ANNEXURE H DEPARTMENT OF PLANNING MONITORING AND EVALUATION APPLICATIONS : CLOSING DATE NOTE : : Applications must be sent to: The Department of Planning Monitoring and Evaluation, attention Ms W Oosthuizen, by mail to Private Bag X944, PRETORIA, 0001 or hand delivered at Union Buildings, Main Entrance, Government Avenue, Pretoria. WEBSITE: www.thepresidency-dpme.gov.za 14 November 2014 @ 16h30 The relevant reference number must be quoted on all applications. The successful candidate will have to sign an annual performance agreement and will be required to undergo a security clearance. Applications must be submitted on form Z.83 accompanied by copies of qualification(s), Identity Document (certified in the past 12 months.) Proof of citizenship if not RSA citizen, and a comprehensive CV specifying all experience indicating the respective dates (MM/YY) as well as indicating three reference persons with the following information: name and contact numbers and an indication of the capacity in which the reference is known to the candidate. Applicants will be required to meet vetting requirements as prescribed by Minimum Information Security Standards. Note: Failure to submit the above information will result in the application not being considered. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Reference checks will be done during the selection process. Note that correspondence will only be conducted with the short-listed candidates. If you have not been contacted within three (3) months of the closing date of the advertisement, please accept that your application was unsuccessful. Shortlisted candidates must be available for interviews at a date and time determined by DPME. Applicants must note that pre-employment checks will be conducted once they are short-listed and the appointment is also subject to positive outcomes on these checks, which include security clearance, security vetting, qualification verification and criminal records. For salary levels 11 to 15, the inclusive remuneration package consists of a basic salary, the state’s contribution to the Government Employees Pension Fund and a flexible portion in terms of applicable rules. SMS will be required to undergo a Competency Assessment as prescribed by DPSA. MANAGEMENT ECHELON POST 43/26 : NATIONAL INTEGRATED EXPERT: M&E DATA SYSTEMS REF NO: 215/2014 (Maximum of two year contract which is linked to the project) SALARY CENTRE REQUIREMENTS : : : R988 152 – R1 181 469 all inclusive salary package per annum (Salary Level 14) Pretoria A post graduate tertiary qualification in Statistics, Informatics, Econometrics or other quantitative field and 10 years’ experience in government planning, M&E, data systems. Master’s degree will be an added advantage. Working experience with the national and / or provincial sphere of government and the publication of information and ability to define and develop databases and information systems in general. Knowledge and experience in implementing planning, monitoring and evaluation methodologies would be ideal. The following will be an added advantage: strong strategic planning skills applied in both the public and private sector and a good understanding of indicator development and performance measurement and monitoring in government. Experience in developing policies, frameworks and systems in government. Strong knowledge of business processes relating to the reporting of data within and between departments. Strong knowledge and skills in software development linked to the automation of data management for M&E purposes. Experience of IT system development in government context. Good problem-solving and negotiation skills. Ability to work with government departments at a high level, using influencing, motivational and negotiation skills effectively to achieve the unit’s purpose. Strong project/programme management skills, managing a portfolio of projects. Good people management and empowerment skills – able to motivate a team of professionals. Good writing skills with attention to detail and a good finisher. Ability to communicate with diverse audience. Good interpersonal relations, client focused and able to build trust amongst internal and external stakeholders. Good knowledge of the government legislature frameworks prescripts, policies and practices. 19 DUTIES : The incumbent of the post will provide technical support to ensure the provision of oversight, direction and implementation of data quality improvement initiatives in respect of monitoring and evaluation of 14 outcome priorities as reflected in the Medium Term Strategic Framework of government. The incumbent will develop operational indicator definitions to ensure the provision of quality data for outcomes monitoring. Develop guidelines for data verification to be used by DPME in data forums to ensure quality of outcomes data reported to Cabinet. Lead and facilitate data quality improvement projects to build the quality of outcomes data reported to Cabinet, including projects across provincial and local government. Enhance the utilisation of the PoA IT system as communication platform for the monitoring of government priorities. Develop an integrated data storage system (including performance information obtained from all operational units) within DPME to enable effective learning and responses. Provide statistical analysis of national surveys and other relevant datasets to