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Oklahoma State Department of Health,Office of Minority Health
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Hand in
What is in this kit?
“A Healthy Baby Begins with You”
baby shower tool kit is designed
to help individuals, groups and
communities improve the infant
mortality birth outcomes. To do
this effectively, we have created a
tool kit that includes seven sections
that provide information, a c t i vities,
games, and steps to follow to have
a community baby shower. This
tool kit has something for everyone. Let’s get the ball rolling.
Ready, Set, Go!
eC
alth
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babies
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Linda
Thoma
s, M.Ed
Directo
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r, Offic
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inority
Health
TABLE OF CONTENTS
s
t
n
e
t
n
o
C
f
Table o
se
Purpo
alth
it?
of He
this k
h
r
n
i
e
n
s
i
Healt
ssio
y
i
t
i
m
r
What
o
m
in
Co
from
e of M
c
e
fi
g
f
a
O
s
r of
Mes
irecto
D
m
ge fro
Messa
t
emen
t
a
t
S
t
ecklis
come
l
h
e
C
W
list
&
1.
ittee
Check
m
&
m
e
o
e
C
itt
nning
Comm
t
ist
n
e
2. Pla
pm
heckl
o
C
l
e
&
v
De
tee
mmit
gram
o
o
r
C
P
g
.
n
4
ati
ordin
o
t
C
s
c
ns
i
ecklis
ist
h
g
C
o
natio
L
o
&
D
e
7.
,
e
s
t
sor
mit
, Spon
s Com
s
r
r
e
e
k
n
a
t
e
Par
8. Sp
ttee: t
i
m
m
lis
Co
urces es & Check
o
s
ist
e
R
c
heckl
10.
C
our
s
&
e
R
&
tee
mmit
o
ist
C
a
i
heckl
ed
C
M
&
.
e
5
1
itte
Comm
r
o
d
en
18. V
es:
endic
p
p
A
r
20.
r Flye
e
w
o
Sh
Baby
vey
er Sur
w
o
h
S
Baby
res
s & Cu
h
t
y
ama M
Big M
ds
er Car
n
n
i
W
ds
u Car
o
Y
k
Than
m
rogra
P
r
e
Show
Baby
go
se
er Bin
w
o
Relea
h
s
S
Pages
w
y
x
i
e
b
d
N
n
Ba
r
e
owe
App
by Sh
als on
i
a
r
B
e
t
e
a
l
rM
Samp
howe
S
y
b
a
B
o Use
How t
Welcome!
This booklet is for your community to share,
enjoy, use, distribute, and above all, assist
anyone who may need help working
towards the goal to have a healthy baby.
“A Healthy Baby Begins with You” baby
shower tool kit has many tips on how to
plan a community baby shower, and help
raise awareness and knowledge of infant
mortality!
Let’s get the
ball rolling!
1
Planning Committee
PLANNING COMMITTEE
Select a person:
Who will serve as primary contact
and manage overall planning of
the baby shower, date, place, time,
set up, refreshments, etc.
Who will identify and secure host
organizations who can provide
space and facilitate the event.
Who will write articles to submit to
local newspapers and community
organizations in advance of the
event.
Who will manage publicity efforts
(i.e., advertising , press release,
radio announcements, etc).
Who will coordinate outreach
efforts to nonprofit organizations,
educational institutions, churches,
and foundations in the community.
This may involve gaining support
from organizations and establishments enlisted as co-sponsors,
or developing some type of
partnership with them.
Who will organize and coordinate
logistical aspects of the forum.
Who will work with co-sponsoring
organizations to discuss possibilities
for the event, or related activities,
and become a part of the programming of that organization.
Planning Committee Discussion
Assemble your committee to discuss the goals of the baby shower.
Baby Shower’s Message
Ask yourself what is the baby shower’s message, primary topic (e.g., improving infant
outcomes by reducing infant mortality), and title, keeping in mind the theme.
Planning Committee Checklist
Person who will serve as primary contact and will manage overall
planning of the shower
Person who will identify and secure
host organization(s)
Person who will write an article
to submit to local newspapers in
advance of forum
2
Person who will manage publicity
efforts
Person who will coordinate and
conduct outreach efforts
Person who will organize and
coordinate logistical aspects of
the shower
Person who will work with
co-sponsoring organization(s)
3
PROGRAM COMMITTEE
Program Development Committee
The Program Committee is
responsible for outlining the
direction of “A Healthy Baby
Begins with You” baby shower
event. The Program Committee
will decide the shower format, and the target audience as
identified from statistical data.
This statistical data can be
obtained from local, state,
and national sources. After
a thorough review of the data, the target group is chosen.
Venue/Location
Once the target group
is identified, the committee chooses a date,
time and place for the
event.
4
ecklist:
h
C
e
e
t
t
i
omm
ve:
Program C/location should ha
e
The venu
ss
Easy acce
accessible
ie s
Handicap
c a p a b il it
a
e
r
a
g
in
and serv
K it c h e n
e parking
Adequat
iu m
nd a pod
a
a
e
r
a
e
d system
Stag
and soun
s,
e
n
o
h
p
r, micro
Compute
l steps: Additiona
venue
h of the
g
u
o
r
h
t
alk
the
Plan a w
ndence in
o
p
s
e
r
r
o
its, repare c
ersonal vis
Send or p
p
s,
ll
a
c
e
n
mails, pho
form of e
ters.
tional let
a
it
v
in
d
ending
an
days of s
4
-1
7
in
p with
Follow-u
dence
correspon
Walk through
Each committee member
should schedule a date to
do a walk through of the
proposed venue.
