BANKURA UNNAYANI INSTITUTE OF ENGINEERING TEQIP-II Funded A DEGREE ENGINEERING COLLEGE
BANKURA UNNAYANI INSTITUTE OF ENGINEERING TEQIP-II Funded A DEGREE ENGINEERING COLLEGE Approved by AICTE and Affiliated to West Bengal University of Technology Pohabagan, Bankura-722146 Phone No. : 03242-255955, 255855, 259360,240800, Fax No. 03242-255855 E-mail: [email protected] Website: www.buie.ac.in ------------------------------------------------------------------------------------------------------------------------------------------------------ TENDER NOTICE Tender No. 009/FFE/Nov/2014 Date 05.11.2014 Sealed tenders in double covers are invited from financially sound, experienced and reputed manufacturers, authorized distributors & dealers and reputed parties for supply & Installation of FIRE FIGHTING EQUIPMENTS for College Campus. A complete set of tender will be available for the eligible bidder from the office of the Bankura Unnayani Institute of Engineering, Poabagan on payment of non-refundable fee of Rs 1,000 during the office hours on all working days (except Saturday, Sunday)from 10th Nov,2014 either in person or by post . Tender documents requested by mail will be dispatched by registered/speed post on payment of extra of Rs 100 for a set of each tender at the risk of the tenderer . The Bankura Unnayani Institute of Engineering will not be responsible for any postal delay. The tender documents can also be downloaded from our website: www.buie.ac.in and the non-refundable fee of Rs.1,000 must accompany with the tender separately along with EMD (Refer clause-5). of the Tender Document. Last Date of Receipt Tender: 20th November,2014 upto 2:30 P.M. Opening of Tender : 20th November,2014 upto 2:30 P.M. in presence of tenderers who wish to be present. (J.P.Singha Thakur) Registrar BUIE, Bankura Page 1/11 BANKURA UNNAYANI INSTITUTE OF ENGINEERING POHABAGAN, BANKURA-722146 COMPETATIVE BIDDING FOR THE SUPPLY AND INSTALLATION OF FIRE FIGHTING EQUIPMENTS Tender Enquiry No: 009/FFE/Nov/2014 Date: 05.11.2014 Bankura Unnayani Institute of Engineering, Poabagan, Bankura-722146 invites sealed bid/tender in double covers super scribed as “Tender for supply & Installation of FIRE FIGHTING EQUIPMENTS for College Campus” from the Manufacturers, Authorised Dealers ,Reputed Parties on the following terms and conditions:1. SALE OF TENDER A complete set of tender will be available for the eligible bidder from the office of the Bankura Unnayani Institute of Engineering, Poabagan on payment of non-refundable fee of Rs 1,000 during the office hours on all working days (except Saturday and Sunday) either in person or by post from 10th November,2014 . Tender documents requested by mail will be dispatched by registered/speed post on payment of extra of Rs 100 for a set of each tender at the risk of the tenderer . The Bankura Unnayani Institute of Engineering will not be responsible for any postal delay. The tender documents can also be downloaded from our website: www.buie.ac.in and the non-refundable fee of Rs.1,000 must accompany with the tender separately along with EMD (Refer clause-5). Last Date of Receipt Tender: 20th November,2014 up to 02:30 pm. Opening of Tender : 20th November,2014 up to 02:30 pm in presence of tenderers who wish to be present. 2. PLACE & TIME OF DELVERY The material is required to be delivered at the above address i.e. BNAKURA UNNAYANI INSTITUTE OF ENGINEERING, POHABAGAN, BANKURA-722146 . Reckoned from the date of issue of the purchase order the qualified bidder(s) / tenderer(s)will be required to supply the materials with installation and commissioning work, if any, within stipulated time i.e. 15 days from the date of issue of the purchase order or as otherwise directed. The time of the delivery & commissioning is the essence of the contract. 3. APPROXIMATE REQUIREMENT The quantity required is mentioned in Annexure 1 . However, the Institute reserves the right to revise the contracted quantity at its own discretion. 4. SPECIFICATION The specification of the product required should conform strictly to the technical specifications as laid down in the tender schedule given in Annexure-I The supplies should be strictly as per the technical specification as given in Annexure-I and no disputes/differences on this account shall be entertained and also shall not be subject to Arbitration Clause 20, i.e. Clause pertaining to the Settlement of Disputes. 5. Earnest Money Deposit:The tender must be accompanied by Earnest Money Deposit (EMD) as mentioned in Annexure-I (Rs. 15450.00) in the form of crossed Demand Draft on any scheduled bank in favour of BANKURA UNNAYANI INSTITUTE OF ENGINEERING payable at Bankura. Tenders not accompanied by required Earnest Money Deposit in the above mentioned manner will not be considered. The amount is refundable if the tender is not accepted by the Institute. Earnest Money Deposit shall not carry any interest. This amount will be refunded after expiry of validity period of the tender. The Earnest Money specified above would be forfeited in the following circumstances: Page 2/11 i) ii) If the tenderers withdraw their offer before expiry of validity period of the tender as per clause 9 below .or If the successful tenderer fails to deposit the security amount as specified. 