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Exhibitor’s booklet
DSE Fair Lyngby 2016
Get the Danish and English version as pdf on
www.studerende.dk/dml15info
Hent den danske og engelske version som pdf på
www.studerende.dk/dml15info
Contents
Dear exhibitor at DSE Fair Lyngby 2016
What is DSE Fair Lyngby?
Deadlines
Information concerning fair stands
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2
3
4
The fair area – physical conditions
Rules for stand set-up and take-down
Electricity and internet
Storage of stand materials
Distribution of materials
The fair stand
Miscellaneous
Rent of stand equipment and elements
Practical information
6
Time schedule for the fair days
Catering
Security
The Fair Dinner
Facilities
Company hosts
Addresses
Company Presentations
Map of the fair areas
The Fair Catalog
Job Bank
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8
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Exhibitor’s booklet – DSE Fair Lyngby 2016 – www.studerende.dk
Dear exhibitor at DSE Fair Lyngby 2016
First of all I am happy to welcome you to DSE Fair Lyngby 2016 – the absolutely largest job
and career fair in Denmark!
The preparations for the fair are under way, which is why we send you this exhibitor’s booklet
which contains everything you need to know as an exhibitor at the fair. It includes deadlines
and important dates, guidelines for set-up and removal of your fair stand, practical information
about catering and parking, and a map of the fair areas. Please find the deadlines on page 3.
I strongly suggest that you thoroughly read this booklet in its entirety since it answers all the
most frequently asked questions you may have regarding your participation. Should you have
questions not covered by this booklet, you are of course always welcome to contact us.
We are proud to be known for our high level of service in connection with our fairs. We are an
organization of voluntary students, who also need to take care of our education. It is therefore
not always be possible to reach a given person if you call our office. If you need to contact a
specific person I would recommend sending an e-mail.
It is crucial that we receive the needed information from you in time in order to avoid any inconveniences for you during the fair.
DSE Fair Lyngby 2016 takes place March 16–17, at the Technical University of Denmark in
Lyngby, approximately 10 km north of Copenhagen. As always, the number of participating
companies is high and we expect lots of visitors. The opportunity for company presentations
continues from last year. You can read about this on page 8.
I hope that you will enjoy the fair and make good use of the opportunity to speak with lots of
qualified engineering students and graduates from all over the country, and I look forward to
visit you at your stand.
See you at DSE Fair Lyngby 2016!
Rasmus Goosmann
Chairman
Students’ Business Relations
De Studerendes Erhvervskontakt – Anker Engelunds Vej 1, 101E, DK-2800 Kgs. Lyngby – [email protected]
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Exhibitor’s booklet – DSE Fair Lyngby 2016 – www.studerende.dk
What is DSE Fair Lyngby?
DSE Fair Lyngby is the largest job and career fair in Denmark with around 10,000 visitors and
more than 135 participating companies and organisations in one location. The fair is organised
by Students’ Business Relations (De Studerendes Erhvervskontakt, DSE) and takes place two
days each spring at the Technical University of Denmark (DTU).
The companies attending the fair get a unique chance to promote themselves in an effective way
for the next generation of engineers, both at their own stand, through job postings in the DSE
Fair Job Bank, and by hosting a company presentation during the fair.
The students use the fair to learn about possibilities for employment, internships, trainee programs, bachelor’s and master’s projects, and for getting answers to concrete questions concerning your company.
Besides the students studying at DTU in Lyngby and Ballerup, students from Lunds Tekniska
Högskola (LTH), Aalborg University Denmark (AAU), University of Copenhagen (KU), University of Southern Denmark (SDU) and other engineering colleges in Denmark will also be
visiting the fair. DSE offers free transport to students at the above-mentioned institutions.
De Studerendes Erhvervskontakt – Anker Engelunds Vej 1, 101E, DK-2800 Kgs. Lyngby – [email protected]
Exhibitor’s booklet – DSE Fair Lyngby 2016 – www.studerende.dk
Deadlines
Friday December 18, 2015
» Material for the fair catalog including advertisement.
