1. home and garden
2. home furnishings
3. lamps and lighting

Philippine
Overseas
Employment
Administration
Republ ic of the Philippines
Department of Labor and Employment
BFO Building , Ortigas Avenue car. EDSA, Mandaluyong City 1501
O vd?
CERTIFICATION
Website: www.poea.gov.ph E-mail: [email protected]
Hotlines: 722-1144, 722-1 155
ACCREDITED
INTERNATIONAL
QMSCerlJllc<JhOnBooy
ISO 9001 :2008
Accredllati<m No
CIP/ 4676/12/08/ 811
MSA-O:Jl
REQUEST FOR QUOTATIONS
The PHILIPPINE OVERSEAS EMPLOYMENT ADMINISTRATION (POEA) ,
through its Bids and Awards Committee (BAG) , wishes to invite all interested
contractors to submit quotations for the Renovation of Regional and Overseas
Coordinating Office - Phase 1 (RFQ 08-2014) with an Approved Budget for the
Contract (ABC) of Two Hundred Seventy-Eight Thousand One Hundred Sixty-Five
Pesos and 891100 Only (P278, 165.89) Bids rece ived in excess of the ABC shall be
automatically rejected at the opening of the financial proposals.
The bid offer shall be in accordance with the POEA 's Terms of Reference Bid
forms may be obtained from the POEA-BAC Secretariat, Mezzanine Floor, BFO
Building, EDSA corner Ortigas Avenue , Mandaluyong City , from October 23 to 29 ,
2014 . The said forms can also be down loaded from the attached associated
co mponents of this notice and at the POEA website (www.poea.gov.ph) .
Kindly submit your du ly accompl ished price quotations in a sealed envelope
marked Renovation of Regional and Overseas Coordinating Office - Phase 1 (RFQ
08-2014) to the above-mentioned address . Dead line for the submission of the sealed
price quotations is on 30 October 2014 at 2:00 p.m. Bids presented after the deadline
sha ll no longer be accepted by the BAC .
The POEA reserves the right to reject any and all bids , annul the bidding
process , or not award the contract at any time prior to contract award , without thereby
incurring any liability to the affected bidder or bidders .
Attached are the following for you to base your quotations:
(a)
(b)
(c)
(d)
Checklist of Technical and Financia l Components for Bidders ;
Terms of Reference ;
Drawing ; and
Bid Forms.
Interested bidders may
Secretariat at Tel. No. 727-7781.
obtain
further
information
from
the
POEA-BAC
~GUZMAN
cr:tp!r~on
NIMFA
Bids and Awards Committee
23 October 2014
- - - ==- -·- - - - - - - - - - - - - -
PHILIPPINE OVERSEAS EMPLOYMENT ADMINISTRATION
RFQ 08- 2014
Renovation of Regional and Overseas
Coordinating Office - Phase 1
Blas F. Opie Bldg, Ortigas comer EDSA
Mandaluyong City
Sta ndard Form Number : SF -GOOD -06
Revised on: May 24, 2004
Checklist of Technical and Financial Components for Bidders
The Technical and Financial Component shall contain the following:
1. Registration certificate from SEC, Department of Trade and Industry (DTI) for
sole proprietorship, or CDA for cooperatives, or any proof of such registration
as stated in the Bidding Documents.
2. Valid Mayor's permit issued by the city or municipality where the principal
place of business is located.
3. Valid Philippine Contractor's Accreditation Board license.
4. Statement of all its ongoing and completed government and private contracts,
including contracts awarded but not yet started, if any. The statement should
include at least two (2) similar contracts, the aggregate amount of which
should at least be equivalent to the ABC of this project, within the relevant
period as provided in the Bidding Documents. The statement shall include all
information required in the PBDs prescribed by the GPPB.
5. Phil - GEPS Certificate of Registration
6. Valid Tax Clearance AND Latest Income and Business Tax Returns
7. Duly Signed Financial Bid Form
Philippine
Overseas
Employment
Administration
Republic of the Philippines
Department of Labor and Employrnent
BFO Building, Ortigas cor. EDSA. Mandaluyong City 1501
Website : wwvv.poea .g ov .ph Ernail: [email protected]
Hotlines 722-11-44 722-11-55
PROJECT:
RENOVATION OF REGIONAL & OVERSEAS COORDINATING OFFICE-PHASE 1
LOCATION:
5th Floor, POEA BFO Building
TERMS OF REFERENCE
L
II.
