Staff Augmentation:
Pre-bid Conference
Presented by:
Carol Steffanni, Director
Bureau of Strategic Policy
Greg Faremouth
Department of Management & Budget
December 6, 2005
Staff Augmentation: Pre-Bid Conference
Agenda
 Welcome
 Vendor Management Service
 Expectations
 Estimated Timeline
 Q&A
December 6, 2005
Staff Augmentation: Pre-Bid Conference
Vendor Management Service
 VMS – Single contractor providing staff
augmentation services utilizing
subcontracted suppliers. Each consultant
has an individual agreement.
 The prime contractor does not participate
in providing resources.
December 6, 2005
Staff Augmentation: Pre-Bid Conference
Scope of Work
 In scope –

Services required to provide staff
augmentation, i.e. resume screening,
background and reference checks, invoicing.

The state will provide day-to-day management
and assign work to the staff augmentation
contractors.
December 6, 2005
Staff Augmentation: Pre-Bid Conference
Scope of Work
 Not covered –

Staff augmentation services do not include
work which has defined deliverables and is
fixed fee in pricing structure. This work will still
be covered via an Invitation to Bid (ITB) and
Request for Purchase (RFP).

Commodity purchases of hardware and
software.
December 6, 2005
Staff Augmentation: Pre-Bid Conference
Why VMS
 Administrative efficiencies
 Reduction in time to hire
 Cost savings through competitive rate cards
 Improved reporting on customer satisfaction
and contractor performance
 Higher participation for small businesses
 To deliver consistent, high quality resources
December 6, 2005
Staff Augmentation: Pre-Bid Conference
State’s Expectations
 Staff Acquisition



Requests from one source – DIT Contract Office
Screening, reference checks and required testing,
recommendations
On-boarding process, performance management
 Administration

Full financial cycle management




Invoice consolidation using multiple accounting codes
Distribution of payments
Reconciliation
Monthly reports
December 6, 2005
Staff Augmentation: Pre-Bid Conference
State’s Expectations
 Web-Based Tool



Request order and attached Scope of Work
(SOW)
Time entry and approvals
Status reporting
 MI-Deal


Rate card available for local governments and
non-profit organizations
Managed services not included
December 6, 2005
Staff Augmentation: Pre-Bid Conference
State’s Expectations
 Subcontractors

Outreach



Small business goal of at least 40-70%
Outreach plan
Current Suppliers


Staff augmentation contracts (START) will continue
through contract term and then be resourced
through this contract
Encourages prime to include START companies in
their partner base
December 6, 2005
Staff Augmentation: Pre-Bid Conference
Estimated Timeline
 Questions Due: Dec. 8
 Bid Due Date: Dec. 22 at 12:00 Noon
 Award Recommendation: January
 Anticipated State Ad Board Approval: February
 Contract Start Date: March
December 6, 2005
Staff Augmentation: Pre-Bid Conference
Q&A
December 6, 2005