See page 10 – 11 for more information.
» Registration deadline for Company Presentation.
Monday February 8, 2016
» Submission of electrical requirements for your stand.
» Indicate need for ethernet cable at stand.
» Submission of breakfast and lunch buffet requirements.
See page 4 and 6 for more information.
Monday March 7, 2016
» Send your job adverts to the fair Job Bank.
See page 12 for more information.
Tuesday March 15, 2016
» Set-up of stand on your fair area in the period 10:00 – 20:00.
Wednesday March 16, 2016
» First day of the fair – the fair is open in the period 10:00 – 16:00.
» Evening event: fair dinner for exhibitors and DSE members.
Thursday March 17, 2016
» Second day of the fair – the fair is open in the period 10:00 – 16:00.
» The stands can be taken down after the fair is closed at 16:00.
» All stand elements must be removed no later than 19:00.
Please ensure your stand builder can meet this deadline.
De Studerendes Erhvervskontakt – Anker Engelunds Vej 1, 101E, DK-2800 Kgs. Lyngby – [email protected]
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Exhibitor’s booklet – DSE Fair Lyngby 2016 – www.studerende.dk
Information concerning fair stands
The fair area – physical conditions
Floor conditions Clearance height
The Hall
Parquet floor
4.0 m
with carpet
The Foyer
Tiles with
2.85 m
carpet
S-huset
Concrete floor
2.9 m
with carpet
Oticon
Concrete floor
3.0 m
with carpet
The Tent
Leveled floor
2.6 m
with carpet
Entrance doors
h x w: 2.0 m x 2.0 m
Max. load
500 kg/m2
h x w: 2.0 m x 2.0 m
(through the Hall)
h x w: 2.0 m x 1.8 m
500 kg/m2
h x w: 2.3 m x 1.9 m
500 kg/m2
h x w: 2.0 m x 1.68 m
500 kg/m2
500 kg/m2
Rules for stand set-up and take-down
» Set-up of the stands takes place Tuesday March 15, 2016 in the period 10:00 – 20:00.
» Take-down of the stands takes place Thursday March 17, 2016 in the period 16:00 – 19:00.
» Set-up and take-down may under no circumstances take place outside the given time periods.
» When the fair ends Thursday afternoon all stand material must be removed unless otherwise agreed with DSE.
» Pallet jacks can be used on the fair areas provided that the total weight does not exceed 350
kg. In the Tent only pallet jacks with rubber wheels are allowed. In general, DSE does not
lend out pallet jacks.
» On a limited basis, DSE offers to lend pushcarts for transportation of equipment.
» Exhibitors may not under any circumstances fix objects to the floor, wall or ceiling, or cut
into the floor carpet. DSE will hold the exhibitor responsible for any damages caused.
» DSE does not lend out any tools for set-up and take-down of stands.
» Some stands may exceed the clearance height depending on their location. If you wish to
use this opportunity, it is important that you get your stand approved by DSE before the
set-up.
» Because of fire safety regulations, stands may not exceed the allocated floor area, nor may
any stand material be placed outside the stand.
» Contact DSE if you wish to set up particularly heavy elements, or have questions to the
above.
Electricity and internet
» Electricity requirements have to be provided on salg.studerende.dk no later than February
8, 2016 to ensure that we can match your needs.
» DSE provides a standard three-socket power strip to every stand. If more than three appliances have to be powered, you must bring additional power strips yourself.
» 400 V electricity (CEE-plugs) can be provided if ordered in time on salg.studerende.dk.
» DSE provides WiFi for all companies. A single ethernet cable can be supplied if you indicate your need for this while filling out power requirements at salg.studerende.dk.
» Exhibitors may not make any changes to the installations (electricity and network) provided by DSE.
