VERSION 2.0
10/17/2014
COARES OPERATIONS PLAN
35TH ANNUAL COLUMBUS MARATHON
SUNDAY, OCTOBER 19, 2014 – 7:30 AM
“Participant Safety is our primary mission.”
TIMES:
EVENT
TIME
Wheelchair start
Marathon & ½ Marathon Start
Walkers Start
st
1 Wheelchair Finish
st
1 Runner Finish
Course Closes
Finish Line Closes
Sweep Vehicles Finish
NETS:
0727
0730
0730
0907
0947
1500
1500
1500
NOTES
Open mike start. Hold traffic after 0725
NAME
FREQ.
CALL
CTCSS
USE
CHECK-IN
147.06+
K8DDG
94.8 Req’d
Check-ins / extended conversations
ADMIN /
COURSE
147.09+
K8DDG
94.8 Req’d
MEDICAL EMERGENCIES, race officials,
timers, logisitics, waterstops, lead vehicles
Police Liaison, Sweep
ADMIN /
444.800+
START= FINISH
K8DDG
94.8 Req’d
Race officials, Medical, and other activities in
the Start – Finish area.
DROP-OUT
444.275
W8SGT
94.8 Req’d
Used by anyone to report runners dropping out
of the race.
Back-Up
Repeater
147.06+
Per NCS
94.8 Req’d
Only used if one of the main repeaters fails.
Listen on repeater output for instructions in
the event of a repeater failure.
PROCEDURES
TACTICAL CALL SIGNS
KEY WORDS
“MEDICAL”
All stations will use tactical call signs such as “Mile 7”, “Water A-1”, “MED TENT 1“,
Director”, “Sweep” etc. Use FCC call at the completion of your transmission.
Special words used to declare the priority of a transmission.
Used to indicate a medical situation, such as runner down. Example: “Mile 18 MEDICAL”.
Wait for NCS to acknowledge. All other stations hold traffic until NCS declares “Frequency
Clear”. MEDICAL takes priority over all traffic. Make all medical reports on the ADMIN NET.
“PRIORITY”
Used to indicate urgent traffic, such as unsafe vehicles on the course. PRIORITY takes
precedence over all but MEDICAL traffic.
“INFO”
Used to indicate information relevant to the conversation currently in progress. INFO is
NOT USED for normal traffic exchanges.
MEDICAL INFORMATION
Specific runner medical information cannot be given over any net unless authorized by Net
Control via the Medical Operations Director.
FLOW-OF-RACE REPORTS Brief reports to indicate flow-of-race. Made on the ADMIN NET.
DROP OUT REPORTS
PRIMARY FREQUENCY
Reports of participants that drop out of the event along the course. Made by any station and
reported on the Drop Out Net. Report the runner number and location. If a drop out is in
need of medical attention, report this as a MEDICAL on the ADMIN NET. NCS will log the
drop out.
Stay on your primary frequency (ADMIN NET for most stations). Only shift to another
repeater when needed, then return quickly to the primary frequency.
NOTES
COLOR-CODED EMERGENCY SIGNS
A four-color system will be used to provide information on weather conditions and emergency situations.
GREEN = Low Alert. Good Conditions
YELLOW = Moderate Alert. Less Than Ideal Conditions.
RED = High Alert. Potentially Dangerous Conditions.
BLACK = Extreme Alert. Event Cancelled / Extreme and Dangerous Conditions.
BICYCLES
There will be several officials on bicycles, some leading selected runners to the finish line
starting at Mile Mark #3. Report any other bicycles to NCS.
FACILITIES
Portable rest room facilities will be located just beyond each fluid station along the course.
WHEELCHAIRS
Special wheelchair support people will be located at each mile mark. Make sure these
people know you are there and have communication with NCS.
WEATHER
Prepare for the worst (cold, wind, rain).
SECURITY
Special passes are required for access to the finish line, and medical areas due to
increased security.
START/FINISH LINE
PARKING
Parking in the lots labeled #4, 5, and 6 (see attached map) will be reserved for
volunteers. They will not need to show a pass, but they will need to know the
secret phrase Santa's helpers. (In case they forget, we will give security lists of
volunteers, though they may not check - that will be fine. Please just encourage
your volunteers to remember that simple phrase!)
