FastFacts Feature Presentation February 19, 2010 We are using audio during this session, so please dial in to our conference line… Phone number: 877-468-2134 Participant code: 182500 © 2010 The Johns Hopkins University. All rights reserved. Today’s Topic • We’ll be taking a look at… SAP Upgrade Update Today’s Presenters Geof Corb Senior Director, Enterprise Applications Jill Mikros Director, Planning & Operations Session Segments • Presentation – Geof and Jill will provide an update of the SAP upgrade. – During their presentation, your phone will be muted. • Q&A – After the presentation, we’ll hold a Q&A session. – We’ll open up the phone lines, and you’ll be able to ask questions. – Geof and Jill will answer as many of your questions as time allows. Contact Us • If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: [email protected] • You can also send us an instant message! – GoogleTalk – [email protected] – AOL Instant Messenger – HopkinsFastFacts – MSN – [email protected] Survey • Survey – At the end of this FastFacts session, we’ll ask you to complete a short survey. – Your honest comments will help us to enhance and improve future FastFacts sessions. SAP Upgrade Winter 2010 Update Geof Corb Senior Director, Enterprise Applications Jill Mikros, Director, Planning & Operations IT @ JH – Enterprise Business Solutions Reasons to Upgrade • Maintain SAP products • Implement new features and functionality – Including harmonization of user interface across ECC (formerly R/3) and SRM (shopping cart) – More flexible platform allowing for better integration opportunities via Service-Oriented Architecture (SOA) • Influence future product development • Collaborate with other SAP customers 8 “Technical Upgrade” • Upgrade technical components of the systems and minimize functional changes – Shorter upgrade timeline, less training, less impact to users, less risk – SAP best practice – Prerequisite to implementing new features & functionality – Some functional changes, like new shopping cart experience, are unavoidable 9 Guiding Principles • What was will be – Functionally equivalent to current environment • No new functionality – Introduce after technical upgrade is complete • Theirs, not ours – Retire customizations in favor of standard SAP functionality, where feasible 10 Timeline 1 2 3 4 5 6 7 8 9 10 11 12 JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN Integration & User Acceptance Test Final Prep Prep Blueprint Regression Test Realization Remediation & Unit Tests Soft Freeze Hard Freeze no new enhancements no system changes Year-End & Support Packs Post Go-Live Support Go-Live Parallel Payroll Mock Runs Revise Training Materials Deliver Training 11 Go-Live • Planning for 4 days of production downtime – Offline after business hours on Friday, May 14 – Online before business hours on Wednesday, May 19 • Revise downtime estimates during testing in Spring • Departments need to plan for downtime Mon/Tues 12 Upgrade vs. Implementation • Users are already familiar with SAP • Minimal impact to day-to-day activities • Lessons learned – Change management – Training – Transparency and inclusion 13 User Impact* Of nearly 9,600 users: • 55% will need to learn new shopping cart interface * Initial estimates based on observations to date 14 Training • Leveraging existing, successful training strategies – E-learning – FastFacts – Instructor-Led Training (ILT) – Job Aids – Coaching • Direct, targeted communications to affected end users based on roles 15 Your Computer • No new browser requirements – Supported = IE6, IE7, Firefox 2 – Unsupported = IE8, Safari, Firefox 3 • No new SAP GUI software for Windows users • New version of Java GUI for Mac OS 10.5+ users – Encouraged to keep current with latest versions; see h1support.jhu.edu 16 Support at Go-Live • Provided through normal primary support channels – Shared Service Centers – Controllers’ Offices – IT@JH Help Desk • Enterprise Business Solutions (EBS) will be “all hands on deck,” with consultant support 17 Next Upgrade • Not for a while – Enhancements Packs = Innovation Without Disruption – SAP’s New “7-2 Maintenance Strategy” • Hardware refresh/replacement 7 RampUp EHP** EHP** RampUp EHP** EHP** Mainstream Maintenance EHP** EHP** EHP** 2006 2008 Cust.-Spec. Maintenance Extended Maint. (+ 2%)* Cust.-Spec. Maintenance Dec Mainstream Maintenance 2007 Extended Maint. (+ 2%)* EHP** Nov SAP ERP 6.0, SAP NW 7.0 EHP** Dec EHP** SAP CRM, SCM, SRM 7.0 2 2009 2010 2011 2012 2013 2014 2015 2016 2017 18 In the Meantime… • Security – Evaluating opportunities to improve and simplify – Understanding user challenges • Performance – Improving query & report performance based on user input – Proactive monitoring • Reporting & Business Intelligence – Piloting reports development outside of BW – Assessing platforms and opportunities for user empowerment 19 Summary • No significant changes to user experience except shopping cart • No expectation of performance improvement • Take advantage of new and improved features after Go-Live • Go-Live is May 15-19 20 More Information • Website – SAPatHopkins.org • Confluence = project knowledge management wiki – know.isis.jhu.edu/display/SAPUP • Social Networking – twitter.com/sapupjh – facebook.com/sapupjh 21 Contact Us Geof Corb Senior Director IT @ JH - Enterprise Applications [email protected] | 410-735-4001 Jill Mikros Director, Planning & Operations IT @ JH - Enterprise Business Solutions [email protected] | 410-735-7032 22 Q&A • We’re going to open the phone lines now! • There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. • We’ll be answering questions in the order that we receive them. • We’ll also be answering the questions that were emailed to us during the presentation. • If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants. Thank You! • Thank you for participating! • We would love to hear from you. – Are there certain topics that you would like us to cover in future FastFacts sessions? – Would you like to be a FastFacts presenter? – Please email us at: [email protected] Survey • Before we close, please take the time to complete a short survey. • Your feedback will help us as we plan future FastFacts sessions. • Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/ Thanks again!
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