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Corporate Office:
House # 19, Road # 1/B, Sector # 09
Uttara Model Town, Dhaka-1230 .
Phone: 8912274, 8957952 (PABX)
Fax:
88-02-8922526
Web : www.rpcl.org.bd
E-mail: [email protected]
[email protected]
.•.:
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RURAL POWER COMPANY LIMITED
RURAL POWER COMPANY LIMITED
Request for Quotation (RFQ) Document
for
Procurement of Goods (Mechanical Consumables) for
Mymensingh Power Station
Tender Inquiry No: PUR-006 12014-15 (RFQ), Dated: 26.10.2014
TENDER CLOSING DATE: 05.11.2014
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-October 2014
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House # 19, Road # 1/B, Sector # 09
Uttara Model Town, Dhaka-1230 .
Phone: 8912274, 8957952 (PABX)
Fax:
88-02-8922526
Web : www.rpcl.org.bd
E-mail: [email protected]
[email protected]
.•...
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.
Corporate Office:
POWER COMPANY LIMITED
Memo No. 27.26.0000.003.05.022.07.
lOgS-
REQUEST
Procurement
of Mechanical
Date: 26.10.2014
FOR QUOTATION (RFQ)
For
Consumables for Mymensingh
Power Station
To
Ref: PUR -006/2014-15 (RFQ)
1.
The Rural Power Company Ltd intends to procure Mechanical
Consumables
of
Mymensingh Power Station by its own fund to eligible payments under the contract for which this
Quotation Document is issued.
2.
Detail technical specification of the particular item is attached herein.
3.
Quotation shall be prepared
Document' .
and submitted
using the Terms & condition
of
'Quotation
.. 4.
Quotation shall be completed properly, duly signed-dated ~h page by the authorized signatory
and submitted by the date to the office as specified in Para 6 below.
5.
No Securities such as Quotation Security (i.e. the traditionally termed Earnest Money, Tender
Security) shall be required for submission of the Quotation.
6.
Quotation in a sealed envelope or through electronic mail shall be submitted to the office of the
undersigned on or before 05.11.2014 at 12 Noon. The envelope containing the Quotation must be
clearly marked "Quotation for Mechanical Consumables for Mymensingh Power Station"
and "DO NOT OPEN" before 05.11.2014 at 12 Noon. Quotations received later than the time
specified herein shall not be accepted.
7.
Quotations received through electronic mail shall be sealed-enveloped by the Procuring Entity
duly marked as stated in Para 6 above and, all Quotations thus received shall be sent to the
Evaluation Committee for evaluation, without opening, by the same date of closing the Quotation.
, .--.
8. Quotations must be valid for a period of at least 60 (Sixty) days from the closing date of the
Quotation.
9. No public opening of Quotations received by the closing date shall be held.
--
10. Quotationer's
rates or prices shall be inclusive of profit and overhead and, all kinds of taxes,
duties, fees, levies, and other charges to be paid under the Applicable Law, if the Contract is
awarded.
11. Rates shall be quoted and, subsequent
payments under this work order shall be made in BDT
currency. The price offered by the Qu.otationer, if accepted shall r-eITl'ainfixing for the duration of
the Contract. . ---.
- •
12. Quotationer
shall have legal capacity to enter into Contract. Quotationer(If Bangladeshi ), in
support of its qualification shall be required to submit attested (by jJazetted officer) photocopies
of latest documents related to Latest Trade License, Tax Return Certificate and VAT
Registration Number.
Page 2 of 13
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13. Quotations shall be evaluated based on information and documents submitted with the
Quotations, by the Evaluation Committee and the lowest evaluated responsive Quotationer will be
awarded for Contract.
14. In case of anomalies between unit rates or prices and the total amount quoted, the unit rates or
prices shall prevail. In case of discrepancy between words and figures the former will govern.
Quotationer shall remain bound to accept the arithmetic corrections made by the Evaluation
Committee.
15. Successful bidder (if awarded) submits a Performance
security within 14 days from the date of
issuance of work order which shall be 10% of work order value. Performance security will be
released after successful completion of warranty period.
16. Delivery of Goods shall be completed within 20 (Twenty) days from the date of issuance of
the work order.
