: (718) 793-3900 Email: [email protected]; Website: www.rerinternational.com Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements 86 Return Hang Tags - Required for departments: 8, 9, 22, 39, 85, 106, 234, 520 & 541. This is in addition to other ticketing requirements for Direct Below is an example of the Returns Tag and where to order them. To Order contact: Standard Register PH. (800) 877-0723 FAX (866) 512-4210 [email protected] *Reference Hangtag 14207 (available in packs of 250). Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements 87 Placement: Swimwear and Foundations: (Dept 08, 22, 106 & 234) Hang Tags are required on each individual piece. Dresses: (Depts. 09, 39, 85, 520 and 541): Hangtag should be placed at left side seam at waist level or underneath the zipper if zipper is on left side seam. The fastener must be inserted into the seam so it will not damage fabric. WAIST HANG TAG LEFT SIDESEAM 2 & 3 Piece Outfits/Dresses (Depts. 09, 39, 85, and 520): Hangtag should be placed at skirt’s left side seam, 3” below where the top hem hits when on body or underneath the zipper if zipper is on left side seam. The fastener must be inserted into the seam so it will not damage fabric. Nordstrom Direct Supplier Compliance Manual Section 5: Packaging and Labeling Requirements 88 SECTION 6 SHIPPING AND CARTONS Shipping Carton Specifications Carton Specifications Shipping cartons must be constructed of corrugated cardboard with a minimum bursting strength of 200 lbs per square inch (18 kg/cm) to prevent crushing. 200 Lbs/Sq. Inch (1379 kPa) Single-wall (3 Ply) Corrugated Liner Corrugated Liner Carton Transit Testing Carton transit testing is required when one item is shipped per carton. Nordstrom holds all suppliers and agents accountable for providing documentation upon request of Vibration and Drop testing in accordance with the International Safe Transit Association industry standard test procedure, ISTA-1A & 1B. Vibration test A 45 minute carton vibration test: 15 minutes each in base down, side down, and back down orientations. The frequency of the test platform is to be adjusted until the package just leaves the platform surface. (14,200 cycles on vibration tables on 2 sides. The frequency of the vibration depends on the size and weight of the products. However, it will normally be approximately 200 cycles per minute.) Drop test A series of ten free fall drops from a height that varies with the carton weight as indicated below. Package gross weight Drop Height 1-20 lbs 1-9 kg 21-40 lbs 10-18 kg 41-60 lbs 19-27 kg 30 inches 76 cm 24 inches 61 cm 18 inches 46 cm The drop sequence and orientation of the impacts must be performed in the following order: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Most fragile corner; Shortest edge radiating from that corner; Medium-length edge radiating from that corner; Longest edge radiating from that corner; Flat on one of smallest surfaces; Flat on the opposite smallest surface; Flat on one of the medium-length surfaces; Flat on the opposite medium-length surface; Flat on one of the largest surfaces; Flat on the opposite largest surface. Nordstrom Direct Supplier Compliance Manual Section 6: Shipping and Cartons 89 9. 6. 7. 8. 5. 4. 2. 3. 10. 1. Weight and Dimensions For merchandise shipped in a carton with a hanger inserted, use carton size appropriate for garment. For Merchandise shipped in a carton with no hanger inserted the following carton specifications must be met. Shipping cartons must have the following exact measurements (in addition to the end perforation) SUMMARY OF SHIPPING CARTON SPECIFICATIONS For Flat Merchandise Only Standard Carton Sizes Maximum Carton Weight Perforation 23” x 10” x 6” 40 lbs. Vertical: 5” 58.42 cm x 25.40 cm x 15cm 18 kgs. Horizontal: 7” Short Narrow 23” x 10” x 12” 58.42cm x 25.40cm x 30.48cm Narrow 23” x 15” x 17” 58.42cm x 38.10cm x 43.18cm Wide 40 lbs. 18 kgs. Vertical: 12” Horizontal: 4” 40 lbs. 18 kgs. Vertical: 9” Horizontal: 9” Note: Measurements are Length x Width x Height Short Narrow (23” x 10” x 6”): This size carton may be mixed with the Narrow carton for the purposes of reducing mixed SKUs or in the case of small quantity shipments. Cartons of this size are recommended for shipment of smaller dimension items such as swimsuits, lingerie, socks, hosiery, foundations, ties, wallets, accessories, and small gifts. Narrow (23” x 10" x 12"): This size carton must have a full overlap opening. Cartons of this size must be used for flat-folded light-to-medium weight apparel. Wide (23" x 15" x 17"): This size carton must have a full overlap opening. Cartons of this size may be used to pack Shoes, men’s apparel items (see Nordstrom Direct Apparel Folding Guidelines addendum on the NDirect Supplier Compliance webpage at www.nordstromsupplier.com), in addition to bulky items (e.g., heavy-weight robes, hand-knit sweaters or thermal knit sets). • • • Please ship in the compliant carton size that best fits your flat folded items. Do not mix Narrow and Wide cartons within the same PO. Do not switch between Narrow and Wide cartons on subsequent shipments of the same item. Wide vs. Narrow The majority of flat-folded items should be shipped in Narrow (23” x 10” x 12”) shipping cartons. If you are unsure about which size carton to use, please contact Floor Ready at (877) 444-1313 (option 1). Nordstrom Direct Supplier Compliance Manual Section 6: Shipping and Cartons 90 Perforation All cartons must be perforated to facilitate the creation of an opening. The perforation should be located at one end of the carton. Re-Shipper/Ship-Alone Requirements for Oversized Items (Additional information in Section 5 (pg 76-78) Re-shipper/ship alone packaging is for products that are deemed too large in size or weight to pack with other items. These products ship to the end customer in the vendor packaging due to the limited availability of stock cartons in our fulfillment centers. All items deemed as oversized must be packaged individually so they can ship to the end customer and survive the rigors of small parcel shipping. Oversized Any individual selling unit that the packaged size measurements exceed the shipping carton measurements listed below or is over 25 pounds. Merchandise exceeding these measurements or weight must be shipped in “customer ship ready cartons” as single units safe for transit in a small package environment. Shipping carton dimensions 1. 25” long x 17” wide x 19” deep/high 2. 33” long x 16” wide x 10” deep/high These restrictions are based on the measurements of the packaged size not the assembled size (e.g. shoe box vs. height of boot or size of the stroller box vs. size of the assembled stroller All merchandise deemed oversized is subject to these requirements, unless otherwise negotiated between your company and our Merchandiser and/or Floor Ready Management Team. Specific exclusions must be approved and documented in writing Nordstrom Direct Supplier Compliance Manual Section 6: Shipping and Cartons 91 Sealing and Marking Cartons Carton Sealing • Cartons (top and bottom) must be sealed with ONE KIND of tape. • Use 2” or 3” (inch) patterned vinyl tape or paper-reinforced security tape. • Do not use cellophane or clear tape. • Do not consolidate or seal with bands, staples, strings, straps or any sealant other than tape. • All tapes must be moisture/temperature resistant and have an adhesive quality that resists drying in transit. • The tape pattern (if any) may be anything that will make it easy to determine that the carton seal has been broken. Packing Slips (only required for non-EDI shipments) Place the packing slip in a removable pouch attached to the purchase order’s lead carton. . Content Packing slips must include the following information: • Shipper’s name, address and phone number • Destination address: Cedar Rapids Fulfillment Center (Store 808/DC 599) 7700 18th Street SW Cedar Rapids, IA 52404 Phone: (319) 846-4000 Fax: (319) 846-4208 • Purchase order number • Department number • Description of goods • Total number of cartons • Totals by carton • Totals by SKU (style, color and size) Nordstrom Direct Supplier Compliance Manual Section 6: Shipping and Cartons 92 Carton Label Requirements for NON-EDI Shipments • • • • • • • • • • • • • Carton markings must be large enough to be easily read Mark one end and one side of each carton with the following information: Ship to Address: Must include the Receiving DC# and DC Address OR when shipping via CTE, Norcon, or Gilbert East use the carrier’s address only with the DC Number (no DC address) Carton number (format = X of Y by DC) PO number Department number Store number (808) Total pieces per carton Sale or Event, i.e. Half-Yearly or Anniversary (if applicable) “Fragile” (if applicable) “Samples” (if applicable) “Hazardous Materials” (if applicable) “On Dry Ice” (if applicable) Nordstrom Direct Supplier Compliance Manual Section 6: Shipping and Cartons 93 GS1-128 Shipping Label In accordance with GS1 (Global Standards) US, Nordstrom’s label requirements follow standard GS1/EAN SSCC-18 common label formats. Detailed information about the SSCC-18 data structure and associated GS1/EAN-128 symbol can be found online at www.gs1us.org. Chargebacks are applied if the GS1-128 labels are missing or un-scannable. Reasons why a label would be identified as missing or un-scannable: • • • • • • • • • • • • • • If GS1-128 label is missing from cases Does not scan at all Scans incorrectly (sometimes the number will “wrap” (the last digit is read as being the first) More/less than 20 digits Invalid characters (presence of symbols or alpha characters) Duplicate barcodes (duplicate barcodes will not be accepted into warehouse system) Photocopy (photocopies of labels taped to cases will not scan correctly) Poor print quality will cause the label not to scan correctly (barcode prints with “skip lines” if printer skipped while printing) Defaced Partially missing No quiet space around barcode (cannot “bleed” off the edge of the label) Barcode and human readable are different (barcode must decode to the human readable number printed on the label) Barcode is too big (bleeds to edge of label) or too small Tape over label (including “clear” tape) GS1/EAN 128 Requirements • • • • • • • • • • • • • Ship-to address: Must include the distribution center number and address, or distribution center number and consolidator’s address Store address is ONLY utilized in the rare case of direct to store shipments Vendor name and address Ship-to postal code Carrier name Pro-number (preferred, but optional) Bill of lading – If not available, leave blank *Required in EDI 856 Data. Purchase order number Department number Carton X of Y (by DC) Mark-for Store Number (30 pt Bold font) Store Barcode 20 Digit SSCC number: Include barcode and human readable The label must be 4” x 6” (105mm x 148mm) conforming to GS1standards Nordstrom Direct Supplier Compliance Manual Section 6: Shipping