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AVIATION AUTHORITY
REGULAR BOARD MEETING
Thursday, November 6, 2014
9:00 A.M.
Board Room
Level 3 at Tampa International Airport
AGENDA
Any person who desires to appeal any decisions made at this meeting will need a record of the
proceedings and for that purpose may need to ensure that a verbatim record of the proceeding is made
which includes the testimony and evidence upon which the appeal is based. Any person requiring
reasonable accommodations to attend any public meeting because of a disability or physical impairment
must submit a written request to Joseph W. Lopano, Chief Executive Officer, Hillsborough County
Aviation Authority, Post Office Box 22287, Tampa, FL 33622 or via facsimile at (813) 870-7868. Such
request must be received at least 48 hours before the meeting. If you have any questions, please call
(813) 870-8701.
AGENDA
Page 2
November 6, 2014
TABLE OF CONTENTS
A.
B.
C.
D.
E.
F.
G.
CALL TO ORDER ................................................................................................................ 4
PLEDGE OF ALLEGIANCE ................................................................................................. 4
APPROVAL OF THE AGENDA ........................................................................................... 4
PUBLIC COMMENTS ........................................................................................................... 4
APPROVAL OF THE MINUTES - Regular Authority Meeting – October 2, 2014 ................. 4
MANAGEMENT REPORT .................................................................................................... 4
APPROVAL OF THE CONSENT AGENDA ......................................................................... 4
1. Amendment No. 1 to Lease and Concession Agreement for the Development and
Operation of a Compressed Natural Gas Fuel Station, Clean Energy CA Corporation,
Tampa International Airport, Resolution No. 2014-125 ................................................. 5
2. Amendment No. 1 to Lease Agreement for Car Rental Service Facilities, Avis Budget
Car Rental, LLC, Tampa International Airport, Resolution No. 2014-120 ..................... 7
3. Amendment No. 1 to Lease Agreement for Car Rental Service Facilities, Hertz
Corporation, Tampa International Airport, Resolution No. 2014-121 ............................ 9
4. Amendment No. 2 to General Ground Lease, Enterprise Leasing Company of Florida,
LLC, Tampa International Airport, Resolution No. 2014-122 ...................................... 11
5. Amendment No. 4 to Amendment and Restatement of Ground Lease with
Improvements (Remote Service Facility), DTG Operations, Inc., Tampa International
Airport, Resolution No. 2014-123 ................................................................................ 13
6. Amendment No. 3 to Airline-Airport Use and Lease Agreement, Delta Air Lines, Inc.,
Tampa International Airport, Resolution No. 2014-133 ............................................... 15
7. Space Rental Agreement, DAL Global Services, LLC, Tampa International Airport,
Resolution No. 2014-118 ............................................................................................ 16
8. Space Rental Agreement, Morpho Trust USA, LLC, Tampa International Airport,
Resolution No. 2014-119 ............................................................................................ 18
9. Grant of License Agreement/Summary of Understanding FDOT, Henry Street Canal
Project, Northeast Quadrant of Hillsborough Avenue and Benjamin Road, Tampa
International Airport, Resolution No. 2014-135 ........................................................... 19
H. POLICIES OR RULES FOR CONSIDERATION OR ACTION ........................................... 20
1. Update to Policy Manual, Revisions to Policy for Approval: Section 600, Policy P643,
Awards Programs ....................................................................................................... 20
I. COMMITTEE REPORTS .................................................................................................... 21
1. Report of the Finance Committee Meeting held on October 31, 2014 in the Aviation
Authority Board Room................................................................................................. 21
J. UNFINISHED BUSINESS ................................................................................................... 22
1. Part 2 Design-Build Contract, Consolidated Rental Car Facility and Automated People
Mover, Project Nos. 1100 13, 1105 14, 8700 14 and 8115 14, Austin Commercial,
L.P., Tampa International Airport, Resolution No. 2014-127....................................... 22
2. Part 2 Design-Build Contract, Main Terminal and Airport Concession Redevelopment
Program, Project Nos. 8100 14, 5760 11, 5920 13, 5880 14, 6305 15 and 8700 14,
Skanska USA Building, Inc., Tampa International Airport, Resolution No.
2014-126..................................................................................................................... 25
AGENDA
Page 3
November 6, 2014
TABLE OF CONTENTS (Continued)
K. NEW BUSINESS ................................................................................................................ 28
1. Construction Contract, Automated People Mover – Design Build Operate Maintain,
Project No. 8700 14, Mitsubishi Heavy Industries America, Inc., Tampa International
Airport, Resolution No. 2014-129 ................................................................................ 28
2. Construction Contract, Paging System Replacement – Phase 1 – Airside E, Project
No. 6145 15, ALTEL Systems Group, Inc., Tampa International Airport, Resolution No.
2014-131..................................................................................................................... 30
3. Agreement for Special Legal Services, GrayRobinson, P.A., Tampa International
Airport, Resolution No. 2014-134 ................................................................................ 32
4. Approval of Labor Agreement, Hillsborough County Aviation Authority and West
Central Florida Police Benevolent Association, Resolution No. 2014-132 .................. 34
5. Purchase Order, Oracle Software Maintenance and Support, Software Licenses, and
Engineered Systems, Oracle America, Inc., Tampa International Airport ................... 36
L. PRESENTATIONS - None .................................................................................................. 39
M. STAFF REPORTS .............................................................................................................. 39
N. ADJOURNMENT ................................................................................................................ 39
AGENDA
Page 4
November 6, 2014
A.
