Builth Showground Stages 1 November 2014 st Regulations INTRODUCTION Welcome to Builth Showground Stages, following it’s spectacular return last year we are delighted to offer you a return to the Royal Welsh Showground. As last year we are restricted to the Stockman Hill Area of the site, however we still feel that this is the most action packed part of the venue. Herefordshire Motor Club have worked hard to continue to run this rally on your behalf, and are proud to continue our long association with The Showground Committee and various local charities. We are pleased to have Humfrys & Symonds as our 2014 sponsor. Humfrys & Symonds have provided legal advice to generations of clients for more than a hundred years, and are one of the best known and trusted solicitors in Herefordshire and the Marches. That’s down to two things: the highest quality up-to-the-minute legal advice and good old-fashioned personal service. And so from friends old and new, we look forward to receiving your entry. The Organising Team feel this rally will provide a challenge for everyone - whether experienced or a beginner – and hopefully be a bit of end of year fun! The Organising Team Herefordshire Motor Club is one of the country’s oldest affiliated Motor Clubs, celebrating over 60 years of competing, organising, marshalling and socialising. We can offer something for everyone. The Club meet on the first Tuesday of every month, so why not come and join us? For more information, contact our Club Chairman - Mark Beavan- on 07964 662 228 The Builth Showground Stages SUPPLEMENTARY REGULATIONS 1. ANNOUNCEMENT Herefordshire Motor Club Ltd will promote a National B permit Multi-Use Special Stage Rally on Saturday 1st November 2014 the complete event taking place on The Royal Welsh Showground, Builth Wells. Entrance to the venue via Map Ref 147/036518. 2. JURISDICTION The event will be governed by the 2014 General Regulations of the MSA Ltd (incorporating the provisions of the International Sporting Code of the F.I.A.), these Supplementary Regulations and any written instructions that the Organising Club may issue for this event. 3. AUTHORISATION MSA Permit Number 4. 85150 ELIGIBILITY The event is open to Competitors holding a valid National B or higher grade licence issued by the MSA Ltd who are either: a) fully elected members of the Organising Club b) fully elected members of any club of the WAMC c) fully elected members of any club of the AWMMC All Competition Licences and Club Membership Cards will be inspected at Documentation. 5. PROGRAMME The programme of the Meeting will be as follows: Entries open on publication of these Regulations Wednesday 22nd October Sunday 26th October Thursday 30th October Saturday 1st November Entries Close for seeding Final Instructions emailed Entries finally close Noise Check & Scrutineering begins Documentation begins First car starts @ 06.00 hrs @ 06.00 hrs @ 09.00 hrs Any Competitor not signed on one hour before their due start time may be excluded. 6. FORMAT The event will contain approximately 14 Special Stages (some stages will run in the dark) on private property, a mixture of approximately 50% sealed and 50% gravel surfaces totalling approximately 28 miles. Competitors will start at 2 cars per minute at Main Time Controls. Cars will start at 30 second intervals by interposing on Special Stages subject to MSA approval.(R26.6.2) Special Stages will be timed to an accuracy of less than one minute. 7. CLASSES The event will consist of 8 classes as follows: Class 1 Class 2 Class 3 Up to and including 1400cc 1401cc up to and including 1600cc 1601cc up to and including 2000cc (with exception of those in class 3A) Class 3A 1601cc up to and including 2000cc - 8 valve engines Class 4 2001cc and over Class 5 Road Rally Specification cars Class 6 Historic Specification cars Class 7 Four Wheel Drive cars. NOTE: No Anti-Lag systems are to be used due to noise restrictions and a 3 second per mile penalty will be enforced. Turbo Charged engines and Rotary engines will have their capacity multiplied by 1.7 in line with F.I.A. Regulations. In addition to stage safety regulations R46.1 to R48.10.10, Entrants in the Road Rally class must comply with R18 to R18.6. Entrants in the Historic Specification class must comply with R19.1 to R19.7.6. All vehicles must conform to MSA Tyre Regulations as defined in General Regulation L - Permitted Tyres. No Forest/Gravel tyres will be permitted to preserve the venue. All vehicles must possess a valid MOT certificate where a car is required by law to have a certificate, and MSA Competition Car Log Book (R46.1.2 and R46.1.3); these documents must be produced at Scrutineering. As the event takes place wholly on private property, the need for the vehicle to be “taxed” is relaxed as R46.1.1 (all classes) All vehicles must comply with R4.1 to R4.1.2. Any vehicle that produces “excessive noise” will be immediately excluded. 