Sign Up Today! Invitation to exhibit at the KASB Convention and Trade Show Dear Potential Exhibitor: The Kansas Association of School Boards would like to invite you to participate in the 2014 KASB Convention and Trade Show. The show will take place on December 5 & 6, in the Overland Park Convention Center- Exhibit Hall in Overland Park, Kansas. Specific details are included in this invitation. Please feel free to contact KASB for more information. Sincerely, Kansas Association of School Boards About KASB The Kansas Association of School Boards is a leading advocate for public education. The association exists to serve the needs of school leaders in the areas of board training, information and representation. KASB is governed by a board of 18 local school board members elected by their peers. An annual Delegate Assembly determines legislative policy positions for the association. Membership is voluntary, with 99 percent of school districts belonging this year. About the Trade Show The Convention features a Trade Show, on December 5 and 6, in the Exhibit Hall of the Overland Park Convention Center. A Friday Night Reception provides three hours for attendees to register early, visit vendors, enjoy hors d’oeuvres, beverages, music and door prize giveaways. On Saturday, a “Vendor Lunch,” provides the attendees lunch and time to visit exhibitors. Suppliers and manufacturers of school equipment, products and services are invited to participate in the annual Kansas Association of School Boards Convention and Trade Show. More than 500 school board members, superintendents and guests attend the KASB event. NO SALES WILL BE PERMITTED ON THE EXHIBIT FLOOR DURING THE CONVENTION. Exhibit Hours Friday, December 5 • Bus/Vehicle/Large Wheeled Equipment ONLY • Move-In & Registration ............................................. Noon-2:00 p.m. • Booth Set-Up & Exhibitor Registration ..................... 2:00-4:00 p.m. • Early Registration/Exhibits Open/Reception ............. 4:30-7:30 p.m. Saturday, December 6 • Exhibits Open ........................................................... 10:15 a.m. • Vendor Lunch ........................................................... 11:30 a.m.-1:00 p.m.* • End of Show ............................................................. 1:00 p.m. • Tear Down/Move Out................................................ 2:00 p.m. *Please Note: Due to exhibitor request, the show is now closing at 1 p.m., immediately after the Vendor Lunch. Buses/Vehicles/Large Equipment Bus companies may exhibit buses inside the arena. Each company will be limited to the space as designated. Each company may determine the type of display vehicle as long as it does not exceed the limitations. Vendors bringing in other vehicles or large wheeled equipment must purchase the appropriate number of booth spaces to house their display items. Buses and vendors bringing in other vehicles or large wheeled equipment will be allowed into the Exhibition Hall on Friday, December 5, from noon-2:00 p.m. Buses will not be allowed out of the arena until after 2 p.m. on Saturday, December 6. Automobiles, trucks, machinery and other motor vehicles utilizing flammable fuels, which are placed on display inside the Exhibit Hall shall have no more than 1/4 tank or five (5) gallons of fuel in the tank; all fuel tanks shall be locked or effectively sealed and at least one battery cable shall be disconnected from the ignition system. Ignition keys for vehicles on display shall be kept by a responsible person at the display location for removal of such vehicles from the building in event of emergency. Carpeting or visqueen must be placed underneath the vehicle for any possible leakage. Exhibitor Check In All exhibitor representatives must register at the KASB exhibitor registration desk in the Exhibition Hall before setting up booths. Exhibit Space Specifications All booths are 10 feet by 10 feet and will be draped. Nothing may be pinned or attached to the drapes. In order to prevent interference with adjoining booths, no signs or equipment shall extend beyond the sides of the booth. Select one booth or as many as four booths. Two chairs and one six foot table will be available for each booth without an additional charge. Table covers will also be available at no additional cost. A standard two-line sign for each booth will be furnished. Each sign will indicate the company name. Henry Helgerson Company will charge for additional sign work. Helgerson Co. is the exclusive renter of additional booth furnishings. For more information or questions, contact Helgerson Co. at 888-713-0524. Exhibit Space Prices Vendors have the option of purchasing one or more booth spaces. See the tiered pricing below. Please Note: Contracts, including deposit or full payment, must be postmarked by October 10, to qualify for the early-bird rate. For contracts emailed or faxed on or before October 10, payment must be received within 14 business days or booth(s) will not qualify for early-bird rates and additional fees will be assessed. Booth spaces will not be guaranteed until a minimum of 50 percent of booth fees are received. Included in booth or bus price is sponsorship of the Vendor Lunch. The Vendor Lunch takes place in the Exhibition Hall on Saturday, December 6, from 11:30 a.m. to 1 p.m. This gives KASB Conference attendees a chance to eat lunch and visit with vendors. As a sponsor, three vendor representatives are welcome to eat for free. All others are $16 each. TO ENSURE AN ACCURATE COUNT - RSVP FOR THE VENDOR LUNCH ON THE BADGE REQUEST FORM SENT VIA EMAIL UPON RECEIPT OF YOUR