CALL TO ORDER
B.
PLEDGE OF ALLEGIANCE
C.
APPROVAL OF THE AGENDA
D.
PUBLIC COMMENTS
E.
APPROVAL OF THE MINUTES - Regular Authority Meeting – October 2, 2014
F.
MANAGEMENT REPORT
G.
APPROVAL OF THE CONSENT AGENDA
AGENDA
G.
Page 5
November 6, 2014
CONSENT ITEM
1.
Amendment No. 1 to Lease and Concession Agreement for the Development
and Operation of a Compressed Natural Gas Fuel Station, Clean Energy CA
Corporation, Tampa International Airport, Resolution No. 2014-125
______________________________________________________________________
I.
Background:
On March 3, 2011 the Board awarded an Agreement to Clean Energy CA
Corporation (Clean Energy) to provide for the lease and development of a
compressed natural gas fuel station (CNG Station) at Tampa International
Airport (Airport). Under the Agreement, Clean Energy is also responsible for all
ongoing day-to-day operations and associated maintenance activities of the
CNG Station.
Article 7.02 of the Agreement requires Clean Energy to provide an annual audit
of Royalties owed the Authority based on the per gasoline gallon equivalent of
compressed natural gas sold at the CNG Station by an independent certified
accountant within 90 days of each anniversary of the Commencement Date of
the Agreement.
II.
Proposal:
This Amendment No. 1 modifies Article 7.02 of the Agreement to allow Clean
Energy to provide an annual company-generated Certification of Royalties within
90 days of each anniversary of the Commencement Date of the Agreement,
certifying the prior year royalty computations and payments to the Authority.
Modification to the Agreement was requested and approved by the Authority’s
Concessions Department due to the high cost of an independent audit to Clean
Energy compared to an annual company-generated Certification of Royalties.
III.
Funding:
N/A
IV.
Recommendation:
Management recommends adoption of Resolution No. 2014-125.
AGENDA
Page 6
November 6, 2014
G1 (Continued)
____________________________________________________________________
V.
Resolution:
Resolution No. 2014-125 approves and authorizes the execution of
Amendment No. 1 to Lease and Concession Agreement for the
Development and Operation of a Compressed Natural Gas Fuel Station
with Clean Energy CA Corporation at Tampa International Airport; and
authorizes the Chief Executive Officer or his designee to execute all other
ancillary documents.
AGENDA
G.
Page 7
November 6, 2014
CONSENT ITEM
2.
Amendment No. 1 to Lease Agreement for Car Rental Service Facilities, Avis
Budget Car Rental, LLC, Tampa International Airport, Resolution No. 2014-120
______________________________________________________________________
I.
Background:
Avis Budget Car Rental, LLC (Avis Budget) operates an on-airport rental car
concession at Tampa International Airport and leases land, site improvements
and buildings from the Authority for the purpose of providing service,
maintenance, and storage of its rental vehicles (Lease Agreement). The term of
the Lease Agreement expires September 30, 2015, concurrently with all other
on-airport rental car companies’ remote ground leases.
The Authority plans to construct a consolidated rental car facility (the ConRAC
Facility) on a portion of the land currently leased by Avis Budget on the east side
of the Airport Service Road. Consequently, it is necessary to remove a portion
of Avis Budget’s leased Premises and to make subsequent adjustment to the
Premises to permit the ConRAC Facility construction, beginning January 1, 2015
and continuing through the term of the Lease Agreement.
II.
Proposal:
This Amendment No. 1 amends the Lease Agreement to terminate upon the
commencement of operations of the ConRAC Facility.
Additionally, this
Amendment No. 1 adjusts the size and configuration of Avis Budget’s leased
Premises.
Authority’s Chief Executive Officer or designee will provide 30 days’ advance
written notice to Avis Budget for changes to the Premises during development of
the ConRAC Facility, stating the actual parcel size and associated change in
rent effective for each stage of development.
All environmental and insurance obligations for the fuel facilities at the original
Premises will remain with Avis Budget until those fuel facilities are removed and
closed out with acceptance letters from the appropriate regulatory agencies.
In addition, this Amendment No. 1 updates contact information for the Authority
and Avis Budget and updates other standard clauses of the Lease Agreement.
III.
Funding:
N/A
AGENDA
Page 8
November 6, 2014
G2 (Continued)
____________________________________________________________________
IV.
Recommendation:
Management recommends adoption of Resolution No. 2014-120.
V.
Resolution:
Resolution No. 2014-120 approves and authorizes the Chief Executive
Officer to award and execute Amendment No. 1 to the Lease Agreement
for Car Rental Service Facilities with Avis Budget Car Rental, LLC at
Tampa International Airport; and authorizes the Chief Executive Officer or
his designee to execute all other ancillary documents.
AGENDA
G.
Page 9
November 6, 2014
CONSENT ITEM
3.
Amendment No. 1 to Lease Agreement for Car Rental Service Facilities, Hertz
Corporation, Tampa International Airport, Resolution No. 2014-121
______________________________________________________________________
I.
Background:
The Hertz Corporation (Hertz) operates an on-airport rental car concession at
Tampa International Airport and leases remote land, site improvements and
buildings from the Authority for the purpose of providing service, maintenance,
and storage of its rental vehicles (Lease Agreement). The term of the Lease
Agreement expires September 30, 2015, concurrently with all other on-airport
rental car companies’ remote ground leases.
