CONSTITUTION
OF
B E AV E R T O N A L O H A L I T T L E L E A G U E
League ID # 4370408
Adopted the _________ day of October, 2014
AR TI CLE I – THE O RG ANI Z ATI O N
Section 1 – Name
This organization will be known as the Beaverton Aloha Little League (B.A.L.L.). For
purposes of this constitution, the term “League” shall mean the Beaverton Aloha Little
League. The term “Little League” shall mean Little League, Inc. of Williamsport,
Pennsylvania.
Section 2 – Authority
The League was established in 1959 as a charter member of Little League.
Section 3 – Fiscal Year
The fiscal year shall run from January 1 until December 31 of each year.
Section 4 – Administration of the League
The business of the League shall be conducted by an Executive Board of Directors as
outlined in Article IV, Section 1 – The Executive Board of Directors and Article IV,
Section 2 – Officers.
CONSTITUTION OF
BEAVERTON ALOHA LITTLE LEAGUE
Page 2
AR TI CLE I I – O BJE CTI V E
Section 1 – Purpose
It is the purpose of the League to use the sport of baseball to promote sportsmanship,
citizenship, and a healthy competitive spirit among children from ages four (4) through
eighteen (18). The League will, at all times, strive to present the highest standards of
conduct from the players, managers, coaches, volunteers, administrative personnel,
and the Executive Board of Directors.
Section 2 – Intent
It is the intent of the League to comply with this constitution and with the Little League
Rules and Regulations to the fullest extent possible. Any deviations must be approved
by a majority vote of the Executive Board of Directors. The League shall be selfgoverning. This constitution shall be the foundation for directing the affairs of the
League and the Executive Board of Directors shall be the primary decision making
body. When determined to be necessary by majority vote of the Executive Board of
Directors, and only in exceptional circumstances, will external sources be utilized for
assistance in resolving disputes and in the management of League affairs.
AR TI CLE I I I – LEAG UE ME MBE RS HI P
Section 1 – Membership
The Executive Board of Directors will establish a membership roster annually for the
purposes of participation in the League’s business, including special meetings and
elections. Such membership shall include:
A. Player Members shall include:
1. Any active player meeting the requirements of Little League
Regulation IV
B. Regular Members shall include:
1. Parents or guardians of children playing within the League
2. Managers, Coaches, Volunteer Umpires, and Sponsors of the League
3. Any interested League residents who have applied for membership
with the League Secretary and have been approved by a majority vote
of the Executive Board of Directors
CONSTITUTION OF
BEAVERTON ALOHA LITTLE LEAGUE
Page 3
Section 2 – Voting by Members
Only Regular Members in good standing are eligible to vote at General Membership
Meetings. All Executive Board of Directors members, committee members, managers,
coaches, volunteer umpires, and other elected or appointed officials must be active
Regular Members in good standing.
Of note: Regular Members of the League automatically include all current managers,
coaches, volunteer umpires, Executive Board of Directors, and any other person who is
recognized by the Executive Board of Directors as a volunteer in the League.
Section 3 – Suspension or Termination of Membership
Membership may be terminated by resignation or by action of the Executive Board of
Directors as follows:
A. Any Member – The Executive Board of Directors, by a two-thirds (2/3) vote of
those present at any duly constituted Board meeting, shall have the authority
to discipline, suspend, or terminate the membership of any Member of any
class, including managers and coaches, when the conduct of such person is
considered detrimental to the best interests of the league and / or of Little
League. The Member shall be notified of such meeting, informed of the
general nature of the charges, and given an opportunity to appear at the
meeting to answer such charges.
B. Player Member – The Executive Board of Directors shall, in the case of a
Player Member, give notice to the manager of the team for which the player is
a Player Member, the player in question, and their parents of a meeting of the
Executive Board of Directors where the charges will be reviewed. Said
manager shall appear, in the capacity of an adviser, with the player and at
least one of their parents before the Executive Board of Directors to answer
the charges. The Executive Board of Directors shall have full power to
suspend or revoke such player’s right to future participation by two-thirds (2/3)
vote of those Board members present at any duly constituted meeting.
Any decision by the Executive Board of Directors is binding and final.
Section 4 – Rights of Members
Members shall have no rights, duties, or obligations in the management or in the
property of the League.
