SpringSpa Day 2015 Saturday, March 14, 2015 VENDOR INFORMATION PACKET Dear Vendor, Thank you for participating in the 2015 Spring Spa Day, sponsored by the Ladies of Victory. This will be a time to meet potential clients, gain business exposure, reap a harvest and have a wonderful time as you provide your services to participants. The following documents are included in this packet: Vendor’s Information Form, Set-up Request Form, Do’s and Don’ts Sheet and Vendor Ad Form. You will need to complete and return all forms along with applicable fees as soon as possible to validate your participation at this event. All requested documents and fees must be submitted no later than Monday, February 9, 2015, if space is still available at that time. Please note that vendor spaces are offered on a first–come, first-served basis. The only way to guarantee your spot is to get your forms and money in quickly. The vendor fee is $60. This fee includes a $10 refundable set up fee and a $10 refundable clean up fee. The $10 set up fee and $10 clean up fee must be paid in cash only. The set up fee will be refundable only if you are completely set up by 9PM Friday, March 13, 2015. At the conclusion of the event, a representative from the Vendor Committee will need to verify that your space is clean in order for you to collect your refundable clean up fee. You must collect your refundable set up and clean up fees before leaving at the conclusion of the event or consider it a donation. There will be no refunds for no-shows. Once you submit your forms and payment, you will then have the opportunity to select your location within the designated area for your specialty. Any cancellation request must be received in writing by Monday, February 16th for refund consideration. Tickets will go on sale starting Sunday, January 25th. Vendors may begin to advertise their services with flyers, etc. on that day. Please submit your material to the Vendor Coordinator for approval. If you have any questions we can be contacted at: General Information - Freddie Allen: 704-602-6033 (Office) or 704-533-2219 (Cell) Again, thank you for your participation and we look forward to working with you. SpringSpa Day 2015 Saturday, March 14, 2015 Spa Service VENDOR INFORMATION FORM Last Name ______________________________ First Name _______________________________ MI ______ Street Address ______________________________________________________________________________ City ______________________________________ State ______________________ Zip _________________ In the space below, write in phone numbers we should use to contact you and best times to call: __________________________________________________________________________________________ Email Address ______________________________________________________________________________ Business Name _____________________________________________________________________________ Type of Business ____________________________________________________________________________ Services or Products Provided:_________________________________________________________________ Will you provide your own sign? Yes _____ No ____ If your answer is no, what should your sign say? ___________________________________________________ Note: Signs we provide will be a standard size and design. If you are required to have a license or certificate to operate your business, a current copy of that license or certificate must be submitted with your forms and fees. Allotted time between appointments to prepare for other clients (minimum of 5 minutes): ___________ Time you want to take a lunch break: From ___________ To ____________ Will you have an assistant? Yes ______ No ______ If yes, please provide name(s)__________________________________________________________________ Assistant names must be confirmed by Wednesday, March 11th. Changes in names after March 11th will incur a $1 fee per name. Note: Your last appointment will need to be set to end by 4:45 PM. __________ (Please initial here, indicating that you have read this.) Are there any special needs? Yes ______ No ______ If your answer is yes, please explain on the back of this form. If we distribute a program other than the name of your business and contact information, is there a slogan that you use for your business that we could include? If so, please list here: __________________________________ __________________________________________________________________________________________ Please sign below to indicate that you have read all the material in this package, including the Do’s and Don’ts and cover letter before submitting your forms and fees. Signature:___________________________________________ SpringSpa Day 2015 Saturday, March 14, 2015 Spa Service SETUP REQUEST FORM Please let us know what you will need to set up your designated area. We will do our best to accommodate everyone. In the event we are unable to provide everything you want, we will inform you and allow you to determine if you will be able to function anyway. Name________________________________________________ Date _______________________________ Business Name _____________________________________________________________________________ Services ___________________________________________________________________________________ I am requesting the following items for set-up at the 2015 Spring Spa Day: _________ Sink Reason: _____________________________________________________________________ _________ Bathroom Reason: _________________________________________________________________ _________ Trash Receptacle (One trash receptacle will be provided per service vendor unless you decide to bring your own.) _________ Number of Tables (The church will provide up to two 8ft. tables. You will be responsible for any additional tables you require.) Will a desk or odd shaped table work for you instead of 8 ft tables? Yes ____ No ____ If yes, would you need 1 or 2? ____ _________ Number of Chairs _________ Electrical Outlet Reason: ___________________________________________________________ (You will be required to bring your own extension cords and surge protectors. If you are using tools that require a lot of power such as hair dryers, you will be required to use a surge protector and have it in place the night before.) FOR OFFICE USE ONLY: Space Allocated: __________________________________________________ SpringSpa Day 2015 Saturday, March 14, 2015 Spa Service Vendor DO’S & DON’TS DO DON’T 1. Complete your information sheet and set-up request form. Submit them with applicable license or certificate copies and vendor fees. Note: Up-to-date licenses are required for Massage Therapists, Manicurists, Pedicurists, Persons doing Facials (except Mary Kay or others who let clients do it themselves). If you are performing in some other area that requires either a license or certificate you must submit a copy of that required document when you register. 1. Wait until the last minute to set up. (Although you are responsible for your own set up, assistance will be available up until 2 days before the 2015 Spring Spa Day. If you set up on the last day, you may not have the advantage of help from the set-up committee.) 2. Utilize any items that belong to the church without permission. 3. Hang anything without permission. 2. Set up space between March 9th and March 13th, and be finished by 9PM Friday, March 13th. (There will be no setting up on the day of the event.) 3. View space at least 1 week before the event. 4. Before setting up, look over the room carefully so you can put everything back in its proper place before you leave 5. Bring all necessary items for set up including power or extension cords, tape, decorations, pictures, trees, etc. 6. Attach any wall hangings only on existing display boards. (All displays are subject to approval.) 4. Accept any clients for services without proof of their having prepaid for the service. 5. Leave any items behind after the event. We are not responsible for any items left on the premises. 6. Leave the room in a way other than it was before setting up. 7. Piggy back (sell items for anyone who has not registered as a vendor for the 2015 Spring Spa Day) 8. Leave without clearance from the Vendor Committee.