The Authority plans to construct a consolidated rental car facility (the ConRAC
Facility) on the land currently leased by Hertz. Construction of the ConRAC
Facility requires adjustment of Hertz’s leased premises throughout the
remainder of the term of the Lease Agreement.
II.
Proposal:
This Amendment amends the Lease Agreement to terminate upon the
commencement of operations of the ConRAC Facility. Additionally, this
Amendment adjusts the size and configuration of Hertz’s leased Premises.
Authority’s Chief Executive Officer or designee will provide 30 days’ advance
written notice to Hertz for changes to the Premises during development of the
ConRAC Facility, stating the actual parcel size and associated change in rent
effective for the next stage of development.
All environmental and insurance obligations at the original leasehold location will
remain with Hertz until the fuel facilities are removed and closed out with
acceptance letters from the regulatory agencies.
The Amendment also adds the Thrifty Car Rental and the Dollar Rent A Car
brands to the fleet of Hertz vehicles and updates other standard clauses in the
Lease Agreement.
III.
Funding:
N/A
AGENDA
Page 10
November 6, 2014
G3 (Continued)
____________________________________________________________________
IV.
Recommendation:
Management recommends adoption of Resolution No. 2014-121.
V.
Resolution:
Resolution No. 2014-121 approves and authorizes the Chief Executive
Officer to award and execute Amendment No. 1 to Lease Agreement for
Car Rental Service Facilities with The Hertz Corporation at Tampa
International Airport; and authorizes the Chief Executive Officer or his
designee to execute all other ancillary documents.
AGENDA
G.
Page 11
November 6, 2014
CONSENT ITEM
4.
Amendment No. 2 to General Ground Lease, Enterprise Leasing Company of
Florida, LLC, Tampa International Airport, Resolution No. 2014-122
____________________________________________________________________
I.
Background:
Enterprise Leasing Company of Florida, LLC (Enterprise) operates an on-airport
rental car concession at Tampa International Airport and leases land, site
improvements and buildings from the Authority for the purpose of providing
service, maintenance, and storage of its rental vehicles (Ground Lease). The
term of the Ground Lease expires September 30, 2015, concurrently with all
other on-airport rental car companies’ remote ground leases.
The Authority plans to construct a consolidated rental car facility (the ConRAC
Facility) on the land currently leased by Enterprise. Consequently, it is necessary
to adjust the size and configuration of Enterprise’s leased Premises in stages to
permit the ConRAC Facility construction, beginning January 1, 2015.
II.
Proposal:
This Amendment No. 2 amends the Ground Lease to terminate upon the
commencement of operations of the ConRAC Facility. Additionally, this
Amendment No. 2 adjusts the size and configuration of Enterprise’s leased
Premises.
Authority’s Chief Executive Officer or designee will provide 30 days’ advance
written notice to Enterprise for changes to the Premises during development of
the ConRAC Facility, stating the actual parcel size and associated change in
rent effective for the next stage of development.
All environmental and insurance obligations for the fuel facilities at their original
location on the leased Premises will remain with Enterprise until those fuel facilities
are removed and closed out with acceptance letters from the appropriate
regulatory agencies.
In addition to these changes, this Amendment No. 2 requires that the Premises be
leased on a triple net basis, adds the Enterprise Rent A Car, National Car Rental
and Alamo Rent A Car brands to the Enterprise fleet of vehicles, updates contact
information for the Authority and Enterprise, and updates other standard clauses of
the Ground Lease.
AGENDA
Page 12
November 6, 2014
G4 (Continued)
____________________________________________________________________
III.
Funding:
N/A
IV.
Recommendation:
Management recommends adoption of Resolution No. 2014-122.
V.
Resolution:
Resolution No. 2014-122 approves and authorizes the Chief Executive
Officer to award and execute Amendment No. 2 to General Ground Lease
with Enterprise Leasing Company of Florida, LLC at Tampa International
Airport; and authorizes the Chief Executive Officer or his designee to
execute all other ancillary documents.
AGENDA
G.
Page 13
November 6, 2014
CONSENT ITEM
5.
Amendment No. 4 to Amendment and Restatement of Ground Lease with
Improvements (Remote Service Facility), DTG Operations, Inc., Tampa
International Airport, Resolution No. 2014-123
______________________________________________________________________
I.
Background:
DTG Operations, Inc. (DTG) operates an on-airport rental car concession at
Tampa International Airport and leases remote land, site improvements and
buildings from the Authority for the purpose of providing service, maintenance, and
storage of its rental vehicles (Ground Lease). The term of the Ground Lease
expires September 30, 2015, concurrently with all other on-airport rental car
companies’ remote ground leases.
The Authority plans to construct a consolidated rental car facility (the ConRAC
Facility) on the east side of Airport Service Road. DTG’s parent organization,
The Hertz Corporation (Hertz), will lease relocated premises upon substantial
completion of the new service center sites and improvements. DTG will colocate with Hertz at the time Hertz relocates to the new site, anticipated to be on
September 1, 2015.
II.
Proposal:
This Amendment No. 4 amends the termination date of the Ground Lease to
August 31, 2015.
Additionally, all environmental and insurance obligations for the fuel facilities at
the Premises will remain with DTG until the fuel facilities are removed and
closed out with acceptance letters from the appropriate regulatory agencies.