strengthen outcomes monitoring. Provide technical support to the M&E Units in the Offices of the Premier of Mpumalanga and Eastern Cape similar to the above roles and selected Municipalities In connection with the applications kindly contact Ms W Oosthuizen, Tel No (012) 312-0460 and in connection with the post, Ms. Nolwazi Gasa at Tel No (012) 312-0100 ENQUIRIES : POST 43/27 : CHIEF DIRECTOR: MANAGEMENT PERFORMANCE MONITORING AND SUPPORT REF NO 216/2014 SALARY CENTRE REQUIREMENTS : : : DUTIES : ENQUIRIES : R988 152–R1 181 469 all inclusive salary package per annum (Salary Level 14) Pretoria A three year tertiary qualification with minimum of 10 years appropriate experience of which 5 years must be on senior management level. A post graduate qualification will be an added advantage. Strong research background. Operate successfully with high level of staff in government. Good understanding of government across the three spheres (National, Provincial and preferably Local) and political interface. Good knowledge of government legislature framework prescripts, policies and practices and government programmes. The incumbent should have the following skills: strong management skills, Welldeveloped interpersonal & communication skills (written & verbal), Ability to communicate with diverse audiences. Conflict management skills. Strategic and Analytical skills. Financial management skills. Project or Programme management skills. Strong computer literacy skills. People management and empowerment skills Ability to build trust amongst relevant stakeholders at a high level. Drivers licence required. Frequently travelling. The incumbent of the post will monitor quality of management practices in government departments in all three spheres and design and implement support and intervention initiatives for continuous improvement. The incumbent will manage the Management Performance Monitoring and Support Chief Directorate. Design, develop and implement an institutional management performance assessment tool. Annual review of the process and implement improvements. Interaction or collaboration with other centre of governments to participate in the process. Collaborate with other centre of government departments to assist with the development and implementation of support plans. Provide reports to cabinet of results of assessments. Provide annual report of findings to cabinet. Link the institutional assessment to HOD performance assessment. Support Offices of the Premier to implement institutional management assessments, support intervention and assess HODs. Interaction with donors for support on design, review and implementation. Review of international best practices and benchmarking against best practices. Provide effective management and coordination of the FOSAD action plan. In connection with the applications kindly contact Ms W Oosthuizen, Tel No (012) 312-0460 and in connection with the post, Mr S Ntakumba at Tel No (012) 312 0202 POST 43/28 : SECTOR EXPERT: PUBLIC SECTOR GOVERNANCE REF NO: 217/2014 SALARY CENTRE REQUIREMENTS : : : R819 126–R964 902 all inclusive salary package per annum (Salary Level 13) Pretoria A Master’s degree in Sociology, Political Science, Economics or any other related field plus 5 years’ experience in public policy research and implementation of which 3 years must be in a management position. Doctoral degree will be an added advantage. Must have knowledge of major policy priorities and trends relating to public sector governance. The incumbent should 20 have the following skills: Excellent research skills and ability to analyse findings to derive policy lessons, excellent verbal and written communication skills, strong leadership and management skills, ability to work on multiple projects and meet deadlines, strong orientation to team work and competence in the use of different data analysis software packages. The incumbent of the post will assist in enhancing the effectiveness of the implementation of NDP priorities on public sector governance. This would involve, to lead strategic discussions and planning processes, Commission, conduct and synthesise research relating to the governance and administration sector, Prepare policy documents and provide policy briefings, Provide support and advice to departments in the governance and administration sector on the implementation of relevant proposals in the National Development Plan, Support the identification, review and analysis of key policies that impact on the successful implementation of the relevant sections of the National Development Plan, Liaise with and provide policy advice to National Planning Commission Commissioners, as well as provincial planning entities and Engage with other stakeholders as required. In connection with the applications kindly contact Ms W Oosthuizen, Tel No (012) 312-0460 and in connection with the post, Mr K Mathe at Tel No (012) 312 0252 DUTIES : ENQUIRIES : POST 43/29 : SECTOR EXPERT: REGIONAL INTEGRATION & FOREIGN COOPERATION REF NO: 218/2014 SALARY CENTRE REQUIREMENTS : : : DUTIES : ENQUIRIES : R819 126–R964 902 all inclusive salary package per annum (Salary Level 13) Pretoria A Master’s degree in International Relations / Trade / Economics or any other related field plus 5 years’ experience in in the foreign policy environment of which 3 years must be in a management position. Doctoral will be an added advantage. Must have knowledge of