SCOTCH PLAINS-FANWOOD BOARD OF EDUCATION Open Agenda Meeting November 13, 2014 8:00 p.m. Public Session (7:30 p.m. Executive Session) CALL TO ORDER AND ROLL CALL: MEMBERS PRESENT: p.m Mrs. Jeanne Cleary Dr. Karen Kulikowski Mr. Douglas Layne Mr. Warren McFall Ms. Charlotte Schirmer Ms. Amy Winkler Mrs. Betty Anne Woerner Nancy Bauer, Vice President Trip Whitehouse, President MOTION FOR EXECUTIVE SESSION: MOTION: WHEREAS, the Board of Education must discuss subjects concerning personnel, litigation and negotiations; and, WHEREAS, the aforesaid subjects are not appropriate subjects to be discussed in a public meeting; and, WHEREAS, the aforesaid subjects to be discussed are within the exemptions which are permitted to be discussed and acted upon in private session pursuant to P.L. 1975, Chapter 231, IT IS THEREFORE RESOLVED that the aforesaid subjects shall be discussed in private recess by this Board and administrative staff, and information pertaining thereto will be made available to the public as soon thereafter as possible and once the reasons for nondisclosure no longer exist. MEMBERS PRESENT: EXECUTIVE SESSION REPORT Mrs. Jeanne Cleary Dr. Karen Kulikowski Mr. Douglas Layne Mr. Warren McFall Ms. Charlotte Schirmer Ms. Amy Winkler Mrs. Betty Anne Woerner Nancy Bauer, Vice President Trip Whitehouse, President Open Meeting Agenda November 13, 2014 – Page 2 PLEDGE OF ALLEGIANCE BOARD PRESIDENT’S ANNOUNCEMENT: The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Scotch Plains-Fanwood Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted at the Board of Education offices located at Cedar Street and Evergreen Avenue, Scotch Plains, New Jersey. Such notice was also provided in written notice forwarded to the The Times, the Township Clerk of Scotch Plains and the Borough Clerk of Fanwood in the Annual Notice of Regularly Scheduled Meetings as adopted May 29, 2014. ADDITIONS TO THE AGENDA: IN ACCORDANCE WITH POLICY 9322-R, THE MEETING WILL BE OPENED FOR 15 MINUTES FOR PUBLIC COMMENTS (MAXIMUM 2 MINUTES PER SPEAKER). COMMITTEE REPORTS: • • • • • • • School/Community Relations Curriculum Finance (Audit Report – November 20) Facilities Shared Services Negotiations Update Policy INSTRUCTIONAL UPDATE: November 13 – Italian Exchange Program: • Antonio Gaetano, Giusepina Della Pietra and selected students to address the Board regarding their plans to travel to Italy as the second half of the exchange with the students who came to SPFHS last Spring from Italy. November 20 – Marching Band Recognition: • NJ State Champions in Group 6-A; and 6-A Yamaha Cup Competition First Place Award Winners LETTERS TO THE BOARD: SUPERINTENDENT’S REPORT: 1-S Out of District Placements Open Meeting Agenda November 13, 2014 – Page 3 2-S MOTION: Harassment, Intimidation, and Bullying Report Recommend that the Board of Education affirms the Superintendent’s decisions in the seven (7) Harassment, Intimidation and Bullying investigations reported to the Board during September, based on her reports shared with the Board during the Executive Sessions on October 16 and 23, 2014. 3-S Curriculum/Textbook Approvals • Human Sexuality, 9th and 12th Grade Health Classes • Art History Digital Library 4-S eCYBERMISSION Challenge Grant Submission MOTION: Recommend that the Board of Education approves submission of the eCYBERMISSION Challenge Grant for up to $24,000.00. * 5-S Approval of Field Trip Requests MOTION: Move that the Board of Education approves the following field trip requests: • • • • • Terrill Middle School 8th grade chorus to Laura Pels Theater, New York, NY to attend a performance of Into the Woods on February 11, 2015 Middle School QUEST student trips: Ø Grade 5 December 18, 2014, United Nations, New York, NY Ø Grade 6 April 24 2015 Buehler Challenger Center, Paramus, NJ Ø Grade 8 May 29, 2015 New York Stock Exchange, New York, NY Union County Gifted and Talented Elementary Convocations: Ø Grade 3 QUEST January 8, 2015 to School #7, Elizabeth, NJ Ø Grade 4 QUEST January 28, 2015 to Rahway Recreation Center, Rahway, NJ Additional Elementary QUEST Trips: Ø Grade 4 April 22, 2015 to Linden Airport, Linden, NJ Ø Grade 4 June 3, 2015 to Princeton University, Princeton, NJ Students2Science (S2S) – 32 SPFHS students to East Hanover, NJ on December 5, 2014 PERSONNEL AGENDA: * 1-PERS Approval of Superintendent’s Personnel Report MOTION: Move that the Board of Education approve the Superintendent’s recommendations for personnel on the Personnel Report dated November 13, 2014 in the areas noted below: (Roll Call Vote) 1. Appointments 2. Transfers/Reassignments 3. Leave of Absences 4. Maternity Leave of Absence Open Meeting Agenda November 13, 2014 – Page 4 5. 6. 7. 8. 9. Extensions to Leave of Absences Corrections to Leave of Absences Changes to Leave of Absences Job Description Substitutes BUSINESS FUNCTIONS: * 1-BUS Approval of Staff Training MOTION: Move that the Board of Education approve the Superintendent’s recommendations for staff training reimbursements on report dated November 13, 2014. 