1. business and industrial
2. business software

Report Painter: More Advanced concepts
MINS 298C-04
ABAP/4
Fall 1998
CSU
Chico
 SAP AG
Report Painter: More Advanced concepts
Copyright 1998- Gail Corbitt
Contents of this file are for the exclusive use of the special
MINS 298C class dealing with SAP software at CSU Chico
for the Fall 1998 semester. Any other use in either electronic
or hardcopy form is prohibited without the express written
permission of the author. This material is confidential.
Do not share it with anyone not enrolled in the class.
Lecture #2: Report Painter 2
CSU
Chico
 SAP AG
Report Painter: More Advanced concepts
 Objectives:

Exploding Rows

Creating Libraries

Creating Models

Adding Text and other Layout Features

Performing Calculations

Finishing up Report Painter
CSU
Chico
 SAP AG
Exploding Rows
 Occurs when you have a Row Value that consists of
more values
 Example: Cost Center Codes 40000 - 43000 could be
split out to individual codes or collapsed
 Default is to NOT explode
 To change this default: Edit --> Rows --> Explode
CSU
Chico
 SAP AG
Exploding Report Rows
Cost elements
Do not explode
Total
Actual
Plan
Var.
30.000
20.000
10.000
Plan
Var.
Cost element group
Cost elements Actual
Total
Explode
Group 1
400000
400100
Group 2
600000
600100
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Chico
 SAP AG
400000
400100
* Group 1
600000
600100
* Group 2
** Total
5.000
5.000
10.000
10.000
10.000
20.000
30.000
Cost elements Actual
Single values
400000
400100
600000
600100
5.000
5.000
10.000
10.000
5.000
5.000
5.000
10.000
5.000
15.000
20.000
Plan
5.000
5.000
5.000
10.000
Var.
5.000
5.000
10.000
5.000
5.000
Report Painter: Creating New Libraries
 Library defines what objects (attributes of objects) can
be included in it’s reports
 Defines Selected:

Characteristics (attributes that are key fields)

Key Figures (types of “measures” or values -- typically numeric)

Pre-Defined Columns



Defined by SAP
Consist of Key Figures and Characteristics
Can Define Your own
CSU
Chico
 SAP AG
Library
A library contains:
- Characteristics
Criteria for selecting
data records
(cost element, version...)
Report group C
Report group B
Report group A
- Key figures
Value fields in selected
data records
- Predefined columns
Combinations of
characteristics and
key figures
CSU
Chico
 SAP AG
- content-related
reports
Report Painter: Creating New Libraries
 Report Painter --> Report Writer --> Library --> Change

Copy and then Modify (Add and Delete attributes)
 Create: Creates a custom library for your reports
 Create a Library for your Reports

Report Painter --> Report Writer --> Library --> Create

Start name with a Z
 Display Existing Libraries:

Report Painter --> Report Writer --> Library --> Display --> Utilities -->
Catalog
CSU
Chico
 SAP AG
Library Maintenance
Characteristics
Name
X
X
X
X
X
X
Key figures
Position
Controlling area
Cost center
Cost element
Order
Fiscal year
Period
:
:
1
2
3
4
5
6
Name
X
X
X
X
X
X
Predef. columns
Position
Costs
Quantity
Activity quantity
Stat. quantity
Costs in obj. currency
Variable costs
:
:
1
2
3
4
5
6
Name
X
X
X
X
X
X
Actual costs
Plan costs
Act. qty. current period
Act. activity fiscal year
Stat. quantity plan
Disp. activity fiscal year
:
:
LIBRARY : Z01
CSUTABLE : CCSS
Description: Cost Center Accounting Reports
Chico
 SAP AG
Position
1
2
3
4
5
6
Report Painter: Models
 Model = Template
 Sets of Rows OR Columns You May Want to Re-use
 Models are Static: If you Change a Model you Must
Change All Reports That Use the Model OR Have
Reports with Different Versions of the Model
 Report Painter --> Model --> Create

Use for column Definition: Within Report Definition: Edit --> Columns
--> Get Column Model

Edit Rows -- > Get Row Model (for Rows)
CSU
Chico
 SAP AG
Flexible Reports with Variables
KOKRS
GJAHR
Controlling area
&1KOKRE
?
PERBL
?
?
Fiscal year
&1GJAHV - &1GJAHB
KSTAR
Period
&1PERIV - &1PERIB
?
Cost Element & 1KSTAR
Resulting selection screen:
Controlling area
from fiscal year
to fiscal year
----------------------------------------
from period
to period
---------------------------
CSU
Cost element group (set)
or value(s)
Chico
 SAP AG
---------------------------------
Using Variables in Report Painter
 Variable: Defined Parameter that Users fill in at Run
Time

Year, Starting Period and Ending Period, etc. for the Data
 Types of Variables:

Value: single Value such as Controlling Area, Company Code, Work
Center, Plant, etc.