8. ENTRIES The entry list opens on publication of these Regulations and closes on Wednesday 22nd October 2014 for seeding. The entry fee is £205.00. All entries must be made on the official Entry Form and accompanied by the appropriate fee. No entries will be accepted by telephone. All accepted entries will be acknowledged. Late entries may be accepted up until Thursday 30th October, and will be taken at the Organiser’s discretion. The maximum entry for the event is 50 and minimum is 35. Minimum numbers for each class is 5. Should any of the minimum figures not be reached, then the Organisers reserve the right to cancel the event or to amalgamate classes and/or reduce the awards list as deemed appropriate. Entries are on a strictly “First Come, First Served” basis and the Organiser’s reserve the right to refuse an entry without reason. Competitors who are under 18 year old will need to have a Parental Authorisation Form completed to enable them to compete [D13.1.1]. All cheques should be made payable to “Herefordshire Motor Club Ltd”. Post-dated cheques will not be accepted. In the event of a cheque being dishonoured, the entry will be deemed as not received and any costs incurred passed on to the entrant - and strictly no further discussion entered into. If for any reason the Organisers cancel the event, all entry fees will be refunded less an administration fee of £20.00. Entry fees will be refunded, less an administration fee of £20.00 if withdrawn in writing or e-mail prior to Wednesday 22nd October, in accordance with H31.1.2(e). Entries that are withdrawn between 23rd October and 29th October will have 50% of their entry fee refunded (unless a reserve takes your place then a £20 administration fee will apply) Any entry withdrawn on or after 30th October will have no refund (unless a reserve takes your place then you will have a 50% refund) Final instructions will be emailed only to Competitors on Sunday 26th Octoberplease advise the Entry Secretary if you do not have an email address. The order of starting will be at Organiser’s discretion, but to assist seeding, Competitors should note their previous results on the Entry Form. Late entries received and acknowledged will be appropriately accommodated in the running order, but may be omitted from Press Releases, the published Entry List and the Programme. Once the Entry List has been published, no communication will be entered into regarding it All entries must be made on the official Entry form, fully completed and accompanied by the correct fees and delivered to: Mrs Caroline Wilks 1 Llangua Terrace Llangua Abergavenny NP7 8HB NO e-mail entries will be accepted, but hand delivered entries being dropped through the letter box will be accepted. 9. OFFICIALS MSA Steward: Clerk of the Course: Assistant Clerk of the Course: Secretary of the Meeting: Assistant Sec of the Meeting Entry Secretary: Safety Officer: Club Stewards: Competitor Liaison Officer: Chief Marshals: Assistant Chief Marshal Chief Scrutineer: Environmental Scrutineer: Chief Time Keeper: Medial Officer: Results: Press & PR: Radio Controller: Recovery: Rally Rescue: Child Protection Officer: TBA Mike Pugh Adam Wilks Caroline Wilks Gillian Powell Caroline Wilks 07968 399438 [Mobile] 07779 136523 [Mobile] 01981 240502[Home] 01432 830659{Home} 01981 240502[Home] 07792 504549 [Mobile] Email:[email protected] Gerald Watkins 01568 612547 [Home] Len Evans /Colin Ellis Paul Morris Martin Williams 01544 388337 [Home] Kevin Morris 07773 120653 [Mobile] Callum Price Peter Farrington 07773 040698[Mobile] Eifion Page Neil Fuller Stewart Blunstone Amserwyr Modur Cymru Karen Phelps Jimmy Jones RAM Recovery Stoke Rescue Len Evans/Karen Phelps Please no telephone calls after 21.00 hrs to any Official 10. IDENTIFICATION Regulation size black numbers on a white background must be supplied by Competitors and displayed on both sides of the car (J4.1). Competitors are reminded that these numbers must be affixed before Scrutineering (except Reserves) and must be removed after completion or upon retirement/exclusion from the event. Competitors must provide a clear space above the competition numbers for event sponsorship advertising (H29.1.1). Rally Marketing will be attendance in the Service Area from who you will be able to purchase competition numbers (Tel No 01938 553764 or 07900 981564). 11. ROUTE Competitors will be supplied with stage diagrams and an initial Time Card at Signing-On, provided the necessary documentation details are completed. These documents will provide Competitors with the necessary information to enable them to comply with R33.1 – R33.1.9. Maximum lateness will be TEN minutes between MC’s. Service will only be allowed in the designated area at designated times. The route will be divided into competitive legs, each leg containing a number of Special Stages. At the end of each leg will be a Main Control (MC), this is to ensure the event runs to time. 12. SERVICE Service will only be permitted within the confines of the Official Service Area. There will be a 5MPH SPEED LIMIT ON LINK SECTIONS and in the Service Area - failure to comply will result in EXCLUSION. This will be enforced as it is a requirement of our hire agreement for the venue - do not be the crew that loses this venue - use your permitted lateness rather than speeding. Each rally crew will be