CONSTITUTION OF
BEAVERTON ALOHA LITTLE LEAGUE
Page 4
AR TI CLE I V – DUTI E S AND P O W E RS O F THE BO AR D
Section 1 – The Executive Board of Directors
The League will be governed by an Executive Board of Directors elected in accordance
with the Little League rules. The Executive Board of Directors will establish policies and
procedures for administering the affairs of the League in accordance with this
Constitution.
Section 2 – Officers
The officers of the Executive Board of Directors for the League shall include the
President, Vice President of Baseball, Vice President of Tee Ball, Secretary, Treasurer,
Player Agent / Registrar, and the Safety Officer. It is also recommended that the
following volunteer positions be filled: Equipment Manager, Sponsorship Chair,
Fundraising Chair, Umpire-in-Chief, Communications Officer, Registration Chair, Field
Scheduler for Spring Season, Field Scheduler for Fall Season, THPRD Fields
Representative, Alpenrose and Field Coordinator, BALL Day Chair, Fall Ball
Coordinator, as well as other volunteer coordinators as deemed necessary by the
Board.
Section 3 – Duties of Officers
A. President – The President shall:
1. Schedule and preside over all meetings of the League
2. Decide questions of order
3. Is an ex-officio member of all committees
4. Preside over the player drafts and post season (All-Star and Honors)
selection process
5. Oversee the activities of all other Board Members
6. Act as an official representative of the League on all matters
7. Assign duties to other Directors and Members
8. Appoint an Election Committee to administer annual elections
9. Be responsible for Manager and Coach recommendations to the
Executive Board of Directors for approval
10. Oversee all Little League mandated background checks
11. Perform other duties as necessary
CONSTITUTION OF
BEAVERTON ALOHA LITTLE LEAGUE
Page 5
B. Vice President of Baseball – The Vice President of Baseball shall:
1. Preside in the absence of the President
2. Be an ex-officio member of all committees
3. Lead the appropriate division(s) and coordinate the training of the
Managers and Coaches
4. Bring items of importance for action to the Executive Board of Directors
5. Be responsible for Manager and Coach recommendations to the
President for Executive Board of Directors’ approval
C. Vice President of Tee Ball – The Vice President of Tee Ball shall:
1. Be an ex-officio member of all committees
2. Lead the Tee Ball division and coordinate the training of the managers
and coaches of this division
3. Bring items of importance for action to the Executive Board of Directors
4. Be responsible for the Tee Ball division’s manager and coach
recommendations to the President for Executive Board of Directors’
approval
D. Secretary – The Secretary shall:
1. Maintain a register of Members and Executive Board of Directors
2. Record the minutes of the meetings
3. Send out meeting notices
4. Maintain a record of the League activities
5. Maintain a roster of committees and their members
6. Maintain a record of meeting attendees
7. Discharge all of the usual secretarial functions of the office as required
by this constitution and requested by the Executive Board of Directors
E. Treasurer – The Treasurer shall:
1. Maintain the fiscal accounts and financial records of the League
2. Sign checks
3. Dispense League funds as approved by the President, Vice President
of Baseball, or the Vice President of Tee Ball
4. Coordinate the preparation of all budgets
5. Be responsible for all League finances
6. Provide financial reports including monthly reports to the Executive
Board of Directors and a written financial report at the annual meeting
7. Submit all financial records as requested by the Executive Board of
Directors
CONSTITUTION OF
BEAVERTON ALOHA LITTLE LEAGUE
Page 6
F. Player Agent / Registrar – The Player Agent / Registrar shall:
1. Develop and submit any procedures necessary for the development of
teams including the draft
2. Conduct and oversee annual tryouts
3. Manage the player selection process
4. Assist the President in verifying the eligibility of players
5. Supervise and coordinate the transfer of players to or from other Little
Leagues according to the provisions of Little League, Inc.