De Studerendes Erhvervskontakt – Anker Engelunds Vej 1, 101E, DK-2800 Kgs. Lyngby – [email protected]
Exhibitor’s booklet – DSE Fair Lyngby 2016 – www.studerende.dk
Storage of stand materials
» Upon request, DSE will arrange for storage of a limited amount of stand material (e.g. stand
packaging, flight cases) during the fair. The material will be stored unattended and at the
exhibitor’s own risk. Any damage to the stored material will have to be compensated by
the exhibitor’s own insurance company. Be aware that it is not possible to access the stored
material during the fair.
Distribution of materials
» Handing out material to visitors of the fair is only allowed from exhibitor’s own stand area.
» Placement of any objects outside of the stand area must be pre-approved by DSE.
The fair stand
» For the sake of other exhibitors, DSE reserves the right to demand noise from particular
noisy equipment reduced, whether the noise is acoustic, electrical or magnetic.
» Because of fire safety regulations, and to improve the flow of visitors in the fair areas, the
stand and stand elements must be kept within exhibitor’s own stand area. DSE reserves the
right to move any stand elements that is not within the exhibitor’s own stand area.
» The fair stand must be manned at all times during the opening hours of the fair.
Miscellaneous
» DSE provides soft drinks, water, coffee, tea, fruit and other refreshments to company representatives during the fair. This is included in the participation fee. After the fair none of this
should be removed from the fair area.
» Storing and serving of any kind of alcohol on the fair stands is prohibited.
Rent of stand equipment and elements
During the fair DSE only provides the empty space for your stand. The exhibitor must bring all
stand materials such as walls, chairs, tables, roll-ups, lights, etc.
If you need to rent chairs, tables or other materials, we would like to refer you to our business
partner LJ-Udstillinger, whose information is seen below.
LJ Udstillinger cooperates with DSE to deliver high grade carpets, walls, lighting and other
materials at DSE Fair Lyngby.
Order in time. Deadline for ordering is 2-3 weeks prior to the fair.
LJ Udstillinger also supplies tables and chairs as well as complete transportable fair setups. Read more at www.lj-udstillinger.dk or contact our fair specialist:
Michael Jepsen
(+45) 2887 0190
[email protected]
De Studerendes Erhvervskontakt – Anker Engelunds Vej 1, 101E, DK-2800 Kgs. Lyngby – [email protected]
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Exhibitor’s booklet – DSE Fair Lyngby 2016 – www.studerende.dk
Practical information
Time schedule for the fair days
Tuesday March 15
10:00 – 20:00
Wednesday March 16
09:00 – 10:00
10:00
11:00
11:00 – 15:00
11:30 – 14:00
16:00
19:00
09:00 – 10:00
10:00
11:00 – 15:00
11:30 – 14:00
16:00
16:00 – 19:00
Thursday March 17
Establishment of the fair areas
Set up of the stands
Test of the AV-equipment
Breakfast buffet
Opening of the fair
Welcome speeches in the Tent
Virksomhedsforedrag
Lunch buffet
Closing of the fair
Evening event
Breakfast buffet
Opening of the fair
Virksomhedsforedrag
Lunch buffet
Closing of the fair
Take-down of stands
Catering
» Breakfast buffet
Both fair days 9:00 – 10:00 in Glassalen in the cafeteria.
» Lunch buffet
Both fair days 11:30 – 14:00 in Glassalen in the cafeteria.
The breakfast buffet and the lunch buffet is included in the participation fee regardless of the
number of company representatives. A prerequisite however is to sign up at salg.studerende.dk
no later than February 8, 2016. Here we request the number of company representatives who
will attend breakfast and lunch both days.
Security
Between set-up and take-down of the fair, the fair areas will be under constant supervision. The
night between Tuesday and Wednesday, and the night between Wednesday and Thursday, the
fair areas will be locked and guards will patrol all night.