South Africa’s foreign policy and a clear understanding of the regional integration policy imperatives and processes. The incumbent should have the following skills: Excellent research skills and ability to analyse findings to derive policy lessons, fluent verbal and written communication skills, strong leadership and management skills, ability to work on multiple projects and meet deadlines, strong orientation to team work, experience in successful implementation of plans and achievement of objectives, ability to handle pressure, complex situations and possess problem solving capacity and competence in the use of different data analysis software packages. The incumbent of the post will assist in enhancing the effectiveness of implementation of regional integration and broader international relations programmes. This would involve, to lead strategic discussions and planning processes, Commission, conduct and synthesise research relating to international relations, Prepare policy documents and provide policy briefings, Facilitate cooperation between national planning entities in the SADC region, Support the implementation of the Presidential Infrastructure Championing Initiative of the AU, Support the identification, review and analysis of key policies that impact on the successful implementation of the relevant sections of the National Development Plan, Participate in the public sector budgeting process, Work closely with relevant government departments and support their planning processes and liaise with and provide policy advice to National Planning Commission Commissioners. In connection with the applications kindly contact Ms W Oosthuizen, Tel No (012) 312-0460 and in connection with the post, Mr K Mathe at Tel No (012) 312 0252 OTHER POSTS POST 43/30 : OUTCOMES MANAGER: PUBLIC SERVICE REF NO: 219/2014 SALARY CENTRE REQUIREMENTS : : : R630 822–R743 076 all-inclusive salary package per annum (Salary level 12) Pretoria An appropriate 3 year qualification with 5 or more years experience in national or provincial government working in the monitoring arena. Must be able to interact with the different players in the public sector policy and administrative sector. Have knowledge on public sector policies and data and be in position to analyze them. Must be able to operate independently, take initiatives and willing to work irregular hours and to travel to perform duties away from Pretoria. High level of computer literacy and sound knowledge of the Microsoft Office suite is essential. Valid driver’s license is required. Skills required are: investigation skills, good communication both verbal and written skills, motivational skills, project management, facilitation skills, strategic capability and leadership, change 21 management, problem solving, adaptability, strong analysis and report witting, client orientation, influencing, negotiation and computer literacy. Responsible to plan, organize, direct, control and monitor government implementation of public sector policies in national and provincial departments. This would involve conducting research focused on and in support of outcome 12; build and maintain networks to enhance relations with clients and partners; render support to the Outcomes Facilitators in the execution of their duties i.e. represent the department and participate in forums and task teams, provide support to political principals on sector specific issues, support the budget review processes of the National Treasury and keep track on Presidential and Executive M&E interventions; interact with Department of Public Service and Administration, National Treasury and the officers of the Premier. Report on implementation of and progress with government programmes. Ensure alignment of departmental strategic and annual performance plans to the MTSF and NDP. Prepare briefing notes for political principals and keep abreast of developments that have a bearing on Outcome 12. In connection with the applications kindly contact Ms W Oosthuizen, Tel No (012) 312-0460 and in connection with the post, Mr I Akhalwaya at Tel: (012) 312 0303 DUTIES : ENQUIRIES : POST 43/31 : OFFICE MANAGER REF NO: 220/2014 SALARY CENTRE REQUIREMENTS : : : DUTIES : ENQUIRIES : R532 278–R627 000 all-inclusive salary package per annum (Salary level 11) Pretoria A 3 year tertiary qualification in Office Administration or related fields with 5 years appropriate experience or a Senior Certificate with 10 years’ experience of which 5 or more years must be in rendering support to Executive Managers in Government. Should possess the following skills; strong computer literacy, excellent planning and organising skills, a good understanding of public service prescripts. Experience in human resources and supply chain management policies would be an advantage. The successful candidate will be responsible for the effective functioning of the office of the Head of the Planning Branch and NPC secretariat. This would involve: Rendering administrative and general logistical support, provide secretarial support services and ensure effective functioning of the office, schedule and organise meetings of the senior management team and provide support, liaise with other branches in the Presidency and ensure that all statutory reports are prepared and submitted, liaise with clients and stakeholders, ensure effective information flow to and from the office, monitor expenditure of