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Invitation to exhibit at the
KASB Convention and Trade Show
Dear Potential Exhibitor:
The Kansas Association of School Boards would like to invite
you to participate in the 2014 KASB Convention and Trade Show.
The show will take place on December 5 & 6, in the Overland
Park Convention Center- Exhibit Hall in Overland Park, Kansas.
Specific details are included in this invitation.
Please feel free to contact KASB for more information.
Sincerely,
Kansas Association of School Boards
About KASB
The Kansas Association of School Boards is a leading advocate for public
education. The association exists to serve the needs of school leaders in the
areas of board training, information and representation. KASB is governed by
a board of 18 local school board members elected by their peers. An annual
Delegate Assembly determines legislative policy positions for the association.
Membership is voluntary, with 99 percent of school districts belonging this year.
About the Trade Show
The Convention features a Trade Show, on December 5 and 6, in the Exhibit
Hall of the Overland Park Convention Center. A Friday Night Reception provides
three hours for attendees to register early, visit vendors, enjoy hors d’oeuvres,
beverages, music and door prize giveaways. On Saturday, a “Vendor Lunch,”
provides the attendees lunch and time to visit exhibitors.
Suppliers and manufacturers of school equipment, products and services
are invited to participate in the annual Kansas Association of School Boards
Convention and Trade Show. More than 500 school board members,
superintendents and guests attend the KASB event.
NO SALES WILL BE PERMITTED ON THE EXHIBIT FLOOR DURING THE CONVENTION.
Exhibit Hours
Friday, December 5
• Bus/Vehicle/Large Wheeled Equipment ONLY
• Move-In & Registration ............................................. Noon-2:00 p.m.
• Booth Set-Up & Exhibitor Registration ..................... 2:00-4:00 p.m.
• Early Registration/Exhibits Open/Reception ............. 4:30-7:30 p.m.
Saturday, December 6
• Exhibits Open ........................................................... 10:15 a.m.
• Vendor Lunch ........................................................... 11:30 a.m.-1:00 p.m.*
• End of Show ............................................................. 1:00 p.m.
• Tear Down/Move Out................................................ 2:00 p.m.
*Please Note: Due to exhibitor request, the show is now closing at 1 p.m.,
immediately after the Vendor Lunch.
Buses/Vehicles/Large Equipment
Bus companies may exhibit buses inside the arena. Each company will
be limited to the space as designated. Each company may determine
the type of display vehicle as long as it does not exceed the limitations.
Vendors bringing in other vehicles or large wheeled equipment must
purchase the appropriate number of booth spaces to house their display
items.
Buses and vendors bringing in other vehicles or large wheeled
equipment will be allowed into the Exhibition Hall on Friday,
December 5, from noon-2:00 p.m. Buses will not be allowed out of the
arena until after 2 p.m. on Saturday, December 6.
Automobiles, trucks, machinery and other motor vehicles utilizing
flammable fuels, which are placed on display inside the Exhibit Hall
shall have no more than 1/4 tank or five (5) gallons of fuel in the tank;
all fuel tanks shall be locked or effectively sealed and at least one battery
cable shall be disconnected from the ignition system. Ignition keys for
vehicles on display shall be kept by a responsible person at the display
location for removal of such vehicles from the building in event of
emergency. Carpeting or visqueen must be placed underneath the
vehicle for any possible leakage.
Exhibitor Check In
All exhibitor representatives must register at the KASB exhibitor
registration desk in the Exhibition Hall before setting up booths.
Exhibit Space Specifications
All booths are 10 feet by 10 feet and will be draped. Nothing may be
pinned or attached to the drapes. In order to prevent interference with
adjoining booths, no signs or equipment shall extend beyond the sides
of the booth. Select one booth or as many as four booths.
Two chairs and one six foot table will be available for each booth
without an additional charge. Table covers will also be available at no
additional cost.
A standard two-line sign for each booth will be furnished. Each sign
will indicate the company name. Henry Helgerson Company will
charge for additional sign work. Helgerson Co. is the exclusive renter
of additional booth furnishings. For more information or questions,
contact Helgerson Co. at 888-713-0524.
