11th November 2014
Dear Parents of Year 4 Pupils in 2015
The 2015 Camp Week takes place from 23rd February – 27th February 2015.
The Year 4 Camp next year is based at the Southwell School Boarding House. The children will stay in the
Boarding House from 8.00am on Monday 23rd February until 1.00pm on Friday 27th February 2015.
We do require 8 Live-in Parents (four ladies and four men) to stay overnight with the children, assisting at meal
times, after tea activities and with dormitory routines. It would be necessary to be available for the entire four
nights. Live-in Parents are required to arrive at the Boarding House by 5.00pm each day and are able to leave
after 8.00am each morning. During the day, Live-in Parents are free to go to their work, or back home, or
offer to help on any of the day trips that their child is involved in.
If you have more than one child at Southwell, please only apply for one camp. Each parent may apply for one
camp. Please indicate below if you are available to be a Live-in Parent for the Camp.
Once all offers of assistance have been received, each will be considered according to requirements for this camp
and an appropriate ratio of adults to students. All applicants will be notified by the end of Term Four conditional on
Police Vetting.
All student details, medical forms, full consent forms, programme timetable and day trip assistance forms will
be sent out to you at the beginning of Term 1 next year
We look forward to your response.
Yours sincerely
Kirsty McDonald
Dean of Year 3&4
[email protected]
PARENT RESPONSIBILITIES FOR CAMP
1. Ensure that pupils report for activities on time.
2. Be a good role model and encourage pupils during all activities.
3. Create a positive spirit within your group in particular and in throughout the camp in
general.
4. Ensure that cabins / rooms have been tidied (Check after breakfast each day.)
5. Supervise Duty Groups:
Check what the duties are
Check when they have to be done
Supervise and assist the group
6. Ensure all children have applied sunblock.
7. Check that pupils have appropriate gear:
shoes
hat
raincoat
backpack
full water bottle
8. Remind pupils to take any necessary medication (This will be co-ordinated by a staff
member or doctor)
9. Assist with the preparation and serving of meals and tidying up after meals.
10. Sit with pupils when eating and supervise, ensuring appropriate table manners and
behaviour.
For Safety and Risk Management reasons we must request that there is NO Alcohol
consumption during camp week.
Parents are expected to be onsite at all times, any offsite absences must be approved by the
Dean.
Refer any pupils of concern to staff members.
LIVE-IN PARENT OFFER OF ASSISTANCE FORM
YEAR 4 2015 CAMP
Southwell School Boarding House
Those parents who are selected to be a Parent helper will be required to be Police Vetted. Acceptance onto a camp
will be dependent on having a clean Police Vet. However, it takes twenty days to clear so we will process the camp
applications from parents as we receive them. Should there be a problem with the Police Vet we will contact
parents discretely and confidentially.
You will see by the attached form that the process for the Police Vet has changed. The form needs to be completed
and then brought to the School office.
When returning the form you will need to bring two forms of identification. One must have a photograph on it.
(e.g.: Passport, Driver’s Licence, Firearms Licence.) The identification and the completed form can only be
brought to the school office by the parent making the request to join camp. (i.e.: You cannot send the form to
school with a student.) The form can only be checked and verified by Gloria Archer at the front office, she will be
available the week of the 17th November from 8:00am until 4:30pm.
If there are any queries regarding the Police Vet process please contact the Headmaster Royce Helm.
Before returning to Southwell front office please ensure you have:
Completed offer of assistance form
Completed Police vetting form
Brought along two forms of identification
Office use only:
PCS
PV
A
D
NAME: __________________________________________________________________
PHONE:
_________________________
CHILD’S NAME: ___________________________________________________________
I am prepared to stay in the Boarding House to assist with supervision for the four nights.
(5.00pm – 8.00am)
Please list any experiences or expertise that you believe may be of assistance during the camp. E.g. musician,
First Aid:
_____________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________
______________________________________________________________________________________________________________
Please state any existing medical condition and/or medication required by you, or food allergies which
may affect the welfare and safety of yourself and other camp participants. e.g. heart condition, asthma,
diabetes.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Please state any dietary requirements; vegetarian, vegan etc.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Camp Gear List
Year 4
LUGGAGE
One day back pack for trips
FOOTWEAR
Sports shoes (essential for trips)
1 pair casual footwear
BEDDING
Sleeping bag and pillowcase
TOILETRIES (in named bag)
Soap
Toothbrush and toothpaste
Facecloth
Brush/Comb
Sun block
Insect Repellent – not spray
Tissues
CLOTHING
2 bath towels
2 swimming towels
2 sweatshirts
Togs
Pyjamas – 2 sets
4 days supply of underwear
T shirts and shorts for 5 days
1 pair jeans or similar
2 pairs of socks
Sun hat
Raincoat
NB: School togs/towel/cap (for swimming trials)
GENERAL
A book for personal reading
1 indoor game
Drink bottle (named and does not leak)
1 black plastic refuse bag for dirty clothes.
Medication
All Medication (includes vitamin pills/creams) must be handed to the Nurse on arrival on Monday. Please
clearly name all medication and send medication in their original container.
OPTIONAL EXTRAS
Children must take full responsibility for their:
- camera, watch, games, any bedtime soft toy/blanket etc.
All personal items must be clearly named.
No cellphones, please.
Please remember to write to your child. Mail time is exciting. To avoid disappointment it is very
important that your child receives at least one letter during the week.
Post/fax or leave at the School Office.
No gifts or goodies to be included with mail please.
If your child has a birthday during camp week it will be acknowledged during dinner.