Introduction to SAP ERP ADMS3510 June 2009
Introduction to SAP ERP ADMS3510 June 2009 ERP What are Enterprise Resource Planning (ERP) Systems? Incredibly large, extensive software packages used to manage a firm’s business processes. Standard software packages that must be configured to meet the needs of a company Database programs with the following functions: Input Storage/Retrieval Manipulation Output 2 © 2008 by SAP AG. All rights reserved. 28,610+ Tables in SAP ERP Who are the big ERP vendors? SAP, the German juggernaut Systeme, Anwendungen, Produkte in der Datenverarbeitung, or Systems, Analysis and Products in Data Processing. Don’t be a sap! Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft) Microsoft Great Plains, aimed at smaller companies SAP Business One is competing product 3 © 2008 by SAP AG. All rights reserved. SAP R/3 Enterprise FI Financial Accounting Workflow QM PS PM Quality Mgmt. Project System Plant Maint. PP SD MM Prod. Planning Sales & Distrib. Materials Mgmt. HR AM Human Resources Asset Mgmt. CO 4 © 2008 by SAP AG. All rights reserved. Controlling SAP R/3 Enterprise SAP can use a number of database programs to actually store the data. Oracle DB2 MSSQL 5 © 2008 by SAP AG. All rights reserved. Configuration Configuration is the process of making standard software fit your business. SAP, as an example, has: Over 8000 configuration decisions Data structuring Sales divisions, distribution channels Rewriting Code (Modifications) Not recommended because of compatibility problems when updated versions of the software are installed. Customization Writing code at SAP-specified user exits Third-party software solutions 6 © 2008 by SAP AG. All rights reserved. A typical manufacturing company CO Calendars Currencies FI Inputs Manufacturing Process Vendor Master Material Master © 2008 by SAP AG. All rights reserved. Cust. Master Pricing Pricing 7 Outputs Basic Data Three-tier Client/Server Architecture USER PCs Application Server USER PCs Database Server Application Server 8 Application Server © 2008 by SAP AG. All rights reserved. Application Server Two-tier Client/Server Architecture (configuration typical for training) Database and Application Server User PCs 9 © 2008 by SAP AG. All rights reserved. SAP vs MS Office Database and Application Server Nothing is saved on your PC. Only things saved on our server in Missouri are saved, and they are saved for good. 10 © 2008 by SAP AG. All rights reserved. Saving in Windows vs SAP In Window Applications, you save often so you don’t lose everything when you get the Blue Screen of Death: 11 © 2008 by SAP AG. All rights reserved. Saving in Windows vs SAP ...2 In SAP, there are very few delete options: Don’t save if things don’t look 100% correct! Exit the transaction and start over 12 © 2008 by SAP AG. All rights reserved. Clients in SAP R/3 What is a client? A way to separate data in the system In some ways, a separate database Also, a table entry Column (attribute) Mandt Client Row (Record) 201 201 201 202 202 13 © 2008 by SAP AG. All rights reserved. Field Client setup for a hypothetical company SAP 5 Server Client 501 14 Client 502 Client 503 01 Fitter Snacker 01 Fitter Snacker 01 Fitter Snacker 02 Fitter Snacker 02 Fitter Snacker 02 Fitter Snacker 03 Fitter Snacker 03 Fitter Snacker 03 Fitter Snacker 99 Fitter Snacker 99 Fitter Snacker 99 Fitter Snacker © 2008 by SAP AG. All rights reserved. Data Set Number (##) I am data set number 00, not you! Enter Cred. Contr. area ##CR and Currency USD 15 © 2008 by SAP AG. All rights reserved. System landscape for student use 501 FS Student 201 Config. 16 502 FS Student 202 CATT Test © 2008 by SAP AG. All rights reserved. 503 FS Student 203 FS Master Logging On – SAP GUI To log on to an R/3 system with the SAP Gui, you need the proprietary SAP Gui (Graphical User Interface) software loaded on your system and an internet connection Internet Connection Account on SAP R/3 System at hosting site 17 © 2008 by SAP AG. All rights reserved. PC with SAP Gui SAP GUI Configuration First, you need to tell the SAP Gui which system you want to log into: If you don’t have any systems defined, click on New Item 18 © 2008 by SAP AG. All rights reserved. System Definition (provided by UCC) Text description (free) Address of system (e.g. sapd.umsystem.edu) SAP Router usually not required System ID Logical name of system System Number Frequently 00, but not always 19 © 2008 by SAP AG. All rights reserved. R/3 System Selected Configured SAP Gui Select System: double-click or Logon button 20 © 2008 by SAP AG. All rights reserved. Logging On Enter Client Enter User (R/3 Account) Enter Password (R/3 Account) Don’t worry about language— English will default in 21 © 2008 by SAP AG. All rights reserved. SAP User-IDs and Passwords SAPGUI - System ID IS4 SAPGUI - Description IS4 -SAP ERP 2005 (6.0) SAPGUI - Application Server sbasap72.sba.uwm.edu SAPGUI - System Number 00 Client Number 225 Student Userids ... Will be advised Student Passwords (case sensitive) ... Will be advised Logging On ...2 On the first time logging in to a new account, you will have to change the password—try To remember your new Password WITHOUT WRITING IT DOWN! Then a message or two Then . . . . 23 © 2008 by SAP AG. All rights reserved. Success !! SAP Easy Access •Master Data Entry •Transaction Data Entry 24 © 2008 by SAP AG. All rights reserved. Implementation Guide (IMG) Where Configuration Takes Place 25 © 2008 by SAP AG. All rights reserved. Data Types Master Data Data that is relatively stable Materials, Customers, Vendors Transaction Data Data that is relatively temporary Stored at various stages of a business process Customer orders, purchase orders, production orders, customer payments 26 © 2008 by SAP AG. All rights reserved. Transaction Data Transactions flow down the river of time 27 © 2008 by SAP AG. All rights reserved.
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