6. ELIGIBILITY OF TENDERERS The tenders are invited from manufacturers actually engaged in the manufacturing of the above item (or Cooperative Society) or by their authorized distributors and who can undertake to supply immediately on receipt of supply orders. Tenders submitted by commission agents/traders/intermediaries or those having no manufacturing capacity of their own for supply of the same may also be considered . Tenders submitted by firms to whom tender documents are issued by BANKURA UNNAYANI INSTITUTE OF ENGINEERING, through its office at POHABAGAN, BANKURA-722146 or recognized bank on payment, will only be considered. 7. SIGNING OF TENDERS The tender shall be signed by the sole proprietor in the case of the sole proprietorship concern, by all the partners in the case of a partnership concern and by the Kartas in the case of a joint hindu family concern and by the managing Director/authorized Directors/officers in the case of a limited liability company or a cooperative concern. A certified copy of the Board Resolution passed by the Company or cooperative concern authorizing the officer who has signed the contract shall be submitted along with the tender documents. In case compliance to the above is not possible, then i) In the matter of a partnership concern, then tender may be signed by a duly authorized person. In that case it will be the responsibility of the tenders to submit within 15 days of the acceptance of the tender declaration signed by all partners to the effect that the person who signed the tender or any document forming part thereof, has full authority to bind the concern on whose behalf the tender has been submitted, in all matters, pertaining to the contract. ii) In the case of Company, the tender may be signed and submitted by duly authorized person. In that case it will be the responsibility of the tenderer to submit within 15 days of the acceptance of the tender, a certified copy of the Board Resolution authorizing the tendered to sign the tender contract and bind the company under the contract with all rights and liabilities available under the contract. iii) The partner or officer signing the tender shall be personally responsible to produce the said declaration within the stipulated time and if he fails to do so, the company, without prejudice to any civil or criminal remedies, cancel the contract and held the signatory liable for all losses and damages and forfeit the earnest/security deposit. iv) Each page of this tender is to be signed by the bidder/tenderer as a token of acceptance of terms & conditions in full. 8. DELIVERY PERIOD The successful tender(s) shall complete the supply of the material, Installation & Commisioning within 15 days for the initial indent/purchase order or as per the supply schedule given for from the date of placing the indents. It should be clearly understood that the successful tenderers shall themselves arrange for procurement of all materials for manufacture of the goods indented so as to enable them to strictly adhere to inter alia the schedule of dispatch indicated in the indent of the Institute. Non-delivery/Non-supply/Nonavailability of the particular raw material from any Govt. Department/Authorised Agency/Source will not absolve the successful tenderer from responsibilities to deliver the stipulated goods/materials within the stipulated time. Time will be the essence of the contract. Page 3/11 9. VALIDITY PERIOD OF TENDERS All tenders should be kept open for acceptance for a minimum period of 60 days from the date of opening of the tenders. 10. RIGHTS TO OBTAIN SUPPLIES OF GOODS FROM MORE THAN ONE SUPPLIER The Institute reserves the right to obtain supplies of the materials from more than one supplier. 11. REJECTION AND/OR ACCEPTANCE OF TENDERS The Institute reserves the right to reject any or all tenders without assigning any reason whatsoever and/ or accept more than one tender. 12. ACCEPTANCE OF TENDERS FOR CONCLUSION OF CONTRACT/AGREEMENT The acceptance of tender(s) by the Institute will be intimated to the successful tenderer(s) by letter or Fax or e-mail as the case may be , which will mean conclusion of the contract with the successful tenderer(s). 13. QUOTATION/RATE Quotation should be for the supplies of Laboratory Equipments at our Institute i.e. BANKURA UNNAYANI INSTITUTE OF ENGINEERING, POHABAGAN, BANKURA-722146 in the specified format enclosed in the annexure-IV and the rate shall be both in figure as well as in words inclusive of all taxes ,levies, Insurance, freight etc . The break up showing Basic Price, Taxes, Levies, Freight, etc should also be mentioned while quoting the rates FOR at our Institute site. The rate should be firm for the entire period of contract. 14. PRICE AND PAYMENT The price finally accepted would be firm and not subject to revision in any case. The Institute shall pay the amount due on the bill by A/C payee cheque after 30 days of receipt of bill & warranty , if any after the goods are actually delivered, installed & commissioned at the Institute or as per agreed terms . The successful tenderer shall be responsible for safe delivery of the consignment confirming to the specification & quantity. A security Deposit of 5% will be retained from the payment at the time of release of final payment after adjusting the EMD , which will be returned after warranty period is over or immediately on submission of bank guarantee in the prescribed form (Annexure-II). The Bank guarantee should be kept valid for a period of 15 months from the date of supply. 