6. Conduct the post season (All Star and Honors) selection meetings
7. Determine player registration refunds
8. Represent the player at all disciplinary hearings
9. Implement procedures for filling team rosters when vacancies or issue
occur
10. Provide and publish approved player rosters and post season
selections
G. Safety Officer – The Safety Officer shall:
1. Establish safety policies and procedures
2. Train all Managers and Coaches to ensure that all of the policies and
procedures are known, understood, and implemented
3. Make periodic inspections to assure that the playing facilities are
maintained in good order by reviewing all playing areas for holes,
damage, and foreign objects
4. Make recommendations to the Equipment Manager for replacement of
equipment as needed
5. Host a first aid training session for all managers and coaches
6. Maintain the first aid supplies for all teams within the League
7. Be responsible for investigating and reporting all accidents, analyzing
the causes and related factors, and recommending corrective or
preventative measures
8. Process all claims made under the insurance carried by the League by
forwarding a report on all injuries to Little League, the District
Administrator and the President
Section 4 – Special Appointments
The Executive Board of Directors may appoint such other officers or agents as it may
deem necessary or desirable, and may prescribe powers and duties of each. Appointed
officers or agents shall have no vote regarding actions taken by the Executive Board of
Directors unless such individuals have been elected to the Executive Board of Directors
by the League’s membership or have been elected to fill a vacancy on the Executive
Board of Directors.
CONSTITUTION OF
BEAVERTON ALOHA LITTLE LEAGUE
Page 7
AR TI CLE V – ME ETI NG S
Section 1 – Annual Meeting
The annual meeting of the League will be held before the end of January of each year
and will be open to all members of the League. At least seven (7) days notice shall be
given for this meeting. Any form of notifying members may be used as approved by the
Executive Board of Directors. The primary purpose of the annual meeting is to:
1.
2.
3.
4.
Review annual Financial Statements as presented by the Treasurer
Report on League matters
Elect and install an Executive Board of Directors
Permit members to make proposals and recommendations to the Executive
Board of Directors
A quorum of no less than ten (10) members must be present in order to conduct any
vote on League business. A member may assign a proxy to vote in their place by
assigning their vote in writing and informing the Secretary of such proxy prior to the
opening of the meeting.
Section 2 – Special Meetings
Special meetings may be called by:
1. The President
2. The Executive Board of Directors by majority vote
3. The membership through petition signed by a majority of the League’s
managers
In addition, an emergency meeting may be called to resolve issues not pertaining to the
Executive Board of Directors itself and may be called at any time by the President or
Player Agent / Registrar.
For all Special Meetings, at least five (5) days notice shall be given to League members.
The notice shall indicate the time, place and purpose of the meeting. The means of the
notice will be determined by the Executive Board of Directors. Such notice may be
performed by posting the notice on the League website.
CONSTITUTION OF
BEAVERTON ALOHA LITTLE LEAGUE
Page 8
Section 3 – Board Meetings
The Executive Board of Directors shall meet as required to conduct the business of the
League but no less frequently than once each month during the playing seasons. The
President is responsible for scheduling these meetings. Other League members may
attend these meetings as observers. A quorum for these meetings is at least 50% of
the Executive Board of Directors. Fifty-one percent (51%) of the Executive Board of
Directors present must vote “yea” for an issue to pass. A director may assign a proxy to
vote in their place by assigning the vote in writing or by email and informing the
Secretary prior to the opening of the meeting. It is expected that all Executive Board
Directors will attend a minimum of two-thirds (2/3) of all scheduled Board meetings and
vote on all issues whether in person or by proxy. Any Executive Board Director having
a conflict of interest in the issue being voted on must recuse themselves from voting, in
any form, for the issue but may offer insight and testimony on the issue.
Section 4 – Special Votes
The President can, by telephone, email, or other electronic means call for a special
vote. At least fifty percent (50%) of the Executive Board of Directors must participate in
the vote in order to have a quorum. At least fifty-one percent (51%) of the Executive
Board of Directors present must vote “yea” for an issue to pass.
AR TI CLE V I – NOMI N ATI O NS AN D E LE C TI O NS
Section 1. Nominating Committee
A nominating committee shall be appointed by Executive Board of Directors consisting
of one to three members which may be directors, officers, or other members of the
League. The committee shall investigate and consider eligible candidates and, at the
Annual Meeting, should submit, for consideration, a slate of candidates for election to
the Executive Board of Directors. The Nominating Committee may, for consideration by
the Executive Board of Directors, also submit suggestions for other committee
members.