the NPC budget and make recommendations regarding utilisation, ensuring adherence to HR and SCM policies and supervise administrative staff in the Planning Branch and NPC secretariat. In connection with the applications kindly contact Ms W Oosthuizen, Tel No (012) 312-0460 and in connection with the post, Mr K Mathe at Tel: (012) 312 0252 POST 43/32 : ASSISTANT DIRECTOR: EVALUATION REF NO: 221/2014 SALARY CENTRE REQUIREMENTS : : : R337 998–R398 139 per annum (level 10) plus benefits Pretoria A relevant 3 year tertiary qualification plus 3 years’ experience. Master’s degree will be an added advantage. Should possess the following skills: Able to use specific research methods and tools relevant to evaluation and to systematically gather, analyse, and synthesise relevant evidence, data and information from a range of sources. Able to interpret the findings and reach valid, defensible, and transparent findings that address the evaluation questions as well as critique and provide constructive feedback on reports. Ability to manage different aspects of evaluations from government’s side, from drafting TORs, commissioning, through to completion. Ability to communicate with diverse audiences, e.g. selecting and presenting findings to different stakeholders in writing and on the telephone. Able to make sound decisions that incorporate evaluative and critical thinking in planning and decision making processes. Knowledgeable about certain sectors in South Africa (e.g. content, institutions, people and politics) and can appropriately relate evaluations to the current political, policy, and governance environments and issues. Can act in an appropriate cross-cultural role with cultural sensitivity and attends appropriately to issues of diversity, Acts professionally, achieves and modules high standards of integrity independence and quality, with attention to detail and good completer-finishers. Strong levels of initiative to solve problems and also works well in a team. Able to express themselves in writing, e.g. drafting letters for signing by the DG, writing operational and analytical reports. Able to develop Management response and 22 Improvement Plan and link to organisational processes. Good general project management skills. Successful candidate will be responsible for supporting the evaluations and development of the evaluation system. This would involve: Supporting Evaluation Directors or the DDG by project management of specific evaluation and other assignments (drafting terms of reference, project plans and SLAs, commissioning evaluations, organising Steering Committee and other meetings, organising stakeholder workshops, minuting meetings, drafting contracts for peer reviewers, reviewing evaluation documents, developing and monitoring improvement plans). Initiating and undertaking certain evaluation assignments directly with some guidance, analyzing relevant data as required. Supporting one or more provincial evaluation plans, presenting to provinces and reviewing evaluation concept notes. Presenting as required on aspects of the evaluation system as required. Mentoring of Interns and indirect supervision of Evaluation Officers. Taking on specific responsibilities within the Evaluation and Research Unit, initiating and undertaking development work towards technical elements of the evaluation system. In connection with the applications kindly contact Ms W Oosthuizen, Tel No (012) 312-0460 and in connection with the post, Dr I Goldman at Tel No (012) 3120155 DUTIES : ENQUIRIES : POST 43/33 : ADMINISTRATIVE OFFICER: SECURITY AND FACILITIES SERVICES REF NO: 222/2014 SALARY CENTRE REQUIREMENTS : : : DUTIES : ENQUIRIES : R183 438–R216 084 per annum (Salary level 7) plus benefits Pretoria A relevant 3 year tertiary qualification with 3 years’ experience in the security and facilities administration environment or a Senior Certificate with 8 years’ experience in the security and facilities administration environment. Completed the firefighting and first aid training. Registered with PSIRA and having a Grade B certificate. Knowledge of security, occupational health & safety prescripts and regulations i.e. MPSS, MISS and OHSA. Knowledge of operating CCTV/surveillance, ID card and public address systems. Should possess skills in: Computer Literacy (MS Word, MS PowerPoint, MS Excel), good communication skills, Observation skills, personnel management, organisational skills, CCTV monitoring and report writing. Valid drivers license. The successful candidate will be responsible for providing effective security & facilities services and compliance to MISS, MPSS and OHS within the department. This would involve: Security Services Administration - Implement and manage duty roster for outsourced security personnel, Implement security procedural measures, Supervise security personnel contracted to DPME, Monitor the extent of adherence/compliance with security procedural measures, Administer the protection of DPME assets, employees and information, Identify security breaches and report to Assistant Director: Security Services, Perform security surveillance and monitoring duties in the control room, Enforce access control and exit control measures at DPME premises, Ensure the updating of security registers on a daily basis, Administer key control procedures, Apply first aid treatment to injured employees and contact emergency services. Facilities Services