The Fair Dinner
DSE arranges its traditional evening event Wednesday March 16, for company representatives,
company hosts, and members of DSE to celebrate a successful first day of the fair. More information will be included in the invitations which are sent out separately.
De Studerendes Erhvervskontakt – Anker Engelunds Vej 1, 101E, DK-2800 Kgs. Lyngby – [email protected]
Exhibitor’s booklet – DSE Fair Lyngby 2016 – www.studerende.dk
Facilities
ATM
» A Danske Bank ATM can be found in building 101, entrance A.
Parking
» There is limited parking in front of and behind building 101.
» Additional parking can be found west of Knuth-Winterfeldts Allé. Please see the map on
page 9.
Taxi
» Taxa Nord
Phone: (+45) 4848 4848
» There is a taxi queue in fron of building 101 near entrance A.
» DSE can assist in ordering a cab. Contact a DSE member in one of DSE’s info stands.
Company hosts
A company host is a volunteer DTU student, who assists the companies during the fair. Each
company will be assigned one company host, who can answer questions and assist the company
in other ways during the fair. Your company host will introduce him-/herself to your company
representatives at the beginning of the fair.
Addresses
DSE Fair Lyngby 2016 takes place at
Technical University of Denmark
Anker Engelunds Vej 1, 101
DK-2800 Kgs. Lyngby
The DSE Lyngby office
De Studerendes Erhvervskontakt
Anker Engelunds Vej 1, 101E
DK-2800 Kgs. Lyngby
E-mail: [email protected]
Phone: (+45) 4593 2223
De Studerendes Erhvervskontakt – Anker Engelunds Vej 1, 101E, DK-2800 Kgs. Lyngby – [email protected]
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Exhibitor’s booklet – DSE Fair Lyngby 2016 – www.studerende.dk
Company Presentations
During the fair you have the opportunity to present your company to interested students. The
presentations are a great way to give a group of students a deeper introduction to your company
through a talk of maximum 45 minutes including questions.
Our experience is that between 5 and 45 students show up for the presentations with an
average of 15 students. To increase awareness of your presentation we recommend that you
mention it in your information page in the catalog, that you give the talk a compelling title.
Practical information
The presentations take place in DTU’s conference center. The schedule of the talks will be
shown on info displays and posters throughout the fair area.
AV equipment
The conference rooms are equipped with a projector. Please bring your own laptop. It is recommended that you test the equipment before the presentation. Your company host can help
get access to the conference rooms.
Sign up.
Please sign up at [email protected] no later than December 18, 2015, if your company would
liek to do a presentation.
The number of spots are limited, and will be allotted on a first-come, first-served basis.
De Studerendes Erhvervskontakt – Anker Engelunds Vej 1, 101E, DK-2800 Kgs. Lyngby – [email protected]
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Exhibitor’s booklet – DSE Fair Lyngby 2016 – www.studerende.dk
Map of the fair areas
Knuth-Wintherfeldts Allé
D
Glassalen
E
S-huset
The Foyer
Building
101
Job Bank
Oticon
The Hall
Company
Presentations
A
B
The Tent
Anker Engelunds Vej
DSE reserves the right to change design
and allocation of the stands in the final stand plan.
Changes will be announced in good time.
De Studerendes Erhvervskontakt – Anker Engelunds Vej 1, 101E, DK-2800 Kgs. Lyngby – [email protected]
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Exhibitor’s booklet – DSE Fair Lyngby 2016 – www.studerende.dk
The fair catalog
For your pages in the fair catalog we need from you a logo, an advertisement page and other
information about your company no later than the December 18, 2015.
The fair catalog is in English
The general written language in the catalog will once again be English. We suggest that text and
image advertisements submitted by the company follow our example, but the final decision is
left up to the company.
Information page
The information page contains your logo, a bar with quick facts about the company , a longer
text (maximum 2000 keystrokes), and your website address.