Marathon Operator Check-List and Tips
CHECKLIST
COARES Photo ID badges are required for all volunteers.
Marathon sweatshirt for identification in a crowd
Plenty of batteries, well charged
High gain antenna to replace stock rubber duck
Mag mount antenna and coax adapter if assigned to a vehicle
Instruction manual for radios
Waterproof bag for radio (bags like your newspaper comes in)
Earphone for noisy locations (no VOX headsets)
Marathon info packet
Pen and notepad
City map if you are unfamiliar with your assigned location
Snacks, water
Sunglasses, sunblock
Clothing appropriate for expected weather conditions
Dress in layers to make it easy to adjust for temperature changes
Foul weather gear
TIPS
1. Prior to the day of the marathon, drive to your assigned location to make sure you know how to find it and to look for
possible parking places. Net control will not be able to provide talk-in service on the morning of the event due to traffic
load and other operations.
2. DO NOT USE ANY HEADSET THAT HAS VOX CAPABILITY. Use of these headsets usually results in an open
mike situation and disrupts communications. Always watch your push-to-talk switch to make sure it is off.
3. Introduce yourself to the official in charge (i.e. water station captain or mile mark captain) upon reporting to your
assignment. Let them know that we have communications with all marathon officials, the police and medical support.
Stay close to the official in charge so that you are readily available if needed.
4. Always be courteous on the air and follow good net procedures. Many agencies (police, fire, news media) and other
groups monitor our frequencies. Please set a good example for ham radio.
5. Hold all traffic (except medical emergencies) beginning at 07:20 until the marathon has started and net control has
declared "frequency clear". We will use this quiet time to set up an open mike start so that all officials on the course
can hear the starting gun.
6. Once you arrive at your assigned location, report on station to Check-in net control on 147.09. Then drop to
your assigned frequency, based on the assignment charts.
7. If you must leave your assigned location for a health break, advise net control prior to departing and check back in
upon your return. Net control needs to know the status of all operators throughout the event.
2014 COLUMBUS MARATHON
ASSIGNMENT
Revised (10/15/14)
NOTES / TACTICAL CALL
MEETING PLACE
TIME
RADIO OP
FINISH LINE MEDICAL ASSIGNMENTS
KD8HVX
Terry Tucker
MED OPS DIRECTOR
Long St. and Hanover St.
6:30 AM
Medical Triage
TRIAGE
Long St. and Hanover St.
6:30 AM
Massage Therapy
MASSAGE THERAPY
Celebration Village Tent (on Spring, between
McConnell and West Streets)
6:30 AM
Family Reunion w/ Warren Hull
FAMILY REUNION
6:30 AM
MEDICAL COMMAND CENTER
ADMINISTRATIVE ASSIGNMENTS
KD8OAE
N8GKQ
KD8KHS
KD8PHG
Darris Blackford
RACE DIRECTOR
Start Line
Brian Ditty
OPERATIONS DIRECTOR
Start Line (Long and Neil)
6:00 AM
Steve Fleak
COURSE DIRECTOR
Lot at Gay and Third?
6:00 AM
Frances Krumholtz
Volunteer Coord
Lt. Karl Barth
LEAD CRUISER
Start Line - Cruiser 601
6:30 AM
LEAD CRUISER No. 2
Start Line
6:30 AM
FLUID STATIONS
SE Corner of Broad & Parsons
6:30 AM
Ken Whalen
KB8CMW
KD8SMY
K6HRU
KD8QJV
6:00 AM
John Umpleby
COURSE MARSHAL DIRECTOR Start Line - Pickup Truck
6:30 AM
Brent Lacount
START/FINISH MANAGER
Start Line
6:00 AM
Charissa Fee/ Sarah Wooldridge
INFORMATION TENT
Celebration Village Area- Spring Street
6:00 AM
Dave Garrity
FINISH LINE DIRECTOR
Finish
6:00 AM
John Martin
PACE CAR (NCH SUV)
Start Line
7:00 AM
Lead Wheelchair
Start Line
7:00 AM
Bag Pickup
Bag Pickup
Celebration Village Area
8:00 AM
Tom Fee
OSU Stadium
OSU Stadium
7:30 AM
Shaun Ditty
KD8LLM
KD8KCG
Haley Dominique
VIP Parking
AEP Garage – 200 W. Spring St.