Formula: Rolling Periods or Previous June with This June

Set: Set up groups that corresponds to the way the data are
structured. For example, Groups in CO can be used as a Set
Parameter

Find parameter ID through technical info in field definition
CSU
Chico
 SAP AG
Value Variables
Variable
1PERIV
Field name
PERBL
Default value
1
Description
from period
Table
CCSS
Entry: Characteristic values
Controlling area:
001
Fiscal year:
1996
to
Period:
1PERIV
to
1PERIB
Cost center:
to
Use parameter ID
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Chico
 SAP AG
or group
1KOSET
Formula Variables
1. Current year?
MILLER
Default values
from the system
2. Previous year?
Formula variable 1GJAHLJ: System exit that determines the current fiscal
year from the controlling area and the fiscal
year variant.
Formula variable 1GJAHVJ: Internal variable that determines the previous year
1GJAHVJ = 1GJAHLJ - 1
CSU
Chico
 SAP AG
Variables for Groups (Set Variables)
Entry: Characteristic values
Variable
1KOSET
Field name
KOSTL
Controlling area:
0001
Fiscal year:
1996
to
Period:
1PERIV
to
Reference set
1-S-KOSTL-AL
Description
Cost center group
Table
CCSS
CSU
Chico
 SAP AG
1PERIB
Cost center:
to
or group
1KOSET
Adding Blocks and Sections
 Block: Columns that are grouped together

Example: Sales report in $ by Product vs Quantity by Product

Row Structure is identical for all column blocks

Menu Path: Go To --> New Column Block
 Section: Rows that are grouped together

Example: Planned and Actual Costs by Cost Center and by Product
Group

Column Structure is identical for all row blocks

Menu Path: Go To --> New Section
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Chico
 SAP AG
Sections Example
Cost elements
Actual
Plan
Var.
400000
400100
:
Section 1
Activity types
Actual
Plan
Direct labor hours
Direct repair hours
:
Stat. key figures
Employee
Telephone costs
:
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Chico
 SAP AG
Var.
Section 2
Actual
Plan
Section 3
Column Blocks Example
Column block 1: Costs
Cost elem.
Act. costs
Plan costs
Column block 2: Quantities
Var.
Cost elem.
Act. qty
Plan qty.
Var.
400000
...
...
...
400000
...
...
...
400100
...
...
...
400100
...
...
...
400200
...
...
...
400200
...
...
...
:
:
:
:
:
:
:
:
...
...
...
...
* Total
...
identical row structure
CSU
Chico
 SAP AG
* Total
...
Adding Text to a Report
 Types of Text

Title page

Header (top of every page)

Footer (foot of every page)

Last Page
 Entering Text

Menu Path: Extras --> Report Text

Enter directly

Can also use variables, parameters, characteristics, etc.
CSU
Chico
 SAP AG
Entering Text
Standard variables
Report name:
<
From period:
Fiscal year :
<
<
Cost center:
<
>
>
>
Page: < >
To period: <
>
>
Person responsible: <
for example
>
Report name
Page number
Date of selection
Author of report
Library description
......
Selection parameters
for example
From period (value)
To period (value)
Fiscal year (value)
....
Special variables
for example, person responsible for
the cost center
CSU
Chico
 SAP AG
Characteristics
for example
Controlling area
Cost center
Standard Layouts
 Standard layouts used in many companies so all
reports have same look and feel
 Basically a Corporate Template for reports
 Define a Standard in layouts

Menu Path: Report Writer --> Standard layout --> Create

Attach a layout to a report by displaying it -- this is used for the report
you are working on