17. If the supplier fails to supply the items within delivery period then liquidity damage shall be
imposed .The value of LID The amount of liquidated damages shall be assessed @ 0.10% (zero
point one) percent per day of default up to maximum 10% of the value of goods remaining
undelivered within the contracted delivery period.
The Procuring Entity reserves the right to reject all the Quotations or annul the procurement
proceedings.
18.
H"H~U
.1(') d Y
(Shankar Chandra Barman)
Executive Director (Engineering)
Address: House# 19, Road# liB, Sector # 9
Uttara Model Town, Dhaka-1230
Fax No.: 8922526 e-mail [email protected]
cc.
I.
2.
3.
4.
5.
6.
Managing Director, RPCL, Dhaka
Executive Director (Finance), RPCL, Dhaka.
Chief Engineer, MPS, Mymensingh (with a request to publish the Notice on MPS notice board)
RPCL Website www.rpcl.org.bd
RPCL notice Board
Office File.
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Page 3 of 13
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RURAL POWER COMPANY LIMITED
Continuation Sheet
Quotation Submission Letter
[Use Letter-head Pad]
Tender Inquiry No: PUR-006/2014-1S
(RFQ)
Date: dd/mm/yy
To
Executive Director (Engineering)
House# 19, Road# liB, Sector # 9
Uttara Model Town,
Dhaka-1230
IJWe, the undersigned, offer to supply in conformity with the Terms and Conditions for delivery of
the Goods and related services named Mechanical Consumables for Mymensingh Power Station.
The total Price of my/our Quotation is BDT [
.
And words
]
My/Our Quotation shall remain valid for the period stated in the RFQ Document and it shall remain
binding upon us and, may be accepted at any time prior to the expiration of its validity period.
IJWe declare that I/we have the legal capacity to enter into a -eontract with you, and have not been
declared ineligible by the Government of Bangladesh on charges of engaging in corrupt, fraudulent,
collusive or coercive practices.
IJWe am/are not submitting more than one Quotation in this RFQ process in my/our own name or
other name or in different names. I1We understand that the Purchase Order issued by you shall
constitute the Contract and will be binding upon me/us.
I1We have examined
[
and have
]
no reservations
to the RFQ Document
issued by you on
I1We understand that you reserve the right to reject all the Quotations or annul the procurement
proceedings without incurring any liability to me/us.
-
Signature of Quotationer with Seal
Date:
..• ..
.-
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Page 4 of 13
(
Price Schedule for Goods and related services
Date: 26.10.2014
Ref: PUR -006/2014-1S(RFQ)
~
,
Qty
Unit
Rate or
Price
(BDT)
Total
Amount
(BDT)
Delivery
periods of the
Materials
3
4
5
6
7
Welding rod
kg
20
02
Cutting disk 4"
Pes
1000
03
Leather hand gloves
pair
100
04
Leather hand gloves
pair
100
05
Jute/rags (Cotton)
kg
800
Hand grinding machine
set
2
Murex Saffire Elite cutter
set
2
08
Teflon Tape
pcs
50
09
Scotch brite
pkt
100
10
SS Cutting disk
pcs
300
11
Rust removing liquid
can
50
12
Cotton hand gloves
pes
100
13
Lever style Grease gun
nos
2
14
Synthetic Gasket
kg
25
15
Synthetic rubber adhesive
can
3
Sl
no
Description of Items
Unit
1
2
01
"
06
_ -S17
-
_ ...•
-
-
.•..16'
--*
-
;.
:.....-.-<
Plastic Sleelputty
_. .•.. .....•
can
3
17
Marking chalk
pcs
24
18
Hose clip
pcs
24
19
Hose clip
pes
24
v
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Continuation Sheet
RURAL POWER COMPANY LIMITED
Sl
no
Description
of Items
Unit
Qty
20
Hose clip
pes
24
21
Hose elip
pes
24
22
Rivet
kg
3
Total Amount for Supply of Goods and related services
(inclusive of VAT and all applicable taxes)
~
Delivery
periods of the
Materials
Total
Amount
(BDT)
In figure
Mymensing Power Station, Lalkuthi
Shamvuganj, Mymensingh
Goods to be supplied to :
..
Unit
Rate or
Price
(BDT) .
