10hr XC MTB RELAY
PROUDLY SUPPORTED BY
SATURDAY 7th FEBRUARY 2015
LAKE TEKAPO REGIONAL PARK
Grab a small group of your riding friends and put together a team for this event based on the
successful XC Team Relay format.
Your team have 10 hours to complete as many laps of the 7km course as possible between
9am and 7pm.
The solo option is available for those wanting an ultimate challenge.
The Lake Tekapo Regional Park has a range of track type and surface with single track and
4WD tracks threaded together beneath the trees to give you a mix of riding that you will
love. As a fundraising event we aim to keep things basic but fun and fair for all levels of XC
racers. The high standard of racing in the last two events was great to see. As we grow this
event we will continue to add more categories.
Each team will be given a transition area beneath the trees that the racers will ride their way
through. Teams are encouraged to bring shelters, seating and warm-up bikes BUT no smoking
or BBQs allowed (fire risk). There will be a fundraising BBQ set up in the gravel area that will
sell a small range of delicious food items.
This event is a fundraiser for Mackenzie College Outdoor Sports, Team work and Leadership.
CATEGORIES
SOLO MALE
TEAM MALE
TEAM U19 MALE
Age is as at 31 December 2015
SOLO FEMALE
TEAM FEMALE
TEAM U19 FEMALE
Age is as at 31 December 2015
TEAM MIXED
TEAM OVER40 VETERAN
35% of laps must be female
Age is as at 31 December 2015
10hr Continuous Team Relay or Solo Rider Event 9am-7pm
Teams can have up to 5 riders. The track is 7km around.
ENTRY DETAILS:
Entry fee is $50 per rider.
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All members of a U19 team must be U19 on 31st Dec. 2015
All members of an over40 Veteran team must be Over40 on
31st Dec. 2015.
Mixed gender teams must have female riders completing
35% of the completed laps.
Teams will be allocated Race numbers to be securely fixed
to handlebars. These will be handed out at registration.
Transition sites will be allocated – most sites will be
between / next to trees so suit tarps/shelters/gazebos.
NO SMOKING. NO BBQs. NO OVERNIGHT CAMPING.
The track is a nice mix of single track and 4WD track
through established pine forest – you will enjoy it!
This is a fundraising event with a specific purpose, and we
are proud to see that it is now an annual fixture on the
South Island MTB XC Calendar. Your support will help this.
The systems will be kept basic to maximise the fundraising
opportunity.
The money raised will go to a very good cause – ensuring
that Mackenzie College students can continue to develop in
outdoor sports, teamwork and leadership.
The event will also have a cash BBQ and food stall to raise
further funds. Please support this great group of dedicated
students by getting your team organised and sending in
your entry form as soon as entries open.
Entries open on 9 November.
Maximum number of riders at this event will be 600.
Payment method is by cash, cheque or Direct Bank
Transfer. Please ensure that the payment covers all
members of your team.
Your entry is accepted after receipt of your entry fee –
please ensure prompt payment to avoid
disappointment.
st
After 5pm on 1 February a late entry fee of $20 per
rider will apply.
st
If you enter and then decide not to race prior to 1
February then please let us know in writing so that we
can refund 50% of your entry fee. Any withdrawal after
st
the 1 February 2015 will result in no refund.
SCHEDULE:
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Friday 6 February
5pm-8pm
Pre-race Registration at Race HQ,
Lake Tekapo Regional Park
From 5pm
Transition Site set up
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Saturday 7 February
7am-8am
Registration at Race HQ
7am-8am
Transition Site set up
7.30am
Course open for pre-race riding
(no marshals – ride slowly in pairs).
8.45am
Race briefing for ALL competitors
9am
Race start
7pm
Race Finish
7.30pm ..ish
Podiums
PROUDLY SUPPORTED BY
SOLO MALE
Select your
category
SOLO FEMALE
(age on 31st
December 2015)
TEAM MALE
TEAM FEMALE
Please take care to complete all parts of this entry form accurately. This information is used to contact you
with more information and the emergency information is needed in case of accidents/incidents.