CONSTITUTION OF
BEAVERTON ALOHA LITTLE LEAGUE
Page 9
Section 2. Election Procedures
At the annual meeting the League, members shall elect the Executive Board of
Directors. It is recommended that the Executive Board of Directors consist of no less
than seven (7) members and that the total number of directors be an odd number to
facilitate in the voting of issues. Election of members to the Executive Board of
Directors shall be by confidential paper ballot if more than one candidate is nominated
for a particular position. Nominees must receive a majority vote which is fifty-one
percent (51%) of the League members attending the annual meeting in person or by
proxy. To fill other Executive Board positions where the candidate is unopposed, a voice
vote will suffice. Election results will be announced before the meeting is adjourned and
the newly elected Board members shall take office once the vote is concluded and the
results are announced.
Section 3. Term of Office
All directors shall be elected for a one (1) year term beginning immediately after the
results of the vote have been announced and continuing until the announcement of the
next year’s election results. All money, official records and documents, and all property
belonging to the League shall be turned over to such successors as soon as possible
and, in any case, within thirty (30) days of the conclusion of the election.
Section 4. Chain of Command
The chain of command of the League shall be in the following order: President, Vice
President of Baseball, Vice President of Tee Ball, Secretary, Treasurer, Player
Agent/Registrar, and the Safety Officer.
Section 5. Limitations
No person shall hold more than one (1) office of the Executive Board of Directors office
named in Article III, Section 3. In the event that volunteers cannot be found to fill all of
the Board positions, the duties may be performed by an Executive Board member.
Section 6. Vacancies
Any vacancy, for whatever cause, on the Executive Board of Directors shall be filled by
a simple majority vote of fifty-one percent (51%) of the remaining Board Members. A
person so elected shall already be a member of the League and shall serve in the
position until the next annual meeting. If a vacancy cannot be filled, the duties shall be
carried out by a committee of the remaining Executive Board members.
CONSTITUTION OF
BEAVERTON ALOHA LITTLE LEAGUE
Page 10
AR TI CLE V I I – CONS TI TUTI O N AL C H ANG E S
This constitution may be amended, altered, or repealed in whole or in part by a majority
vote at any duly organized meeting of the members provided notice of the proposed
changes are included in the notice of such meeting. A draft of all proposed
amendments shall be submitted to District 4 of Little League, Inc. for comment prior to
the vote of the membership occurring.
AR TI CLE V I I I – SP E CI AL CO MMI TT E E S
The President, with the approval of the Executive Board of Directors, shall appoint
special committees from time to time as necessary and appropriate.
AR TI CLE I X – DI SS O LV E ME NT
If this organization is disbanded, upon dissolution of the League and after all
outstanding debts and claims have been satisfied, the Members shall direct the
remaining property of the League to another Federally Incorporated entity which
maintains the same objectives as set forth in Article II of this Constitution and which are
or may be entitled to exemption under Section 501(c)(3) of the Internal Revenue Code
or any future corresponding provision.
AR TI CLE X – CO NDUCT O F P L AY E R S , M AN AG E RS , AN D CO AC HE S
Section 1 – Operating Principles
The Executive Board of Directors shall be required to establish, publish, and distribute
operating principles and guidelines for conduct and performance of players, managers,
coaches, and umpires which shall be consistent with the operating principles and
guidelines set forth by Little League in both their Operating Manual and their Official
Regulations.
Section 2. By-laws and Local Rules
The by-laws and local rules of this League will be adopted by the Executive Board of
Directors utilizing the process outlined in Article V, Section 3.
CONSTITUTION OF
BEAVERTON ALOHA LITTLE LEAGUE
Page 11
AR TI CLE X I – B AS E B ALL RULE S
Section 1. Little League Rules
The official playing rules and regulations, as published by Little League for the current
season shall be binding for this League.
Section 2. Modification of the Rules
The rules of the League may be modified by the Executive Board of Directors with input
from the Vice President of Baseball and / or the Vice President of Tee Ball which
includes the ability for these to be modified division by division in order to facilitate a
better experience for the players. Finally, these rules of baseball may be modified by a
Tournament Director or Season Coordinator.
AR TI CLE X I I – P RO TE S TS
All protests will be submitted to the Executive Board of Directors in writing according to
the Little League rules. A Protest Committee consisting of at least fifty percent (50%)
the Executive Board of Directors and the Umpire-in-Chief will review the protest. The
Executive Board of Directors will then render a decision by vote. A simple majority of
fifty-one percent (51%) is necessary to render a verdict. The decision of the Protest
Committee is final.
This Box for Regional Use
Date Submitted: _______________________
Date Approved: _______________________
Approved by: ________________________