CONTRACT AND DEPOSIT. First Booth Second Booth Third Booth Fourth Booth Early Bird Rate $500 $225 $175 $125 Postmarked After Oct. 10 $550 $275 $225 $175 Mini (24’ or less) Standard (25’-34’) Long (35’-36’) $550 $600 $650 $600 $650 $700 Booths Buses Exhibit Space Assignments Exhibitors are asked for booth location preference on the Exhibit Space Contract which is considered when assignments are made. KASB will assign booth locations to companies. Booth spaces will be assigned on a first-come first-served basis, postmark of contract and compatibility with other exhibitors. KASB reserves the right to alter locations of exhibitors and/or booths as shown on the official floor plan at its sole discretion, if deemed advisable in the best interest of the show, or to separate competitors. Name Badges KASB provides name badges for all exhibitors and exhibitor representatives attending the KASB Convention. If you wish to attend the Reception or Walking Lunch, please mark all appropriate boxes on the Badge Request Form available on the KASB website. Shipping/Storage Information Exhibitors may not ship freight to the Overland Park Convention Center. Exhibitors can arrange to ship and store freight with Helgerson Company. A form with additional information about shipping and storage is available on the KASB website. Electrical Hookups General electrical hookups for booths are available at Overland Park Convention Center. A form with additional information about electrical hookups is available on the KASB website. Food Samples Food and beverage samples must not be greater than 2 oz. and must be manufactured, processed or distributed by the exhibiting firm and must be related to participation in the event. For public health (and common sense) reasons, restrooms, concession stands and/or facility kitchens may not be used as exhibitor clean-up areas. Check Out KASB’S Website The KASB website (www.kasb.org) offers detailed information about our services, seminars, publications and convention. Please visit our website often as new information on exhibiting may be added as the convention date approaches. If you have questions or concerns, e-mail [email protected] or call KASB at 785-273-3600. Liability and Indemnification Statement KASB shall not be liable for loss, damage, theft, or disappearance of vendor property at the KASB Convention. KASB shall not be liable for any loss, damage or delay due to fire, acts of God, or any other cause beyond its control. Neither the Association nor any of its representatives will be responsible for any injury, loss or damage that may occur to the exhibitor, the exhibitor’s employees, or property from any cause whatsoever prior, during, or subsequent to the Convention. Exhibitor shall indemnify, defend and hold harmless the Kansas Association of School Boards, Inc. (KASB), its officers, directors, agents, and employees (the “indemnitees”) from and against all losses arising from the action or inaction of Exhibitor or Exhibitor’s officers, directors, agents or employees, and/or personal or bodily injury or death of persons or damage to the property of KASB to the extent caused by negligent acts, errors and/or omissions or the willful misconduct of Exhibitor or its officers, directors, agents, employees, subcontractors, licensees, or invitees; provided, however, that Exhibitor obligations shall not extend to losses solely arising from the willful misconduct or gross negligence of KASB. For additional information, convention updates and vendor forms visit www.kasb.org/2014Exhibitors. As competition increases, positioning your company’s products and services becomes more and more essential. If your organization seeks a venue to meet prospective clients, gain access to top-level decision makers, and obtain more visibility, sponsor an event at the KASB Convention and Trade Show. A WORLD OF OPPORTUNITIES A sponsorship guarantees enhanced publicity for your company and maximizes your visibility among the 500+ conference registrants. THE CONTACTS YOU WANT By becoming a sponsor at the KASB Convention, you will receive an unparalleled level of exposure to public school board members across Kansas. SPONSORSHIP OPPORTUNITIES INCLUDE Reception Beverages (sodas, beer, etc.) • Includes additional signage at beverage stations and recognition over sound system Reception Food • Includes additional signage at food stations and recognition over sound system Delegate Assembly Coffee Stations • Includes additional signage at coffee stations and recognition over sound system Vendor Lunch • Includes additional signage at food/beverage stations and recognition over sound system General Session Speaker • Includes recognition at beginning of session PLATINUM SPONSOR • • • • • • • • GOLD SPONSOR • • • • • • • • • $1,000 One exhibit booth at $100 discount in the Trade Show ($100 value) First preference on booth space at next year’s convention One quarter page ad in the convention program On-site signage recognizing sponsorship Acknowledgement of sponsorship in the convention program Exposure in all promotional materials including School Board Review and KASB website Promotional material included in convention shopping bags BRONZE SPONSOR • • • • $2,000 One exhibit booth at 50% discount in the Trade Show ($250 value) One half-page ad in the convention program First preference on booth space at next year’s convention On-site signage recognizing sponsorship Acknowledgement of sponsorship in the convention program Exposure in all promotional materials including School Board Review and KASB website Promotional material included in convention