Master Exchange
Information Session
2016-2017
Minna Pekkanen
Student Exchange Services
26 October, 2015
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Who can go on exchange?
Why to apply for exchange?
When is the best time for exchange?
Studies on exchange
Where can I go?
Most popular destinations 2015-2016
New destinations 2016-2017
Applying for exchange
Selection criteria
Results and second round
Final confirmation of the exchange
Costs / Scholarship
Freemover exchange
Other options
More information
Who can go on exchange?
• Exchange studies can be included to all degree
programmes at Aalto University School of Business (Aalto
Biz)
• Exchange studies form a minor to student’s degree, called
International Study Module (ISM)
• Length of the exchange period approx. 1 semester
• Exchange studies can be included in both undergraduate
(BSc) and graduate (MSc) degree
• Students who have GPA less than 3 cannot be selected
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Why to apply for exchange?
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Possibility to study subjects that are unavailable at Aalto
Employers appreciate the international experience
High-quality exchange destinations
Experiencing other countries and cultures
Studies completed on exchange transferred to degree in
full > simple way to complete minor in one semester
Global Competence
Language skills
Networking
New friends etc.
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When is the best time for Master exchange?
• 1st or 2nd+ year, suitable semester depends on your degree
program
• Bachelor students who will continue directly to Master Degree can
apply for Master level exchange after completing 150 credits of
Bachelor Degree studies -> Bachelor degree has to be completed
before the exchange
• Exchange in fall 2016 > BSc graduation 7/2016 at the latest
• Exchange in spring 2017 > BSc graduation 12/2016 at the latest
• NB! Semester timing may vary depending on university
• If the exchange is the last component of your degree please note
that credits transferred only when transcript received from exchange
> may take several months
• Good planning = no delays on graduation!
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Studies on exchange (1/2)
• Minor study module of the degree – International Study
Module (ISM)
• International Study Module in Master’s degree / 24 ECTS
• Content very flexible:
• Studies from right level (mainly graduate level, MSc / MBA)
• From economics, business administration or related field OR from
other fields of science if supporting business studies
• Courses from the field of your study programme provided that
content differ from your programme studies at Aalto
• Courses you have not yet completed for your degree
• Max. 8 ECTS local language / culture studies
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Studies on exchange (2/2)
• ISM can be a mixture of studies from different fields, e.g.
marketing, finance, sociology etc.
• In addition to ISM, students have the possibility to substitute
individual courses from their study program or to include an
individual course to the degree (e.g. to elective studies)
>preliminary approval before the exchange ([email protected])
• Possibility to supplement ISM with certain Aalto Biz
courses after exchange > requires a valid reason
• If less than 18 ECTS completed on exchange ISM cannot
be formed to the degree
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Where can I go? (1/2)
• Aalto University School of Business (Helsinki & Otaniemi
Campuses) has 130 partner universities around the world ~ 100 of
them offer graduate level exchange
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Where can I go?
• Aalto BIZ offers exchange possibilities in 6 continents, in 40
countries, in approx. 120 universities, altogether over 400
places
• Some destinations only for Bachelors (UG), some only for
Masters (G) and some for both
• Most of the graduate level exchange places outside Europe
are in MBA programs (MSc vs. MBA)
• Final list of available exchange places 2016-2017 published in
the beginning of the application period (preliminary list out
before Christmas)
• Link to Exchange Finder in Into
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Most popular destinations 2015-2016
• The most popular countries 2015-2016 were USA,
Australia and Canada
• Top four graduate destinations measured by the number
of 1st choice applications
University
1st choice
All
applicants
Queensland University of Technology
(UG+G)
13
79
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Universitá Commerciale Luigi Bocconi
(UG+G)
13
49
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University of San Diego (G)
11
21
2
10
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Auckland University of Tech. (UG+G)
slots
available
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New graduate destinations 2016-2017
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Possible new destinations on graduate level 2016-2017 – availability to
be confirmed before the application period
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Melbourne Business School / Melbourne, Australia
FGV EBAPE / Rio de Janeiro, Brazil
Universidad Esan / Lima, Peru
Florida Atlantic University / Boca Raton, USA (?)
The University of Texas at Austin, McCombs School of Business /
Austin, USA
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Applying for Bachelor and Master
exchange (1/2)
• Application period once a year in January, followed by second
round in March
• In January 2016 application period for exchange places in fall
2016 and spring 2017
Application period to
Bachelor and Master Exchange 2016-2017
Application period
11. - 29.1.2016 at 4.15pm
Applicants’ studies checked for selection
Wed 3.2.
Results of the selection
Fri 26.2.
Student deadline for accepting the place
Fri 4.3.
2nd round application period
8. -14.3. at 4.15 pm
Applicants’ studies checked for selection
Tue 15.3.
Results of the 2nd round
Thu 24.3.
Student deadline for accepting the place
Thu 31.3.
