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Traveling
You can get assistance for booking flights and hotel from your section administrator.
The university uses the travel agency Via Egencia. After your trip you need to fill in an
electronic travel form in order to get reimbursement for expenses during your trip.
Your section administrator can inform you more about our rules for travels and how
to use the electronic travel form system. Aalborg University is self-insured and for
traveling you will get an insurance card from your section administrator. You are only
to buy insurance yourself if you prolong your trip for private reasons.
Research
All publications and projects must be registered in VBN, which is the official research
database of Aalborg University: http://vbn.aau.dk. To register publications in the
system you need to be registered as a user of the AAU Portal. More information to
sign up: https://login.aau.dk. Your section administrator can inform you more about
the use of the system.
Teaching
Teaching activities are organized under the School of ICT (SICT) www.en.sict.aau.dk
and teaching tasks within our department are allocated locally in the department.
Great offers for staff
The University has its own fitness center, Unifitness, where you can work out at a
favorable price. Info about membership: www.en.unifitness.aau.dk.
The department also has a massage therapy arrangement, which you can use during
work hours. You must, however, pay a fee yourself (150 kr. for half an hour). Contact
info at http://www.es.aau.dk/intranet/info-for-staff. The university also offers a free
Danish course for staff: http://www.cfl.hum.aau.dk/Language+School/
Intranet
More information about the above-mentioned is available at the department’s
intranet: http://www.es.aau.dk/intranet/info-for-staff/
Department of Electronic Systems – Aalborg
Fredrik Bajers Vej 7 A-C
Niels Jernes Vej 12 A5-A6
9220 Aalborg
Department of Electronic Systems - Copenhagen
Communication, Media and Information Technologies
A.C. Meyers Vænge 15
2450 København SV
Department of Electronic Systems – Esbjerg
Computational Intelligence and Security Laboratory
Niels Bohrs Vej 8
6700 Esbjerg
Welcome to
Department of Electronic Systems
Dear new employee
Practical information
Organization
Department of Electronic Systems is organized under the Faculty of Engineering and
Science. At present we are about 300 staff members, which include both scientific
staff and technical-administrative staff.
IT support
AAU IT Service has a helpdesk located in B2-219 at Fredrik Bajers Vej 7. On your first
day you will get your new email address and access to our systems. More info about
ITS: http://www.en.its.aau.dk
Department website: www.es.aau.dk – Aalborg University website: www.aau.dk
Welcome to Department of Electronic Systems. This brochure will provide you with
general information about our department and practical information. Twice a year
the department management organizes an introduction meeting for new employees.
You will be contacted by email when the next meeting is coming up.
Head of Department: Børge Lindberg
Head of Administration: Gitte Lynge
Head of Study Secretariat: Ove Andersen
Head of Technical Staff: Kim Olesen
The department is organized in five sections:

Antennas, Propagation and Networking (APNet)
Section head: Gert Frølund Pedersen

Automation and Control
Section head: Thomas Bak

Infrastructure, Services and Entrepreneurship (ISE):
o Center for Communication, Media and Information Technologies
o Center for TeleInFrastruktur
Section head: Knud Erik Skouby

Wireless Communication Networks (WCN)
Section head: Preben Mogensen

Signal and Information Processing (SIP)
Section head: Søren Holdt Jensen
Keys and access card
On your first workday you will get an access card to the buildings and a key to your
new office.
Mail
Mail is collected from the “udgående” mail shelf around 10.00 every day. Before
sending a letter you need to get a postage stamp from your section administrator.
Work hours
Work hours for full-time staff are 37 hours incl. lunch. The work hours are usually
placed Monday-Thursday from 8.00 – 15.30 and Friday from 8.00 – 15.00.
Library & Bookstore
The University’s library (AUB) is located at Fredrik Bajers Vej 7 A4 and Langagervej 2.
The bookstore Factum Books is located at Fibigerstræde 15.
Canteens
The University canteen is located at Fredrik Bajers Vej 7A and the NOVI canteen is
located at Niels Jernes Vej 10. In the department’s coffee rooms coffee/tea and fruit
are free for staff.
Illness
You must report your own or your child’s first/second day of illness either by mail to
[email protected] and/or inform your section administrator. Please remember to
inform us when you are back to work to the above-mentioned email.
Holidays
Inform your section administrator when you would like to take holidays. Further
information about the Danish holiday rules are available at:
http://www.es.aau.dk/intranet/info-for-staff/
PhD students – general information
PhD students (and supervisors) can find useful information at the website of the
Doctoral School of Engineering and Science: http://www.phd.teknat.aau.dk/