Exhibit Space Prices
Vendors have the option of purchasing one or more booth spaces. See
the tiered pricing below.
Please Note: Contracts, including deposit or full payment, must
be postmarked by October 10, to qualify for the early-bird rate.
For contracts emailed or faxed on or before October 10, payment
must be received within 14 business days or booth(s) will not qualify
for early-bird rates and additional fees will be assessed. Booth spaces
will not be guaranteed until a minimum of 50 percent of booth fees
are received.
Included in booth or bus price is sponsorship of the Vendor Lunch.
The Vendor Lunch takes place in the Exhibition Hall on Saturday,
December 6, from 11:30 a.m. to 1 p.m. This gives KASB Conference
attendees a chance to eat lunch and visit with vendors. As a sponsor,
three vendor representatives are welcome to eat for free. All others are
$16 each. TO ENSURE AN ACCURATE COUNT - RSVP FOR THE
VENDOR LUNCH ON THE BADGE REQUEST FORM SENT VIA
EMAIL UPON RECEIPT OF YOUR CONTRACT AND DEPOSIT.
First Booth
Second Booth
Third Booth
Fourth Booth
Early
Bird Rate
$500
$225
$175
$125
Postmarked
After Oct. 10
$550
$275
$225
$175
Mini (24’ or less)
Standard (25’-34’)
Long (35’-36’)
$550
$600
$650
$600
$650
$700
Booths
Buses
Exhibit Space Assignments
Exhibitors are asked for booth location preference on the Exhibit Space
Contract which is considered when assignments are made. KASB will
assign booth locations to companies. Booth spaces will be assigned on
a first-come first-served basis, postmark of contract and compatibility
with other exhibitors.
KASB reserves the right to alter locations of exhibitors and/or booths
as shown on the official floor plan at its sole discretion, if deemed
advisable in the best interest of the show, or to separate competitors.
Name Badges
KASB provides name badges for all exhibitors and exhibitor
representatives attending the KASB Convention. If you wish to attend
the Reception or Walking Lunch, please mark all appropriate boxes on
the Badge Request Form available on the KASB website.
Shipping/Storage Information
Exhibitors may not ship freight to the Overland Park Convention
Center. Exhibitors can arrange to ship and store freight with Helgerson
Company. A form with additional information about shipping and
storage is available on the KASB website.
Electrical Hookups
General electrical hookups for booths are available at Overland
Park Convention Center. A form with additional information about
electrical hookups is available on the KASB website.
Food Samples
Food and beverage samples must not be greater than 2 oz. and must be
manufactured, processed or distributed by the exhibiting firm and must
be related to participation in the event.
For public health (and common sense) reasons, restrooms, concession
stands and/or facility kitchens may not be used as exhibitor clean-up
areas.
Check Out KASB’S Website
The KASB website (www.kasb.org) offers detailed information about
our services, seminars, publications and convention. Please visit our
website often as new information on exhibiting may be added as the
convention date approaches. If you have questions or concerns, e-mail
[email protected] or call KASB at 785-273-3600.
Liability and Indemnification Statement
KASB shall not be liable for loss, damage, theft, or disappearance of
vendor property at the KASB Convention. KASB shall not be liable for
any loss, damage or delay due to fire, acts of God, or any other cause
beyond its control.
Neither the Association nor any of its representatives will be responsible
for any injury, loss or damage that may occur to the exhibitor, the
exhibitor’s employees, or property from any cause whatsoever prior,
during, or subsequent to the Convention.
Exhibitor shall indemnify, defend and hold harmless the Kansas
Association of School Boards, Inc. (KASB), its officers, directors,
agents, and employees (the “indemnitees”) from and against all
losses arising from the action or inaction of Exhibitor or Exhibitor’s
officers, directors, agents or employees, and/or personal or bodily
injury or death of persons or damage to the property of KASB to the
extent caused by negligent acts, errors and/or omissions or the willful
misconduct of Exhibitor or its officers, directors, agents, employees,
subcontractors, licensees, or invitees; provided, however, that Exhibitor
obligations shall not extend to losses solely arising from the willful
misconduct or gross negligence of KASB.
