NUI GALWAY WELCOMES ITS NEW ERASMUS STUDENTS!

NUI GALWAY WELCOMES ITS
NEW ERASMUS STUDENTS!
Bienvenue – Willkommen – Benvenuti Bienvenidos - Witajcie – Velkommen Tervetuloa – Merħba
Bem-vindos - Välkommen – Welkom Vítejte - Hoş geldiniz - Üdvözöljük!
Fáilte!
International Affairs Office
7 Distillery Road
International Affairs Office –
ERASMUS
• Location: 7 Distillery Road (near the AIB
Bank on Newcastle Road)
• Office hours: Monday to Friday,
9.15 – 13.00 and 14.15 – 17.00
• Mary Lyons, Institutional Erasmus
Coordinator – upstairs in room 201
• Gisèle Farrell, Administrative Assistant –
downstairs in room 103
• E-mail: [email protected]
Louise Coyle
• Upstairs in 12 Distillery Road, room 12D1002 (the other side of the street, the one
with the roses!  )
• Louise deals with Course Selection,
Examinations, etc for all Visiting Students.
Your Registration Pack
contains
• Your personal registration confirmation
letter
• Course selection advice leaflet
• Course selection form (purple)
• Change of course selection form (blue)
• Information on English Classes
• ID card
No ID card included?
Save a passport-sized photo in the following
format, showing your first name and
family name, and your ID number:
e.g. johnsmith_14109999.jpg
and send it to [email protected]
Your ID card will be ready for collection from
the Student Contact Centre in 5 days.
Visiting Student Academic
Information
• Handbook available on our website: click
on “Courses”
• Hard (i.e. paper) copies will be distributed
here tomorrow morning (Friday) at the first
Advisory Session (“Exam Information &
Course Selection”).
• This session is OBLIGATORY for all
Visiting Students.
• 10:00 to 11:00, Bailey Allen Hall
Academic Advisory Sessions
tomorrow
• Various Academic Departments will give
detailed advice tomorrow, between 11.00
and 17.00:
Sociological & Political Studies; English;
History; Philosophy; Psychology;
Languages; Geography/Archaeology;
Law, Business; Science; Engineering
See Events List for detailed schedule.
Selecting your Courses
• The Visiting Student Academic Information
Booklet contains a list of all the courses
available to you.
• Course = Module
• Course (Module) registration is on
Monday, 22nd September.
• Change of mind deadline: 29th September.
Selecting your courses (modules)
• Make sure you know what your home
university expects of you (e.g. how many
ECTS credits)
• If necessary, contact your home university
coordinator.
• Academic Advice at NUI Galway: contact
the academic/discipline coordinator. See
Handbook; list also on our website.
Selecting your courses (modules)
(continued)
• The International Office cannot give you
academic advice!
• You may only choose courses listed in
the Visiting Student Handbook.
• English, History: you may take as many
lecture courses as you wish, provided
there are no timetable clashes, but there is
a limit on the number of places in
seminar courses.
Registering your courses (modules)
• English Seminar courses: Thursday, 11th
September at 11.00, Aula Maxima
(downstairs).
When you register for an English Seminar
Course, you will receive a letter. Bring this
letter to Course Registration on the 22nd
(along with your Course Selection Form),
to show that the English Department has
admitted you to this seminar course.
English
• Queries on timetables, etc
Ms Irene O’Malley
Room 511, 3rd Floor, Tower 1
• Signature on Learning Agreements
Ms Dearbhla Mooney
Room 509, 3rd Floor, Tower 1
• Academic Advice:
Dr Richard Pearson
Room 308, 1st Floor, Tower 1
Registering your courses (modules)
(continued)
• History seminars & colloquia also have limited
places.
• Talk to the lecturer; if approved, you receive a
letter.
Some terms (words) used at
NUI Galway
• “College” = Faculty
• “School” – covers various related
disciplines, e.g. School of Languages,
Literatures and Cultures
• “Discipline” = Department, one subject
area within a School, e.g. French, Irish.
Often still known as “Departments”
Registering your courses (modules)
(continued)
• Classes begin on Monday, 8th September.
• Timetables: websites or offices of the
various Schools or Disciplines.
• 2 weeks to make course choice
Registering your courses (modules)
(continued)
• Your course selection form must be signed by
your Erasmus Academic Coordinator here at
NUI Galway.
