Building Financial Management Capacity in BC First Nations Administrations & AGM December 3-5, 2014 Coast Coal Harbour Hotel 1180 West Hastings St. Vancouver, BC Draft Agenda DAY ONE December 3, 2014 11:30 am Conference Registration and Lunch 1:00 pm Introduction & Traditional Welcome Opening Comments: Susan Wood, AFOA BC President, Finance Manager, Skidegate First Nation 1:15 pm Best Practices in First Nations Financial Management Panel    Brian Titus, CAFM, CEO, Sqewqel Development Corporation Maureen T. Thomas, MBA Khowutzun Development Corporation COO Other Panel Member TBA 2:15 pm Refreshment Break and Exhibitor Displays 2:30 pm State of Financial Affairs for First Nations in BC. Speaker: Peter Ranson, BA, CA, Partner, Tax KPMG LLP Mr. Ranson is a well-recognized expert in First Nations finance in BC. He will provide a “state of affairs” presentation on issues related to First Nation taxation, impact of new accounting rules, OSR’s and First Nations taxing entities. 4:00 pm Annual General Meeting:  Welcome and Presidents Report, Sue Wood, President, AFOA BC  Acceptance of the Agenda  Adoption of the previous 2013 General Meeting Minutes  Old Business  Acclamation of Board of Directors  New Business  Acceptance of the Audited Financial Statements 2013-2014  General Manager Report - Mike Mearns  Appointment of Auditors 6:00 pm Presidents Reception 2|Page DAY TWO December 4, 2014 8:00 am Conference Registration Full Breakfast Exhibitor Displays 9:00 am Opening Comments: Susan Wood, AFOA BC President, Finance Manager, Skidegate First Nation 9:15 am First Nation Financial Management Board Update Presenter: Scott Munro, CPA, CA Director, Standards and Certification 10:15 am Refreshment Break and Exhibitor Displays 10:30 am First Nations Financial Management Workshops: Workshop A: Establishing a Financial Administrative Bylaws and Policies in Your Community Facilitator: Jeanie Lanine, Cedar Law How does your community make financial decisions? In most government entities, financial planning, spending and decision making are guided by a financial bylaws and policies. This workshop will help you understand why this is important, how to enact a financial bylaws and polices, what is in it, how to enforce it, and how much it will cost. The workshop will end with some real life scenarios that will highlight how an important financial bylaw and policies can help your Council, administration and community prevent or resolve common financial management issues. Workshop B: Demystifying the Audit Process, Preparing Working Papers Your Auditor Actually Needs And Saving Audit Costs Facilitator: Bill Cox, Partner at BDO Canada LLP This would cover:  Role of the client and the auditor.  Components of an audit.  Preparing audit working papers and what auditors will be looking for.  Increasing efficiency – time savers. 3|Page Workshop C: Budget Preparation in First Nations Communities Facilitator: Beverly Bull, CGA, CAFM Learning Objectives:  Demonstrate an understanding of how to prepare a program budget.  Demonstrate and understanding of Variance Reporting and how to analyze the information.  Demonstrate an understanding of what the terminology of forecasting means.  Short term and long term financial planning.  Supporting your strategic plan through a financial planning process. 12:00 pm 1:30 pm Lunch First Nations Financial Management Workshops: Workshop A: Establishing a Financial Administrative Bylaws and Policies in Your Community Facilitator: Jeanie Lanine, Cedar Law How does your community make financial decisions? In most government entities, financial planning, spending and decision making are guided by a financial bylaws and policies. This workshop will help you understand why this is important, how to enact a financial bylaws and polices, what is in it, how to enforce it, and how much it will cost. The workshop will end with some real life scenarios that will highlight how an important financial bylaw and policies can help your Council, administration and community prevent or resolve common financial management issues. Workshop B: Demystifying the Audit Process, Preparing Working Papers Your Auditor Actually Needs And Saving Audit Costs Facilitator: Bill Cox, Partner at BDO Canada LLP This would cover:  Role of the client and the auditor.  Components of an audit.  Preparing audit working papers and what auditors will be looking for.  Increasing efficiency – time savers.yu 4|Page Workshop C: Budget Preparation in First Nations Communities Facilitator: Beverly Bull, CGA, CAFM Learning Objectives:  Demonstrate an understanding of how to prepare a program budget.  Demonstrate and understanding of Variance Reporting and how to analyze the information.  Demonstrate an understanding of what the terminology of forecasting means.  Short term and long term financial planning.  Supporting your strategic plan through a financial planning process. 3:00 pm Business Decisions: Roles/Responsibilities of a First Nation & It’s Boards of Directors Presenters: Janelle Dwyer, LLB Partner Mandell Pinder and Chief Michelle Edwards, Cayoose Creek First Nation BC First Nations are experiencing strong economic growth in their communities. This presentation will provide an overview of a unique agreement being developed between the band council and business entities in the Cayoose Creek First Nation Adjournment DAY THREE December 5, 2014 8:00 am Full Breakfast Exhibitor Displays 9:00 am Opening Comments: Susan Wood, AFOA BC President, Finance Manager, Skidegate First Nation AANDC Presentation Presenter: (TBA) 10:15 am Refreshment Break and Exhibitor Displays 5|Page 10:30 am So You Need to Hire a Consultant: Key Factors for Success Presenters: Beverley O’Neil & Harold Tarbell This presentation will assist First Nations administrations in the decision to hire a consultant and areas to pay close attention:      12:00 pm When to contract outside services vs hiring staff, is it a contractor or an employee. Structuring an RFP. Making the decision (using a weighted matrix) to hire - big firms vs boutique. The cost of compensation (daily rate vs hourly rates, travel, accommodation, etc). Moving the project along - the role of you and the contractor, workplans, evaluation & what happens after. Closing Remarks 6|Page