Darber Sharif,
Total Amount in BDT (in words)
06 months from date of material
Mymensingh Power Plant
Warranty Provided
[Insert number] number corrections made by me/us have been duly initialed in this Price Schedule.
dd/mm/yy [insert Tender Validity date].
receiving report of
My/Our Offer is valid until
_".f
Signature of Tenderer
with Seal
Date: dd/mm/yy
Name of Tenderer
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Technical Specification of the Goods Required
Ref: PUR -006/2014-15 (RFQ)
51
Date: 26.10.2014
Full Technical Specification
Description
of Items
no
Manufacturer
Country of
and Standards
IMaker and
Origin
Model
',,,
1
2
3
01
Welding rod
E6013, 3.2mm, Vortic Marine
02
Cutting disk 4"
YONGTAI Abras.es,
Stainless Steel 100 X 1.2 X 16mm,
15000 RPM, WA60SBF / Yong Tai
(Cutting OnIY),100x2.5x16 (A30RBF)
03
Leather hand gloves
Size: Small
04
Leather hand gloves
Size: Large (Arc Welding gloves)
05
Jute/rags
Size: 1.5feet X 1.5feet (Cotton)
06
Hand grinding machine
SUPERCAN Angle Grinder, Model:
MOD.SGIOOA, 220V, 50Hz, 1000W,
11000r/mn, 0100m
07
Murex Saffire Elite cutter
Size: universal 18/90 gas cutting torch
08
Teflon Tape
Size: 12mmX20rnXO.076mm,
Brand: Padrolo
09
Scotch brite
-
10
SS Cutting disk
Size: 4", Thickness: Imm, RPS King,
SHAFIQ
11
Rust removing liquid
Brand: WD-40, Size: 382mllcan
12
Cotton hand gloves
-
13
Lever style Grease gun
Size: I, Brand: Format
14
Synthetic Gasket
Width: 50mm, Thickness: 2mm
15
Synthetic rubber adhesive
Brand: Fast, Type: SR-77, Size: 2ltrs/can
16
Plastic steel putty
4
5
.' ,
.:.
--.
-
~~
--
.-- - .. .,.
-~-~--
-'" Brand: Devcon, Weight: 50~gr~~a,:
17
Marking chalk
Size: 150mrnX I OmrnX6mm
18
Hose clip
Size: 3/4", Stainless steel
-
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Page 7 of 13
--.
(
RURAL POWER COMPANY LIMITED
51
no
Description of Items
Continuation Sheet
Full Technical Specification
Country of
Make and
and Standards
Origin
Model
19
Hose clip
Size: 1", Stainless steel
20
Hose clip
Size: 1 112", Stainless steel
21
Hose clip
Size: 2", Stainless steel
22
Rivet
Dia: 4.8mm, Length: l5-20mm
I/We declare to supply Goods offered by me/us fully in compliance with the Technical Specifications
and Standards mentioned hereinabove
Signature of Tenderer
Name of Tenderer
with Seal
----_ ...•
Date: dd/mm/yy
Note:
1.
Technical Specifications of the Goods and related services shall be in compliance with the requirements
of the Procuring
Entity specified in this document.
Quotationer
is required to mention make / model (as applicable) of the Goods offered
and must attach the appropriate
original printed (if not available copied) literature / brochures for the listed items.
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Terms and Conditions
for
Supply of Goods and Payment
-•. ~
1.
Terms and Conditions contained herein shall be binding upon both the RPCL and the Supplier
for the purpose of administration and management of this Contract.
2.
The Supplier shall have to complete the delivery in all respects within 20[Twentyj days from
the date of issuance of the Work order.
3.
The Supplier shall be entitled to an extension of the Delivery Schedule if the RPCL delays in
receiving the Goods and related services or if Force Majeure situation occurs or for any other
reasons acceptable to the RPCL on justifiable grounds duly recorded.
4.
All delivery under the Contract shall at all times be open to examination,
measurements,
testing, commissioning,
and supervision
of the RPCL
representative.
5.
The RPCL shall check and verify the delivery made by the Supplier in conformity with the
Technical Specifications and notify the Supplier of any Defects found.
6.
If the Goods are found to be defective or otherwise not in accordance with the specifications,
the RPCL may reject the supplies by giving due notice to the Supplier, with reasons.
7.