shopping bags SILVER SPONSOR • • • • • • $2,500+ One exhibit booth in the Trade Show ($500 value) One full-page ad in the convention program Link to sponsor’s home page First preference on booth space at next year’s convention On-site signage recognizing sponsorship Acknowledgement of sponsorship in the convention program Exposure in all promotional materials including School Board Review and KASB website Promotional material included in convention shopping bags $500 One quarter page ad in the convention program On-site signage recognizing sponsorship Acknowledgement of sponsorship in the convention program Exposure in all promotional materials including School Board Review and KASB website Promotional material included in convention shopping bags For our Convention, we want to include sessions that cover: • • Successful approaches you have used to address a specific problem or accomplish a goal. Technology issues and uses, particularly technology applications that have resulted in increased student achievement or “cost savings.” The Convention Program Committee will favor proposals that: • • • • • Offer concrete skills or approaches board members and administrators can apply in their districts Include sharing of specific results: what worked, what didn’t, and WHY Include how-tos and/or identify key results in written handouts Offer meaningful and interactive audience participation and/ or question and answer time Presentation that is not a sales pitch TWO SESSIONS TO CHOOSE FROM Saturday, December 6, 2014 - Vendor Lunch Break Presentation times: 11:40 a.m.-12:05 p.m. or 12:15-12:40 p.m. Three vendor workshops during each time, which will run concurrently, 25 minutes in length. PRESENTATION LOCATION Presentations will take place in the Meeting Rooms of the Overland Park Convention Center. Each room will be set classroom style with one head table, an electrical hookup, projection screen, signage and listing in program, if reserved prior to November 14. PRESENTATION INFORMATION • • • • Three Workshop Rooms Presentations are 25 minutes in length Rooms will have screens and electrical. Presenters are solely responsible for other a/v equipment Presenters are required to bring their own copies of written materials for handouts to conference participants PROMOTION PRESENTATION • • • Title, description and presenters listed in final KASB convention program, if information is received prior to November 14. Flyer listing all presentations in convention shopping bags Promotion in bi-weekly KASB publication COST Vendor presentation times are available to 2014 exhibitors at a cost of $200/first time; $50 per additional time. Presentation times are available at $450 each for a non-exhibitor. BILLING/PAYMENT Once the vendor presentation is accepted, vendor will be billed. Full payment must be received prior to start of show. PLEASE NOTE KASB makes no guarantee as to attendance of convention attendees at a vendor workshop session. Find forms for the 2014 Convention including the Exhibit Space Contract, Sponsorship Request and Vendor Workshop forms on the KASB website at www.kasb.org PLATINUM • Allied Bus Sales/Midwest Transit Equipment • American Fidelity Assurance Company • Wright Speciality Insurance GOLD • Siemens SILVER • • • • Malarkey Roofing Products OFG Financial Services Piper Jaffray & Co. Seminole Energy BRONZE • Chevron Energy Solutions • Myers-Stevens & Toohey & Co. Inc. • Navitas 2013 Exhibitors Knipp Equipment 360 Energy Engineers Malarkey Roofing Products [S] ACI Boland Architects Manning Construction Company, Inc. A-Lert Roof Systems Mid-States School Equipment Co. Alexander Open Systems (AOS) Midwest Bus Sales/Thomas Built Buses Allied Bus Sales/Midwest Transit Equipment [S] Midwest Digital Systems American Fidelity Assurance Co. [S] Myers-Stevens & Toohey [S] Apple Bus Company Nabholz Construction Services ATHCO Navitas [S] BoardDocs OFG Financial Services, Inc. [S] Chevron Energy Solutions [S] OPAA! Food Management Commercial Laundry Sales & Services PBA Architects, P.A. DGJD, Inc.- The Bleacher Company Peerbolte Creative DLR Group Piper Jaffray & Co. [S] Duro-Last Roofing Pur-O-Zone, Inc. Educational Design Solutions Quaker Windows & Doors EPM, Inc. Riggs Recreation Equipment, Inc. EVCO Wholesale Food Corp. RSP & Associates FieldTurf Schools for Quality Education Fisher Tracks, Inc. Siemens [S} Game On Seminole Energy [S] GCA Education Services, Inc. SOCS - Simplified Online Haddock Education Technologies Communication Systems Heartland Seating, Inc. Software Unlimited, Inc. Hollis+Miller Architects Sport Court Central Howard+Helmer Architecture SPS Pavement Maintenance HTK Architects The Garland Co. Inc. Hutton Construction The Service Center at ClearWaterSCKESC JE Dunn Construction Company THMC Services, Inc. Kansas City Audio-Visual Trane Kansas Contract Design, LC Kansas Council for Economic Education Turf etc. LLC Twotrees Technologies Kansas Soybean Commission Universal Construction Kansas State High School Activities Association Virco Mfg Kansas State University Distance Wichita Area Technical College Education WNB Architects Kansas Truck Equipment Co., Inc. Wright Specialty Insurance [S] Kansas.gov KASB Services 2014 KASB Trade Show Floor Plan Please note: • The only entrance to the floor will be the doubledoors by the registration area. • The circles on the floor plan indicate banquet table locations. • Booth numbers are reserved by 2013 KASB Convention Sponsors. KASB.Topeka KASBTopeka PERMIT NO. 104 Topeka, Kansas U.S. POSTAGE PAID Nonprofit Organization
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