This Amendment No. 4 also updates contact information for the Authority and
DTG and updates other standard clauses of the Ground Lease.
III.
Funding:
N/A
IV.
Recommendation:
Management recommends adoption of Resolution No. 2014-123.
AGENDA
Page 14
November 6, 2014
G5 (Continued)
____________________________________________________________________
V.
Resolution:
Resolution No. 2014-123 approves and authorizes the Chief Executive
Officer to award and execute Amendment No. 4 to Amendment and
Restatement of Ground Lease with Improvements (Remote Service
Facility) with DTG Operations, Inc. at Tampa International Airport; and
authorizes the Chief Executive Officer or his designee to execute all other
ancillary documents.
AGENDA
G.
Page 15
November 6, 2014
CONSENT ITEM
6.
Amendment No. 3 to Airline-Airport Use and Lease Agreement, Delta Air Lines,
Inc., Tampa International Airport, Resolution No. 2014-133
______________________________________________________________________
I.
Background:
Delta Air Lines, Inc. (Delta) operates at Tampa International Airport under an
Airline-Airport Use and Lease Agreement (Agreement) entered into with the
Authority effective October 1, 2010. The Agreement terminates concurrently
with other signatory airline agreements on September 30, 2020.
II.
Proposal:
Delta has requested the lease of an additional 83 square feet of office space on
the Airside E Mezzanine Level. This Amendment revises Exhibit C to reflect the
increased space.
III.
Funding:
N/A
IV.
Recommendation:
Management recommends adoption of Resolution No. 2014-133.
V.
Resolution:
Resolution No. 2014-133 approves and
Amendment No. 3 to the Airline-Airport
Tampa International Airport with Delta Air
Chief Executive Officer or his designee
documents.
authorizes the execution of
Use and Lease Agreement at
Lines, Inc.; and authorizes the
to execute all other ancillary
AGENDA
G.
Page 16
November 6, 2014
CONSENT ITEM
7.
Space Rental Agreement, DAL Global Services, LLC, Tampa International
Airport, Resolution No. 2014-118
______________________________________________________________________
I.
Background:
DAL Global Services, LLC (DAL) provides ground handling services, including
all services except for into-plane fueling, at Tampa International Airport under an
Operating Agreement for Ground Handlers (Limited Services) dated September
29, 2010. DAL currently provides ground handling services to United Airlines.
II.
Proposal:
DAL desires to lease ramp operations office space on Airside A in support of its
ground handling activities under a Space Rental Agreement with the Authority at
the square footage and FY 2014-15 rates indicated below:
Description
Airside A Ramp Operations
Offices
Sq.
Ft.
FY15
Rate
Annual
Monthly
297
$81.76
$24,282.72
$2,023.56
The Space Rental Agreement commences November 6, 2014 and terminates
concurrently with all other space rental agreements on September 30, 2015.
This Space Rental Agreement has one five-year renewal option upon approval
by letter from the Authority’s Chief Executive Officer. The Agreement may be
terminated, without cause, by either party upon 30 days’ written notice and is
contingent upon DAL maintaining its Operating Agreement for Ground Handlers
(Limited Services).
The Agreement provides for an annual rental rate
adjustment. A security payment of $6,070.68, equal to three months’ rental
payments, is required.
III.
Funding:
N/A
IV.
Recommendation:
Management recommends adoption of Resolution No. 2014-118.
AGENDA
Page 17
November 6, 2014
G7 (Continued)
____________________________________________________________________
V.
Resolution:
Resolution No. 2014-118 approves and authorizes the execution of the
Space Rental Agreement with DAL Global Services, LLC at Tampa
International Airport; and authorizes the Chief Executive Officer or his
designee to execute all other ancillary documents.
AGENDA
G.
Page 18
November 6, 2014
CONSENT ITEM
8.
Space Rental Agreement, Morpho Trust USA, LLC, Tampa International Airport,
Resolution No. 2014-119
_____________________________________________________________________
I.
Background:
MorphoTrust USA, LLC (MorphoTrust) manages the Pre-Check Program on
behalf of the United States Transportation Security Administration.
II.
Proposal:
MorphoTrust desires to lease operations office space on the Bag Service Level
of the Main Terminal under a Space Rental Agreement with the Authority at the
square footage and FY 2014-15 rates indicated below:
Description
Bag Service Level Office
Sq.
Ft.
181
FY14-15 Rate
$168.78
Annual
$30,549.18
Monthly
$2,545.77
The Space Rental Agreement commences November 6, 2014 and terminates
concurrently with all other space rental agreements on September 30, 2015 with
one five-year renewal option upon approval by letter from the Authority’s Chief
Executive Officer. The Agreement may be terminated, without cause, by either
party upon 30 days’ written notice. The Agreement provides for an annual rental
rate adjustment. A security payment of $7,637.31, equal to three months’
estimated fees and charges, is required.
III.
Funding:
N/A
IV.
Recommendation:
Management recommends adoption of Resolution No. 2014-119.
V.
Resolution:
Resolution No. 2014-119 approves and authorizes the execution of the
Space Rental Agreement with MorphoTrust USA, LLC at Tampa
International Airport; and authorizes the Chief Executive Officer or his
designee to execute all other ancillary documents.
AGENDA
G.
Page 19
November 6, 2014
CONSENT ITEM
9.