INTRODUCTION
1.
The Philippine Overseas Employment Administration (POEA) requires the services of a
duly licensed Contractor for carrying out the above named project.
2.
The Prospective Contractor must have been engaged in the construction business for a
minimum of five (5) years with the Philippine Contractor's Accreditation Board (PCAB)
license, duly accredited by the Philippine Government Electronic Procurement Service
(PhilGEPS) of the Department of Budget and Management (DBM) and met the eligibility
requirement of POEA
SCOPE OF WORKS
Work included in this Terms of Reference shall consist of, but is not necessarily limited to the
following items;
1.
2.
Mobilization/Demolition Works.
a.
Removal of wall, ceiling, shelves , elevated platform, doors, electrical and other
obstructions.
b.
Submission of paint color swatches & other materials for approval of end-user.
Carpentry Works.
a.
Replacement of ceiling at ROCO using Mineral fiber acoustic ceiling board on Trunner with full threaded hanger rods properly punched/anchored on slab spaced
at 0.60m bothways.
b.
Repair of wall, sealing of old location & window counter, and relocation and
alteration of door swing.
c.
Supply and Installation of W' thick glass door with analok aluminum frame and
handle, overhead concealed door closer, and complete accessories.
d. Supply and installation of window counter with analok aluminum frame and
complete accessories including countertop ledge.
3.
Electrical Works/ Additional Air-conditioning Unit
a. Relocation of four (6) existing reflectorized lighting fixture at ROCO as per plan.
b.
Installation of two (2) additional reflectorized lighting fixture, 2-28W fluorescent
lamp with electronic ballast, recess type (same as exi sting) and one (1) set
pinlight with 11W CFL at ROCO using 3.5mm 2 THHN wire on EMT cond uit or
alike tap to exi sting circuit as per plan.
c. Installation of two (2) new reflectorized lighting fixtures , 2-28W fluorescent la mp
with electronic ballast, and recess type (same with lighting fixture at ROCO) at
sleeping quarters using existing circuit line and switch.
d.
Installation of one ( 1) new reflectorized lighting fixtures, 1-28W fluorescent lamp
with electronic ballast, recess type (same with lighting fixture at ROCO) at kitchen
using existing circuit line and lighting switch .
e. Supply and installation of 2HP window type air-conditioning unit
>-- Supply and installation of two (2) units 2HP air-con unit, carrier brand or
approved equal for ROCO and sleeping quarters.
>- Modification of existing steel casement & glass window for air-con opening.
>- Fabrication and installation of steel bracket/support/frame properly bolted and
anchored to the wall for the air-con unit
;;.. Provision of convenience outlet (Panasonic) using 5.5mm 2 THHN/THWN wire
(phelps dodge) feeder line on 1/2" PVC pipe with connectors/elbows, tap to
existing panel at electrical room.
,,.- Testing and commissioning.
4.
Painting Works.
Painting of all walls, ceiling , cabinets, doors at ROCO, sleeping quarters and kitchen
including perimeter exterior front wall of ROCO using ODORLESS PAINT.
5.
Ill.
a.
Surface preparation .
b.
Application of one (1) coat paint primer on all new constructed walls & ceiling.
c.
Application of polituff with hardener on holes, uneven portions, gaps/joining parts
of plywood at all walls, ce iling, cabinets & properly sandpapered prior to
application of final coat.
d.
Application of two (2) coats of top coat (paint color approved by the end-user).
e.
All paint products shall be the best grade of paint, "Boysen", "Davies" , or
approved equal , and shall be applied in conformity with the manufacturer's
pai nti ng specifications.
f.
Wood Surface to be painted shall be plained and sandpapered sufficient enough
to remove roughness , loose edges, slivers and splinters. Knot streaks and stains
from wood preservatives should be coated Primer coating or use clear wood
preservatives. Grease, oils and waxes shall be washed off paint thinner or
reducer. Use oil tinting base coloring for color shading. Apply 1-coat primer
followed by putty , sanded and sanding sealer before applying desired colored
topcoat. Retouching to uneven surfaces before final coating will apply
g.