6:00 AM
Haley Dominique
VIP Tent/ Children's Champions
VIP Tent at Neil/Long-Spring
6:00 AM
N8SCU
CPD EOC
KA8RLC
KD8IIB
N8UTI
KD8WQY
NET CONTROL (FCEM&HS)
K8KWG
W8HGW
NET CONTROL (STATE EOC - W8SGT)
NET CONTROL (FCEM&HS)
NET CONTROL (FCEM&HS)
NET CONTROL (FCEM&HS)
NET CONTROL (STATE EOC - W8SGT)
COURSE ASSIGNMENTS - 2014 COLUMBUS MARATHON
CALL
LOCATION
NET FREQ.
START
Water Stop 0 (start)
147.06+
REVISED 10/15/14
ASSIGNMENT
SITE
APPROX
REPORT TIME
OPEN
FIRST RNNR
APPROX
CLOSE
6:30 AM
6:30 AM
7:30 AM
8:00 AM
6:30 AM
6:30 AM
7:30 AM
8:00 AM
K8UB
MM 1
147.06+
7:00 AM
7:04 AM
7:34 AM
8:16 AM
WD8JLP
Water Stop 1 (1.8 mile)
147.06+
7:00 AM
7:06 AM
7:36 AM
8:20 AM
K8LE
MM 2
147.06+
7:15 AM
7:09 AM
7:39 AM
8:32 AM
W9MSK
MM 3
147.06+
7:15 AM
7:14 AM
7:44 AM
8:48 AM
W8JTC
Water Stop 2 (3.2 mile)
147.06+
7:15 AM
7:16 AM
7:46 AM
9:00 AM
MM 4
147.06+
7:15 AM
7:19 AM
7:49 AM
9:04 AM
N8RNA/N8XPB
Water Stop 3 (4.4 mile)
147.06+
7:15 AM
7:21 AM
7:51 AM
9:15 AM
KA8CEJ
KB8CKM
MM 5
147.06+
7:15 AM
7:23 AM
7:53 AM
9:20 AM
MM 6
147.06+
7:30 AM
7:28 AM
7:58 AM
9:36 AM
Water Stop 4 (6 mile)
147.06+
7:30 AM
7:28 AM
7:58 AM
9:40 AM
W1YAU
MM 7
147.06+
7:30 AM
7:33 AM
8:03 AM
9:52 AM
N8RRB
Water Stop 5 (7.6 mile)
147.06+
7:30 AM
7:36 AM
8:06 AM
10:00 AM
K8LE
Medical Tent 1
Red Cross Building, Hoffman & E. Broad
444.275
7:30 AM
MM 8
147.06+
KD8YRL
Chase (8.5 mile)
KB8YVI
MM 9
KD8SYT
Water Stop 6 (9.2 mile) CLIFF SHOT
7:30 AM
7:38 AM
8:08 AM
10:08 AM
7:30 AM
7:40 AM
8:10 AM
10:15 AM
147.06+
7:45 AM
7:42 AM
8:12 AM
10:24 AM
147.06+
7:45 AM
7:43 AM
8:13 AM
10:40 AM
KD8SYP
MM 10
147.06+
7:45 AM
7:47 AM
8:17 AM
10:40 AM
W8IYE
Water Stop 7 (10.5 mile)
147.06+
7:45 AM
7:49 AM
8:19 AM
10:55 AM
W3CRZ
KD8BQI
W8RWR
KD8ZEV
MM 11
147.06+
7:45 AM
7:52 AM
8:22 AM
10:56 AM
MM 12
147.06+
7:45 AM
7:57 AM
8:27 AM
11:12 AM
Water Stop 8 (12.2 mile)
147.06+
7:45 AM
7:59 AM
8:29 AM
11:20 AM
MM 13
147.06+
7:45 AM
8:01 AM
8:31 AM
11:28 AM
Water Stop 9 (13.5 mile)
147.06+
8:00 AM
8:04 AM
8:34 AM
11:40 AM
MM 14
147.06+
8:00 AM
8:13 AM
8:43 AM
11:44 AM
MM 15
147.06+
8:00 AM
8:18 AM
8:48 AM
12:00 PM
Water Stop 10 (15.4 mile)
147.06+
8:00 AM
8:20 AM
8:50 AM
12:10 PM
147.06+
8:15 AM
8:24 AM
8:54 AM
12:16 PM
KD8ZNS
Medical Tent 2
12th and College, NE Corner
KB3WGG
MM 16
KD8QJV
OSU Stadium
147.06+
8:15 AM
8:26 AM
8:56 AM
12:25 PM
MM 17
147.06+
8:15 AM
8:29 AM
8:59 AM
12:32 PM
KD8KSI
Water Stop 11 (17.2 mile) CLIFF SHOT
147.06+
8:15 AM
8:31 AM
9:01 AM
12:40 PM
K8HTC
MM 18
147.06+
8:15 AM
8:34 AM
9:04 AM
12:48 PM
KD8TJI
Water Stop 12 (18.7 mile)
147.06+
8:15 AM
8:36 AM
9:06 AM
1:00 PM
KD8TQI