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Applying for Bachelor and Master
exchange (2/2)
• Online application, link to the system opened in Into at the
beginning of the application period
• Possibility to state 10 choices in order of preference + ’wild
card’
• Appendices to the application
o Motivation letter
o Curriculum Vitae (CV)
o Official, approved eHOPS / PSP where ISM marked as minor
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(not required from BSc students applying for MSc exchange)
o Relevant language certificates or other certificates
• Application deadline January 29th, 2016 at 4.15 pm
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Selection criteria (1/2)
• The most important selection criterion is so called "success in
studies index". It is formulated as follows:
credits x weighted GPA
Number of present semesters
• Studies that are part of the current degree (Bachelor OR
Master) and completed during the official study right at Aalto
Biz are taken into account
• Students who have GPA less than 3 points cannot be
selected.
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Selection criteria (2/2)
• Language skills
o In most of the exchange universities studies can be completed
in English
o Only a few universities require language tests (TOEFL,
IELTS) from Aalto BIZ students
o The required level in the language of instruction is
minimum B2 (CEFR)
o Usually no requirements for the local language of the
country (some knowledge of local language recommended
especially in Latin America and Japan)
o NB! If language of instruction other than English on
exchange, please provide a statement of your skills e.g. from
your language teacher.
• Requirements set by the exchange universities
o Some universities set their own requirements e.g. regarding
grades or work experience
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IMPORTANT!
• Exchange studies are always part of the degree
International Study Module has to be included to the official and
approved eHOPS already at the time of application
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only exception BSc students applying for MSc exchange!
• The success in studies index is formulated based on eHOPS
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Keep your eHOPS up-to-date and remember to get it approved by
your study coordinator!
The study index for Bachelor student applying for Master exchange
will be counted based on Bachelor eHOPS – remember to update it!
BSc students are considered as BSc students as long as they have not
officially graduated = BSc diploma awarded (not enough that
all BSc studies have been completed)
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Results and second round
• The results of the exchange selection will be out on Friday
Feb 26th
• Email will be sent to all applicants, also for those who are
rejected
• Selected students have to either accept or not accept the
place offered (Fri 4.3. at the latest)
• Students who have accepted a place in the 1st round
cannot apply in the 2nd round
• It is possible to apply in the 2nd round even if the
applicant have not applied in the 1st round
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Final confirmation of the exchange
• At this point, students are selected on exchange internally by Aalto
University School of Business, based on the criteria received from
the exchange universities
• After selection International Student Services nominates the
students to receiving exchange universities > application process for
the university in question
• Exchange place is finally certain when you receive acceptance letter
from exchange university
• NB! Most of the students going on exchange in spring 2017 will not
have the application process for the exchange university until fall
2016
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Costs / Scholarship
• No tuition fees in the exchange university if selected through
the official Bachelor and Master application process >
application fees etc. possible
• Students are responsible for all the other costs concerning the
exchange (accommodation, flights, study materials etc.)
• Scholarship automatically from Aalto Biz for all the selected
students, 2015-2016 the scholarship 1500 € in total
• !Changing scholarship policy in Erasmus exchange!
• If you are entitled to student financial aid, you will get that on
exchange too
• You can also apply for travel support from KY, please check
www.kyweb.fi
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Freemover exchange
• Exchange place can also be arranged independently
• Cannot be any of the Aalto Biz partner universities
• The university has to meet the quality requirements set by
Aalto Biz (please check Into > Internationalisation and studies
abroad > freemovers)
• Application period for freemover scholarship twice a year, in
April and in November
• If scholarship is granted the exchange will become official and
the studies can be transferred to the degree as ISM
• Remember to apply for the scholarship before the exchange
• The amount of scholarship 2015-2016 is 1500 €
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CEMS Master’s in International
Management (MIM) Program
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CEMS MIM is a one year's specialization program (a joint degree
program) in international management that consist of specific CEMS
courses, seminars, a semester-long Business Project, workshops in
career related skills, and an exchange semester at another CEMS
University
consistently ranked among the top Master’s in Management programs in
the world by the Financial Times
Students will graduate with two diplomas - MSc from Aalto and CEMS
MIM
For more information, visit www.cems.org or contact CEMS Programme
Manager Liisa Kotilainen [email protected]
 Application period 1.12.2015 – 18.1.2016
 Upcoming information session 1.12.2015 at 2 pm /E-127
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Double Degrees
• A double master's is completed during two academic years, one
spent at Aalto University School of Business and one at the host
university
• At the moment Aalto BIZ has double degree agreements with the
following universities:
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University of Cologne, Germany
Université Catholique de Louvain, Belgium
University of Queensland, Australia (programme specific double degree for MIB)
Tongji University, China (programme specific double degree for IDBM)
ESADE, Spain (programme specific double degree for IDBM)
• A student graduating from the double degree programme will have
two official Master’s degrees
• More information: [email protected]
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More information
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From Into > Internationalisation and studies abroad
Travel reports, blogs
Web pages of the exchange universities
Brochures of the exchange universities opposite
International Student Services office
• Facebook – ”Aalto University students go abroad”
• Incoming exchange students at Aalto Biz
• Student Exchange Services
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Contact information
Student Exchange Services
Main building, A-wing, 1st floor
Consulting hours at 9.30 - 11.30 am from Mon to Thu
Other times:
[email protected]
Tel. 040 353 8116
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