All additives for the paint mixtures must consult or follow suppliers/manufacturer's
standard solvents and thinners .
Demobil ization .
a.
Hauling/Disposal of debris out of POEA. Clearing/Cleaning the area
b.
Waste materials shall be surrendered to POEA (if any) .
GENERAL NOTES
1.
All works shall be of first class workmanship up to the fullest talent.
2. The Contractor shall deemed to visit the site and acqua int himself with the existing site
conditions, dimensions/measurements, means of access and take into accoun t any
featu re that may affect his tender. No claim for his neglect to do so or out of any
misunderstanding on his pa rt on these conditions shall be entertained The Contractor
shall be responsible for the proper coo rdi nation with other trade Contractors.
3.
The Contractor shall provide any labor and materials needed for the completion of the
project No existing/old materia ls from site shall be used for the project
4.
The Contractor shall provide 8ft x 8ft tarpaulins and other signage required for the project
5.
he winning bidder must submit the follow ing documents for techn ical evaluation:
a.
Original brochure of materials for verification and specifications.
b.
c.
Sample of materials to be used in the project for technical and reference .
Schedule of work for the project:
Program evaluation review technique - critical path method (PERT-CPM) and
cash flow (S-Curve).
d.
Manpower and equipment schedule .
6.
The Contractor shall work without disrupting the POEA operations and shall remove al l
the debris, waste materials, tools and equipment and shall clean the area after each work
inside the offices to make way for the normal operation .
7.
During the course of the work , the Contractor shall exert due diligence to avoid damages .
In event of any such mishap , the Contractor shall restore the affected
fi xture/equ ipmenUfurniture to its original state or replace the whole unit depending on the
extent of damage at no extra cost to POEA
8.
The approved budget cost of the project is Two Hundred Seventy Eight Thousand One
Hundred Sixty Five Pesos and 89/100 (Php. 278, 165.89) inclusive of all Standard
Government taxes and other charges.
9.
Seven (7) days upon receipt of notice to proceed (NTP) from the POEA Bids and Awards
Comm ittee (BAC) , the Contractor shall commence the project and complete within Thirty
(30) calendar da ys.
10. Payment Terms
15% - Advance payment payable upon acceptance and award of project
85% - Payable through progress billing
All progress billing shall be subject to deductions of standard Government ta xes, 15%
recoupment of released advance payment and 10% retention money/warranty.
11. Upon completion of the work, the Contractor shall submit one (1) electronic AutoCAD fi le,
one (1) original plan and two sets of signed and sealed blue print as-built plans .
12. W arranty/Retention Money/Bank Guarantee/Su rety Bond :
The obligation for the warranty shall be covered by either retention money in an amount
equ ivalent to at least ten percent (10%) of every progress payment, or a special bank
guarantee equivalent to at least ten percent (10%) of the total contract price . The sa id
amounts shall only be released after the lapse of the warranty period .
Warranty/Retention Money/Bank Guarantee/Surety bond : Warrant its workmanship ,
eq ui pment and materials installed/used in the project free from defects , for a period of
one ( 1) yea r from the date of acceptance. Any defect arising from fau lty materia ls shal l
re place the materials/parts and correct the faults free of charge. Sched ule of
fee/guarantee bond shall be based on the RA 9184 .
13. Liquidated Damages:
All contracts executed in accordance with the Act and this IRR shall contain a provision
on liquidated damages which shall be payable by the Contractor in case of breach
thereof. For the procurement of goods, infrastructure projects and consulting services , the
amount of the liquidated damages shall be least equa l to one-tenth of one percent (0.1 %)
of the cost of the unperformed portion for every day of delay. Once the cumulative
amount of liquidated damages reaches ten percent (10%) of the amount of the contract,
the procuring entity shall rescind the contract, without prejudice to other courses of action
and remedies open to it
14. For security purposes, the Contractor shall submit a list of workers who will render the
services to secure their working permit to the Building Management Unit That the
Contractor agree that their personnel may be subjected to on-the-spot inspection by
POEA security guards on duty whenever entering and or leaving the building premises.