MM 19
KC8VWQ
Medical Tent 3
Bike Path and NorthStar
444.275
8:15 AM
8:15 AM
8:40 AM
9:10 AM
1:15 PM
K8UB
MM 20
147.06+
8:15 AM
8:45 AM
9:15 AM
1:20 PM
Food 13 (19-20 mile)
K8BAS
Water Stop 14 (20.6 mile)
147.06+
8:15 AM
8:47 AM
9:17 AM
1:30 PM
K8OVP
MM 21
147.06+
8:15 AM
8:50 AM
9:20 AM
1:36 PM
N8SEY
MM 22
147.06+
8:30 AM
8:55 AM
9:25 AM
1:52 PM
W8JTC
Water Stop 15 (22.4 mile)
147.06+
8:30 AM
8:57 AM
9:27 AM
2:05 PM
MM 23
147.06+
8:30 AM
9:00 AM
9:30 AM
2:08 PM
KD8ZCD
Water Stop 16 (23.5 mile)
147.06+
8:30 AM
9:03 AM
9:33 AM
2:20 PM
2:24 PM
KA8CEJ
MM 24
147.06+
8:30 AM
9:06 AM
9:36 AM
MM 25
147.06+
8:30 AM
9:11 AM
9:41 AM
2:40 PM
Water Stop 17 (25 mile)
147.06+
8:30 AM
9:11 AM
9:41 AM
2:40 PM
Medical Tent 4
Dennison and Buttles (entrance to Goodale
Park)
MM 26
444.275
8:30 AM
147.06+
8:30 AM
9:16 AM
9:46 AM
2:56 PM
8:30 AM
9:17 AM
9:47 AM
3:00 PM
FINISH
WS 0
WS 1
WS 2
WS 3
WS 4
WS 5
WS
Chase
CS 6
WS 6
WS 7
WS 8
WS 9
Food
Station
10
WS 10
CS 11
WS 11
Food
Station/
WS 13
WS 14
WS 15
WS 16
WS 17
Location
starting line
E Broad St Presbyterian / 760 E Broad St
Volunteers of America / 1776 E Broad St
S Drexel Ave at CSG
Nelson Rd and Franklin Park S
Ohio Federation of Teachers - 1251 E Broad St
Mile Captains
Anthony DiSante
1.8 Vicki Bryson, Jim Smith
3.2 Audrey Espeleta
4.4 Bea Tyree, Marscilla Packer, Marsha Packer
6 Matt DeLeon
7.6 Judi Brookes, Marge Simpson
Parsons Ave (Columbus Public Health)
Parsons Ave (Columbus Public Health)
at Livingston track (just W of Parsons)
Schiller Park - 1034 Jaeger
Westin/ 310 S High
765 N High St
9.2
11
12
14
W 12th Ave
W 12th Ave
paired before WS 11
Woody Hayes/Fyffe
15 Alicia Devlin
15 Julie Collins and John Mosca
Rachel Tuttle
17 Vicki Niedermeier and Kay Cherian
Tremont and Coventry
Go: Fitness Center 1459 King Ave
1227 W 1st Ave
Battelle / W 5th Ave
Park St and Buttles Ave
21
22
24
25
Organization
Dawson, Alliance Data
Columbus Running Company
Tina Alicardi, Christine Metzger
Chase
Taquilla Bennett, Dejah Bryant
Phyllis Hupp, Beth Lamb
Russ and Laurie Beitzel
Eddie Tubbs (w recruitment help from Matt DeLeon)
Kohls
Robin Roulett
Sharon Osborne and Shari Veleba
Helen Krumholtz and Mary Ellen Snider
Joe Cancelliere and Sachin Gupta
Tonya Pompi and Thea Harris
Dublin xc teams
OSU Running Club
Columbus State Athletics
Humanitarian Engineering Scholars
FrontRunner, Jones Middle School
GO:Fitness Center
2014 Columbus Marathon Splits USATF Certified Course ID# OH14056MW
Start: Start/Finish: Long Street West of Neil Ave. 6’7” west of 1st storm drain west of Neil and 27’1” east of parking Meter WR225.
