STATE OF NORTH CAROLINA
NORTH CAROLINA DEPARTMENT OF TRANSPORTATION
PURCHASING SECTION
1 S. WILMINGTON STREET
RALEIGH, NC 27601
IMPORTANT RFP ADDENDUM
November 4, 2014
FAILURE TO RETURN THIS RFP ADDENDUM BY THE OPENING DATE AND TIME IN
ACCORDANCE WITH INSTRUCTIONS MAY SUBJECT YOUR BID TO REJECTION ON THE
AFFECTED ITEM(S):
RFP Number: 54-DO-11437379
Addendum Number: 1
Purchaser: Danny Oliver
Service: HVAC Maintenance
Using Agency: Transportation
Opening Date/Time: November 20, 2014 @ 2:00 PM
NOTE: Please make the following change(s) and/or adhere to the following clarifications,
questions/answers and attachments on the RFP referenced above:
Q1. Who is the current contractor for these services and what is that annual contract cost?
A1. The current contractor is Mechanical Systems and Services. The cost for the past 12 months was
$99,466.08. Keep in mind the scope of the current contract is significantly different than what this
RFP is requesting.
Q2. Please remove the Factory Authorized Training by each Manufacturer Training Clause on page 10
as discussed in the pre bid(?).
A2. Page 10, Section III, Second paragraph - Delete and disregard, “and shall have completed a
factory authorized training program by each manufacturer of the equipment to be serviced” from
first sentence.
Q3. On Page 5, A.3 needs to be changed to quarterly. It currently reads 8 or 12 inspections.
A3. On Page 5, A.3 – Delete and disregard “(8 or 12 depending on unit at location).
Q4. Can you please clarify what repairs are not covered (excluded) under this scope, compressors?,
refrigerant?, coils?, non maintainable components?
A4. The Department is requesting preventative maintenance coverage only for all equipment
.
Q5. Several of these sites have corresponding Air Handlers which are not listed. Are we to assume
these are not covered under the contract since they are not on the list?
A5. The air handlers are not covered under this contract.
Q6. Are variable frequency drives (parts) to be covered under this contract? I am assuming since they
are basically part of the controls system they will be excluded from this coverage outside of routine
maintenance checks.
A6. VFDs are not covered under this contract. If you determine one is not functioning correctly, please
notify the Department so we can take corrective action.
CHANGE: Remove and replace Page 23 of 26 with the attached (REVISED) Page 23 of 26.
Execute Addendum Number 1:
PROPOSER: ________________________________________________________________________
ADDRESS (CITY & STATE): _____________________________________________________________
AUTHORIZED SIGNATURE: _______________________________ DATE: ______________________
NAME and TITLE (Typed): ______________________________________________________________
DELIVERED BY US POSTAL SERVICE
DELIVERED BY ANY OTHER MEANS
RFP NO. 54-DO-11437379
Department of Transportation
Purchasing Section
P. O. Box 25201
Raleigh, NC 27611
RFP NO. 54-DO-11437379
Department of Transportation
Purchasing Section
1 South Wilmington Street
Raleigh, NC 27601
1. Check ONLY one of the following categories and return one properly executed copy of this
addendum prior to or by RFP opening date and time. (may be included in RFP package)
RFP has already been mailed. Changes resulting from this addendum are as follows:
RFP has already been mailed. NO CHANGES resulted from this addendum
RFP has NOT been mailed and ANY CHANGES resulting from this addendum are included
in our proposal
Water
Treatment for
Chilled and
Hot water
system
N/A
N/A
Trane
Gas Pack 2
YCD210C3LGDA
202101104D
Mitsubishi
Heat Pump 1
PURY100TMUA
57W00294
Mitsubishi
Heat Pump 2
PURY100TMUA
57W00286
Trane
Gas Pack 1
YCD30083LGGA
202100866D
Daikin
CU 3
RXS24DVJU
E006008
Daikin
CU 4
Chilled,
Condenser,
Hot Water
Pumps
Associated
with above
equipment
RXS24DVJU
E004816
1100 New Bern Ave
Raleigh - DMV
Building
Coliseum Blvd
Greensboro -SHP
E Market Street
Greensboro -SHP
E Market Street
Greensboro -SHP
Coliseum Blvd
Greensboro -SHP
11001 Mt. Holly
Huntersville Road
Huntersville
11001 Mt. Holly
Huntersville Road
Huntersville
11001 Mt. Holly
Huntersville Road
Huntersville
11001 Mt. Holly
Huntersville Road
Huntersville
11001 Mt. Holly
Huntersville Road
Huntersville
11001 Mt. Holly
Huntersville Road
Huntersville
11001 Mt. Holly
Huntersville Road
Huntersville
11001 Mt. Holly
Huntersville Road
Huntersville
Multiple
All locations listed
above
McQuay
RTU 1
MPSO1BGDM15D
2Q7944ADAAF17
1305066
McQuay
RTU 2
MPS035FG4PU1CYBV
FBOU130400050
McQuay
RTU 3
MPS007BGSN15D
2Q7908ADAF171
05007
McQuay
RTU 4
MPS015BGDM25D
2P7874DAF1713
05079
McQuay
RTU 5
MPS02OBGDL30D
2P7877ADAAF17
13050093
Daikin
CU 2
RXS24DVJU
E006148
Misc.
Multiple
Lump Sum Per Year=$
4 PER YEAR
Cost per inspection = $
4 PER YEAR
Cost per inspection = $
4 PER YEAR
Cost per inspection = $
4 PER YEAR
Cost per inspection = $
4 PER YEAR
Cost per inspection = $
4 PER YEAR
Cost per inspection = $
4 PER YEAR
Cost per inspection = $
4 PER YEAR
Cost per inspection = $
4 PER YEAR
Cost per inspection = $
4 PER YEAR
Cost per inspection = $
4 PER YEAR
Cost per inspection = $
4 PER YEAR
Cost per inspection = $
4 PER YEAR
Cost per inspection = $
Lump Sum Total
Prevailing labor rate: $____________________
NOTE: Inspections shall be completed during respective equipment’s operating season. Chillers will be
inspected during cooling season and boilers and heating appliances shall be inspected during heating
season. For combination heating and cooling equipment (i.e. gas pack or heat pump) inspection shall be
evenly divided throughout the year.
(REVISED)
Page 23 0f 26