The Contractor shall provide their l.D. and proper uniform for easy identification .
Prepared by
Building Management Unit
Date~2014
ENGR.
E
. ELA CRUZ
OIC , General Services & Property Division
r
Checked and verified by:
Checked and verified by:
p-
P~.
ENGR. RENATO C. LIMJUCO
Dir. 11 , Administrative Branch
Head , ROCO
(End -user)
Appro~e
by
Deputy Administrator
f
HANS EOJ.CACDAC
Admi istrator
Page 4
/~to ~;~~~:~~d:~~T;~s~~~d)
I
yg
SLEEPING
QUARTERS
SLEEP ING
QUARTERS
/
/
~SHELVES
(to be removed)
/
~~
?l_c,or-v
to panel
bo"\~E
Room;;:;,. .
'· ·- \/ ~
\
\
\
\
\\
/
\
,,•'
~-
. 1:?
'\
/
\
/
·'
\\
\
/
.
re~cement or
@f
wan.
wind\<\'vnte' and doo'
\
(A)
\.
PREPARED BY:
;:1.·,· .
/
SCOPE OF WORKS:
1 Remqvalioemolition works.
3 R,eplacement of ceiling at ROCO including repair ol
, /Ceiling at Sleeping Quar1 ers and Kitchen.
, 4. Replacement and repair of wall including sealing or old
location of door and window counter, relocation of doors
and al leration of door swing .
5 Supply and installation of glass door and window
counter and countertop ledge including modification &
repa ir of w ait
6 . Electrical Works, reloca tion new and additional ligh\lng
fix Lures.
7 . Supply and installat!on or additional air-con units with
steel bracket including modification or glass window
8. Repainting of all wans. ceiling, cabinets and doors using
ODORLESS paint
/'/
\····
\
('
<
ffi'
{8''~ PROPOSED FLOOR PLAN
EXISTING FLOOR PLAN
ROCO, 5TH FLOOR
APPROVED BY:
~~IENES
SH EET NO.
'ATTY.
Head. ROCO
U.OTE
I.
\.s.=~/ROCO, 5TH FLOOR
EN D-USER
BUILDING
MA NAGEMENT
UNIT
[)R,i.,1i•.'l'·J
/
v
/
/
C. 0.
·~
'-~~
OEA
.•
·R.,o.
~
, - R. 0. C. 0.
Dir 11, Adm inistrative Branch
ot.T E
Administrator
I Df•TE:
D/\r f::: ______
~·-----,.L_._:_
ffi
________....J.,_ _ _ _ __,
!
.,......0
0
.......
N
'""
I
:i-
I
3770 ·-··-------<>.j f-- 1500---<>l ~-
5670 - - - - - -
~
I
/ /;"\ EL EVATION PLAN
~~
L D ELE VATION PLAN
·~~ROCO. STH FLOOR
\ ::y
ROCO . STH FLOOR
~
I
l
0
·~
""'
<i
------4350
-------i
1-- 1500 --1
3770 - - - -
-f- s$o -j...
1'6\ELEVATION PLAN
\ ::y
END-USER:
BUILDING
MANAGEMENT
UNIT
--1]1-- 2290 --U
ROCO. STH FLOOR
AP PROVED BY
~~ENES
ES
Head, ROCO
Di-1.TE.
1940
Co)ELE VATI ON PLAN
\~:_) ROCO. STH FLOOR
PREPARED BY
4050 · - -
Dir II , Admini strative Branch
DATE:
o;.TE:
----------'----~----------~"---------\cl
/lTTY.
DATE
Admin istrator
SHEET NO.
ffi
SLEEP!~~:;;,
¢1
SLEEPINi::l,~,
QUARTERS'((>,,
.' \)>
, QUARTERS\'\'.>;,
~:>{marine plywood) ,>
<<)(ceiling for repair)
\~~··\
\>R,
~·<.;).-\
~~>
\~),
,,)·
·~~;,
}~,/
Kl'f~}~HEN
, ~
\\
(m:ln~ plyw~~)
<:§~ /
(;;?..._
\>{( \
'""\
'(\:'¢
;
;
·,
~;
.R 0. C. O
<,\\
:(\~;
·. ,/ \'.&>·
~
<~'.\, ·--\\. ·~:>\:S,
A~-,),~
plywoocf}?~:;_;.>--r;
</sff9"
·'\
.:»'\
,.