Grant of License Agreement/Summary of Understanding FDOT, Henry Street
Canal Project, Northeast Quadrant of Hillsborough Avenue and Benjamin Road,
Tampa International Airport, Resolution No. 2014-135
_____________________________________________________________________
I.
Background:
On August 1, 2013, the Authority granted FDOT perpetual drainage easements
on the north and south side of Henry Street Canal to repair significant erosion
issues which have occurred along the Canal during rainy seasons that impact
Authority property abutting the Canal. In furtherance of the easements,
permission was granted to FDOT via a License Agreement/Summary of
Understanding to use Authority property for equipment staging to perform the
required work for a temporary period of time beginning October 1, 2013 and
ending September 30, 2014.
II.
Proposal:
FDOT requires additional time to perform the required work and thus a new
License Agreement/Summary of Understanding is needed. The new License
Agreement/Summary of Understanding is for a period beginning November 6,
2014 and continuing until completion of the work, but not later than October 31,
2015.
III.
Funding:
N/A
IV.
Recommendation:
Management recommends adoption of Resolution No. 2014-135.
V.
Resolution:
Resolution No. 2014-135 approves and authorizes execution of the License
Agreement/Summary of Understanding with FDOT and authorizes the
Chief Executive Officer or his designee to execute all other ancillary
documents.
AGENDA
H.
Page 20
November 6, 2014
POLICIES OR RULES FOR CONSIDERATION OR ACTION
1.
Update to Policy Manual, Revisions to Policy for Approval: Section 600, Policy
P643, Awards Programs
____________________________________________________________________
I.
Background:
Policy P643 governs the annual employee incentive program (EIP) and other
employee recognition programs.
II.
Proposal:
Increase the maximum potential EIP award per employee from $1,500 to $2,000
annually.
III.
Funding:
All potential costs associated with this change are part of the FY2015 O&M
budget.
IV.
Recommendation:
The Chief Executive Officer recommends approval of revisions to Policy P643,
Awards Programs.
The Board may act on this by motion; no resolution is required.
AGENDA
I.
Page 21
November 6, 2014
COMMITTEE REPORTS
1.
Report of the Finance Committee Meeting held on October 31, 2014 in the
Aviation Authority Board Room
____________________________________________________________________
The Finance Committee met on October 31, 2014 with two of its three members in
attendance. The Committee listened to presentations and held in-depth discussions
with staff, covering the following items: FY 2014 full year financial performance, the
Authority’s TIFIA Letter of Interest with the U.S. Department of Transportation, the
Authority’s Passenger Facility Charge Application #10 with the FAA, and the Master
Plan budget.
The meeting ended with a discussion regarding supplemental
agreements.
AGENDA
J.
Page 22
November 6, 2014
UNFINISHED BUSINESS
1.
Part 2 Design-Build Contract, Consolidated Rental Car Facility and Automated
People Mover, Project Nos. 1100 13, 1105 14, 8700 14 and 8115 14, Austin
Commercial, L.P., Tampa International Airport, Resolution No. 2014-127
____________________________________________________________________
I.
Background:
One of the primary findings and recommendations from the Master Plan is to
decongest and expand the Main Terminal facilities. The Master Plan concluded
that the current rental car operations are a major contributor to congestion and
capacity constraints within the Main Terminal, curbsides and roadways. The
Master Plan also concluded that the current rental car facilities cannot
accommodate the necessary growth projections beyond 2016. As part of the
Master Plan Phase I Program, the Master Plan recommended that the rental car
operations be relocated to a consolidated facility (ConRAC) located in the south
terminal support area with an automated people mover (APM) connection to the
Main Terminal. This project will provide for the design and construction of the
ConRAC and the APM Infrastructure.
To date, the Board has approved the following:
II.
Contract
Scope
Board
Approved
Date
Total Amount
Part 1
Agreement
All required planning,
design up to 90% for the
ConRAC and APM
Infrastructure
March 6, 2014
$29,922,715.88
Proposal:
This Part 2 Contract provides for the completion of the design, construction of
early enabling work and the Design-Builder’s General Conditions and General
Requirements for the entire project.
This Contract will consist of the following early enabling work necessary to
prepare for the ConRAC and to begin the APM Infrastructure:
AGENDA
Page 23
November 6, 2014
J1 Continued)
____________________________________________________________________


ConRAC:
o Site development and storm water infrastructure
o Service center facilities for the rental car agencies
o Demolition of existing buildings
o Relocation of taxi cab facilities
APM Infrastructure:
o Relocation of existing electrical and fire alarm cabling at the east quad
deck
o Demolition of a section of the former Airside B shuttle guideway structure
o Demolition of buildings on the ConRAC site
o Reconfiguration of the Post Office employee parking lot
The Guaranteed Maximum Price (GMP) for this Part 2 Contract will be
$106,123,189.00 bringing the total combined project agreement amount to date
to $136,045,904.88. This Contract is scheduled to be supplemented by a
supplemental contract at the May 2015 Board meeting which will be the final
GMP for the project.
Per Board Policy P410 Procurement, staff may authorize use of the Owner’s
Direct Purchase Program with respect to construction materials and supplies if
appropriate.
The Master Plan Phase 1 budget, as identified in the approved business plan, is
$943,554,200. The amount currently approved by the Board as part of the FY14
CIP is $930,940,700. The remaining $12,613,500 will be included in the FY16
budget.
