Americas’ SAP Users’ Group
ASUG Pacific Northwest Chapter Meeting
Customer Case Study: PacifiCorp Gains Payback
with Process Improvement in Daily JE Processing
Introductions
Mark Page
SAP Business Systems
Analyst
PacifiCorp
Tim Curtin
Solutions Specialist
Z Option, Inc.
Agenda – In this session
Z Option Information
PacifiCorp
GLSU
Questions & Answers
Wrap-Up
About Z Option
 Located in Lewisville, Texas
(Near Dallas, TX – U.S.)
 Formed in 1998 by accountants
and programmers
 SAP software solution partner
 Customers of all sizes and
industries, worldwide
Z Option has hundreds of customers
with thousands of users worldwide.
For a more complete list of our
customers, visit www.zoption.com.
Software Tools
Powerful, flexible, user-friendly
solutions
Reduce support and
development costs
GLSU uses standard SAP
authorizations
Start posting documents in a
few hours with a free remote
installation service
Agenda – In this session
Z Option Information
PacifiCorp
GLSU
Questions & Answers
Wrap-Up
About PacifiCorp
PacifiCorp, a subsidiary of Berkshire Hathaway Energy,
is an electric utility company headquartered in Portland
Oregon. It is the parent company of Pacific Power,
Rocky Mountain Power, and PacifiCorp Energy.
About Mark Page
Mark has been with PacifiCorp for 33 years. With a background in accounting he
worked in several accounting and budgeting areas. After PacifiCorp implemented
SAP, he transitioned from accounting to SAP support, initially working with master
data and closing processes, then moving on to functional support.
Mark now works as a SAP Senior Functional Support Analyst, supporting A/P, A/R,
Treasury, Travel Management, and finance system interfaces to and from SAP.
PacifiCorp – SAP Environment
 First implemented SAP R/3: 1999
 Current SAP version: ECC 6.0 EHP 6
 SAP Modules: FI/ CO/ MM/ PS / WM / HR
 GLSU Customer since: 2002
 Process Before GLSU: In-house designed custom program
PacifiCorp - Typical Uses of GLSU
 Accruals
 Ad-hoc entries
 Large Accounts Payable Entries
 Post GL entries from non-SAP
subsidiaries
PacifiCorp – Favorite Benefits of GLSU
 Easily customizable
 Quick validation of data (cost objects, GLs, etc.)
 Much easier to use than standard SAP
 Easy to implement and learn
 Dropped header functionality
 Backup spreadsheets attached to JE
 Document Number returned to template –
drilldown capability
Case Study – PacifiCorp
 Issue: Posting 700 weekly invoices
from a single vendor into SAP in an
efficient manner.
 Result: Individual invoices posted in
SAP using standard Excel
functionality.
Case Study – PacifiCorp
Spreadsheet populated by
vendor and sent to Accounts
Payable for posting
Case Study – PacifiCorp
Data copied into GLSU
template and sorted
Case Study – PacifiCorp
Spreadsheet verified, posted, document
number returned, and support attached
Agenda – In this session
Z Option Information
PacifiCorp
GLSU
Questions & Answers
Wrap-Up
Current Challenges
Non-flexible upload tool
New implementations
Errors on large journal entries
Multiple currencies
Large external file uploads
Cross company postings
SAP upgrade
Multiple vendors
Mergers/acquisitions
Month-end closing process
Key Features of GLSU
Easy user interface
Pre-validation of data before
posting
Leverage existing Excel skills
Master data lookups
Post directly from the
spreadsheet
Post more than 1000 lines
Flexible layouts
Post multiple documents from
one worksheet
SAP document
numbers returned
Attach source workbook to
posted document in SAP
GLSU Common Uses
Attach source document
(entire workbook)
Multiple currency entries
Misc. vendors
Cross-company transactions
Payroll
COPA
Travel and expense process
Accrual entries
P-cards (i.e. phone bills, lease
payments)
Acquisition/Migration
(moving legacy information)
Customer Comments
 “We’ll have been using GLSU for two years and I cannot tell you what a
positive impact it has had on our finance users.” – Director
 “Since implementing GLSU, we’ve managed to achieve our goal of a
[much shorter] closing, down from 8 weeks.” – ICT Officer, FI Unit
 “There is simply no limit to how you can use GLSU if you’re familiar with
Excel.” – SAP Business Analyst
 “We use GLSU to improve overall productivity.” – Senior Accountant
 “SAP is dynamic, my clients’ businesses are dynamic, and they need
dynamic tools like GLSU.” – Independent SAP Consultant
Review customer success stories and published articles at www.zoption.com.
Customer Success Stories
GLSU has increased
our data integrity on
all levels, from finance
to marketing. Users
have commented on
the quality, volume,
and accuracy of data.”
– General Accountant
“With GLSU,
we save time
and money.” –
FI Project
Manager
“[GLSU] is the best of
both worlds. We get
the functionality of
SAP software and the
user-friendliness of
the Microsoft Excel
front-end.” –
Manager of Finance
“As accountants, we
know Microsoft Excel
very well – so the
more we can do in
spreadsheets, the
more productive we
can be.” – Accounting
Manager
“With GLSU, we
don’t have to
maintain the
software, and it
gives us better
flexibility with more
options.” – IT
Project Manager
GLSU
Increase Your Productivity
Reduce Your Costs
Empower Your Users
Maintain Your Security
Agenda – In this session
Z Option Information
PacifiCorp
GLSU
Questions & Answers
Wrap-Up
Questions & Next Steps
Contact Information:
www.zoption.com
972-315-8800
Tim Curtin – Z Option
[email protected]
Mark Page – PacifiCorp
[email protected]
Agenda – In this session
Z Option Information
PacifiCorp
GLSU
Questions & Answers
Wrap-Up
Wrap-Up
Thank you for joining us for
today’s session.
Thank You!
Please contact us if you have
questions or would like
additional information.
Disclaimer
SAP, R/3, mySAP, mySAP.com, SAP NetWeaver®, Duet™®, PartnerEdge, and other
SAP products and services mentioned herein as well as their respective logos are
trademarks or registered trademarks of SAP AG in Germany and in several other
countries all over the world. All other product and service names mentioned are the
trademarks of their respective companies. Z Option is neither owned nor controlled
by SAP.
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