TEAM MIXED
Competitors who are U18 need to have parent/guardian read the competitor declaration and sign it on
their behalf.
TEAM o40 VETERAN
U19 TEAM MALE
Team Name ______________________ Team Manager______________
BIKER 1
NAME
U19 TEAM FEMALE
GENDER
EMAIL
MALE / FEMALE
DATE OF BIRTH
DAY / MONTH / YEAR
ADDRESS
PHONE
BIKER 2
EMERGENCY CONTACT NAME AND PHONE
NAME
GENDER
EMAIL
MALE / FEMALE
DATE OF BIRTH
DAY / MONTH / YEAR
ADDRESS
PHONE
BIKER 3
EMERGENCY CONTACT NAME AND PHONE
NAME
GENDER
EMAIL
MALE / FEMALE
DATE OF BIRTH
DAY / MONTH / YEAR
ADDRESS
PHONE
BIKER 4
EMERGENCY CONTACT NAME AND PHONE
NAME
GENDER
EMAIL
MALE / FEMALE
DATE OF BIRTH
DAY / MONTH / YEAR
ADDRESS
PHONE
BIKER 5
EMERGENCY CONTACT NAME AND PHONE
NAME
GENDER
EMAIL
MALE / FEMALE
DATE OF BIRTH
DAY / MONTH / YEAR
ADDRESS
PHONE
EMERGENCY CONTACT NAME AND PHONE
PAYMENT DETAILS (three Payment options)
CASH – Placed in an envelope (labelled “Tekapo10”) with the entry form and hand delivered to Mackenzie College.
CHEQUE –“Mackenzie College”-Place in an envelope with entry form and post to Tekapo10, Mackenzie College, Fairlie. 7925.
BANK TRANSFER – Do a Bank transfer of the full team fee to 03-1718-0018327-00 use “Tekapo10<team name>” in details
Entry forms can be scanned and emailed to [email protected]
TOTAL ENTRY FEE @ $50 per rider
$
($70 per rider after 1st February 2015)
DECLARATION – I declare/ I declare on behalf of my team:
1. I agree to abide by all event rules and directions issued by the event organisers.
2. I acknowledge that participating in this event involves a potential risk of serious injury or death. I am aware of the hazards involved and in my judgement I have sufficient competence and experience to participate
safely.
3. I consent to receiving medical treatment that the event organisers consider desirable during or after the event.
4. I acknowledge that if circumstances warrant, the organisers reserve the right to alter the advertised course and I consent to such changes and agree that each of the conditions herein set out shall apply to that
changed event.
5. I consent to the event organisers using my name and details, voice, image or likeness before, during or after the event for legitimate purposes and at no cost.
6. I understand that in the event of withdrawal requests for refund of 50% of entry fee must be made in writing prior to 1st February 2015. After this date no refund will be made.
7. I understand that In the event of any “act of God” causing cancellation of the event my total entry is non-refundable.
8. I hereby release the event managers and all persons or corporations associated directly or indirectly with the event from all claims, demands and proceedings arising out of my participation and I hereby indemnify
them against all liability, financial or otherwise which might arise whether or not by negligence or the negligence of others for injury, loss or damage arising out of or connected with my participation in this event.
This release shall extend to and include the organisers, other competitors, volunteers and medical personnel, the owners, licensees, and occupiers of land upon which the event or any part of it is conducted, any
statutory body or local authority having control over any land upon which the event or any part of it is conducted or which is involved directly or indirectly with the event in any manner whatsoever including
promoters, sponsors and event organisers. This release and indemnity continues forever and binds my heirs, executors, personal representative and assigns.