The company logo should be in a vector format (EPS, AI, PDF) or high resolution PNG, TIFF
or JPEG (at least 800 pixels wide).
This year the quick facts bar contains the number of employees in Denmark and worldwide,
fields of study relevant to you, and which job opportunities you offer.
The contents of the body text is for you to choose but will typically contain a short introduction of the company, what you seek in potential employees and why the students should visit
your stand in particular. The data for this page can be filled in online at salg.studerende.dk. The
form will be ready on Wednesday, November 18 2015.
Advertisement page
The advertisement must have the dimensions 168 mm x 210 mm portrait size with a bleed of
at least 5 mm. All important information should be at least 15 mm from the left edge and 5 mm
from the right edge, to ensure legibility.
All pictures should be provided in CMYK, and bitmap pictures should have a resolution of at
least 300 dpi. Please send your advertisement and logo to [email protected].
Everything must be delivered to DSE no later than the December 18, 2015
DSE reserves the right to leave out a companie’s catalog pages if the deadline has been crossed,
in order to avoid delaying catalog production.
When all materials have been received we will set up your company catalog pages and send you
a digital version for proofreading. The proofreading will end in mid-January 2016.
Please direct any questions concerning the catalog to [email protected].
De Studerendes Erhvervskontakt – Anker Engelunds Vej 1, 101E, DK-2800 Kgs. Lyngby – [email protected]
Exhibitor’s booklet – DSE Fair Lyngby 2016 – www.studerende.dk
Deadline – December 18, 2015
Logo
Allowed file formats Vector graphics: EPS, AI, PDF
Bitmap (min. 800 pixels wide): JPEG, PNG, TIFF
Advertisement
(right-hand
page)
Left-hand
page
Color model
CMYK
Send to
[email protected]
Allowed file formats
Resolution
Color model
Dimensions
Bleed
Margin
PDF
Min. 300 dpi
CMYK
168 mm x 210 mm upright size
5 mm
Left: 15 mm for important info or text
Right: 5 mm for important info or text
[email protected]
salg.studerende.dk (log in and follow link)
~2000
Send to
Data entry
Max. keystrokes
An example of a company page
The Tent
Min.
15 mm
Stand
78
Employees
2800
0
De Studerendes Erhvervskontakt
2800
0
Field of study
Civil
Construction
Mechanical
Design
Management
Export
Energy
Electro
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Environmental
Food Tech
We seek
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M.Sc.
Ph.D.
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We offer
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Graduate Prog.
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De Studerendes Erhvervskontakt – Anker Engelunds Vej 1, 101E, DK-2800 Kgs. Lyngby – [email protected]
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Exhibitor’s booklet – DSE Fair Lyngby 2016 – www.studerende.dk
Job Bank
The Job Bank at DSE Fair Lyngby is a notice board with job advertisements for the students
visiting the fair.
The Job Bank is a unique opportunity for you as a company to show the students which job
opportunities you have to offer at the moment. The Job Bank is placed in a strategic position
between the Hall and S-huset (see the map on page 9), where there will be a constant flow of
visitors during the entire fair.
We hope you will help us make this year’s Job Bank better than ever before by sending us your
advertisement for available positions in PDF format to [email protected] no later than
March 8, 2016. A reminder of this deadline will be sent out later.
When sending the advertisement you should indicate in what focus area the advertisement
should be listed (for instance Chemistry, Mathematics, Software, Mechanical Engineering,
etc.). If you send advertisements for more than one focus area please specify the focus area for
each of the job advertisements.
The advertisements will be printed in A4 format and posted in the Job Bank under the respective categories before the fair opens.
Information given in this booklet is subject to change
Publisher: DSE Lyngby Pictures: DSE, DTU & shutterstock.com Print: Kailow Graphic
De Studerendes Erhvervskontakt – Anker Engelunds Vej 1, 101E, DK-2800 Kgs. Lyngby – [email protected]