This Part 2 Design-Build Contract incorporates a W/MBE participation of at least
19.0% for design and 19.0% for construction for the ConRAC and a W/MBE
participation of at least 19.1% for design and 19.0% for construction for the
APM.
III.
Funding:
This item is included in the FY 2014 Capital Budget.
IV.
Recommendation:
Management recommends adoption of Resolution No. 2014-127.
AGENDA
Page 24
November 6, 2014
J1 (Continued)
____________________________________________________________________
V.
Resolution:
Resolution No. 2014-127 authorizes execution of the Part 2 Design-Build
Contract for Consolidated Rental Car Facility and Automated People
Mover with Austin Commercial, L.P.; authorizes staff to use Direct
Purchase Program if appropriate; and authorizes the Chief Executive
Officer or his designee to execute all other ancillary documents.
AGENDA
J.
Page 25
November 6, 2014
UNFINISHED BUSINESS
2.
Part 2 Design-Build Contract, Main Terminal and Airport Concession
Redevelopment Program, Project Nos. 8100 14, 5760 11, 5920 13, 5880 14,
6305 15 and 8700 14, Skanska USA Building, Inc., Tampa International Airport,
Resolution No. 2014-126
____________________________________________________________________
I.
Background:
The Master Plan identified that the transfer level circulation space becomes
constrained in 2017. There are major service and revenue opportunities to be
gained with increased concessions space. As part of the Master Plan Phase I
Program, this project will provide for the design and construction of the
expansion of the Main Terminal Transfer Level and the Redevelopment of the
Airport Concession space.
To date, the Board has approved the following:
II.
Contract
Scope
Board Approved
Date
Total Amount
Part 1
Agreement
All required planning and
design
April 3, 2014
$6,561,228
Proposal:
This Part 2 Contract provides for the completion of the design, construction of
early enabling work and the Design-Builder’s General Conditions for the entire
project.
The following items will be enabled through the approval of this Contract as
follows:



Demolition of East Quad Deck and Elevated Guideway
Installation of Temporary Partition Walls and Safety Barricades
Purchase of Structural Steel
AGENDA
Page 26
November 6, 2014
J2 (Continued)
____________________________________________________________________






Purchase of Automatic Entrance Doors at Shuttle Entrance
Installation of Barrier Walls System at Shuttle Bays
Installation of East side expansion glass curtain wall system
Relocation of Shuttle systems by Bombardier
Electrical Demolition
Hazardous Material Remediation
Also included in this Part 2 Contract are the Design-Builder’s General
Conditions, payment and performance bonds, surveying, quality control testing,
final design, and construction administration services including inspection from
the design professional for the entire project.
The Guaranteed Maximum Price (GMP) for this Part 2 Contract will be
$32,029,839 bringing the total combined project agreement amount to date to
$38,591,067. This Contract is scheduled to be supplemented by a supplemental
contract at the January 2015 Board meeting and a supplemental contract at the
June 2015 Board meeting which will be the final GMP for the project.
Per Board Policy P410 Procurement, staff may authorize use of the Owner’s
Direct Purchase Program with respect to construction materials and supplies if
appropriate.
The Master Plan Phase 1 budget, as identified in the approved business plan, is
$943,554.200. The amount currently approved by the Board as part of the FY14
CIP is $930,940,700. The remaining $12,613,500 will be included in the FY16
budget.
This Part 2 Design-Build Contract incorporates a W/MBE participation of at least
25.9% for design and 19.0% for construction.
III.
Funding:
This item is included in the FY 2014 Capital Budget.
IV.
Recommendation:
Management recommends adoption of Resolution No. 2014-126.
AGENDA
Page 27
November 6, 2014
J2 (Continued)
____________________________________________________________________
V.
Resolution:
Resolution No. 2014-126 authorizes execution of the Part 2 Design-Build
Contract for Main Terminal and Airport Concession Redevelopment
Program with Skanska USA Building, Inc.; authorizes staff to use Direct
Purchase Program if appropriate; and authorizes the Chief Executive
Officer or his designee to execute all other ancillary documents.
AGENDA
K.
Page 28
November 6, 2014
NEW BUSINESS
Construction Contract, Automated People Mover – Design Build Operate
Maintain, Project No. 8700 14, Mitsubishi Heavy Industries America, Inc.,
Tampa International Airport, Resolution No. 2014-129
______________________________________________________________________
1.
I.
Background:
This Project will be conducted in two phases at Tampa International Airport.
During the Design Build phase, the Contractor will be responsible for all services
necessary for the turnkey delivery of the Automated People Mover (APM
System), its integration with the infrastructure, all permitting activities,
coordination with adjacent facilities, projects and operations, and all other
related services. The Operations and Maintenance phase will begin upon start
of the APM System passenger service, and consists of the operations and
maintenance of the APM System. A low bid solicitation was advertised on June
5, 2014.
II.
Proposal:
On October 1, 2014 bids were publicly opened and read aloud as follows:
Company Name
Mitsubishi Heavy Industries America, Inc.
BTHUSA, Inc. and GCC, A Partnership
Total Bid Price
$197,004,250.90
$202,097,011.12
The Total Bid Price consists of the Design Build, the Owner’s allowance for the
Design Build and Operations and Maintenance (O&M) for 3 five-year periods, an
O&M Owner’s allowance, an O&M insurance allowance, and an O&M economic
price adjustment allowance.
The initial Contract amount will include the Design Build, Owner’s allowance for
the Design Build and the O&M for the initial five-year period.