><
(marine
,,>
,•
<
·
/
/~\i c .9 '?;'0,
""
·,_-:'_..-(~cou~~i<;ceillng) \'~\ , . / '
·\.., \;'x>·</,, ,,>::, ·:•'; ,\:»'
' ,>(¢'
•'"
\>¢:/
~::~:::·:~~ ..\:
/
·'
('c--.'\EXISTING CE ILIN G
-~,..
...,..,.~~~;,/
P~J\N
/Q\ PROPOSED CEILING PLAN
1
\· ==~ROCO, 5TH FLOOR
\.:=::)ROCO, 5TH FLOOR
~,,
/'.,,.}....;"
' '
~--~
;~-...~-
{;
DEA
PREPARED BY:
END-USER:
SHEET NO.
~'SIEN
BUILDING
MANAGEMENT
UNIT
1:•1,AWN BY · EDI
,'
s
ES
Head, ROCO
DATE
Dir II, Administrative Branch
01'.TE·
DA.l E:
DATE
CB
,, ,-
/r
{~~
adcl1tmn ..Y\A
·~'(\
,,,.:~~t~~
\)(\ ,/
•ddWolf\>y(
'<;~(,a
\~
"-<~:;
~\ "' . .
\;··;-
\,
\
.R6.c.o.
\
/
sa·,
""""' ';:?(;\
· v_~\l
\">
,\·
'<-\\
,,.
\ ..
\
'<
,·· c · 0 . \;~
·v
\
,
""""' \10,
"'v\\,
\.>,,,,..
~-
,
,,>"-\,,
b y~;/
,
\ /..(.().__
,/-~. ..?~~5/
<~;\
a\(,\>_
e~1st11{\\
\\').
\
LIGHTING LAYOUT
"Z~ROCO , 5TH FLOOR
END-USER:
OEA
c•R~w~.J
BY· ED
ON M
URPl.~NO
NOTED BY:
O."-TE
Sab.
\
SHEET NO.
Dir 11, Adm inistrative Brnnch
Head. ROCO
Dil.TF
"'-\
\.:.=>' ROCO, 5TH FLOOR
~,SIENES
BUILDING
MANAGEMENT
UNIT
\\-'
L-F\ PROPOSED LI GHTING LAYO UT
.fE~\ EXISTING
PREPARED BY:
\,\
'0?\~----~-,
<.,:;/:»'~'-.,
/
e~isling ~\(\
_, ,.·\
\
.... - ~. ,..
R'. 0.
,,\ \.,,
e~tSb~~\
/
'-...
, \
""""•"'.(\
a .\ .")
,\..<<S'2\
<~s~~>\,,'
>;,>
.
\'.>:\.
'\>(
.,. -:;>.J.\.'S;y:;,/
'"O·/
'<>:\
· ~\
'(.V
·«.\ /
/if~S;_
.-' //
(1c\
[)ATE
ffi
'Philippine
Overseas
Employment
Administration
--
Repub lic of the Phil ippines
Department of Labor and Employment
BFO Building , Ortigas cor. EDSA, Manda luyong City 1501
Website www.poeagov.ph Ema il: ;[email protected]!1
Hotli nes: 722-11-44 722-11-55
PROJECT RENOVATION OF REGIONAL & OVERSEAS COORDINATING OFFICE - PHASE 1
LOCATION 5th floor, POEA BFO building
SUBJECT BID FORM
ITEM
NO.
1
DESCRIPTION
QTY.
UNIT
UNIT COST
Demolition/Removal Works.
(removal of wall, ceiling, shelves, elevated platform,
doors, electrical, and other obstructions)
Rate I day No. Workers
Labor:
No. of days
Skilled Worker
Non-Skilled Worker
Power tools/Miscellaneous & consumab les
lot
Item no. 1 sub-total
2
Carpentry Works
2. 1 Replacement of ceiling at ROCO
Materials.·
Mineral fiber acoustic ceiling board, 15mm x 2' x 4'
pcs
T-runner, main tee/cross tee , 1" x 12'
pcs
T-runner, wall angle, 1" x 12'
kgs
Hanger rod, full threaded 1/2 x 10
pcs
Blind rivet/Screw/Clip/Miscellaneous and consumables
lot
2.2 Repair of wall, sealing of old location & window counter,
and relocation and alteration of door swing.