15. GUARANTEE FOR SUPPLY OF SPECIFIED QUANTITY OF MATERIAL The Institute will enter into fixed quantity contract with the successful tenderer for the period mentioned above subject to variation in the total contracted quantity when found necessary by the Institute. The supplies may also be staggered on the sole discretion of the Institute on periodical basis as required by the Institute. A Guarantee/ Warranty Certificate for at least one year should accompany the supplies as per proforma of the Institute vide Annexure-III 16. DAMAGES FOR BREACH OF CONTRACT In case the successful tenderer fails to supply the goods of prescribed specification and indented quantity as and when called upon and thereby commits default in the performance of the contract the Institute shall purchase & Install the said material from other sources at the risk and cost of the successful tenderer(s). The Institute shall be entitled to forfeit the security money and also to recover such further lossess suffered by the Institute on account of the breach on the part of successful tenderers. The Institute may be in addition to the above in their discretion cancel the contract for supply of remaining quantity of goods and purchase the same from other sources at the risk and cost of successful tenderer(s) without any notice. Page 4/11 17. OUTRIGHT REJECTION OF DEFECTIVE AND SUBSTANDARD MATERIAL OR ACCEPTANCE OF SAME HAVING MINOR VARIATION FROM THE PRESCRIBED SPECICATION SUBJECT TO DEDUCTIONS FROM SUPPLIERS BILLS a) Defective or sub-standard material will be rejected outright and such consignments will not be accepted by the Institute. The suppliers will be bound to replace such defective/substandard material at their own risk and cost immediately. However, the Institute may in their discretion accept the material having minor variation from the prescribed specification if the material is found to be otherwise satisfactory in all other respect on rebate on the contracted rate. b) The successful tenderers will be required to replace the rejected stocks within 15 days of the receipt of intimation of rejection from the Institute. In case the successful tenderer(s) desire to get the Specification/Quality rechecked, they may depute their representative to the Institute. The Institute will issue this intimation within 15 days of the receipt of the material or within 15 days of Installation & Commission, as the case may be. The representative of the Institute and the representative of the successful tenderer will jointly inspect the consignment and of the same will be got rechecked by them. The whole process should be completed within 05 days from the date of receipt of intimation from the Institute. If on the basis of the report the material has to be replaced this should be done within an overall period of 20 days. In case the rejected material is not removed within 10 days of the intimation from the Institute the rejected material, at the discretion of the institute, may be returned to the supplier(s) at their risk and cost. c) Notwithstanding the provision at para 17(b) above the successful tenderer(s) would supply another fresh consignment of the material of equal quantity as per prescribed specification to the Institute within 20 (twenty) days from the date of intimation of rejection of the consignment by the Institute without waiting for the results of inspection of rejected consignment. 18. SHORTAGES IN THE CONSIGNMENT On receipt of materials the Institute will intimate within 72 hours of opening the consignment of the shortages observed and the successful tenderer who have supplied the consignment to the Institute would be permitted to inspect jointly within 15 days of the intimation from the Institute. In case of failure of joint inspection within 15 days the Institute is entitled to use the consignment at the risk of the successful tenderer(s). 19. FORCE MAJEURE CLAUSE If at any time during the continuance of this contract the performance in whole or in part by either party of any obligation under this contract shall be prevented or delayed by reasons of any war, floods, explosions, epidemics, quarantine restriction, strike, or acts of God (hereinafter referred to as “event”) provided notice of happening of any such eventuality is given by either party to the other within 15 days from the date of occurrence thereof neither party shall by reasons of such event be entitled to terminate this contract nor shall either party have any claim for damages against the other in respect of such non-performance or delay in performance and deliveries under the contract shall be resumed as soon as practicable after such has come to an end or ceased to exist and the decision of the Institute to whether the deliveries have been so resumed or not shall be final and conclusive. 