Mitsubishi Heavy Industries America, Inc.’s bid amount for Design Build,
Owner’s Allowance for Design Build and O&M for the initial five-year period is
$129,298,055.
At the end of Design Build Substantial Completion an adjusted amount for an
Owner’s O&M allowance, an O&M insurance allowance, and an O&M economic
price adjustment will be added by change order for the first year of the initial five
AGENDA
Page 29
November 6, 2014
K1 (Continued)
___________________________________________________________________
year O&M period. Change orders will be issued with these adjustments for each
subsequent year during the initial five-year O&M period. The two additional fiveyear O&M periods may be exercised by change order. It is requested the Board
authorize the Chief Executive Officer to exercise all necessary change orders
and the two five-year options for additional O&M periods and adjustments not to
exceed the total bid amount, inclusive of the initial Contract award, of
$197,004,250.90.
A W/MBE expectancy participation rate of 11.0% was prescribed for the Design
Build phase of the Contract and a W/MBE expectancy participation rate of at
least 13.1% is incorporated into this Contract for the Design Build phase. A
W/MBE expectancy participation rate of 3.0% was prescribed for the initial five
year term for the O&M phase of the Contract and a W/MBE expectancy
participation rate of at least 3.0% is incorporated into this Contract for the initial
five year term for the O&M phase.
The lowest responsive and responsible bidder is Mitsubishi Heavy Industries
America, Inc.
III.
Funding:
The Design Build phase is included in the FY14 Capital Budget. The O&M
phase will be included in FYs 18-22 O&M Budgets.
IV.
Recommendation:
Management recommends adoption of Resolution No. 2014-129.
V.
Resolution:
Resolution No. 2014-129 approves and authorizes the award and execution
of the Contract for Automated People Mover – Design Build Operate
Maintain at Tampa International Airport with Mitsubishi Heavy Industries
America, Inc. in the amount of $129,298,055.00, authorizes the Chief
Executive Officer to exercise all necessary Change Orders for O&M
periods and adjustments not to exceed a total authorized amount,
inclusive of the initial Contract award, of $197,004,250.90; and authorizes
the Chief Executive Officer or his designee to execute all other ancillary
documents.
AGENDA
K.
Page 30
November 6, 2014
NEW BUSINESS
Construction Contract, Paging System Replacement – Phase 1 – Airside E,
Project No. 6145 15, ALTEL Systems Group, Inc., Tampa International Airport,
Resolution No. 2014-131
______________________________________________________________________
2.
I.
Background:
This Project will upgrade the existing paging system at Airside E to the latest
IED digital system, including amplifiers, microphone stations and a completely
redundant head end.
On August 6, 2014, a notice of intent to negotiate and award a sole source
contract with ALTEL Systems Group, Inc. at Tampa International Airport was
advertised. There were no responses received to the notice. Authority Policy
P410 authorizes sole source purchases when no other authorized vendor can
supply the required equipment, materials, supplies or services. Negotiations
were held with ALTEL Systems Group, Inc. to procure the required equipment,
hardware, software license start-up support, and labor to install this paging
system.
II.
Proposal:
This Contract provides for the design, equipment and installation of a new
paging system with interoperable communications capability in a contract sum
amount of $339,744.
III.
Funding:
This item is included in the FY 2015 Capital Budget.
IV.
Recommendation:
Management recommends adoption of Resolution No. 2014-131.
AGENDA
Page 31
November 6, 2014
K2 (Continued)
____________________________________________________________________
V.
Resolution:
Resolution No. 2014-131 approves and authorizes the award and execution
of the Construction Contract for Paging System Replacement – Phase 1 –
Airside E at Tampa International Airport with ALTEL Systems Group, Inc.,
in the amount of $339,744; and authorizes the Chief Executive Officer or
his designee to execute all other ancillary documents.
AGENDA
K.
Page 32
November 6, 2014
NEW BUSINESS
3.
Agreement for Special Legal Services, GrayRobinson, P.A., Tampa International
Airport, Resolution No. 2014-134
______________________________________________________________________
I.
Background:
With the recent retirement of the Authority’s General Counsel, the Authority has
a need for interim General Counsel legal services until decisions regarding a
permanent General Counsel are made.
II.
Proposal:
The Authority proposes to engage David L. Smith and the firm of GrayRobinson,
P.A. to provide interim General Counsel legal services on behalf of the Authority
Board, Chief Executive Officer and Authority staff. Mr. Smith has significant
experience in the public sector representing governmental entities as general
counsel. It is recommended that Mr. Smith and the law firm of GrayRobinson,
P.A. provide the needed general counsel services based upon experience,
qualifications, length of services, reasonable costs proposed and efficiencies.
The Agreement for Special Legal Services with GrayRobinson, P.A. will be at
the hourly rate of $250 - $275 for the lead attorney, David L. Smith, and other
shareholders, and an hourly rate of $125 - $200 for associates, for a term not to
exceed one (1) year. The Authority’s Chief Executive Officer or designee will
serve as the contact person for GrayRobinson, P.A. under the Agreement. The
Agreement will be in a total not-to-exceed amount of $150,000 for the entire
term.
III.
Funding:
Funding is available under the 2015 O&M Budget.
IV.
Recommendation:
Management recommends adoption of Resolution No. 2014-134.
AGENDA
Page 33
November 6, 2014
K3 (Continued)
____________________________________________________________________
V.