• We strongly discourage you from selecting
courses from different Colleges (faculties).
• But you may choose outside of your own
Discipline in the College of Arts.
• You will provide your “term address” (that’s your
address in Galway) on this form.
• Course Registration: 22nd September, Áras Uí
Chathail, 1st Floor.
Your Registration Statement
You will receive this by e-mail after you
register your courses.
Please check it carefully and ensure
that all information on it is correct,
especially your course choices!!!
This is extremely important – errors
must be rectified straightaway.
A little Irish lesson
Ceacht beag Ghaeilge
• “Áras” is a word in the Irish language
meaning “house”. It refers to a
large/significant house. The house of the
President of Ireland is “Áras an
Uachtaráin”.
• Some buildings on the NUI Galway
campus contain this word: Áras Uí
Chathail, Áras na Gaeilge, Áras na Mac
Léinn, Áras Moyola ...
Changing your course selection
• The absolute and final deadline for this:
MONDAY, 29th SEPTEMBER
After this, no further changes will be
possible.
The Change of Course Selection form must
be signed by your academic coordinator.
Then bring it to Gisèle in the
International Affairs Office.
“Absent” mark on transcript
• If you register for a course, and then
decide not to take it, you should notify
Gisèle in writing by 29th September.
• ... Otherwise this course will appear on
your transcript with a result of “Absent”.
BLACKBOARD
• Virtual learning environment
• You have access already via Blackboard
to the Academic Handbook, forms, etc
• Course registration (22nd) gives you
access to materials for individual modules.
• Access lecture notes, submit assignments
• CAUTION: even if a lecturer gives you
access to Blackboard before 22nd, you still
need to REGISTER YOUR COURSES ON
22ND.
Examinations 
• Study week – one lecture-free week
before exams begin. Not intended as a
“holiday / travel” week!
• Do not book your flight home in the
summer until you know your exam
timetable.
(www.nuigalway.ie/examinations)
Examinations - dictionaries
• For students whose mother tongue is not
English, dictionaries are permitted at
examinations in non-language subjects,
e.g. Spanish-English/English-Spanish
dictionary is allowed.
Transcripts …
• Your examination results will be available
online for five weeks after results are
issued.
• Semester 1-only students: A transcript will
be sent to your home university in late
January/early February.
• Full-year students: your 2 transcripts will
be sent in late June/early July.
• A transcript will also be sent to you at your
home address in your own country.
Erasmus Paperwork! 
• CERTIFICATE OF ARRIVAL– this can be
signed here today (or in the coming days
in the International Affairs Office (Gisèle)).
• Please help us by writing in your name
and home university!
• Show your ID card.
• Cert of Attendance (when leaving) cannot
be signed in advance – the date you bring
it to us will be the date we’ll write on it.
More Erasmus Paperwork
Your Learning Agreement – signatures?
Depends which version you have.
OLD VERSION: First, it must be signed by
your departmental coordinator, then by the
Institutional Coordinator (M. Lyons).
NEW VERSION FOR ERASMUS+ needs
only the departmental coordinator
signature (exceptions: Arts/Humanities from
Malta, Uppsala, Utrecht).
Learning agreement ... Course
Selection form ... What’s the
difference?
Learning Agreement: YOUR document, a
vital part of your Erasmus+ studies
Course Selection Form: OUR document,
allows us register you for courses and
exams
Where can I fax a document?
• On-campus print shop called “PRINT
THAT – Media Solutions”
• Located next to Smokey Joe’s café on the
Arts/Science Concourse
• Open Monday to Friday, 8.30am till 6pm;
open through lunch.
• Fax costs €1.50 per minute to EU
countries.
English Classes
•
•
•
•
•
Free of charge
Twice a week for 5 weeks
Test on 1st night, Monday, 15th September.
Different levels
No ECTS, but you can get a certificate to
show you completed the course.
• See info sheet for full details.
Opening a Bank Account
• You will need a special form which is
available here today. You must fill this in
and take it with you, along with your
passport, when you go to the bank to
open an account.
ENJOY YOUR TIME AT NUIG
GALWAY!
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•
•
•
Do join Clubs and Societies
Clubs Day: 11th September
Societies Day: 17th September
While in Galway, socialise and enjoy
yourselves (but be sensible about
alcohol!)
• Keep in touch with your family!