and Cartons 94 Label Placement • The GS1-128 label must be placed on the longest side (closest to the perforated end) of the carton • Barcodes must be printed in vertical bar configuration • Placement of the label must be such that the bottom edge of the barcode containing the SSCC-18 is located at least 1 25” from the bottom of the shipping container • The outermost bar of the barcode cannot be closer than 1 25” from the vertical edge of the shipping container • Based on the dimension of your cartons; if you’re not able to have the barcode containing the SSCC-18 at least 1.25” inch from any edge of the shipping container. We ask that you place the GS1-128 carton label on "top" of the shipping container (avoiding the seam/not taping over) so you have the 1.25 inch clearance around the barcode. * Cartons should only contain one unique GS1-128 label. All additional 20-digit “internal” barcodes on the carton must be marked out or covered as this is in conflict with the barcode on the GS1 -128 shipping label. Symbol Quality • Minimum print quality is 1 5 (C) • Recommended print quality is 2 5 (C) • Measurement aperture is 0 01” (0 254mm) • Inspection wavelength is 670 nm (+ or - 10 nm) Nordstrom Direct Supplier Compliance Manual Section 6: Shipping and Cartons 95 GS1-128 Label Format and Sample (Actual size of label is 4 inches x 6 inches; sample below is enlarged.) From TO Vendor Name Address Line 1 Address Line 2 Address Line 3 (420) SHIP TO POSTAL CODE CARRIER CARR: Carrier Name (420) 90266 PRO: 12345678901234567890123456789 B/L #: 12345678901234567890123456789 PO #: 12345678901234 Carton 1 of 2 DEPT: 0012 DC #: 699 VEND: 1234567 CASE QTY: 1234 STORE (91) 0001 STORE # 0001 (Must be 30 PT Bold Font) SSCC-18 (00) 0 0046863 000008235 7 Nordstrom Direct Supplier Compliance Manual Section 6: Shipping and Cartons 96 Nordstrom GS1/EAN 128 Label Zones and Dimensions The label is formatted into several information zones. Zones include both human readable information and GS1/EAN-128 information. Each zone contains a zone title, indicating the information contained in that zone. These titles should be placed in the upper left-hand corner of the zone in 6 pt. text. ZONE B (2.5”) ZONE A (1.5”) ZONE C (2.0”) ZONE D (2.0”) ZONE E (4.0”) 1.0” 1.2” ZONE H (2.0”) ZONE G (2.0”) 0.8” 1.2” 1.8” ZONE I (4.0”) Nordstrom Direct Supplier Compliance Manual Section 6: Shipping and Cartons 97 Shipping Carton Suppliers Carton Suppliers United East Coast States Company Name/Address Dawn Industries 450 Seventh Ave New York, NY 10123 (Stocks all three carton sizes) Contact Name/Number Phone: (888) DAWN-USA (888) 329-6872] (212) 432-0035 Fax: (212) 563-0489 (212) 596-0167 Contact: Jonathan Greenberg Marla Perrino Crown Products 450 Nepperhan Ave Yonkers, NY 10701 (914) 968-2222 Phone: Fax: (914) 968-2567 Contact: Brian Goldstein [email protected] Web: www.crownproducts.com Sewing Collection 1400 W. Elizabeth Avenue Linden NJ 07036 Contact: Rob Molaie & Tony Tour Phone 800-741-0405 Fax 323 981 3210 Email: [email protected] Web: www.garmentsupplies.com West Coast California Supply 491 E. Compton Blvd. Gardena, CA 90248 California Supply 30049 Ahern Street Union City, CA 94587 Phone: Fax: Contact: (310) 532-2500 (310) 327-1849 Violet Parrish (x134) Mark Weinstein (x132) Phone: Fax: Contact: (510) 429-0426 (510) 562-2625 Phil Footlik x 121 Bob Johnson x 131 Contact: Phone: Fax: Rob Molaie & Tony Tour 800-741-0405 323 981 3210 (Stock all three carton sizes) Sewing Collection 3113 26th Street Vernon, CA 90058 Mid-West Ability Enterprise 1150 North State Suite # 315 Chicago, Il 60610 Georgia Pacific 2150 Kerper Blvd. Dubuque, Iowa 52001 Canada Paramount Paper Products 1300 Boul Jules Poitras St. Laurent, Quebec H4N1X7 Hong Kong Dongguan Xiang Lee Printing co.,Ltd Email: [email protected] Web: www.garmentsupplies.com Phone: 773-960-5791 Email: [email protected] Contact: Phone: Fax: Email: Marcia Kray (319) 480-4012 (563) 557-3199 [email protected] Phone: (514) 331-0083 Fax: (514) 331-3274 E-mail: [email protected] Contact: Mr. John Bilikas Phone: 0769-87863230 Phone: 0769-87868091 Nordstrom Direct Supplier Compliance Manual Section 6: Shipping and Cartons 98 China No.2 Printing/Packing Factory Zhujiawan, Changshu City, China Spain Cartopesa Brazil Ind. Cartel S.A. Rodovia RA 130 KM 40, SEM NBR Legeado, Rs Brazil Box Print Fabric Embalagens E Ondulado S.A. Avenida Dos Municipios 5238 Campo Bom 93-700-000 RA Brazil Brazil Phone: Fax: Email: Contact: Fax: Contact: 0801-87297380 0769-87863229 [email protected] Martin Li 86-21-246012 Mr. Zhu Bin Rong Phone: Fax: Phone: Fax: 96-663-0592 96-663-2646 011-555-1597-1311 011-555-1597-1523 Phone: Fax: 011-555-1597-1311 011-555-1597-1523 Packing Slips Carton Freight Place the packing slip in a removable pouch attached to the purchase order’s lead carton. Packing slips are only required for non-EDI shipments. Shipping and Routing For Shipping and Routing instructions: See the Nordstrom Routing Guide at www.nordstromsupplier.com. Nordstrom Direct Supplier Compliance Manual Section 6: Shipping and Cartons 99 SECTION 7 EDI REQUIREMENTS Nordstrom supports Electronic Data Interchange (EDI). It is our intention to eliminate all paper media by trading business electronically via VICS EDI. You must send or receive each of the documents listed below or an expense offset will be assessed to the 810, 832, 850, 856 and related GS1-128 label documents. To participate in the vendor generated order program, suppliers must be able to accept an EDI 850 Purchase Order in response to an EDI 855 vendor generated order. Required Electronic Documents The following are the types of electronic data Nordstrom is using: 810 832 850 856 997 Invoice UPC Catalog data Purchase Order Advance Ship Notice with related GS1-128 Functional Acknowledgement 4010VICS 4010VICS 4010VICS 4010VICS 4010VICS Optional EDI Documents 852 855 860 Product Activity data Inbound Purchase Order/Purchase Order acknowledgement PO Change Buyer Initiated 4010VICS 4010VICS 4010VICS Note: Nordstrom Direct drop ship suppliers should continue to follow the existing EDI requirements for all Nordstrom Direct drop ship orders. Note: Nordstrom sends a 997 (functional acknowledgment) back within 24 hours for any inbound file we receive. Please be aware a 997 indicates receipt of a file only. Note: Sales data is available via our web based Supplier Portal at www.portal.nordstrom.com. Please contact your buyer for more information. All EDI documents are traded at the UPC (or EAN) level; therefore you must be 100% supplier UPC marked and provide GXS or InterTrade your UPC catalog before trading EDI. Third Party Providers Please contact our Supplier Compliance department at [email protected] for a current listing of our certified Third Party Providers. Nordstrom Direct Supplier Compliance Manual Section 7: EDI Requirements 100 EDI Sender/Receiver ID’s Nordstrom’s production EDI Sender/Receiver information is listed below. Please contact our MERCHANDISE INFORMATION Compliance department at [email protected] or call (877) 444-1313 (option 2) for information regarding testing. Nordstrom Full-Line, Rack and Direct Purchase Order (EDI850), Purchase Order Change (EDI860) and return Functional Acknowledgment (EDI997) Qualifier : 01 ID: 007942915 Invoices (EDI810) and return Functional Acknowledgment (EDI997) Qualifier : 01 ID: 007942915 Advanced Ship Notice (EDI856) and return Functional Acknowledgment (EDI997) Qualifier : 12 ID: 2062336664 Product Activity Data (EDI852) prior approval only Qualifier : 12 ID: 2062336352 Nordstrom Product Group (NPG) Only Purchase Order (850), Full Replacement (850FR), Purchase Order Change (860) and return Functional Acknowledgment (997) Qualifier : ZZ ID: NORDNPG Invoices (810) and return Functional Acknowledgment (997) Qualifier : ZZ ID: NORDNPG Advanced Ship Notice (856) – Domestic only -- and return Functional Acknowledgment (997) Qualifier : ZZ ID: NORNPGA PASN Advanced Ship Notice - P856 - Carbon Copy Relationship (Foreign Only) Qualifier ZZ Nordstrom Direct Supplier Compliance Manual Section 7: EDI Requirements 101 UPC – Catalog The use of UPC/EAN to identify merchandise is a retail industry standard. This allows us to have one rd universal identifier for merchandise. GXS and InterTrade are our selected 3 party UPC catalog providers. Please contact our Supplier Compliance department at [email protected] for details on creating a UPC - catalog. If you do not supply the required UPC/EAN catalog, an expense offset fee will be assessed. SUNRISE 2005/GTIN Nordstrom is Sunrise 2005 compliant. We are able to receive, scan and process EAN-8, UPC-A (12 digits) , and EAN-13 Global Trade Numbers (GTINs). Nordstrom does not currently support the EAN-14 (GTIN). All item communication between Nordstrom and our trading partners must be through the use of the EAN-8, UPC-A, or EAN-13 GTINs. These GTINs are not to be sent with any leading zeros to mimic an EAN-14. The GTIN on item communication must exactly match the GTIN as bar coded on the item. Nordstrom is Sunrise 2005 compliant. We are able to receive, scan and process EAN-8, UCC-12 (UPC), and EAN-13 Global Trade Numbers (GTINs). Nordstrom does not currently support the EAN-14 (GTIN). All item communication between Nordstrom and our trading partners must be through the use of the EAN8, UCC-12, or EAN-13 GTINs. These GTINs are not to be sent with any leading zeros to mimic an EAN14. The GTIN on item communication must exactly match the GTIN as bar coded on the item. UPC/EAN Assignment & Catalog Requirements Assign UPC/EAN numbers at the product ID, color and size level. These should be unique numbers. Adherence to the Trade Item Identification and Communications Guidelines for General Merchandise and Apparel published by the GS1 US. • Use of NRF color and size codes. rd • UPC/EAN catalog data must be provided through our 3 party service providers, GXS or InterTrade. • Your UPC/EAN catalog must include UPC, Product ID, Product ID description, NRF color, Color description, NRF size, Size description, Cost, and MSRP. If you sell pre-pack shoes you must have a pack UPC in your catalog. • UPC’s need to be set up in catalog by market. If the UPC is not on the catalog at time of ‘item set-up’ an expense offset fee will apply. • Consistency between your UPC/EAN catalog and documents containing item identification such as tickets, line list and pack slips. • UPC/EAN codes must be assigned for all Gifts with Purchase (GWP) and Purchase with Purchase (PWP) items. Include these items in your catalog UPC Creation Steps To get started on creating your own UPCs you first must obtain a GS Block ID at www.gs1us.org or call 937-435-3870. Once you have obtained your block ID you can create your UPCs by following the guidelines listed on the National Retail Federation website www.nrf.com or call 800-673-4692. Any additional questions about UPC creation please contact Nordstrom’s UPC team at [email