The Supplier shall be entirely responsible for payment of-taxes, duties, fees, levies, and other
charges to be paid under the Applicable Law.
".
8.
Notwithstanding any other practice, the payment shall be based on the actual delivery of
goods on the basis of the quantity of each item of Goods in accordance with the priced
schedule and specifications. 100% of the contract price of the Goods and related services
shall be paid after getting material receiving report & quality certificate issued by the
Mymensingh Power Plant authority.
9.
If the supplier fails to complete the supply included in this work order within the period of
time stipulated herein, the supplier shall pay damages for such day of default. The amount of
liquidated damages shall be assessed @ 0.10% (zero point one) percent per day of default up
to maximum 10% of the value of goods remaining undelivered within the contracted delivery
period. RPCL shall have the right to deduct the liquidated damages from any moneys in its
hands or otherwise due or to become due, to the supplier.
10.
The minimum Warranty Period of the Supplies shall be Six months starting from the date of
completion of delivery in the form of submission by the Supplier and acceptance by the
RPCL, of the Delivery Challan.
-
11.
Performance Security/ Guarantee shall be furnished within fourteen (14) days of the receipt
the Work Order from RPCL, for the due performance of the Contract in the amount of ten
10% (Ten percent) of the ContractIWork Order Price, for that purpose the Performance
Security Form (Form G-1) furnished. The Performance Security/ Guarantee shall be valid
until a date twenty-eight (28) days after the date of comp letion..of the "Supplier's performance
obligations under -the Contract, including any warranty obii..ga . ns. =Performance Guarantee
shall be released after satisfactory material
receiving r~p~rt &,·qualitY-'certificate from
Mymensingh Power Station and expiry of 06 months Warranty/G~~rantee period.
inspection,
authorized
Page 9 of 13
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RURAL POWER COMPANY LIMITED
Continuation Sheet
12.
The Supplier shall keep the Procurement Entity harmless and indemnify from any claim, loss
of property or life to himself/herself, his/her workmen or staff, any staff of the Procurement
Entity or any third party while delivering the Goods and related services.
13.
Any claim arising out of delivery of Goods and related services shall be settled by the
Supplier at his/her own cost and responsibility.
14.
Damage to the Goods during the Warranty Period shall be remedied by the Supplier at the
Supplier's own cost, if the damage arises from the supply and installation by the Supplier.
15.
No modification to Scope of Supply and no Variations to the quantities ordered shall
be permissible under any circumstances.
16.
The RPCL authority shall amend the work order incorporating
required approved
changes subsequently introduced to the original Terms and Conditions in line with
Rules, where necessary.
17.
The RPCL and the Supplier shall use their best efforts to settle amicably all possible
disputes arising out of or in connection with this Contract or its interpretation.
----For the Purchaser:
For the Supplier:
..................................
u~
Executive Director (Engineering)
Date
26 . 1O.
Il/
Name:
Designation:
Date
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Bank Guarantee for Performance Security (Form G - 1)
[this is the format for the Performance Security to be issued by a scheduled bank
of Bangladesh}
Work Order No:
Date:
To:
Executive Director (Engineering)
Rural Power Company Limited
House No.: 19, Road No.: lIB,
Sector No.: 09, Uttara Model town,
Dhaka-1230, Bangladesh
PERFORMANCE GUARAN'!:E No:
.,
.
We have been informed that [name of supplier} (hereinafter called "the Supplier") has undertaken,
pursuant to Contract No [reference number of Work Order} dated [date of Work Order} (hereinafter
called "the Contract! Work Order") for the supply of [description of goods and related services}
under the Contract! Work Order.
Furthermore, we understand that, according to your conditions, Contracts must be supported by a
performance guarantee.
At the request of the Supplier, we [name of bank} hereby irrevocably undertake to pay you, without
cavil or argument, any sum or sums not exceeding in total an amount of Tk [insert amount in figures
and in words} upon receipt by us of your first written demand accompanied by a written statement
that the Supplier is in breach of its obligation(s) under the Contract conditions, without you needing to
prove or show grounds or reasons for your demand ofthe sum specified therein.
This guarantee is valid until [date of validity of guarantee}, consequently, we must receive at the
above-mentioned office any demand for payment under this guarantee on or before-that-date.
-. ..
Signature
Signature
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"""
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