jobs.nsw
Guidelines for Conveners:
3
Accessing Job Applications
Glossary:
Requisition - Job Advertisement (open Advertisement or Pool Merit Process)
Hiring Manager – Convener
Posting - Publication Date
Candidate - Applicant
Candidate Selection Workflow – The workflow steps candidates need to be taken through
for the panel to complete the merit selection process
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DEC.NSW.GOV.AU
V4. 21Oct13
Accessing the Applications
Panels Start
taking candidates
through the CSW
from here
Candidate Selection Workflow
(CSW)
Yellow = Hiring Manager
Green = Staffing Services
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DEC.NSW.GOV.AU
V4. 21Oct13
1
Accessing the Applications
Once the advertisement has closed, it will be
available for the Hiring Manager / convener to
manage the candidates.
Use this button to change what you can
see in this window. You can format the
view to suit you, eg. include the school
name column or remove the ID column
from view or move the Applicant Number
column to be after the Title column.
Option 1:
Click on the number in this column
to gain access to the candidates
application or you can access it
through ‘option 2’
Option 2:
Select the requisition
required and commence
the merit selection process
once in the requisition.
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DEC.NSW.GOV.AU
V4. 21Oct13
2
Accessing the Applications
Selecting option 2 (refer to page 2) will take you to this screen.
Status of the requisition.
The number of candidates /
applicants will only be visible once
the Requisition is closed.
Click on the number next to
‘Candidates for this requisition’ to
gain access to the candidates’
applications.
From here:
• To print applications refer to pages 4 to 7.
• To share soft copies of the candidate with other panel members refer to pages 8 to 10.
• To commence the shortlisting process proceed to Module 4.
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DEC.NSW.GOV.AU
V4. 21Oct13
3
Accessing the Applications
Printing applications
Click on the candidates name to view.
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DEC.NSW.GOV.AU
V4. 21Oct13
4
Accessing the Applications
Select the Job Submission tab to view
and print the candidate’s profile
Click here to print the candidate’s profile
and Job Submission details as a PDF.
The selected candidate’s name will
appear here
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DEC.NSW.GOV.AU
V4. 21Oct13
5
Accessing the Applications
Only tick the Resume and Profile.
Select Print (PDF). This will open the
document a new window where you then
have the option to either save it to your
computer or print it.
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DEC.NSW.GOV.AU
V4. 21Oct13
6
Accessing the Applications
Go to the Attachments tab to access the
candidate’s supporting documentation such as
their statement of claim.
Return to the Candidate list to access the next
candidate’s application ( refer page 4). Use the
icon that looks like a set of steps (located at the
top right hand corner of the screen) to return to
other applicants.
Click on the item to open it. The system
will then give you the option to save it to
the your computer or print it.
Please note that some candidates have
more than one attachment. Each
attachment will need to accessed
separately.
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DEC.NSW.GOV.AU
V4. 21Oct13
7
Accessing the Applications
Candidate applications can be shared with panel members electronically.
The following steps will allow you to send an applicant’s job submission and attachments
via email, generating one email per candidate. (ie. If there are nine candidates selected,
then nine separate emails, one for each applicant, will be received by each panel
member).
Select all the
candidate from
the candidate list
Click on the
“Share
information” icon.
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DEC.NSW.GOV.AU
V4. 21Oct13
8
Accessing the Applications
The following box will appear.
This will allow you to either enter your
panel members’ email addresses or
select them from the listing provided to
you by using the Quick Filters option.
For panel members that do not have an
@det email address, enter the panel
members’ email addresses here, using a
comma to separate each email address.
For panel members that have an
@det email address, search and
select your panel members using
the quick filters. Once the panel
member is found, click on the
‘Select’ button beside their name
on the right hand side of the
screen.
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DEC.NSW.GOV.AU
V4. 21Oct13
Once all the panel members’
email addresses have been
entered or selected, click
Next and another prompt box
will open.
9
Accessing the Applications
Select Job Submission and
Attachments.
Your comments in this
box will appear as body
text in the email you
share with the panel.
NSW DEPARTMENT OF EDUCATION AND COMMUNITIES
WWW.DEC.NSW.GOV.AU
V4. 21Oct13
Clicking Share will
email the applications to
the email addresses you
specified earlier on in
this process.
10