limited to one service vehicle parked in the Service Area and a “Service Pass” will need to be displayed to gain access. It will be the responsibility of the competing crew to ensure that no other vehicles are parked within the Service Area, as any unauthorised vehicles will result in the competing car being EXCLUDED. All servicing must be carried out on a tarpaulin sheet or ground cover of a size which exceeds the car size, to avoid contamination of the surface. Axle stands must be used when working on the vehicle raised off ground level. The use of Quad/Pit Bikes, Mopeds, and Motorcycles is strictly prohibited; any person found using one of these vehicles will be removed from the venue. Service Crews are subject to the same Regulations as Competitors regarding noise, speed, bad manners, etc.. Officials and Marshals have been instructed to note any infringements and Competitors are responsible for ensuring that their Service Crew understand and comply with these Regulations. All Competitors are responsible for the collection and removal of their rubbish – black bin bags will be provided for your use. Broken down vehicles will be recovered at the Organiser’s discretion. Cars broken down in a dangerous location may only be moved to a safe location and recovered at a later time to ensure the event runs to schedule. 13. RESULTS Provisional results will be displayed at intervals during the event and as soon as possible after the event, at Rally HQ, The Hafod Hendre Building. Any protest must be lodged in accordance with C5.1.2 and C5.2.1 to C5.2.2. A copy will be despatched by post or via e-mail within 7 days of the event. 14. PENALTIES Penalties will be as detailed in R32.2 of the MSA General Regulations (Appendix 1, Chart 32.2), unless specifically modified in these SR’s. (a) Causing a decibel meter reading greater than the specified limited will be deemed “excessive noise”. It is at the discretion of the Environmental Scrutineer, Judge of Fact or Driving Standards Observer, or of the Organisers, whether a car which causes excessive noise is refused a start / permission to proceed at any time / is excluded [R4.1 – R4.1.7 /R24.9.1 / R32.2(m)]. (b) Taking an incorrect route on a Special Stage [R32.2(c) :: Stage Target 15. DAMAGE DECLARATION Competitors must submit a Damage Declaration Form at the end of the event or upon retirement/exclusion, in accordance with R40.1.3 and R40.1.4. In the event of a claim having to be made for damage caused to a third party’s property by a Competitor, the Organisers and Promoters of the event reserve the right to pass on the insurance excess under the MSA master policies (currently £350.00) to the Competitor(s) involved. 16. AWARDS Awards will be presented at Rally HQ, The Hafod Hendre, as soon as possible after the Results are finalised, as follows:First Overall First in Class Second in Class Third in Class Best Mixed/Female Crew Best Novice Crew Best HMC Crew “The Herefordshire Raceway Trophy” and two replicas Two Awards Two Awards (subject to a minimum of 5 entries) Two Awards (subject to a minimum of 8 entries) Two Awards Two Awards (neither crew member having previously won an award on a stage rally) “The Duce Motorsport Trophy” and two replicas (both crew members must have been a member of HMC prior to publication of these Regulations) Additional awards may be presented at the Organiser’s discretion. No Competitor may win more than one award. All named trophies remain the property of Herefordshire Motor Club Ltd, and are to be returned in good condition after eleven months or on demand, which ever is the soone 17. TIMING The rally will be divided into Link Sections and Special Stages. All controls will be Time Controls (TC). Each Link Section will be allocated a target time and a Competitor can calculate their time of arrival at the next TC by adding their Target Time to their Actual Time of departure from the preceding TC; in certain areas, no Link Sections will be included. All Special Stages will have a Bogey Time set at 65mph and a Target Time set at approximately 30mph. Competitors will receive penalties as follows: Under Bogey Bogey Time Over Bogey, Under Target Actual Time Taken Over Target Target Time However, excessive lateness taken over target on Link Sections and Special Stages is accumulative and once lost cannot be regained. When accumulative lateness between any two consecutive controls exceeds a penalty free ten minutes, R31.2.5 (Maximum Permitted Lateness) a Competitor will be excluded. The following titles will describe the various types of controls: Main Control (MC) - Main Controls will be situated at the Start, Service Halts, Finish and any other specified points of the rally. On arrival at an “MC In”, a Competitor will receive their due starting time at “MC Out”. Competitors will depart in their order of arrival at the “MC In”. Special Stage Arrival Controls (SSA) - At this Time Control, the marshal will enter the Competitor’s time of arrival and the provisional starting time for the Special Stage, which must be a minimum of 3 minutes after the arrival time in order to allow the crew to prepare for the stage. The area between the SSA control and the SSS is Parc Ferme. However cars need to be aware that an interposing start system will apply.