protected]. We strongly recommend that you never re-use UPCs. Nordstrom Direct Supplier Compliance Manual Section 7: EDI Requirements 102 Advance Ship Notice Requirements Non compliance of the ASN guidelines may result in expense offset fees. These requirements apply to the Nordstrom Full Line, Nordstrom Rack stores, Nordstrom Direct and NPG Domestic (for more information regarding NPG refer to the NPG Compliance Manual). * Please note: The Internal Vendor Number (IA) is the Nordstrom assigned Supplier Number or AP assigned Vendor Number. This information must be sent in either the REF/IA or N1/SF Case Pack UPC’s – please note that if Nordstrom sends your company a case pack UPC (unit of measure of ‘CA’ in PO103); we require the 856 back at the individual component level (an individual UPC for each item). Consolidated ASN Requirements Expense offset fees will apply if the following requirements are not met. • One VICS 856 ASN with carton level information per shipment, per ship-to location (distribution center). • Each ship notice must contain its own unique sub-bill of lading number. • The ASN must be transmitted and received by Nordstrom’s warehouse management system prior to the shipment’s arrival in the distribution center. • Please reference the EDI 856 Version 4010 PDF document for mapping details. UPS ASN Requirements • Nordstrom requires one VICS 856 ASN per carton for all UPS shipments. • The tracking number provided by UPS must populate the sub-bill of lading field (REF*BM segment) and the PRO number field (REF*CN segment). • The ASN must be transmitted and received by Nordstrom’s warehouse management system prior to the shipment’s arrival in the distribution center. • Please reference the EDI 856 Version 4010 PDF document for mapping details. ASNs for “No Charge” Merchandise • Shipments containing “no charge” merchandise (i.e. testers, samples) must be packed in separate cases from the retail merchandise and clearly marked as “no charge.” • Separate inner cartons of “no charge” merchandise may be packed within large cases of retail merchandise but must be clearly marked as “no charge” and maintain separation from retail merchandise. ASNs are not required for “no charge” merchandise shipped in this manner. • “No charge” merchandise shipped in any other manner, including loose within cases containing retail merchandise must have valid UPC’s within the Nordstrom inventory system and must be accurately represented within the ASN for that shipment. • Expense offset fees will be accessed for inaccurate ASNs containing “no charge” merchandise that do not meet these requirements. Vendor Accuracy Audit Program Nordstrom uses warehouse management technology to receive merchandise via the vendor’s ASN. Vendors must make every effort to ensure that shipments are 100% accurate. Nordstrom’s audit program samples a percentage of all shipments received against the corresponding ASN to monitor accuracy. If the sample does not match what was indicated per the ASN an inaccurate offset expense will result. Nordstrom Direct Supplier Compliance Manual Section 7: EDI Requirements 103 Re-transmitting ASN Data ASN data can be retransmitted to Nordstrom at any time prior to the shipment’s arrival in the distribution center. To ensure correct retransmission the new or corrected ASN must maintain the same sub-bill of lading value PO/DC combination as the original. This is the value sent in the REF/BM. This will allow the “new” ASN to overwrite the original ASN in our warehouse management system. If the “new” data reaches our warehouse management system before the warehouse personnel begin to process the shipment and all other information within the transmission is accurate, no expense offset fee should be incurred. However, if the shipment arrives before the “new” ASN is received the shipment will be received with the original ASN data. Please note, to avoid duplication errors, we advise waiting 60 minutes before retransmitting the corrected EDI 856. NOTE: Nordstrom sends a 997 (functional acknowledgment) back within 24 hours for any inbound file we receive. Please be aware a 997 indicates receipt of a file only. A 997 does not indicate the data was processed through Nordstrom’s warehouse management system successfully. To ensure Nordstrom is receiving any 856 files from your company, please be sure to monitor your 997’s. Nordstrom Direct Supplier Compliance Manual Section 7: EDI Requirements 104 SECTION 8 FINANCIAL Invoices and Billing Information Invoicing Instructions Enrollment and testing are required prior to sending an invoice (810) transmission. Suppliers may take care of EDI in-house or utilize a 3rd party service bureau. Please contact Merchandise Information Compliance at (877) 444-1313 (option 2), or email [email protected] for information about enrollment and testing procedures. Non-compliance If you are currently required to transmit via EDI, you will incur a $10 per invoice chargeback for any paper invoices sent to Accounts Payable. Invoicing errors will be assessed a $25 per invoice fee if AP is required to make manual corrections. For questions regarding EDI transmission problems, contact our EDI department at (877)444-1313 (option 3) or email [email protected]. We require ONE invoice per PO, per destination (‘DC’ for DC shipments, or ‘Store’ on direct -tostore shipments), per shipment (if multiple shipments per PO). A non-compliance expense offset fee of $10 per invoice will be assessed for every non-consolidated invoice (i.e., whenever multiple invoices are sent per shipment, per ‘ship-to’ location). Non-EDI vendors, please mail original paper invoices to the following address: Nordstrom Accounts Payable PO BOX 870 Seattle, WA 98111-0870 Required Information The following information is required on Merchandise Invoices: • Purchase Order (PO) Number • Vendor Number • Invoice Date (which should be the ship date of the merchandise) • Unique Invoice Number • Department Number • Packing Slip Number • Payment Terms • Store Number: (N1-ST field on 810) ‘sold to’ store # (or DC # on DC shipments) • ‘Ship To’ Location: (N1-BY field on 810) Distribution Center or Store Number to which merchandise was shipped • Style Numbers and Number of Units per style • Unit Cost and Total Cost per style • Total Units Shipped (per invoice, excluding ‘back ordered’ or ‘no charge’ items) • Total Cost, special charges itemized separately • Do NOT include freight charges (see ‘Freight Invoicing and Reimbursement’ below) Notes: Invoices missing any of the required fields or which include freight charges will be rejected. We require ONE invoice, per PO, per destination (per shipment if multiple shipments per PO). Nordstrom Direct Supplier Compliance Manual Section 8: Financial 105 Nordstrom sends a 997 (functional acknowledgment) back within 24 hours for any inbound file we receive. Please be aware a 997 indicates receipt of a file only. A 997 does not indicate the data was processed through Nordstrom’s AP system successfully. To ensure Nordstrom is receiving any 810 files from your company, please be sure to monitor your 997’s. Should an invoice sent via EDI reject from Nordstrom’s AP system, as a courtesy, the Nordstrom EDI Group will email you within 2 weeks of receiving the transmitted data. Invoices for REPAIRS, SAMPLES and FREIGHT should NOT be transmitted EDI. Please send REPAIR invoices to the Department Manger at the store ordering the repair. Please send SAMPLE invoices to the Buyer who requested the sample. DUPLICATE INVOICES Invoices sent with the same invoice number and invoice date will reject out of our Accounts Payable system as a duplicate invoice. If an invoice needs to be sent for additional monies owed, a new invoice number or the same invoice number with a different invoice date must be sent. RETRANSMISSION OF INVOICES NOT IN AP SYSTEM Our technical team is only capable of viewing invoices transmitted within the past 30 days. If an invoice has been sent before this time period and our Accounts Payable website is showing ‘not found’, please retransmit the invoice and email our EDI Technical group at [email protected] with your AP vendor number, invoice number, transmission date, and ISA number. The EDI Group can then monitor the invoice transmission to ensure the data has been received and loaded into our Accounts Payable system. Invoice and Claim Inquiries 12-month time limit on all inquiries Invoice, Claim and Check stats can be found on the Accounts Payable Vendor Inquiry website at http://portal.nordstrom.com. Vendors are asked to use this website as the first point of contact. Follow-up questions can be directed to the correct department by utilizing the ‘contact Us’ section of the Accounts Payable Inquiry website. Please include your web findings in your email. Payment Terms Payment terms will be calculated from the receipt of goods at destination (not consolidator) or receipt of th invoice, whichever is later. “End of Month” (EOM) dating for shipments received after the 20 of the month will be considered next month’s business Payments shall be issued on the next weekly check run following the due date if documents are received timely. Purchaser reserves the right to offset any amounts claimed by Purchaser against any amounts otherwise due Seller. Response Time All correspondence is worked within 10 business days, in date order received: however, there are circumstances that may require additional research time. Please wait three weeks before resubmitting a request. Freight Invoicing and Reimbursement Information on Freight Invoicing and Reimbursement can be found in the ROUTING GUIDE section of this website. Nordstrom Direct Supplier Compliance Manual Section 8: Financial 106 On-Time Delivery Our commitment to customer service carries with it the requirement that all merchandise be available to the customer immediately. Back-ordering increases shipping and handling costs, raises return rates, and results in a general loss of credibility. On-time delivery of all purchase orders is therefore Nordstrom Direct’s highest priority. Due to the time-sensitive nature of Catalog and Internet business, it is imperative that merchandise arrives in our facility by the cancel date listed on your purchase order. Merchandise that is not completely available on the agreed upon date will be subject to cancellation or refusal. Expense Offset Policies An expense offset fee will be assessed for all merchandise not in compliance with our standards. The purpose of these fees is to recoup expenses incurred as a result of the receipt non compliant shipments. Compliance with these requirements supports our common goal of expediting the flow of your merchandise to the selling floor. Details about expense offset fees are available in the Nordstrom Direct Expense Offset Policies document on the www.nordstromsupplier.com website. Nordstrom Direct Supplier Compliance Manual Section 8: Financial 107 ACH Payment and EDI 820 