Regular Meeting of the Board of Trustees Tuesday, October 28, 2014 Calaveras Unified School District 3304 Highway 12 San Andreas, CA 95249 IMC Training Room (209) 754-2300 5:00 P.M. – Closed Session 5:30 P.M. – Open Session Closed Session – Following Open Session (Optional) District Office (209) 754-2300 Fax: (209) 754-2215 BOARD MEMBERS: Karan Bowsher Evan Garamendi Gregory Gustafson Zerrall McDaniel Sherri Reusche Website: www.calaveras.k12.ca.us Mark Campbell Superintendent MISSION STATEMENT The Mission of the Calaveras Unified School District is to provide all individuals with the tools needed to become lifelong learners who responsibly participate in our diverse society (Please turn off cell phones prior to the start of the meeting) 1. Call to Order 2. Roll Call 3. Approval of the Agenda Approve the October 28, 2014 agenda. 4. Announcement of Closed Session Items a) Conference with Labor Negotiator: Mark Campbell in regard to negotiations with CSEA (Gov. Code 54957.6) b) Conference with Labor Negotiator: Mark Campbell in regard to negotiations with CUEA (Gov. Code 54957.6) c) To Consider the Appointment, Employment, Evaluation of Performance, Discipline, or Dismissal of a Public employee (Gov. Code 54957) Any individual who requires disability-related accommodations, including auxiliary aids and services, in order to participate in the board meeting, should contact the Superintendent in writing. (Gov. code 54953.2, 54954.1) Members of the Public may request an item be placed on the agenda. The agenda request form is available on the CUSD website, www.calaveras.k12.ca.us, under forms, public. Agenda requests must be received at the District Office no later than 9:00 a.m., Monday, one week before the Board meeting. Forms can also be requested by calling (209) 754-2300. All Board meetings are tape recorded. CUSD BOARD AGENDA October 28, 2014 5. Public Comments At this time, visitors may comment on closed session items appearing on the agenda. This is not the time for discussion or deliberation nor can action be taken by the Trustees or Superintendent unless the matter is placed on a subsequent agenda. Individual speakers shall be allowed three minutes to address the Board on each closed agenda item (BB 9323). The Board shall limit the total time for public input on each item to 20 minutes. If visitors wish to address issues listed on the agenda, they may do so at the time the item is addressed by the Board. Conduct of Hearing Session/Public Forum will be as follows, per Calaveras Unified School District Board Bylaw #9322. 6. Closed Session 7. Reconvene to Open Session 8. Pledge of Allegiance/Roll Call 9. Report of Action taken in Closed Session 10. Superintendent’s Comments 11. Celebrations, Recognition and Announcements Benefit Assessment Board member Karan Bowsher will discuss her research regarding a Benefit Assessment District. 12. Correspondence 13. Public Comments At this time, visitors may address issues that do not appear on the agenda. This is not the time for discussion or deliberation nor can action be taken by the Trustees or Superintendent unless the matter is placed on a subsequent agenda. Individual speakers shall be allowed three minutes to address the Board on each agenda or non-agenda item (BB 9323). The Board shall limit the total time for public input on each item to 20 minutes. If visitors wish to address issues listed on the agenda, they may do so at the time the item is addressed by the Board. Conduct of Hearing Session/Public Forum will be as follows, per Calaveras Unified School District Board Bylaw #9322. 14. Action on Items Removed from the Consent Agenda 15. CONSENT AGENDA: Generally routine items are approved by one motion without discussion. The Superintendent or a Board member may request that an item be pulled from the consent agenda and voted on separately. Motion___ Second___ Vote___ a) Approval of Minutes – No item presented b) Routine Personnel Report , October 28, 2014 (pg 6) 2 CUSD BOARD AGENDA October 28, 2014 CONSENT AGENDA - CONTINUED c) Approval, Vendor Warrant Listings The Vendor Warrant Listing is presented for approval. (A copy of this listing is available the District Office and linked to this agenda on our website at www.calaveras.k12.ca.us.) d) Approval of Donations (pg 7) e) Approval of Bond Disbursements – No item presented f) Report of Grant Awards – No item presented g) Agreement for Special Contract Services 1. Guided Language Acquisition Design Program (GLAD) GLAD refresher training will be offered on CORE day, November 10, 2014, by trainers:  Kelli Richardson - $1,700.00 (pp 8-9)  Jocelyn Mitchelmore - $1,700.00 (pp 10-11) The training will be for all teachers who have already received the initial training (approximately 30 teachers). This is funded with AB86 funds (Common Core). 