(R26.6.2) Special Stage Start Controls (SSS) - At the Special Stage Start, the marshal will enter the actual start time, which will normally correspond with the provisional start time. The marshal will either enter manually or electronically (Traffic Lights), inform the competitor at 15 seconds, 10 seconds, 5,4,3,2,1 ‘Go’. The Traffic Light sequence, with 15 seconds to go, the red light comes on; with 10 seconds to go, red light stays on and the 5 amber lights come on; with 5 seconds to go, the red light goes out; from 5 seconds to zero, the amber lights count down the last 5 seconds; at zero, the green light comes on to signal the start. The green light remains on for 5 seconds. Should the start lights fail, then the marshal will follow the starting procedure as per R25.7.1,-R25.8 dispersing with a verbal 30 seconds to go advance warning. Special Stage Finish Controls (SSF) - At the Special Stage Finish, Competitors will receive their finish time in hours, minutes and seconds. This time in hours and minutes will be their start time for the next section. Any Competitor who fails to stop at the Stop Line must return on foot as reversing the vehicle is prohibited and is subject to a penalty of exclusion [R25.6.1,R32.2p] Service Control (SV) The Service Area will have “IN” and “OUT” Time controls. At Service Areas not designated as MC’s, a Target Time will be specified between these controls. The Section between SV(IN) and SV(OUT) will be marked as a Road Section. Should any time not be legible, or not appear authentic on a competitor’s Time Card, the Organisers may use any means at their disposal to establish a time. 18. JUDGES OF FACT Named Judges of Fact G10.1, R24.7 (as per the list displayed on the Official Notice Board at Rally HQ prior to the start of the event), will be appointed by the Organisers and will be on duty throughout the event to observe and report any Competitor considered to be in contravention of these Regulations and to adjudicate on R24.7.2, R24.7.3, R24.7.6, R24.7.7, R24.7.8, R24.7.10. Driving Standards Observers may be appointed in accordance with R24.8 to R24.10.1. The Start Officials on all Special Stages will be empowered to judge whether or not a Competitor has made a false start R24.7.3. 19. ‘SOS/OK’ BOARD Competitors must comply with R25.4 to R25.4.9. Misuse of the ‘SOS/OK’ Board will result in exclusion R32.2(ee). 20. AUXILIARY LIGHTS As per Supplementary Regulation 6, some special stages will be run in the dark due to the shortage of daylight hours. Any Competitor wishing to use auxiliary lighting MUST present their vehicle for scrutineering with the lights attached. Any vehicle arriving a SSA with lights fitted that were not fitted at scrutineering may not be permitted to start the Special Stage. 21. TRAILERS All Competitors trailers must be parked in the designated Trailer Park, which will be detailed in the Final Instructions. Failure to comply will result in the associated competing car being EXCLUDED. 22. IN-CAR CAMERAS/VIDEOS In-Car cameras/videos are permitted subject to written notification to the Clerk of the Course. Any equipment must be installed prior to Scrutineering and is subject to acceptance by the Chief Scrutineer. 23. COMPETITOR LIAISON OFFICER (CLO) Should you have any queries or difficulties with any aspect of the event on the day, please bring it to the attention of the Competitor Liaison Officer who can help or resolve a potential problem. The CLO will be available at varying times at the “MC Out/In” or at Rally HQ, and at the finish of the event. 24. SMILEY BADGES As you are probably aware, an event such as this requires many marshals to ensure your safety on the Special Stages and the safety of the spectators. We would like to reward their enthusiasm for giving their time voluntarily by holding a Marshal’s Raffle and therefore we need your help. A small donation to purchase a “Smiley Badge” would be gratefully received (£5 per badge is suggested) and these will be readily available at Documentation on the morning. Your support will be greatly appreciated! 25. OFFICIAL PHOTOGRAPHERS Ralli Photos Wales will be in attendance on the day and are the official photographers for the event. [email protected] 26. MISCELLANEOUS JD Tyres will be available in the Service Area for the supply of tyres. For advance orders, please ring John direct on: 07968 020546. Catering will be provided by Ryan & Roy’s Catering - please support this facility. Accommodation facilities are available at The Royal Welsh Showground, (Tel No. 01982 552116) or on the campsite (Tel No. 01982 553683). Please contact these direct. 27. ACKNOWLEDGMENTS We are indebted to the help and co-operation of the following: The Motor Sports Association Ltd The Royal Welsh Showground, Builth Wells Humfrys & Symonds Mr Andrew Thomson(RLO) Dyfed Powys Police All local residents All advertisers and stage sponsors All event Officials and Marshals, including Paramedics, Rescue and Recovery Crews, Timekeepers and Radio Operators.