9. I have read and agree to all the safety information, rules and conditions in this entry form.
Participant signature ___________________________________
Date ______________ (If competitor is U18 a Parent/guardian signature )
HAZARD IDENTIFICATION AND DISCLOSURE
The organisers are committed to providing and ensuring proper hazard identification and instigate appropriate mitigation options. Additionally, the
organisers are committed to providing open disclosure of risk information to competitors, marshals and others connected with the events. The
following table has been produced to identify potential hazards and assist the organisers with identifying their response to these.
Activity
General
Potential Risks /
Hazards
Hazard Severity
Response
Course
Low to High
Prior to the event the course is given a final pre-race check to identify course conditions and remove if
possible any obstacles. Information is provided at the pre-race briefings.
Medical or allergy
emergency
Low to High
All personnel directly involved with the race disclose any known medical issue that could cause an
emergency. All personnel instructed to carry any medication required to manage known medical
conditions.
Falling off bike
Low to High
Individual participants consider the suitability of their competence and experience for this event. Team
mangers also fully consider team member suitability. Falls can occur towards the end of race. Marshals to
watch and warn participants. All riders instructed to stop and help any participants involved with accidents
and next participant to inform next course marshal. Approved bike helmet essential.
Hitting a rock, tree or
man-made structure
Low to High
Warning given in briefings. Pre-race check carried out to minimise potential problems. Approved bike
helmet essential.
Colliding with other
competitors
Low to High
Warning given in briefings. Pre-race check carried out to minimise potential problems. Approved bike
helmet essential.
Colliding with other
non-competitors,
marshals, support crew
and spectators.
Low to High
Warning given in briefings. Pre-race check carried out to minimise potential problems. Support crews
briefed to keep off course. Marshals briefed to keep off immediate riding course. Spectators briefed to
keep well back from side s of course. Approved bike helmet essential.
Colliding with other
Park users.
Low to High
Warning given that the Park is NOT closed to other users. Competitors are to give way to other users.
Approved bike helmet essential. Competitors to be alert and respectful of others rights.
Competitor leaving
course and colliding
with branches
Low to High
All competitors briefed to ride within limits of individual ability so that they can remain on course. Eye
protection highly recommended. Approved bike helmet essential.
Dehydration
Low
Advised to carry fluids. Participants should be self-sufficient.
Hypothermia
Medium
Competitors carry suitable clothing to protect themselves in the climate and expected weather conditions.
Marshals have suitable clothing and shelter.
Equipment failure
Low
Remind of individual’s and team manager’s responsibility to thoroughly check equipment, especially the
condition of bike and components.
Pre-existing medical
conditions
Low to High
Team managers responsibility to notify all known medical conditions to event organisers. Team manager
and competitor responsibility to carry individual medication to manage specific known medical conditions.
Colliding with
competitors, support
crew and spectators.
Low to High
Warning given in briefings. Pre-race check carried out to minimise potential problems. Support crews
briefed to keep off course. Marshals briefed to keep off immediate riding course. Spectators briefed to
keep well back from side s of course.
Dehydration
Low
Advised to carry fluids. Water available at event start and finish.
Hypothermia
Medium
Marshals carry suitable clothing and shelter to protect themselves in the climate and expected weather
conditions. Marshals have suitable clothing and shelter.
Support
crew and
spectators
Colliding with
competitors, support
crew and spectators.
Low to High
Warning given in briefings. Pre-race check carried out to minimise potential problems. Support crews
briefed to keep off course. Marshals briefed to keep off immediate riding course. Spectators briefed to
keep well back from sides of course.
All Park
users
Fire
Low to high
Warning given at briefing. No smoking during event. Parking is in correct places provided. NO BBQ or
flames allowed in vegetated areas. A central BBQ will be selling food items.
Mountain
Biking
Marshals
BIKES & SAFETY REQUIREMENTS:
 EVERY competitor must wear a HARD SHELL helmet that is correctly fitted.
 Competitor’s footwear must be fully enclosed.
 Competitor’s bike must be in good working order with fully functioning front and rear brakes.
 Eye protection is strongly recommended.
 Bring clothing appropriate for
the climate and weather conditions. Bring warm clothing to change into.