Nordstrom is now offering ACH (Automated Clearing House) as a payment option. ACH payments are issued weekly and provide efficient access to cash by automating deposits to your bank account. Payment remittance details are sent directly to your company via the EDI 820 document (Payment Order/Remittance Advice). Activating the EDI 820 document is not a requirement to enroll in the ACH payment option; if your company is not able or chooses not to receive remittance advice detail via EDI 820, payment detail may be accessed at http://portal.nordstrom.com. Please note that payment format is CCD and is included in the BPR segment of the 820. If you are working with a factor, you do not need to complete any ACH paperwork, as we will be working with your factor separately to set them up with ACH payments. The benefits of ACH payments include: Improved cash forecasting Trips to the bank for deposit drop-off are eliminated Potential for check fraud is eliminated Environmentally friendly through reduced paper use Nordstrom's EDI 820 will be sent under EDI ID of 01/007942915. (Please note this is the same ID used to transmit Nordstrom's 850 PO and 810 Invoice.) Nordstrom can help you initiate the implementation of this new document one of two ways. First, we can provide a sample file for setup or second, you have the option to test the 820 document with Inovis, our third party enabler. MERCHANDISE INFORMATION Compliance ([email protected]) will be able to assist with either option. Mapping for the EDI 820 can be found on our sidebar under EDI Mapping Documents. The Merchandise ACH Payment and EDI 820 Setup Form can be found under the ‘Contacts Us & Resources’ section of this website. We also require that you fill out the request for Taxpayer ID Number (W9). Please fax the completed forms to 206-233-6331. If you have any questions on completing the form, please contact the Nordstrom Vendor Desk at 206-233-6330 or via email at [email protected] Nordstrom Direct Supplier Compliance Manual Section 8: Financial 108 SECTION 9 MISCELLANEOUS POLICIES Notice of Disclaimer The Nordstrom Full Line and Rack Supplier Compliance Manual, the Nordstrom Direct Supplier Compliance Manual, the Routing Guide, the NPG Supplier Procedures Manual, the Nordstrom International Packing and Shipping Guide, the Drop Ship Program and the www.nordstromsupplier.com website provide answers to questions commonly asked by Nordstrom vendors/suppliers and serves as a reference to state and federal laws regarding apparel, footwear and accessory products. The information contained within the manual and the website should not be taken as legal advice or as a legal guide to your situation or to any law, statute, or dealings with public authorities. Please refer any questions you may have about compliance with and/or violations of laws, citations by public authorities, court appearances, legal responsibilities, criminal or civil defenses, etc., to your attorney. Nordstrom is not responsible for: 1. Your reliance on any information contained in or omitted from this manual; 2. Your reliance on the accuracy of such information, including whether or not the information is correct, current or complete, and/or; 3. The consequences of any action you or any other person takes or fails to take, whether or not based on information provided by or as a result of the use of this manual. Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 109 SECTION 10 DROP SHIP Drop Ship Program Overview and General Information At Nordstrom we’ve always aspired to do one thing well: serve our customer in an exceptional way. Today, customers seek out service in new ways with speed, convenience, innovation, and personalization becoming cornerstones of the customer experience. Guided by these new needs, Nordstrom, Inc. and its affiliates (collectively, “Nordstrom”) have established the “Nordstrom Drop Ship Program” (sometimes referred to as “drop ship”) to provide customers with a vast number of products not carried by either our brick-and-mortar stores or online. Items made available include a broader assortment of styles, odd sizes/widths, and unique colors. Customers are able to make purchases through our Point of Sale (POS) terminals in store, kiosk devices, or by logging onto Nordstrom.com. Drop shipping is the process of having Supplier Partners fulfill orders from their (Supplier) inventory direct to customers. Both partners benefit through increased sales, improved customer satisfaction, and enhanced efficiency to better serve customers. To provide an unparalleled customer experience in a changing retail world. With Drop Ship, you’ll reach more customers and tell a richer brand story through an expanded offering. Having a collaborative relationship with our Supplier Partners is an integral part of Nordstrom’s success and we value our partnerships to the highest degree. The following manual is designed to ensure that all participating Supplier Partners have a clear understanding of the required operational and technical standards of the Nordstrom Drop Ship Program. Please refer to www.nordstromsupplier.com for the most updated version. Why Drop Ship? • • • • • • • • • Expanded Selection = Increased Sales. One long-term benefit of partnering with Nordstrom is the ability to test new styles, extended colors and a fuller range of sizes before expanding items into our Full Line Stores. Drop Ship Sales Are Truly Incremental. Drop shipping increases brand visibility, awareness, and sales revenue by offering a wider breadth and depth of product. Drop Ship = Better In-Stock = More Sales. As items become more broken in sizing, we miss sales. Drop ship gives us the inventory coverage to capitalize on missed sales opportunities. Drop shipping is easy! If you (Supplier) currently sell direct to customers via your own ecommerce site then you’re already half way there. We will work with your EDI team to become compliant with our system. If you do not currently use EDI, we can refer you to a third-party EDI provider. Provides an avenue to improve turn and drive additional sales in warehouse items. Drop ship also provides an additional avenue for clearing end-of-season goods. Adding drop ship doesn’t mean Nordstrom will cut total receipts. Nordstrom usually buys more over the course of a year from our drop ship suppliers than we would from suppliers not participating in the program. Startup investment is minimal relative to the vast amount of sales opportunities. Nordstrom pays all shipping fees via UPS, so you (Supplier) only have to pick and pack. Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 110 Drop Ship Model: Operational Flow Inventory File is sent to N.Direct (EDI 846) Customer receives order within 3-6 business days Customer order is placed online Order indicates (Drop Shipped) and customer is billed. PO (Orders) transmitted hourly from N.Direct to the suppliers (EDI 850) Supplier receives order from N.Direct Order runs through supplier’s order management system Order confirmation with tracking number sent back to N.Direct (EDI 856) Order ships out to customer Order is processed through the supplier’s warehouse management system Item availability is verified Item IS available Item NOT available If item not available then EDI 870 cancellation notification sent by supplier to N Direct Electronic notification of cancelled order is sent to customers email address from N.Direct Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 111 Nordstrom Contact List Department Drop Ship Operations Responsibilities • Assist Suppliers with any questions or issues related to the Drop Ship program. • Any Nordstrom customer inquiries should be forwarded to Drop Ship Operations. Contact Information Email: [email protected] Phone: (206)454-5600 Hours: 8:00AM - 4:00PM PST, Monday – Friday Nordstrom Supplier Compliance Website and Hotline • Future updates and communications: Nordstrom Compliance Manuals can be viewed on our Supplier website, www.nordstromsupplier.com. Please review it periodically for emergency updates. Current updates will be posted under “Vendor Communications” on the ‘homepage’ of our website. Website: www.nordstromsupplier.com Phone: (877)444-1313 Hours: 8:00AM - 4:00PM PST, Monday – Friday Nordstrom Merchandise Information Compliance • EDI Setup Email: [email protected] Phone: (877)444-1313, option 2 Hours: 8:00AM - 4:00PM PST, Monday – Friday • Missing PO • FA Research • All General Inquiries Nordstrom EDI Group • Technical Transmission of Data and EDI Mapping • For initial EDI setups contact Merchandise Information Compliance Nordstrom Accounts Payable • For inquires regarding: amount or timing of invoices, checks, claim cost differences, or any other accounts payable related issues and charges, please visit Nordstrom's AP Vendor Inquiry at http://portal.nordstrom.com. Email: [email protected] Phone: (877)444-1313, option 3 Hours: 8:00AM - 4:00PM PST, Monday – Friday Website: http://portal.nordstrom.com Email: [email protected] Phone: (877)444-1313, option 5 Hours: 8:00AM - 4:00PM PST, Monday – Friday • If after using the web, you still need assistance, please send your inquiry and web findings to the corresponding Vendor Representative in our Accounts Payable Department. • For a listing of the Accounts Payable Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 112 Vendor Reps, please see the 'Contact Us' section of the website. Vendor Desk • For inquires regarding the initial setup of new vendors and any changes to existing vendor information. Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship Email: [email protected] Phone: (206)233-6330 Fax: (206)233-6331 Hours: 8:00AM - 4:00PM PST, Monday – Friday 113 Supplier Partner Certification Process Outline The Nordstrom Supplier ‘Drop Ship Certification Process’ is by invitation only and is designed to ensure that all participating Suppliers have a clear understanding of the operational and technical requirements of the Nordstrom Drop Ship Program. Certification is not a requirement for Suppliers who ONLY ship product to our Nordstrom Fulfillment Facilities or our store DC’s. The certification process begins with an initial meeting with all groups involved in the implementation and maintenance of the program to review the business, product, operational and technical requirements. During the initial meeting, next steps will be discussed and follow up sessions may be held to resolve any outstanding issues. Once all business, merchandise, operational and technical issues are resolved, the testing phase of the onboarding process will begin. Supplier Business Process Standard Suppliers selected to participate in the drop ship program must have a reliable, efficient business process in place. The following steps in the Supplier Partner drop ship model must be included in the Supplier’s business process: • Able to maintain accurate inventory reporting to avoid cancellations and adverse customer experiences. • Process to complete order picks ensuring selection of the correct items. • Process to pack order ensuring all Nordstrom standards are met. • Must be able to meet the required shipping timeframes outlined below in Section 6. • Process to ship order ensuring the correct order is shipped to the correct location. Merchandise Strategy Product Selection and Item Setup Spreadsheet Nordstrom is interested in a broad selection of styles representing the best our Supplier Partners have to offer. Your contact from the Nordstrom Merchandise Group will email a merchandise (Microsoft Excel) spreadsheet that must be completed with styles selected (name and style #), details (sizes, colors, description, etc.), and category information (pump, flat, evening, boots, etc). Information provided on the merchandise spreadsheet must be accurate, as the information provided is published on the site. Expected Fulfillment Rate of 98% (minimum) All drop ship Supplier Partners must maintain a 98% or higher fulfillment rate while participating in the drop ship program to avoid a decrease in customer satisfaction. If the Supplier is unable to maintain this expected rate, Drop Ship Operations and the Merchandise Office will review the Supplier’s assortment and determine if items should be removed from the site or if the Supplier should be removed from the program altogether. GXS Approval Suppliers must give Nordstrom access to their UPC catalog information. The information gives accessibility to UPC data, which is used to load the items identified on the Merchandise Spreadsheet onto the site. Item Availability All items selected by the Nordstrom Merchandise team to be sold on the Drop Ship program must be available to ship prior to the agreed upon live date. Merchandise teams can provide projections upon request. Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 114 EDI Standards & IT System Specifications We are dedicated to ensuring that our Supplier standards are in conformity with those of the retail industry as a whole. We support industry-wide technologies that utilize Universal Product Code (UPC), Electronic Data Interchange (EDI), Voluntary Inter-Industry Commerce Standards (VICS), and GS1 US standards. EDI and IT system requirements for the Nordstrom Drop Ship Program are outlined in the following manual and in the “Nordstrom Direct Supplier Compliance Manual,” as posted at www.nordstromsupplier.com. The use of these technologies speeds the flow of merchandise through the supply chain, facilitating a rapid transfer of goods from our partners to our customers. This, in turn, allows Nordstrom to continue to build a more successful and mutually profitable partnership with our Supplier Partners. For those Suppliers unable to trade documents via EDI, a third-party EDI service can be used to assist with flexible file exchange options. Suppliers in need of a third-party EDI service provider should contact the Drop Ship Operations department at (206)454-5600 or via email [email protected] for a current list of certified providers. Each party shall be responsible for its own costs related to EDI systems and transmissions and shall maintain security procedures sufficient to ensure that EDI transactions are authorized and protected against improper access. EXHIBIT A REQUIRED ELECTRONIC (“EDI”) & IT SYSTEMS SPECIFICATIONS EDI 846 Inventory Feed • From Supplier to Nordstrom • Nordstrom prefers, and industry norm is, for Suppliers to transmit EDI 846 three (3) times per day (morning, early afternoon and evening) • Must be sent minimum one (1) time per day (unless preapproved by the Nordstrom Drop Ship Operations at ([email protected]) 4010VICS EDI 850 Purchase Orders • From Nordstrom to Supplier • Transmitted by Nordstrom hourly, 7 days a week • Any variance in Supplier’s purchase order pickup schedule must be approved by Nordstrom Drop Ship Operations in writing (email) minimum of 30 days in advance 4010VICS EDI 856 Ship Confirmation – Advance Ship Notice (ASN) • From Supplier to Nordstrom • Advance Ship Notice • Sets up payment reconciliation and charges customer • Must be received by Nordstrom the same business day that the order ships • Must contain correct/valid carrier tracking information, transmitted in the document’s BOL field must contain PO #, customer #, and the carrier’s 4-character SCAC code 4010VICS EDI 870 Order Cancellation Feed • From Supplier to Nordstrom • Must be received within 8-hours of Supplier’s receipt of PO • An 870 cancellation is required when an order cannot be fulfilled by the “Not After Date” and/or if the Supplier’s stock level is less than the amount needed to fulfill the order. If the latter, an updated 846 inventory file must also be sent with a “0” for UPC in question. 4010VICS EDI 810 Invoice • From Supplier to Nordstrom • Must be received within 24-hours of shipment 4010VICS Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 115 EDI 832 UPC Catalog data 4010VICS EDI 997 Functional Acknowledgement 4010VICS • • • All EDI documents are traded at the UPC (or EAN) level; therefore you must be 100% Supplier UPC marked and provide GXS or InterTrade your UPC catalog before trading EDI. Transmit VICS EDI 846 Inbound – Inventory Feed. Nordstrom prefers and industry norm is for Suppliers to transmit EDI 846 three (3) times per day (morning, early afternoon and evening). At a minimum, 846 documents must be transmitted one (1) time per day unless preapproved by the Nordstrom Drop Ship Operations. • Supplier must transmit a positive number if item is in-stock and a “0” if the item is out of stock. Please note that our system does not decrement the inventory count. The count does not change in Nordstrom’s system until overwritten by the next 846 file. For any items that are discontinued by the Supplier or temporarily out of stock, the UPCs must remain on the 846 inventory file at “0” quantity for a minimum of five (5) days to ensure that Nordstrom’s system picks up the change and deactivates the item. Please refer to the Nordstrom Direct Supplier Compliance Manual (Section 7: EDI Requirements) and Nordstrom Drop Ship EDI Specification documentation for additional mapping guidelines and information. Documentation will be provided upon approval for the Drop Ship Program. Industry Standards References The following organizations serve as valuable resources for companies seeking information about EDI implementation: UPC Ticket Format and Marking Guidelines VICS EDI Mapping Guidelines NRF Color and Size Codes GS1 US www.gs1us.org Voluntary Inter-Industry Commerce Standards (VICS) Guidelines for Floor Ready Merchandising www.vics.org National Retail Federation (NRF) Standard Color and Size handbook www.nrf.com Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 116 Packing Slips, Packaging, & Labeling Standards Nordstrom is an environmentally responsible company. We encourage the use of environmentally sensitive packaging materials (recycled and recyclable). Avoid excess packaging by using material that maximizes protection while minimizing an environmental impact. Refer to Section 5: Packaging and Labeling Requirements located in the Nordstrom Direct Supplier Compliance Manual (www.nordstromsupplier.com) for additional information on item packaging best practices. Packing Slip Standards Actual packing slip design must be approved by Drop Ship Operations ([email protected]). Supplier shall be responsible for its own costs related to packing slip design. EXHIBIT B EXAMPLE PACKING SLIP • • • • • • • • • Nordstrom name (May be included in the bill to information) Nordstrom.com number – 888.282.6060 Nordstrom.com email – [email protected] Customer name Nordstrom Customer Order Number (Clearly demarcated as ‘Nordstrom Customer Order Number’) Product Description Information (line item - style, color, size) UPC information NO product pricing on pack slip NO address other than the customer’s address on the packing slip ***Pack slip must be included on the inside of the shipping carton. EXHIBIT B EXAMPLE PACKING SLIP Supplier Packaging Standards Marketing/Promotional Materials: • Nordstrom promotional materials (Nordstrom provided ONLY. All other materials must be approved by Drop Ship Operations [email protected]). • Supplier is responsible for enclosing any package inserts specified by Nordstrom and maintaining a sufficient supply of inserts so as not to disrupt shipping. Any inserts, including instructions, shall not contain material that refers or relates to Supplier or any party other than Nordstrom. Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 117 Corrugation: • Supplier must provide new plain brown corrugation (UPS boxes are NOT permitted). Supplier is responsible for all costs related to packaging (with exception of Nordstrom promotional materials, Nordstrom merchandise return label, and Nordstrom sticker). • Please use appropriate size corrugate for product. Packing material should be placed around the inside of the shipping carton, if there is a chance that products will shift significantly during transit. • Item must be shipped in a box, not a bag of any sort. • Sample photo of Supplier packaging is required during drop ship set up process. Packaging Material Standards: • Plain or clear sealing tape (Provided by Supplier) • Nordstrom Merchandise Returns Label (Provided by Nordstrom ) - EXHIBIT C EXAMPLE NORDSTROM RETURN LABEL (full return information page available upon request) • Nordstrom Sticker 6” x 2” (Provided by Nordstrom ) - EXHIBIT D EXAMPLE NORDSTROM STICKER • Nordstrom Sticker must be placed on a visible side of the shipping carton where it is unobstructed by other labels. EXHIBIT C EXAMPLE NORDSTROM RETURN LABEL & EXHIBIT D EXAMPLE NORDSTROM STICKER Promotional and Packaging Materials Replenishment: • To replenish any of the Nordstrom promotional or packaging materials please email: Shoe Suppliers: [email protected] Apparel and Accessory Suppliers: [email protected] • Information to include on email request: Item(s) needed, quantity needed, the address to ship them to as well as the contact name, phone number and email address. UPC Standards/Product and Packaging Labeling • • • UPC barcode on item (hang tag), on retail box, or poly bag. Legible description on item (style name or number, color, size). Correct size and style label attached to apparel/accessory item. (hang tag). Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 118 • • No pricing or Supplier suggested retail information. The use of UPC to identify merchandise is a retail industry standard. This allows us to have one universal identifier for merchandise. GXS and InterTrade are our selected third-party UPC catalog providers. Please reference the Nordstrom Direct Supplier Compliance Manual and/or contact our Supplier Compliance department at [email protected] for details on creating a UPC catalog. EXHIBIT E EXAMPLE LABEL Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 119 Order Status, Shipment & Delivery Drop Ship Supplier Partners shall process and ship orders to customers within the shipment time frame for the shipping method selected by the customer as delineated below in ‘Expedited Order Shipment Expectations’ and ‘Ground Order Shipment Expectations’ timetables. Supplier shall also comply with all applicable Federal Trade Commission (FTC) mail order rules and any other Legal Requirements with regard to the fulfillment of orders. For the avoidance of doubt, the term “shipment time frame,” as referenced above, shall mean the total time spent to process an order, including, without limitation, Drop Ship Supplier processing time of the order, packaging of the product, receipt by the UPS carrier, and receipt of the 856 ship notification by Nordstrom. Carrier Selection UPS is our carrier of choice for the Drop Ship program. Nordstrom will issue each Supplier a UPS thirdparty billing account number to be used in conjunction with Supplier’s UPS shipping account. This billing account is to be used exclusively for direct-to-customer orders. UPS ASN Standards/Shipment Tracking Capability All Supplier Partners participating in the drop ship program must have the capability to track shipments. It is a requirement that all of our Suppliers transmit a tracking number within the ASN. • Nordstrom requires one VICS 856 ASN per package for all UPS shipments. • The tracking number provided by UPS must populate the sub-bill of lading field (REF*BM segment) and the PRO number field (REF*CN segment). • The ASN must be transmitted and received by Nordstrom the same business day that the order is shipped. • Must contain correct/valid carrier tracking information, transmitted in the document’s BOL field must contain PO #, customer #, and the carrier’s 4-character SCAC code. • Please reference the EDI 856 Version 4010 PDF document for additional mapping details. Supplier Out of Warehouse and Time to Customer Requirements Expedite Shipments All Supplier Partners are required to have the capability to ship Next Day Air Saver and Second Day Air shipments. In general, all in-stock drop ship orders must be out of the warehouse on the same day the 850 EDI order transaction is available for pick up prior to 12:00pm PT. Next Day Air Saver and Second Day Air ship methods must be prioritized and shipped ahead of ground orders on the same day if the order is sent via EDI by 12:00pm PT. Expedited Order Shipment Expectations: (Timetable is based on Pacific Time) • • • • • • Next Day Air Saver Order Time ≤ 12:00 PT 06/20/2014 Ship by = 06/20/2014 Next Day Air Saver Order Time > 12:00 PT 06/20/2014 Ship by = 06/21/2014 Second Day Air Order Time ≤ 12:00 PT 06/20/2014 Ship by = 06/20/2014 Second Day Air Order Time > 12:00 PT 06/20/2014 Ship by = 06/21/2014 Shipment timing is met when order that is placed ≤ 12:00 PT and shipped same day Shipment timing is met by “Ship By” date Next Day Saver or Second Day Air to the customer • Next Day Ship - select ship “SAVER” or “PM” delivery, not AM delivery NO signature required unless specifically requested by Nordstrom during item setup process EDI (856 - ASN) transmitted same day as shipment EDI (810 - Invoice) transmitted within 24hrs Ground Shipments All Supplier Partners are required to have all in-stock drop ship orders out of their warehouse within one (1) business day from the time the 850 EDI order transaction is available for pick up. Nordstrom’s Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 120 expectation is that all in-stock merchandise is to be received by the customer within 3-6 business days from the time of the 850 EDI order transaction. (The posted promise date to the customer is 3-6 business days). Ground Order Shipment Expectations: (Timetable is based in Pacific Time) Standard Ground • • • • • • Order Date = 06/20/2014 Not After Date = 06/21/2014 Shipment timing is met by “Not After Date” 3-6 Business days to the customer Shipped Ground Residential NO signature required unless specifically requested by Nordstrom during item setup process EDI (856 - ASN) transmitted same day as shipment EDI (810 - Invoice) transmitted within 24hrs Cancellations The Supplier is required to notify Nordstrom of all cancellations on a daily basis via the EDI 870 (cancellation transaction). The 870 order status feed updates our system and generates an email advising the customer of the action on their order. A cancellation EDI 870 is required if “Not After Date” is not met in the EDI 850. A fulfillment rate of 98% or better is required. High cancellations may result in removal from the Nordstrom Drop Ship Program. • Orders for any item not available due to a “no inventory position” should be cancelled if the order cannot be filled within 8-hours from the date the purchase order is available for pickup at the VAN. An updated 846 inventory file must also be sent with a “0” for UPC in question. • Nordstrom Drop Ship Operations ([email protected]) must be notified when product will not ship within the required one (1) business day, regardless of reason. Notification must be made in writing (via email) within one (1) business day of receiving the EDI 850. • If Supplier notices Nordstrom price discrepancy, they must not hold/cancel packages from being shipped to the customer. The Supplier must notify Nordstrom Drop Ship Operations of any issues immediately, but Supplier is not authorized to stop fulfillment/shipment process of any customer order. Additional Shipping Information • • • • • • • Multi-piece Orders and Split Shipments: PO’s with multiple items should be combined in one shipment to the customer when possible. Nordstrom notifies customers that their packages may arrive separately in case they are not able to be combined. Supplier will be the shipper of record whether using the Nordstrom UPS shipping account or its own shipping account. All problems and/or issues regarding shipping/delivery must be resolved by the Supplier. Shipments that are misrouted due to Supplier error must be resolved at Supplier’s expense. Nordstrom will not pay invoices and shipping expenses for merchandise shipped after the order has been cancelled by Nordstrom. Supplier will be reimbursed for any additional shipping fees incurred due to a special request from Nordstrom. Nordstrom does NOT pay handling fees/drop ship fees/pick-pack fees. Supplier will be responsible for any expenses incurred during the fulfillment stage. Returns, Exchanges, Refusals & Undeliverable Shipments Customer Returns All customer returns are directed to the Nordstrom Fulfillment Center in Cedar Rapids, Iowa (7700 18th Street S.W., Cedar Rapids, Iowa 52404). Clear instructions are provided to each customer on the Nordstrom returns label (EXHIBIT C EXAMPLE NORDSTROM RETURN LABEL - full return information page available upon request). Customers can also return merchandise to our Full-Line Stores. Nordstrom Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 121 requires its Drop Ship Supplier Partners to accept customer returns for all unwanted merchandise in resellable condition as well as merchandise containing manufacturing defects. • If, on the rare occurrence, a customer returns an item to the Drop Ship Supplier directly, Supplier must notify Nordstrom Drop Ship Operations of the return within two (2) days of receiving the item. Customer Exchanges Customer exchanges are resolved either at a Nordstrom store or through Nordstrom Cedar Rapids Returns Department. The item being exchanged is returned through the regular process if in re-sellable condition. An exchange order is placed through the Nordstrom Cedar Rapids Customer Service Department and will be included in the next EDI 850 transaction sent to the Supplier. Open RA Process An open return authorization is a requirement for all direct to consumer Supplier Partners. Nordstrom only returns re-sellable product using this open RA. As a guideline, once a shipping carton is full or once a month, the re-sellable items will be shipped back to the Supplier. Supplier will not be notified in advance of returns being sent back to Supplier’s warehouse. Defective returns will be handled in the same fashion as our current Nordstrom agreements allow, or on a case-by-case basis if no agreements exist. • The drop ship Supplier Partner is required to provide Nordstrom with the RA number and the address the returns should be sent back to. If the Supplier does not provide the RA number and information in a timely manner the returns will be sent back to the Supplier with Nordstrom RA# written on the return carton Customer Refusals/ Undeliverable Shipments If UPS deems an order undeliverable, the Supplier must contact Nordstrom Drop Ship Operations immediately at (206)454-5600 or via email to [email protected] for ship-to address verification. Supplier is responsible for providing Proof of Delivery to the Drop Ship Operations office at the request of Nordstrom within 24-hours of the request. Nordstrom Drop Ship Operations will contact the customer and direct the Supplier Partner to return the merchandise back into their inventory and issue a credit invoice to Nordstrom. • If Proof of Delivery is NOT provided; the Supplier must replace the merchandise at NO cost to Nordstrom or the customer. If Supplier does not do so, Nordstrom will assess an expense offset to the Supplier. A Supplier may not use Nordstrom’s UPS shipper number to ship replacement merchandise. • Customer Refusal/Undeliverable Shipment, Finances: Any shipping charges incurred on return shipments, refused or undeliverable (only if supplier provides proof of delivery) should be charged to the Nordstrom UPS third-party account number. Replacement of Lost Items Nordstrom incurs the costs involved for the replacement of lost items when Supplier Partners can provide proof of delivery. Suppliers must cooperate with Nordstrom Drop Ship Operations by providing tracking information, assisting in researching and resolving carrier claims and recouping the claim dollars. Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 122 Invoicing Process Customer orders on Nordstrom.com Nordstrom transmits order to Supplier via EDI 850 Supplier invoices Nordstrom via EDI 810 for merchandise within 24hrs of shipment Supplier ship confirms order via EDI 856 within 8hrs of shipment Nordstrom matches 810 and 856 Nordstrom pays Supplier for merchandise Payment Invoices will be paid according to terms agreement minus cost of any merchandise returned to Supplier (*plus restocking fee of $2.50 flat rate). Terms are Net 45 days unless otherwise specified. Accounts payable questions regarding invoice status, check information and claim copies should be directed to our AP website at http://portal.nordstrom.com. Access to the AP website can be obtained by contacting Web Admin at [email protected]. Please remember there is a 12-month time limit on all inquiries. For additional information on payment terms, please refer to Nordstrom Terms and Conditions of Purchase Order on www.nordstromsupplier.com. Cost of Merchandise Supplier Partner sends an EDI 810 invoice for each order detailing the cost of merchandise to Nordstrom Inc., Accounts Payable. The Supplier number must correspond with EDI 850 transactions. The EDI 810 and EDI 856 are matched before the invoice is released for payment. Both feeds must be in accordance with the IT specifications to be available for matching purposes. Returned Merchandise Deductions will be taken on invoice for returns. POD requests may be submitted in writing to the Claims Department at our Cedar Rapids Fulfillment Center, 7700 18th Street S.W., Cedar Rapids, Iowa 52404, fax (319) 846-4095. Restocking Fee Restocking fee payments can be requested by the Supplier Partner for each re-sellable returned item. This fee is not to exceed $2.50 per item US. Please email your Supplier Relations representative in Nordstrom Accounts Payable via the AP Inquiry website http://portal.nordstrom.com. Cancelled Orders Invoices for merchandise shipped after the order has been cancelled will NOT be paid. Incorrect or unpaid Purchase Orders (PO’s) PO’s reflecting incorrect cost need to be communicated to Drop Ship Operations and the Buying team for quick resolution. Prior to contacting Nordstrom AP and Drop Ship Operations for payment of unpaid invoices, Supplier is required to research within their company (i.e. Supplier customer service) for resolution. Freight Costs Nordstrom pays all freight costs through our UPS third-party billing account number. Please refer to the “Claims and Returns” section above for more information on when freight costs are NOT covered by Nordstrom. Please note: UPS third-party billing account number is to be used for direct-to-customer orders only. Nordstrom will provide a separate billing account number for shipments to Nordstrom FC and DC locations. Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 123 Cost/Price Discrepancy & Price Matching • • • If Supplier notices Nordstrom price discrepancy, the supplier must NOT cancel/hold orders from being shipped to our customers. The Supplier must notify Nordstrom Drop Ship Operations of the issue immediately, but the Supplier is NOT authorized to stop shipment to the customer. Nordstrom has the right to lower advertised price of an item at any time to compete with competitors’ advertised pricing. Nordstrom will contact Supplier Partner to discuss a strategy for lowering the price in order to remain competitive. Supplier Partner expressly warrants and indemnifies that prices for the goods sold to Nordstrom hereunder are no less favorable than those currently extended to any other customer for the same or similar goods. In the event that Supplier reduces its price for such goods during the term of this agreement, Supplier agrees to reduce its prices of the goods ordered hereunder correspondingly. Supplier warrants that the price shown to Nordstrom is complete and no additional charges of any type shall be added without Nordstrom’s express written consent. Such additional charges include, but are not limited to, shipping, packaging, labeling, custom duties, taxes, storage, insurance, boxing, crating, and any additional handling fees. Customer Service Nordstrom Standard of Excellence Nordstrom partners with Suppliers who share the same standard of excellence and who strive to help Nordstrom be the premier customer service online retailer. Nordstrom will utilize whatever means necessary to ensure that customer expectations are satisfied with both the quality of the merchandise customers order and the service customers receive. Drop Ship Operations Inquiry Process Supplier Partner’s customer service agents work directly with the Nordstrom Drop Ship Operations team. Any Nordstrom customer inquiries should be forwarded to the contact listed below. The Supplier should not contact a customer directly unless expressly asked by a member of the Nordstrom Drop Ship Operations team. Drop Ship Operations: [email protected] Dedicated Supplier Customer Service Resource Requirement The Supplier Partner must provide a primary and secondary dedicated resource to assist the Nordstrom Drop Ship Operations team with customer service related issues. Customer service resources must meet the criteria listed below: • Regularly scheduled hours (minimum of 9:00AM – 5:00PM, Monday – Friday) • Access to email (during business hours) • Access to inventory availability information (during business hours) • Shipping and tracking number information • Required to be able to follow up on questions within 24 hours (excluding weekends and holidays) • General working knowledge of the Supplier direct-to-consumer business process • General working knowledge of the Nordstrom process • Out of office procedures - If the primary service rep is out of the office, the secondary service rep must be available Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 124 Change Protocol & Service Delays Change Process for Supplier Partners Suppliers must provide a minimum of 30 days written (email) and verbal notification for significant operational or technical changes that may affect the direct-to-consumer process. Changes must be communicated in writing through Drop Ship Operations ([email protected]). • i.e. warehouse changes/moves, closures, technological changes like EDI, etc. Change Process for Nordstrom Nordstrom implements changes in phases allowing our Supplier Partners to plan and evaluate how these changes affect their business process. The Supplier is given a minimum of 30 days notice for changes in process or requirements. Communication regarding changes will be in partnership with Nordstrom merchants and through Drop Ship Operations in writing. Every attempt will be made to roll out changes to our Supplier Partners in quarterly packages. Service Delays Drop ship Supplier Partners must communicate any potential service delays to Nordstrom Direct Drop Ship Operations a minimum of 30 days prior to any scheduled service delay. A service delay is any situation or event, which impacts the ability to ship to customers within the expected timeframe. Service delays caused by inclement weather, employment disputes, or any other special occurrences must be communicated immediately to Nordstrom Direct Drop Ship Operations ([email protected]). Quality Assurance Nordstrom’s Commitment to Quality & Minimum Merchandise Quality Criteria Nordstrom is committed to ensuring all customers are satisfied with the quality of their merchandise. Nordstrom only selects Suppliers who share the same level of commitment to quality as we do. If any Supplier Partner has questions or concerns in regards to the quality of the merchandise they are drop shipping to customers please contact Drop Ship Operations ([email protected]). Listed below is the criterion drop ship Supplier Partners must adhere to when reviewing the quality of the merchandise they are shipping direct-to-consumers. • Merchandise packaging in good condition • Consistent color • Finish • Construction • Odor and stain free • No scuffs, scratches, etc. • Labels (Supplier name, country of origin, care content) • No pricing information Merchandise that does not adhere to U.S. laws and regulations and/or to any additional Nordstrom safety regulations will fail the Nordstrom quality audit. Information about Nordstrom safety requirements for general wearing apparel may be found at www.nordstromsupplier.com/NPG/productintegrity.html, under the Apparel category, click on “Performance Specifications". (On the “Product Integrity” webpage, click on "Flammability" for general wearing apparel flammability requirements.) Additional information about Nordstrom's Child Safety Program is available at www.nordstromsupplier.com/NPG/productintegrity.html, under the Children’s Apparel category, click on “Performance Specifications". Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 125 Supplier Partner Performance & Compliance Auditing Nordstrom is utilizing two primary methods to evaluate Drop Ship Supplier Partner performance. One, Supplier metric reporting is used to determine the efficiency of the Supplier business process. Nordstrom is also using a blind order program in which orders are placed periodically by auditors throughout the country to ensure all Nordstrom standards are being met. Supplier Partner Performance Scorecards Scorecards focus on the below key performance areas. Suppliers are shown our ideal performance range, where they fall within the range, and any operational issues that could have been avoided to lead to better performance in the future. Components of a Supplier Partner Scorecard: • Total orders received • Total orders ship confirmed (% of total orders) • Fulfillment Rate (Expected Fulfillment is 98%) • Average time - Out of warehouse Blind Order Program Nordstrom uses a Blind Order Program to ensure that the Drop Ship Supplier Partner is meeting all Nordstrom packaging standards. The blind orders are placed intermittently during a given timeframe. The volume of blind orders is proportionate to each Supplier’s sales volume and compliance history. Compliance is monitored in the areas of merchandise quality, packaging, presentation, and time-tocustomer. Components of Blind Order Reporting: • On time delivery • Correct items shipped • Quality of the merchandise • Nordstrom merchandise return label included • Plain or clear tape • Plain brown corrugate • Compliant packing slip • Nordstrom branded sticker Compliance Auditing Feedback The Supplier receives structured, consistent feedback regarding performance. In addition, where improvements are necessary, progress is measured against previous evaluations. Follow up occurs through conference calls, email correspondence or onsite visits by Drop Ship Operations. Onsite Audit Process The purpose for the onsite audit is to form a relationship with the Supplier Partner and to confirm that the Supplier is performing in accordance with all Nordstrom specifications. Nordstrom will notify Supplier of onsite audit in advance. Onsite audit to include, but not limited to the following: • Examination of Supplier business process for drop ship orders. • Examination of the inbound, quality assurance, inventory management, and reverse logistics processes. • Certification that the steps outlined in the Supplier business process fulfills all Nordstrom standards. Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 126 Communication with Nordstrom Customers • • Confidentiality: All Nordstrom customer names, addresses, files and other information are acknowledged to be confidential and the sole property of Nordstrom. Supplier will make every effort to respect and protect this confidentiality. Supplier will not sell, rent or otherwise transfer such information or the right to use such information. Supplier will use the information only for sales approved by Nordstrom. This paragraph is expressly acknowledged to survive the termination of this agreement. Supplier will NOT use any customer names or addresses supplied by Nordstrom without Nordstrom’s written permission. No form of communication is authorized without Nordstrom’s written permission. Additional Drop Ship Supplier Partner Standards • • • Before a Supplier has the ability to participate in the Nordstrom Drop Ship Program, the Supplier Partner must review the most updated Nordstrom Direct Drop Ship Supplier Partner Operations Manual, Nordstrom Partnership Guidelines, and the Purchase Order Terms and Conditions which can be found at www.nordstromsupplier.com. Majority of supplier’s items must have a retail price above $40.00 per item to be on drop ship. No substitutions or alterations shall be made to the merchandise, packaging, labeling, or other materials furnished by the Supplier without written approval from Nordstrom. Such material shall not bear any logo or identification not previously specified. Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 127 Nordstrom Partnership Guidelines At Nordstrom, we recognize that our success is based on the quality of our relationships with customers, employees, agents, suppliers, and communities. To maintain the high caliber of these relationships and to achieve our goal of always providing the best value product in the most equitable manner, we have established standards for our business Suppliers. In communicating these guidelines, we hope to identify potential Suppliers who share our commitment to quality products, quality business principles and quality community relationships. We will only engage business Suppliers who demonstrate a commitment to contribute to the improvement of working conditions and strive to meet our requirements stated in the Nordstrom Partnership Guidelines. LEGAL REQUIREMENTS Nordstrom expects all of its business Suppliers (“Suppliers” as used in these Partnership Guidelines shall include all agents, vendors, manufacturers, factories and subcontractors) to comply with the applicable laws and regulations of the United States and those of the respective country of manufacture or exportation, including, but not limited to, the Fair Labor Standards Act (Department of Labor Monitoring Guide). All products must be accurately labeled and clearly identified as to their country of origin and content. The language to be used for purposes of notice and interpreting the meaning of these guidelines shall be English. For more information on these and other requirements, please visit www.nordstromsupplier.com. FORCED LABOR Nordstrom will not conduct business with any Supplier that uses involuntary labor of any kind; including prison labor, indentured labor, bonded labor, or labor obtained through human trafficking or slavery. Employees shall not be required to lodge “deposits” or identity papers upon commencing employment with the company. CHILD LABOR Suppliers will not employ anyone under the age of 15, and / or younger than the age of completing compulsory education, or under the minimum ages established by applicable law in the country of manufacture, if higher than the age of 15. Furthermore, Suppliers of any kind will not expose anyone under the age of 18 to situations in or outside of the workplace that are hazardous, unsafe or unhealthy, and will provide adequate protection from exposure to hazardous conditions or materials. HARASSMENT AND ABUSE Nordstrom expects our Suppliers to treat every employee with respect and dignity. No employee will be subject to any physical, sexual, psychological or verbal harassment or abuse. Suppliers will not use monetary fines as a disciplinary practice. Furthermore, workers must be free to voice their concerns to Nordstrom or Nordstrom-appointed staff without fear of retaliation by factory management. WAGES AND BENEFITS Suppliers shall set wages, overtime pay and legally mandated benefits and allowances in compliance with all applicable laws. Workers shall be paid at least the minimum legal wage or a wage that meets local industry standards, whichever is greater. NONDISCRIMINATION Nordstrom firmly believes people are entitled to equal opportunity in employment. Although the company recognizes cultural differences exist, Nordstrom will not pursue business relationships with Suppliers who Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 128 discriminate in employment, including hiring, salary, benefits, advancement, discipline, termination or retirement on the basis of gender, race, religion, age, disability, sexual orientation, nationality, marital or maternity status, work or personal affiliations, political opinion, or social or ethnic origin. HEALTH AND SAFETY Nordstrom seeks Suppliers who provide written standards for safe and healthy work environment for their workers, including adequate facilities and protections from exposure to hazardous conditions or materials. These provisions must include safe and healthy conditions for dormitories and residential facilities, and they must comply with local health and safety laws and standards. HOURS OF WORK / OVERTIME While permitting flexibility in scheduling, we will identify local legal limits on work hours and seek Suppliers who do not exceed them except for appropriately compensated overtime. While we favor Suppliers who utilize less than 60 hours per week, we will not, on a regular basis, require in excess of 48 hours per week and 12 hours overtime per week, or as permitted by applicable law, whichever is lower. Employees should be allowed one day off in seven. US CUSTOMS Suppliers will comply with applicable U.S. Customs importing laws and, in particular, will establish and maintain programs and documentation to support country of origin production verification, to avoid illegal transshipping. Suppliers shall seek ongoing education regarding Customs-Trade Partnership Against Terrorism (CTPAT) supply chain security requirements, establish an action plan for compliance, be prepared for supply chain security audits by Nordstrom and / or third-party auditor, and maintain standards set therein. ENVIRONMENT Suppliers must demonstrate a regard for the environment, as well as compliance with applicable environmental laws. Further, Nordstrom actively seeks Suppliers who demonstrate a commitment to progressive environmental practices and to preserving the earth’s resources. DOCUMENTATION AND INSPECTION Nordstrom intends to monitor compliance with our Partnership Guidelines and to undertake on-site inspections of Suppliers’ facilities. Suppliers will maintain on file all accurate documentation necessary to demonstrate compliance and will authorize Nordstrom and its designated agents (including third-parties) to engage in announced and unannounced monitoring activities to ensure compliance, including confidential employee interviews. Nordstrom will review and may terminate its relationship with any Supplier found to be in violation of the Partnership Guidelines. FREEDOM OF ASSOCIATION Suppliers will respect workers rights to freedom of association and collective bargaining. SUBCONTRACTING AND CHANGES IN MANUFACTURERS, FACTORIES, OR VENDORS Suppliers will not utilize subcontractors for the production of Nordstrom products or components without written approval and authorization from Nordstrom, and only after the subcontractor has agreed to comply with the Partnership Guidelines. Suppliers will not change manufacturers, factories, subcontractors or vendors for the production of Nordstrom products without written approval and authorization from Nordstrom, and only after the new factory, subcontractor, or vendor has agreed in writing to comply with the Partnership Guidelines. Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 129 CHANGE OF CONTROL Suppliers shall promptly notify Nordstrom in writing if the ownership of the Supplier changes. The new owners of Supplier shall agree to comply with the Partnership Guidelines. Likewise, Suppliers shall promptly notify Nordstrom in writing if the location of the Supplier changes, including the sale or purchase of any facility which may house Nordstrom production. ANIMAL WELFARE Nordstrom promotes strict adherence to codes of practice that meet or exceed International, National and State Government standards for animal welfare. We strive to do business with Suppliers who source leathers, furs and any other animal by-product from entities who use fair and humane animal welfare practices. THE KIMBERLY PROCESS AND CONFLICT MINERALS Nordstrom expects all of its Suppliers to purchase all diamonds from legitimate sources not involved in funding conflict, and in compliance with United Nations Kimberly Process resolutions. This shall also be stated as such on all invoices, wherein the seller guarantees that all diamonds are conflict-free, based on personal knowledge and / or written guarantees provided by the supplier of the diamonds. Nordstrom expects all of its Suppliers to avoid use of “conflict minerals” which may directly or indirectly finance or benefit armed groups in the Democratic Republic of the Congo or adjoining countries, in full compliance with Dodd-Frank Conflict Minerals Provisions ANTI-BRIBERY Nordstrom expects all its business suppliers to have programs, policies and training in place to comply with its local and/or applicable anti-bribery regulations, including without limitation the Foreign Corruption Practices Act (FCPA) and the U.K. Bribery Act, and to prevent payments made for the purpose of obtaining or retaining business. Notice of Disclaimer The Nordstrom Direct Drop Ship Supplier Partner Operations Manual, Nordstrom Direct Supplier Compliance Manual, Nordstrom Full Line and Rack Supplier Compliance Manual, Routing Guide, NPG Supplier Procedures Manual, Nordstrom International Packing and Shipping Guide, and the www.nordstromsupplier.com website provide answers to questions commonly asked by Nordstrom vendors/Suppliers and serve as a reference to state and federal laws regarding apparel, footwear and accessory products. The information contained within the manuals and the website should not be taken as legal advice or as a legal guide to your situation or to any law, statute, or dealings with public authorities. Please refer any questions you may have about compliance with and/or violations of laws, citations by public authorities, court appearances, legal responsibilities, criminal or civil defenses, etc., to your attorney. Nordstrom is not responsible for: 1. Your reliance on any information contained in or omitted from this manual; 2. Your reliance on the accuracy of such information, including whether or not the information is correct, current or complete, and/or; 3. The consequences of any action you or any other person takes or fails to take, whether or not based on information provided by or as a result of the use of this manual. Nordstrom Direct Supplier Compliance Manual Section 10: Drop Ship 130
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