2. Audit Service Contract for Fiscal Years Ending 2015, 2016 and 2017 (pp 12-18) In accordance with Education Code 41020, governing boards of school districts must contract with an eligible audit firm to provide for an audit of the district’s financial records by April 1st of that year. Currently, Calaveras Unified and all other local educational agencies (LEA’s) in Calaveras County are under contract with Goodell, Porter, Sanchez and Bright LLP to provide audit services for fiscal years ending 2013 and 2014. The District desires to extend the audit contract for an additional three years. It is recommended the Board approve Goodell, Porter, Sanchez & Bright LLP to provide audit services for fiscal years ending 2015, 2016 and 2017 at a cost of $26,000, $26,500 and $27,000 for each respective fiscal year. 3) LightSpeed Systems Web Filter License Renewal (pp 19-21) It is recommended the District renew its web filter license with LightSpeed Systems. This is a 3-year renewal for $37,562.40, payable in annual installments of $12,520.80 for each of the 3 years. 16. PERSONNEL a) b) c) d) e) f) Certificated Report (Renetta Hale) Classified Report (Scott Grutzmacher) All Personnel - No Item Presented Classified Personnel – No Item Presented Certificated Personnel - No Item Presented Management/Confidential/Supervisory - No Item Presented 3 CUSD BOARD AGENDA October 28, 2014 17. CURRICULUM AND INSTRUCTION a. Healthy Kids Survey It is requested the Board provide direction on how CUSD will conduct the Healthy Kids Survey – passive permission or active permission. With passive permission parents may still opt out. With active permission parent must give permission in advance and without the permission, the student may not participate. In either case, students have the right to decline to participate or decline to answer any particular question(s) on the survey. It is recommended the Board choose the passive permission option. Motion: ___ Second: ___ Vote: ___ 18. BUSINESS a. Bond Disbursements for the Performing Arts Facility – Performing Arts Center No item presented b. Fiscal Recovery Plan, Phase II There will be discussion/direction on the Phase II cuts/reductions of the Fiscal Recovery Plan. c. Approval of Special Contract Services for Michael Martin (pp 22-25) It is recommended the Board approve Special Contract Services for Michael Martin as Project Inspector for the new Performing Arts Building. Inspection services are a requirement of the Division of the State Architect and CBC. The amount is for 1.25% of the final construction cost paid to Carter Kelly. 1.25% of Carter Kelly’s Guarantee Maximum Construction cost is $48,085.91. Funded by restricted capital projects funds. Motion: ____ Second: ____ Vote: ____ 19. POLICIES AND REGULATIONS - No Item Presented 4 CUSD BOARD AGENDA October 28, 2014 20. Calendar of Events DATE October 30 October 30 November 3-7 November 10 November 11 November 20 November 22 EVENT CUSD Budget Advisory Committee, 5:30 – 7:30 p.m. Farm to Fork Free Community Meal – Rail Road Flat Elementary - 4:30 p.m. Elementary Parent/Teacher Conference – Elementary Early Release CORE Day (Certificated Staff Only) – Non-Student Day Holiday – No School – Veteran’s Day Farm to Fork Free Community Meal – Rail Road Flat Elementary – 4:30 p.m. Friends of Rail Road Flat School Wellness Workshop – Making Immune Boosting Elderberry Syrup & Antibacterial Rosemary & Lavender Purifying Spray November 26*, 27-28 Holidays – No School – Thanksgiving (*26th is a non-instructional, non-work day) CUSD Winter Concerts December 1 December 3 December 8 December 11 December 16 December 17 December 18 January 22 San Andreas Elementary in the Mike Flock Gym at CHS – 6:30 p.m. Valley Springs Elementary - Multi-Purpose Room – 6:30 p.m. Toyon Middle School/Calaveras HS Choir – at Toyon Middle School in the Multi-Purpose Room – 6:30 p.m. West Point Elementary – Multi-Purpose Room – 6:30 p.m. Toyon Middle School Band Concert – Multi-Purpose Room 6:30 p.m. Rail Road Flat Elementary – Multi-Purpose Room – 6:00 p.m. Mokelumne Hill Elementary – Multi-Purpose Room – 6:30 p.m. Jenny Lind Elementary – Multi-Purpose Room – 6:30 p.m. The Calaveras High School Band is participating in the Valley Springs and the Mountain Ranch Christmas parades instead of having a concert. (The Valley Springs Parade is at 10 a.m. on December 6. The Mountain Ranch parade is at 2 p.m. on December 13.) 22. Future Agenda Items 23. Comments from Board Members 24. Next Meeting/Adjournment The next regular meeting of the CUSD Board is scheduled for Tuesday, November 18, 2014. This meeting will be held at CUSD Administrative Offices, IMC Training Room (Green Building, 2nd Floor). Closed Session begins at 4:30 p.m. and Open Session begins at 5:30 p.m. Date: 10-24-14 Posted: 3:30 p.m. 5