Materials.
Marine plywood, 1/4" x 4' x 8'
pcs
Metal studs/tracks , 50mm x 1OOmm x 3m GA24
pcs
1/2 x 4 x 12 baseboard
pcs
Finishing nail, 2"
kg
Finishing nail , 1"
kg
Blind rivet/ScrewMiscellaneous and consumables
lot
2.3 Supply and Installation of glass door & window counter
Glass door with handle & analok aluminum frame, overhead
set
concealed door closer, and complete accessories
Supply and installation of window counter with analok
sets
al uminum frame and complete accessories including
co unter top ledge
Material Cost
Labor:
Rate I day No. Workers
No. of days
AMOUNT
/
PROJECT:R~NOVATION
OF F;;-
,ONAL & OVERSEAS COORDINATING -:-
ICE - PHASE 1
LOCATION 5th floor, POEA BFO building
SUBJECT: BID FORM
ITEM
NO.
QTY.
DESCRIPTION
UNIT
UNIT COST
Non-Skilled Worker
Labor Cost
Item no. 2 sub-total
3
El ectrical Works/Additional Air-conditioning Unit
3. 1 Additional lighting fixture at ROCO, New lighting fixture
for sleeping quarters & kitchen with exhaust fan
Materials:
lighting fixture, 2-28W flourescent lamp, T5, w/ electronic
sets
ba llast, recess type (same as existing)
lighting fixture, 1-28W flourescent lamp , T5, wl electronic
set
ballast, recess type (for kitchen)
set
Pin light with 11 W CFL
Ceiling Mounted exhaust fan, 1O"
set
3.5mm 2 THHN wire , PD
mts
PVC conduit pipe, 1/2"
pcs
lighting switch, 2-gang
set
lighting switch, single
sets
lot
Miscellaneous & consumables
3. 2 Supply and installation of aircon units
Materials:
2HP window type aircon unit, carrier
units
2
5.5mm THHN wire, PD
roll
air-con outlet, Panasonic
sets
PVC conduit pipe, 1/2"
pcs
steel bracket/support/miscellaneous and consumables
units
modification of glass window for opening of aircon
units
Material Cost
Labor.·
Rate I day No. Workers
Skilled Worker
Non-Skilled Worker
Labor Cost
Item no. 3 sub-total
4
Painting Works
(painting of all wall, ceiling, cabinets and doors at ROCO,
kitchen and sleeping quarters using ODORLESS paint)
Materials:
Heally home paint (w/ color approved by end -user)
gal
Flat Wall Enamel
gal
Quick Drying Enamel , maple (for door & jamb)
gal
Paint Thinner
gal
No. of days
AMOUNT
(
/
PROJECT RENOVATION OF f\-
j
./'.
iONAL & OVERSEAS COORDINATING (_. _ _:I CE - PHASE 1
LOCATION 5th floor, POEA BFO building
SUBJECT BID FORM
ITEM
QTY.
DESCRIPTION
NO.
UNIT
UNIT COST
yrds
Sandpaper#100
Cotton rugs
kgs
Paint brush, 2"
pcs
Paint roller w/ handle, 9"
pcs
Paint roller refill, 9"
pcs
Miscellaneous & consumables
lot
Material Cost
Rate I day
Labor:
No. Workers
No. of days
Skilled Worker
Non-Skilled Worker
Labor Cost
Item no. 4 sub-total
5
GENERAL REQUIREMENTS
Mobilization/Demobilization
lot
Temporary Facilities/Signage!Tarpaulins
lot
Bonds/insurances/As-built Plans
lot
Item no. 5 sub-total
CONTACT NUMBER:
ADDRESS
CON TACT NUMBER
Signature Over Printed Name of Bidder
Date
TOTAL AMOUNT
Php
Contingency/Profit
Php
12% VAT
Php
TOTAL PROJECT COST
Php
AMOUNT