Mile 1: Intersection of Broad and 5th east side. 13’ west of the west edge of the west crosswalk bar.
Mile 2: Broad east of 18th. At the 10th sidewalk crack east of the eastern driveway entrance to 926 Broad.
Mile 3: Broad east of 1640 building. 3 sidewalk cracks and 8” east of Woodland.
Mile 4: Clifton west of Parkview. 3’1” east of western edge of stop bar.
Mile 5: Drexel north of Bryden in front of house at 455 Drexel. 2’ north of crack that splits driveway down the middle.
Mile 6: Nelson south of Franklin. 15’4” south of power pole # 102882.
Mile 7: Broad west of Taylor. 25’10” east of the No Stopping and Saint Phillips sign post located in front of the Royal York Apartments.
Mile 8: 18th north of Chapel at the No Stopping Anytime sign near 173 building.
Mile 9: Livingston west of Kennedy, east of Washington. 3’7” west of the hydrant on the north side across from Tim Horton’s.
Mile 10: 3rd north of Columbus at 763 3rd. 15’10” south of the 3rd No Parking Loading Zone sign north of Columbus.
Mile 11: High just south of Stewart. 7’6” south of power pole at southeast corner of intersection.
Mile 12: Intersection of High and Main on south edge of intersection. 1’ north of where the crosswalk pavers transition to asphalt.
Mile 13: High across from Columbus Convention Center. 2’2” north of bus stop sign on west side ofstreet.
Mile 14: High south of 4th just north of entrance to Family Dollar at 1101 High. 2’5” south of Cota bus stop sign.
Mile 15: Neil south of 10th. Across from 1585 building. 24’ 5” of Cota bus stop sign.
Mile 16: 17th east of Neil. Between 11th and 12th posts east of Neil on south side of 17th.
Mile 17: Woody Hayes east of Coffey. ~35’ east of large crack across road that runs just west of the 7th lamp post from Coffey.
Mile 18: Just after turning on to bike path from Carmack. ~18.5’ east f lamp post #431.
Mile 19: Guilford east of Coventry at 1884 Guilford. ~8.5’ west of 1884 painted on curb.
Mile 20: King east of Westwood. Just east of 1965 King. ~20’ east of the east edge of the steps leading to the first house east of Westwood.
Mile 21: Grandview south of Second. ~4’ north of the south paint line of the last parking spot on the block. In front of 1255 Grandview: Dance Plus Ballroom.
Mile 22: 1st west of Hope at 1435 1st. ~6.5’ east of small circular drain in curb.
Mile 23: Edgehill south of 5th across from one-way entrance to Battelle Career Education Center/Columbus Goodwill.
At power post with “No Stopping Anytime” sign. ~5’ south of south of north edge of storm drain, east curb.
Mile 24: 3rd west of Michigan in front of 447 3rd. 10’8” west of no stopping sign.
Mile 25: Park just after (south) of Buttles. 6’10” south of parking meter K421.
Mile 26: Long just past parking garage entrance east of pedestrian overpass. ~5’ west of lamp post
#229305 with attached no stopping sign.
Finish: Start/Finish: Long Street West of Neil Ave. 6’7” west of 1st storm drain west of Neil and 27’1” east of parking Meter WR225.
Medical tents are at the following locations:
Red Cross Building, Hoffman and E. Broad Street
12th and College, NE corner of the Ohio Union
end of Bike Path at OSU at NorthStar, on North side of bike path
Dennison & Buttles at Goodale Park entrance