Defaults provided by SAP (see drop down list)
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Chico
 SAP AG
Layout Settings
Column width
Level of detail
Color
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Chico
 SAP AG
+/- sign
Text type
---------
---------
---------
---------
4200 Salaries
....
....
....
....
4300 Wages
....
....
....
....
4400 Add. costs
....
....
....
....
Cost element
* Total
Overscore and
underscore
No. format
....
....
....
....
Standard Layout
Report Definition
Column totals
Totals position
X left
right
Standard Layout: TRAINING
Column break
none
X line
Other character
Layout
Column width
Right margin
Unit width
1 to 5
X 3 characters
Other value
Column texts
Text type
Alignment
Master data text
Left-justified
X Field value and text
X Centered
Field name and fld value
Right-justified
Field value
Suppress
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Chico
 SAP AG
Variants
1 to 5
Miscellaneous
Suppress zero columns
Underline col. break
character
Calculations in Report Painter
 Cells are given Z values as you click on cells you want
to use for calculations
 Suppress Rows and Columns that you want to use for
calculations but don’t want to show
Z001
Z002
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Chico
 SAP AG
Cells in Formula Columns
Section 1
Costs
Act.
Plan
Act. per employee
Key figure with
characteristics
Predefined column
Formula
Formula:
X001 / Z001
Section 2
Stat. key figures
Actual
Plan
Employee
Z001
Employee / actual
X001
Actual costs
X002
Plan costs
Telephone units
CSU
ChicoCell Z001
 SAP AG
Calculation Using Cells
Section 1:
Costs
Plan
Actual Act./Empl.
Section 2:
Stat. actual key figures
Plan
Telephone
units
Employee
Total
Section 3: Important statistics
Plan
Costs / Employee
Telephone units /
Employee
CSU
Chico
 SAP AG
Actual
Actual
Sections with Calculated Key Figures
Section 1
Costs
Actual
Section 2
Plan
Var.
Stat. key figures
.............
Actual
Employee
.............
Telephone costs
.............
.............
Cell Z002
.............
Total
Formula:
Z001 / Z002
Cell Z001
Section 3
Actual
Costs per employee
CSU
Chico
 SAP AG
Plan
Z001
Costs / Actual
Z002
Employee / Act.
Plan
Suppressed Rows and Columns
Order
Debit previous year
(Period 1 - 13)
Debit current year
(Period 1 - 4)
Total debit
(Column 1 + Column 2)
1000
1.000
500
1.500
2000
4.000
1.000
5.000
3000
700
300
1.000
4000
2.000
2.000
4.000
CSU
Chico suppressed columns
 SAP AG
Additional Considerations
 Variation: Allows you to run the same report at detail
or summary level determined at run time

Define the Variation function in Report Definition under General Data
Selection

At Run time push variation button and select the desired variation
level

Execute the Report Group
 Multiple Selection: Run the same report but separate
every time by variable, I.e. Cost Center
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Chico
 SAP AG
Multiple Selection
Example
CoArea from 0001 to 0002
(or set)
FYear from 1992 to 1993
(or set)
Reports to be output
CoArea 0001
FYear 1992
CoArea 0001
FYear 1993
CoArea 0002
FYear 1992
1
4
combinations
CoArea 0002
FYear 1993
2
3
4
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Chico
 SAP AG
Multiple Selection (continued)
Hierarchy
S02000
S02000
ENERGY
S02000
Warehouse
-2210 Electricity
S02110
Warehouse1
S02120
Warehouse2
-2220 Water
-2230 Gas
Fixed
X
""
""
Hierarchy
""
X
""
CSU
Chico
(or value(s) from . . .to)
 SAP AG
Selected groups
S02000
1 Area report
all sets
5 Reports
only basic sets S02110, S02120, S02200
3 Reports
Variation
S02000
S02000
Warehouse
S02110
Warehouse 1
- 2210 Incoming warehouse
S02000
ENERGY
S02120
Warehouse 2
-2240 Electricity
-2250 Water
-2260 Gas
- 2220 Outgoing warehouse
- 2230 Semi-finished product
Variation
Explode
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Chico
 SAP AG
Do not explode
Single values
Leveraging Existing Reports
 Run a Report in SAP

Extras --> Display Definition

Extras --> Technical Info (drill down on Program name)

Shows you ABAP code
 Copy from these reports and then modify

When you create the report use Options --> Copy From
CSU
Chico
 SAP AG