Donation List
The Program Committee should
list the types of donated items
provided as prizes for the
participants. The committee
will also list the contributing
organizations that have
donated gifts and contact them
individually.
Follow Up
Each committee member or a
designee should follow up
within 7-14 days with potential
donors. Once the donations
have been secured, make a chart
with the donor’s information. This
information will be used to send
thank you letters after the event.
Contacting Organizations
Yo u c a n c o n t a c t t h e
organizations in several ways,
i.e., personal phone calls,
emails, personal visits, and
formal invitation letters.
5
ology
Available techn
there a
equipment (Is
l assistance
fee? Is technica
g the event?)
available durin
Food arrangements
hat are
Signage (W
as for
the key are
n s in
p o s t in g s ig
)
the facility?
on pleti
Schedule/com
time
6
cility
Name of the fa
on
contact pers
il
(p h o n e , e m a
cal
address, physi
address)
Logistics Coordinating
Committee
lity
Lay-out of the faci
k-out
(auditorium, brea
ops,
rooms for work-sh
as
nursery, dining area
needed etc.)
Additionally, the committee
determines the physical location
for “A Healthy Begins with You”
baby shower, the requirements
for using the facility, and charges
for its use.
LOGISTICS PLANNING
COMMITTEE
Name of
e a c h com
mittee coordina
tor (phon
e, email
address, p
hysical ad
dress)
and a de
scription o
f their
assignme
nt
The Logistics Coordinating Committee
will work with each committee member on the details that identify the
where, when and h o w o f t h e
proposed, “A Healthy Baby Begins
with You” baby shower.
Additional logistical planning
tips include the notes attached
to the cork board on your left.
7
Speakers Committee
This Committee is
tasked with finding
a physician or other
health professional
SPEAKERS COMMITTEE
to speak on issues
8
related to having
a healthy pregnancy
and a healthy baby.
Ask colleagues for
speaker recommendations, beginning with
OB/GYN physicians.
Contact each physician individually. Use
personal contacts to
locate a speaker. Secure
the commitment in a
confirmation letter.
Prepare speaking
points for the speaker, email to her/him,
along with detailed
information about the
shower, including the
agenda, location with
directions, and audience. Several days
before the shower, call
or email a reminder.
At the shower, the
speaker may use the
speaking points, as
well as additional
educational information. Leave time for
a Q&A session. The
speaker should speak
to the audience in
everyday language
and be approachable.
The speaker should be
the highlight of the
shower.
After the presentation, the Speakers
Committee should
present a thank-you
gift to the speaker.
Our check
list would
include:
Outline y
our requir
ements fo
your spea
r
ker
Make a li
st of pote
ntial
speakers
Contact s
peaker in
dividually
Commit a
speaker t
o the
shower
Develop s
peaking p
oints for
the speak
er
Give the
speaker a
ll the
informatio
n about t
he showe
in a lette
r
r or email
in
c
lu
d
in
g:
Speaking
points
Expectatio
ns and tim
e limit
Agenda
Location
of the sho
wer and
direction
s
Several d
ays befor
e the sho
call or em
wer,
ail
Present a
thank-yo
u gift to
the speak
er at the
end of th
presentat
e
ion
ints
Sample Talking Po
ion in prenatal
Fathers’ participat
sociated with
activities were as
ts.
higher birth weigh
s w ho se
Pr em at ur e in fa nt
e time playing
fathers spent mor
tter cognitive
with them had be
outcomes at age 3.
t in child care
Father involvemen
an t fa ct or in
is the most im po rt
y.
developing empath
th e fa th er is
Fa m il ie s w h er e
es more likely
absent were 5 tim
to be poor.
rs ex pe ri en ce
Adolescent mothe
he n th e
le ss de pr es si on w
in vo lv ed .
in fa nt ’s fa th er is
9
Resources Committee
Partners,Sponsors,
Donations and Resources
10
Begin by asking committee
members for a list of partners
or sponsors who can assist with
locating resources. In addition,
ask committee members and
colleagues for recommendations
as to any persons or organizations
that would be a good resource
to donate items for the shower.
Make a list of the resources
needed, organizations and
businesses that may assist with
the shower. Include on the list
c o n t a c t n a m e s , mailing
addresses, telephone numbers,
organizations/businesses email
contacts. Proceed by contacting
all on your list. Ask whom you
should speak with in reference
to donations or resources. Explain
the shower, the goal of the shower, the audience and how their
resources will assist in the shower.
Follow up with a formal letter
request. After the letters are
mailed, wait a couple of days
and follow up with a phone call
to ensure the letters were received.
Make sure the letters are mailed
to the person identified as the
decision maker.
Before securing donations,
locate storage space to store
donations. Secure transportation
for picking up and delivering
donations to the event or storage
site.
Follow up with phone calls or
by sending thank you cards. In your
letters or cards be sure to tell how
many individuals or families were
helped by their assistance. Send
pictures if they are available.
RESOURCE COMMITTEE
This committee
is in charge
of locating
resources for
the “Healthy
Baby Begins
with You”
community
baby shower.
11
12
Resource
ecklist:
Committee Ch
rs
es/contributo
rc
u
so
re
l
a
ti
n
Identify pote
email
/mail and/via
e
n
o
h
p
y
b
rs
ibuto
Contact contr
tributors
ent from con
m
it
m
m
co
a
Obtain
urces
place for reso
e
g
ra
o
st
a
te
Loca
of
e for pick up
m
ti
d
n
a
te
a
d
Arrange a
resources
of the event
Take pictures
with
u letter or card
yo
k
n
a
th
a
d
Sen
ower
e resources/sh
pictures of th
13
14
MEDIA COMMITTEE