20. SETTLEMENT OF DISPUTES All the disputes and differences (other than the specifications arising out of or in way touching or concerning the said contract shall be refered to the sole Arbitration of the Principal/Registrar or any officer of the Bankura Unnayani Institute of Engineering or any outsider nominated by the Principal/Registrar of the Institute whose decision shall be final conclusive and binding on the parties. The Principal/Registrar or Page 5/11 any officer nominated by him shall act as sole arbitrator even though he may have passed any order in the matter in his executive capacity. The Principal/Registrar of the Institute or his nominee as the case may be shall give a reasoned award. An officer of Bankura Unnayani Institute of Engineering who is nominated as sole arbitrator shall cease to be so as soon as he ceases to be the officer of the Bankura Unnayani Institute of Engineering either because of his superannuation or resignation or termination or suspension etc. A new arbitrator shall be nominated by the Principal/Registrar in such eventualities. Supply of goods agreed under the contract and as per indent shall however, continue to be supplied as usual by the tenderer under the terms and conditions of the contract/agreement. The submission of any disputes to arbitration shall not in any way prejudice the Institute’s rights under this contract/agreement. 21. JURISDICTION FOR THE PURPOSE OF COURT CASES For all arbitration and court cases relating to disputes arising out of this contract the territorial jurisdiction shall be Bankura, West Bengal. 22. The tenderers are required to give name (s) and address(s) of their Bankers alongwith their offer. The Institute reserves the right to refer back to the respective Bankers for verification of the financial soundness and credit-worthiness of the tenderer(s). 23. The tenderers are required to abide by the condition as mentioned in the tender document. No deviation whatsoever in any of the clauses above mentioned will be entertained by the Institute, except in very genuine case to case basis. Those having any reservations and do not agree with the above terms and condition need not quote. If the party quote without document their offer will not be considered. 24. A copy of this tender documents duly signed and stamped by the tenderer on each page in token of acceptance of its terms and conditions shall enclosed along with the quotation. 25. INSPECTION OF TENDERER’S WORKPLACE Bankura Unnayani Institute of Engineering reserves the right to inspect the Factory and/or Business place of the successful tenderes before awarding or after awarding the contract through its authorized representatives to assess the capability of the tenderers to execute the order placed. The tenderer will extend all facilities to the inspecting team. During inspection the tenderer will furnish all information required by the inspection team in the prescribed format if any. The information provided by them will be kept confidential. Registrar Bankura Unnayani Institute of Engineering Pohabagan, Bankura Encl: 1) Specification (Annexure-I) 2) Bank Guarantee Format (Annexure-II) 3) Product warranty Certificate (Annexure-III) 4) Quotation Rate format (Annexure-IV) Page 6/11 BANKURA UNNAYANI INSTITUTE OF ENGINEERING POHABAGAN, BANKURA-722146 ANNEXURE-I EMD: Rs 15450/Sl. No. Description Capacity 1. DCP Extinguisher – Cartridge type Fire Extinguisher. Filled with (Sodium bi carbonate conforming to IS-4308/1982) Manufactured as per BIS 15683:2006 with ISI Make and pressure test certificate. Catalogue to be submitted for technical evaluation. 10 Kgs. 2. CO2type Fire Extinguisher conforming toIS-15683:2006 complete with fixing brackets, full charged and ready to use with ISI marking on extinguisher and pressure test certificate. Catalogue to be submitted for technical evaluation 4.5 Kgs. 3. Water Co2 type Fire Extinguisher, 9 Ltrs. New complete with refill, catalogue to be submitted for technical evaluation Swishing Hose- Reel with 90 ft. Hose Pipe with Pump (2 HP) & fittings catalogue to be submitted for technical evaluation Fire Alarm (Breaking glass with hooter) catalogue to be submitted for technical evaluation Total Price 4. 5. Quantity Rate per unit Rs. Total Rs. 15 15 15 03 03 Registrar BUIE, Bankura Page 7/11 BANKURA UNNAYANI INSTITUTE OF ENGINEERING POHABAGAN, BANKURA-722146 ANNEXTURE-II BANK GUARANTEE FORMAT 1. In consideration of Bankura Unnayani Institute of Engineering having its office at Pohabagan, Bankura-722146 (here in after called the Institute) having agreed to exempt__________________________________ (Hereinafter called “ the said contractor (s)” from the demand under the terms and conditions of an Agreement/Purchase order NO._________________ dated_______________________made between _________________________and ____________________________ for ____________________________ (hereinafter called “the said Agreement/Purchase order”) of security deposit for the due fulfillment by the said contractor(s) of the terms and conditions contained in the said Agreement/Purchase order on production of a bank guarantee for Rs.___________________________ (Rupees______________________________________________________ only) we ______________________________ hereinafter referred (Indicate the name of the Bank) To as “the Bank”) at the request of ______________________________________(Contractor(s) do hereby undertaken to pay to the Institute an amount not exceeding Rs._______________________ against any loss or damage caused to or suffered or would be caused to or suffered by the company by reason of any breach by the said contractor(s) of any of the terms of conditions in the said Agreement/Purchase order. 2. We_______________________________________________________________ ___do hereby under (Indicate the name of the Bank) Take to pay the amounts due and payable under this guarantee without any demur merely on a demand from the company stating that the amount claimed is due by way of loss or damage to or would be caused to or suffered by the company by reason of breach by the said contractor(s) of any of the terms or conditions contained in the said Agreement/Purchase order or by reason of the contractors(s) failure to perform the said Agreement/Purchase order. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs.___________________ Page 8/11 3. We undertake to pay to the company any money so demanded not withstanding any dispute or disputes raised by the contractor(s)/supplier(s) in any suit or preceeding pending before any court or tribunal relating there to our liability under the present being absolute and unequivocal. The payment so made by under this bond shall be a valid discharge of our liability for paymer there under and the contractor(s)/Supplier(s) shall have no claim against us for making such payment. 4. We___________________________________________________________________ further agree that the (Indicate the name of the bank) Guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said Agreement/Purchase order and that it shall continue to be enforce able till all the dues or the institute under or by virtue of the said Agreement /Purchase order and have been fully paid and its claims satisfied or discharged or till its Registered office / unit at __________________ of the Institute certifies that the terms and conditions of the said Agreement /Purchase order /Tender Document have been fully properly carried out by the said contractor(s) and accordingly discharges this guarantee unless a demand or claim under this guarantee is made on us in writing on or before the ____ This date should further three months after expiry of the contract period we shall be discharged from all liability under this guarantee thereafter. 5. We _____________________________________________________________further agree with the Institute that the Institute shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement Purchase order or to extend time of performance by the sad contractor(s) from time or postpone for any time or from time to time any of the powers exercisable by the Institute against the said contractor(s) and to forbear or enforce any of the terms and conditions relating to the said Agreement/Purchase order and we shall not be relieved from our liability by reason of any such variation or extension being guaranteed to the said contractor(s) or for any forbearance, act or omission on the part of Page 9/11 the Institute or any indulgence by the Institute to the said contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would but for this provision, have effect of so relieving us. 6. We_____________________________________________________________undertake s that (Indicate the name of the bank) This guarantee will not be discharged due to the change in the constitution of the Bank of the contractor(s) / Supplier(s). 7. We ______________________________________________________ lastly undertake not to revoke this guarantee during its currency except with the previous consent of the Institute in writing. 8. Not withstanding what is stated in the above paragraphs, our liability under this guarantee will be restricted to ___________________________________________________________ Dated the _____________ day of __________2012 For_____________________________________ (Indicate the name of the bank) Page 10/11 Rs. BANKURA UNNAYANI INSTITUTE OF ENGINEERING POHABAGAN, BANKURA-722146 ANNEXTURE-III PRODUCT WARRANTY CERTIFICATE FORMAT WARRANTY CERTIFICATE ……………………………………………………………………………………………………………………………………………….. (Name and address of the contractor / seller) here by declares that the goods / stroes /articles /sold to the buyer (Bankura Unnayani Institute of Engineering, Bankura) under this contract shall be of the best quality and workmanship, and shall be stri9ctly in accordance with the specifications and particulars contained / mentioned in the clause here of and the contractor / seller here by guarantees that the said goods / stores articles would continue to conform to the description and quality aforesaid for a period of ……………………………………………………….( Days / Months ) from the date of satisfactory installation and commissioning of the said goods / stores / articles to the purchaser and that not withstanding the fact that the purchaser/ inspector may have inspected approved / or the said goods / stores /articles be discovered not to conform to the description and quality aforesaid or have deteriorated (and the decision of the purchaser in that be half will be final and conclusive ) and purchaser will be entitled to reject the said goods / stores / articles or such portion there of as may be discovered not to conform to the said description and quality . On such rejection the goods / stores articles will be at the seller’s risk and all the provisions herein contained relating to rejection the goods etc. shall apply the contractor / seller, if so called upon to do, replace the goods etc.or such portion there of as is rejected by the purchaser; otherwise the contractor / seller shall pay to the purchaser such damages as may be reason of the breach of the conditions here in contained. Nothing here in contained shall prejudice any other right of purchaser in that behalf under this contract or otherwise. Order No…………………………………. Dated………………………………………. Tax Invoice No…………………………. Dated………………………………………. (Signatures of Contractor / seller with stamp) Date: …………………………. Place: ……………………….. Page 11/11
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