Resolution:
Resolution No. 2014-134 authorizes execution of an Agreement for Special
Legal Services with GrayRobinson, P.A. for a term not to exceed one (1)
year for a total not-to-exceed amount of $150,000; and authorizes the Chief
Executive Officer or designee to execute all other ancillary documents.
AGENDA
K.
Page 34
November 6, 2014
NEW BUSINESS
4.
Approval of Labor Agreement, Hillsborough County Aviation Authority and West
Central Florida Police Benevolent Association, Resolution No. 2014-132
______________________________________________________________________
I.
Background:
On October 17, 2014 the Authority completed bargaining a Labor Agreement
between the Authority and West Central Florida Police Benevolent Association.
The current agreement ran from October 1, 2011 through September 30, 2014
and covered employees in Police, Traffic Specialists, and an Evidence
Technician.
II.
Proposal:
This Agreement is for the period October 1, 2014 through September 30, 2017.
Significant provisions of the Agreement include:
1)
Bargaining unit employees will continue to receive the same pay and
benefits as all other Authority employees, with salary increases
determined in accordance with the Authority’s merit increase process.
2)
Uniform cleaning, safety shoe, and safety boot allowance will be
increased from $825 to $1,000 dollars annually.
3)
Detective / Investigator stipend has been eliminated in favor of a 10%
“acting pay” for Officers who perform these duties.
4)
The Authority has the flexibility to hire new Officers above the minimum of
the salary range and make adjustments to the salaries of existing officers
for equity purposes, where warranted.
The total impact to current Authority wages as a result of these changes is
estimated at $120,000 annually.
The Agreement was reviewed by outside counsel.
III.
Funding:
Funding is included in the FY2015 O&M budget. Funding requests for future
years will be included in the annual O&M budget submission.
AGENDA
Page 35
November 6, 2014
K4 (Continued)
____________________________________________________________________
IV.
Recommendation:
Management recommends adoption of Resolution No. 2014-132.
V.
Resolution:
Resolution No. 2014-132 approves and authorizes execution of the Labor
Agreement between Hillsborough County Aviation Authority and West
Central Florida Police Benevolent Association; and authorizes the Chief
Executive Officer or his designee to execute all other ancillary documents.
AGENDA
K.
Page 36
November 6, 2014
NEW BUSINESS
5.
Purchase Order, Oracle Software Maintenance and Support, Software Licenses,
and Engineered Systems, Oracle America, Inc., Tampa International Airport
______________________________________________________________________
I.
Background:
In 1998, the Authority implemented an Oracle Enterprise Resource Planning
(ERP) software system with the purchase of software licenses, software
maintenance and support services to automate the Authority's general ledger,
accounts receivable, accounts payable, project accounting, purchasing and
inventory functions. Oracle software maintenance and support services have
been purchased each successive year. Software maintenance and technical
support services are required to ensure that the ERP system remains compliant
with critical business and cyber security requirements.
On November 3, 2011, the Board approved purchases from Oracle America,
Inc. for technical support services, engineering services and licenses for the
period of December 1, 2011 through November 30, 2014, in a total amount not
to exceed $450,000.
As part of ongoing business automation initiatives, the Authority’s ERP software
system is being expanded to support additional business functions including;
Human Resources, Employee Time Keeping, Payroll, Budgeting, Analytics and
Advanced Business Reporting.
On August 13, 2014, a Notice of Intent to Sole Source with Oracle America, Inc.
for the continuation of software maintenance and technical support services,
and the purchase of new software licenses and engineered systems to support
the expansion of the Authority’s Oracle ERP software system was publicly
advertised. No responses were received.
Authority Policy P410 authorizes sole source purchases when no other
authorized vendor can supply the required equipment, materials, supplies or
services. Procurement has determined that this is a sole source purchase.
AGENDA
Page 37
November 6, 2014
K5 (Continued)
____________________________________________________________________
II.
Proposal:
Authorize the issuance of purchase orders to Oracle America, Inc. for a four
year period of December 1, 2014 through November 30, 2018, for a total
amount not-to-exceed $10,500,000 which includes a contingency amount of
$340,423.
III.
Funding:
The following table provides an explanation of proposed costs and funding
details:
Description
Existing
Oracle
software
maintenance
Proposed
Oracle
software
license
purchase
Proposed
Oracle
software
maintenance
Advanced
Customer
Support
Funding
Source
O&M
FY15
FY16
FY17
FY18
$225,000
$230,000
$240,000
$247,000
$4,954,609
$0
$0
$0
CIP-FY15
O&MFYs16-18
$940,742
$940,742
$940,742
$940,742
CIP
$300,000
$200,000
$0
$0
$6,420,351
$1,370,742
$1,180,742
$1,187,742
Total Costs:
$10,159,577
CIP
Annual
Total
Costs:
AGENDA
Page 38
November 6, 2014
K5 (Continued)
___________________________________________________________________
The anticipated software maintenance and support expenditures for FY16 –
FY18 will be funded through O&M annual budgets.
IV.
Recommendation:
The Chief Executive Officer recommends the Board award and authorize the
issuance of the purchase orders to Oracle America, Inc. and authorize the Chief
Executive Officer or his designee to execute all other ancillary documents.
The Board may act on this by motion; no resolution is required.
AGENDA
L.
PRESENTATIONS - None
M.
STAFF REPORTS
N.
ADJOURNMENT
Page 39
November 6, 2014