Administration - report maintenance of building such as leakages, electrical problems and plumbing repairs to external service providers, Administer internal and outsourced cleaning services and ensure that cleaning roster is implemented for all DPME buildings, Administer the provision of reception and switchboard services, Provide administrative support for matters relating to premises, Ordering of equipment, materials and office supplies. In connection with the applications kindly contact Ms W Oosthuizen, Tel No (012) 312-0460 and in connection with the post, Ms N Lekubu at Tel No (012) 3120467. POST 43/34 : SNR INTERNAL CONTROL CLERK REF NO: 223/2014 SALARY CENTRE REQUIREMENTS : : : R148 584–R175 023 per annum (Salary level 6) plus benefits Pretoria A relevant 3 year tertiary qualification with 1 year relevant experience in in either the finance or SCM environment in Government or a Senior certificate (with accounting as one of the passed subjects) and 5 years relevant experience in in either the finance or SCM environment in Government. Should possess skills in: Numeracy, Computer Literacy, Knowledge of BAS, LOGIS and PERSAL 23 systems, knowledge of the Public Finance Management Act and Treasury Regulations as well as interpret these policies. Good interpersonal relations. The successful candidate will be responsible to administer and perform internal control and operational services in the Department. This would involve: Supervise and assist with the recording of new invoices on the invoice tracking system, Ensure good document administration (filing) and follow ups on outstanding batches, safeguarding of S&T, Finance and SCM documents in the batch room, Review compliance of BAS system and LOGIS payments with policies and procedures (Both Finance & SCM) before filing them, Compile monthly exception reports on payments of invoices for submission to Treasury, Compile a report on the Finance/SCM compliance with policies and procedures, Identify instances of losses, irregular and fruitless and wasteful expenditure and update the register accordingly and perform the necessary investigations, Assist with the facilitation, coordination and tracking of responses to external and internal audit inquiries, Monitor the implementation of action plans and prepare the necessary reports for internal and external audit, Assist with the Monitoring of LOGIS and BAS systems controller functions and exception reports and ensure that effective segregation of duties is maintained, Assist in conducting operational risk assessments and developing mitigation strategies. Assist with verifying the completeness and accuracy of the contract register, Assist with verifying the accuracy and completeness of operating leases and finance leases payments and the related lease liabilities, Assist in the provision of secretariat services to the Loss Control Committee and supervision of staff. In connection with the applications kindly contact Ms W Oosthuizen, Tel No (012) 312-0460 and in connection with the post, Mr M Maasdorp at Tel No (012) 3120403. DUTIES : ENQUIRIES : POST 43/35 : SENIOR ADMINISTRATION CLERK: ACCOUNTS REF NO: 224/2014 SALARY CENTRE REQUIREMENTS : : : DUTIES : ENQUIRIES : R148 584 – R175 023 per annum (Salary level 6) plus benefits Pretoria A relevant 3 year tertiary qualification with 1 year relevant experience in travel management and or corporate accounts management or a Senior Certificate with Mathematics or Accountancy as one of the passed subject and 5 years relevant experience in travel management or corporate accounts management. Should possess skills in: Computer Literacy, Knowledge of either BAS or LOGIS system, problem solving skills, Organisational and financial management skills, decision making skills, report writing, knowledge of Public Finance Management Act and Treasury Regulations. Good interpersonal relations must be able to work under pressure and communication skills. Experience in facilities management, transport, and accommodation and travel arrangements. The successful candidate will be responsible for providing travel and corporate account management services to the Department. This would involve: Receive, capture and verify travel and venues bookings, Assist clients with enquiries related to sponsored billing, mobile data contracts, newspapers and other goods and services provided through corporate accounts, Issuing of Cell phones and 3G’s, Liaise with suppliers on new applications, queries and communicate between supplier and end users, Make recommendations on new contracts to be entered into by Department, Receive, record and compile invoices related to travel and corporate accounts, Receive and capture applications for sponsored billing and mobile data contracts, Receive and deliver the land telephone bills to officials for signatures, Process newspapers applications, Follow-up on outstanding invoices for payments, Respond to telephonic and electronic enquiries, Collect and submit photocopier meter readings to the supervisor, Detect fruitless and wasteful expenditure caused by officials and refer to the supervisor, Filing documents for record keeping purposes, Supervision of staff. In connection with the applications kindly contact Ms W Oosthuizen, Tel No (012) 312-0460 and in connection with the post, Mr MJ Mafafo at Tel No (012) 3120425. 24 TRAVEL AND CORPORATE
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