For additional information, convention updates and vendor forms visit
www.kasb.org/2014Exhibitors.
As competition increases, positioning your company’s
products and services becomes more and more essential.
If your organization seeks a venue to meet prospective
clients, gain access to top-level decision makers, and
obtain more visibility, sponsor an event at the KASB
Convention and Trade Show.
A WORLD OF OPPORTUNITIES
A sponsorship guarantees enhanced publicity for your company
and maximizes your visibility among the 500+ conference
registrants.
THE CONTACTS YOU WANT
By becoming a sponsor at the KASB Convention, you will
receive an unparalleled level of exposure to public school board
members across Kansas.
SPONSORSHIP OPPORTUNITIES INCLUDE
Reception Beverages (sodas, beer, etc.)
•
Includes additional signage at beverage stations and recognition
over sound system
Reception Food
•
Includes additional signage at food stations and recognition over
sound system
Delegate Assembly Coffee Stations
•
Includes additional signage at coffee stations and recognition over
sound system
Vendor Lunch
•
Includes additional signage at food/beverage stations and
recognition over sound system
General Session Speaker
•
Includes recognition at beginning of session
PLATINUM SPONSOR
•
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GOLD SPONSOR
•
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$1,000
One exhibit booth at $100 discount in the Trade Show ($100 value)
First preference on booth space at next year’s convention
One quarter page ad in the convention program
On-site signage recognizing sponsorship
Acknowledgement of sponsorship in the convention program
Exposure in all promotional materials including School Board
Review and KASB website
Promotional material included in convention shopping bags
BRONZE SPONSOR
•
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$2,000
One exhibit booth at 50% discount in the Trade Show ($250 value)
One half-page ad in the convention program
First preference on booth space at next year’s convention
On-site signage recognizing sponsorship
Acknowledgement of sponsorship in the convention program
Exposure in all promotional materials including School Board
Review and KASB website
Promotional material included in convention shopping bags
SILVER SPONSOR
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$2,500+
One exhibit booth in the Trade Show ($500 value)
One full-page ad in the convention program
Link to sponsor’s home page
First preference on booth space at next year’s convention
On-site signage recognizing sponsorship
Acknowledgement of sponsorship in the convention program
Exposure in all promotional materials including School Board
Review and KASB website
Promotional material included in convention shopping bags
$500
One quarter page ad in the convention program
On-site signage recognizing sponsorship
Acknowledgement of sponsorship in the convention program
Exposure in all promotional materials including School Board
Review and KASB website
Promotional material included in convention shopping bags
For our Convention, we want to include sessions that cover:
•
•
Successful approaches you have used to address a specific
problem or accomplish a goal.
Technology issues and uses, particularly technology
applications that have resulted in increased student
achievement or “cost savings.”
The Convention Program Committee will favor proposals
that:
•
•
•
•
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Offer concrete skills or approaches board members and
administrators can apply in their districts
Include sharing of specific results: what worked, what didn’t,
and WHY
Include how-tos and/or identify key results in written
handouts
Offer meaningful and interactive audience participation and/
or question and answer time
Presentation that is not a sales pitch
TWO SESSIONS TO CHOOSE FROM
Saturday, December 6, 2014 - Vendor Lunch Break
Presentation times:
11:40 a.m.-12:05 p.m. or
12:15-12:40 p.m.
Three vendor workshops during each time, which will run
concurrently, 25 minutes in length.
PRESENTATION LOCATION
Presentations will take place in the Meeting Rooms of the
Overland Park Convention Center. Each room will be set
classroom style with one head table, an electrical hookup,
projection screen, signage and listing in program, if reserved
prior to November 14.