2-BUS MOTION: Acknowledge Receipt of Disbursement Listings Recommend that the Board of Education acknowledges receipt of the following disbursement listings dated October 31, 2014: § § § § § § § § 3-BUS MOTION: 4-BUS MOTION: 5-BUS MOTION: Creative Summer Workshop Cafeteria Payroll Agency Account Petty Cash Elementary Student Activity Terrill MS Student Activity Park MS Student Activity, and High School Student Activity Receipt of Security/Fire Drill Reports Recommend that the Board of Education acknowledge receipt of the district schools’ Security and Fire Drill Reports for the month of October. 2013-2014 Audit Report Recommend that the Board of Education accepts the Audit as presented by Nisivoccia & Co., LLP, Randolph, NJ in the 2013-2014 Auditor’s Management Report and the Corrective Action Plan. Participation Agreement for Cooperative Pricing of Environmental Insurance Recommend that the Board of Education authorizes the Business Administrator to enter into an agreement with the Middlesex Regional Educational Services Commission (MRESC) Cooperative Pricing System for the purpose of obtaining a market for environmental and mold protection through the program’s provider, American International Group-AIG at a cost of $431.56. Open Meeting Agenda November 13, 2014 – Page 5 * 6-BUS Approval of Comprehensive Maintenance Plan and M-1 Reports MOTION: Move that the Board of Education authorizes submission of the 2014-2016 Comprehensive Maintenance Plan and M-1 Reports as presented by the Business Administrator. 7-BUS Related Services through Private Vendors MOTION: Recommend that the Board of Education approves the following private vendors and cost for related services for the 2014-15 school year: Student Related Service Service Provider Yearly Cost Various Students ABA First Children $18,000.00 Various Students BCBA First Children $13,500.00 8-BUS Facilities Agreement w/Behavior Therapy Associate (BTA) MOTION: Recommend that the Board of Education enters into a Facilities Use Agreement with Behavior Therapy Associates (BTA) to run its HI-STEP Summer Program at J. Ackerman Coles Elementary School during the summer 2015. * 9-BUS Approval of Art History Digital Library License Agreement MOTION: Move that the Board of Education approves the agreement with ARTSTOR, Inc, a Delaware nonstock, nonprofit corporation for use of software and other electronic tools in Art History classes by authorized users who may access, use, reproduce, publicly display and distribute images, videos, audio files, graphics, etc. for a total cost of $1,177.00 for the 2014-2015 school year. 10-BUS Receipt of Business Reports (period ending October 31, 2014) MOTION: Recommend that the Board of Education acknowledges receipt of the Board Secretary’s Report, Treasurer of School Funds Report, and Budget Adjustments: Pursuant to N.J.A.C 6A:23-2.11(c)3, the Board Secretary certifies that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C 6A:23-2.11(a); and that the Board of Education, after review of the Board Secretary's and Treasurer's monthly financial reports, in the minutes of the board each month that no major account or funds has been overexpended in violation of N.J.A.C 6A:23-2.11(b). Therefore, Be It Resolved that the Board of Education approves receipt of Budget Adjustments, the Board Secretary’s Report and the Treasurer of School Monies Report for the month ending October 31, 2014. Open Meeting Agenda November 13, 2014 – Page 6 11-BUS MOTION: Approval of Bill List Recommend that the Board of Education approves bills for the period of October 17 – November 14, 2014. BOARD POLICIES: • Wellness Policy NEW BOARD BUSINESS: OTHER BOARD BUSINESS: 1-OBB (a) (b) Request to Attend Workshops Workshop Report 2-OBB Superintendent’s Completion of Merit Goals MOTION: Recommend that the Board of Education attests to the superintendent’s completion of the following merit goal for 2013-2014 and approves submission to the Executive County Superintendent: Goal: After School Title 1 Programs APPROVAL OF MINUTES: MOTION: Recommend that the Board of Education approve the minutes listed below: 1. 2. 3. 4. Open Agenda Meeting – October 16, 2014 Open Agenda Meeting – October 16, 2014 – Executive Session Regular Public Meeting – October 23, 2014 Regular Public Meeting – October 23, 2014 – Executive Session IN ACCORDANCE WITH POLICY 9322-R, THE MEETING WILL BE OPENED FOR 15 MINUTES FOR PUBLIC COMMENTS. (MAXIMUM 2 MINUTES PER SPEAKER.) SPEAKERS ADDRESSING ITEMS ON THE AGENDA WILL BE HEARD FIRST. IF TIME REMAINS, SPEAKERS MAY ADDRESS OTHER MATTERS. GOOD OF THE ORDER ADJOURNMENT: Motion: Move to adjourn. UPCOMING SCHEDULED MEETINGS: Thursday, November 20, 2014 – Regular Public Meeting – 7:30 p.m. – Administration Bldg. Thursday, December 11, 2014 – Open Agenda Meeting – 7:30 p.m. – Administration Bldg. Thursday, December 18, 2014 – Regular Public Meeting – 7:30 p.m. – Administration Bldg.