PRESENTATION INFORMATION
•
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Three Workshop Rooms
Presentations are 25 minutes in length
Rooms will have screens and electrical. Presenters are
solely responsible for other a/v equipment
Presenters are required to bring their own copies of written
materials for handouts to conference participants
PROMOTION PRESENTATION
•
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Title, description and presenters listed in final KASB
convention program, if information is received prior to
November 14.
Flyer listing all presentations in convention shopping bags
Promotion in bi-weekly KASB publication
COST
Vendor presentation times are available to 2014 exhibitors at
a cost of $200/first time; $50 per additional time. Presentation
times are available at $450 each for a non-exhibitor.
BILLING/PAYMENT
Once the vendor presentation is accepted, vendor will be billed.
Full payment must be received prior to start of show.
PLEASE NOTE
KASB makes no guarantee as to attendance of convention
attendees at a vendor workshop session.
Find forms for the 2014 Convention including
the Exhibit Space Contract, Sponsorship
Request and Vendor Workshop forms on the
KASB website at www.kasb.org
PLATINUM
• Allied Bus Sales/Midwest Transit Equipment
• American Fidelity Assurance Company
• Wright Speciality Insurance
GOLD
• Siemens
SILVER
•
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Malarkey Roofing Products
OFG Financial Services
Piper Jaffray & Co.
Seminole Energy
BRONZE
• Chevron Energy Solutions
• Myers-Stevens & Toohey & Co. Inc.
• Navitas
2013 Exhibitors
Knipp Equipment
360 Energy Engineers
Malarkey Roofing Products [S]
ACI Boland Architects
Manning Construction Company, Inc.
A-Lert Roof Systems
Mid-States School Equipment Co.
Alexander Open Systems (AOS)
Midwest Bus Sales/Thomas Built Buses
Allied Bus Sales/Midwest Transit
Equipment [S]
Midwest Digital Systems
American Fidelity Assurance Co. [S]
Myers-Stevens & Toohey [S]
Apple Bus Company
Nabholz Construction Services
ATHCO
Navitas [S]
BoardDocs
OFG Financial Services, Inc. [S]
Chevron Energy Solutions [S]
OPAA! Food Management
Commercial Laundry Sales & Services PBA Architects, P.A.
DGJD, Inc.- The Bleacher Company
Peerbolte Creative
DLR Group
Piper Jaffray & Co. [S]
Duro-Last Roofing
Pur-O-Zone, Inc.
Educational Design Solutions
Quaker Windows & Doors
EPM, Inc.
Riggs Recreation Equipment, Inc.
EVCO Wholesale Food Corp.
RSP & Associates
FieldTurf
Schools for Quality Education
Fisher Tracks, Inc.
Siemens [S}
Game On
Seminole Energy [S]
GCA Education Services, Inc.
SOCS - Simplified Online
Haddock Education Technologies
Communication Systems
Heartland Seating, Inc.
Software Unlimited, Inc.
Hollis+Miller Architects
Sport Court Central
Howard+Helmer Architecture
SPS Pavement Maintenance
HTK Architects
The Garland Co. Inc.
Hutton Construction
The Service Center at ClearWaterSCKESC
JE Dunn Construction Company
THMC Services, Inc.
Kansas City Audio-Visual
Trane
Kansas Contract Design, LC
Kansas Council for Economic Education Turf etc. LLC
Twotrees Technologies
Kansas Soybean Commission
Universal Construction
Kansas State High School Activities
Association
Virco Mfg
Kansas State University Distance
Wichita Area Technical College
Education
WNB Architects
Kansas Truck Equipment Co., Inc.
Wright Specialty Insurance [S]
Kansas.gov
KASB Services
2014 KASB Trade
Show Floor Plan
Please note:
•
The only entrance to the
floor will be the doubledoors by the registration
area.
•
The circles on the floor
plan indicate banquet table
locations.
•
Booth numbers are
reserved by 2013 KASB
Convention Sponsors.
KASB.Topeka
KASBTopeka
PERMIT NO. 104
Topeka, Kansas
U.S. POSTAGE
PAID
Nonprofit Organization