CITY COUNCIL WORKSHOP AGENDA MUNICIPAL CENTER - COUNCIL CHAMBERS 11/24/2014 5:00 P.M. CDBG & NAPER SETTLEMENT VISION A. CALL TO ORDER: B. INTRODUCTION: C. PRESENTATION: D. 1. NAPER SETTLEMENT VISION 2. CDBG/SOCIAL SERVICE GRANT ADJOURNMENT: Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Communications Department at least 48 hours in advance of the scheduled meeting. The Communications Department can be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at 630-420-6707 or 630-305-5205 (TDD) or via e-mail at [email protected]. Every effort will be made to allow for meeting participation. P age |1 CITY COUNCIL WORKSHOP AGENDA ITEM DATE: November 12, 2014 SUBJECT: Capital Funding Request in Support of Scott’s Block at Naper Settlement ACTION REQUESTED: Grant City of Naperville Support and Partial Funding to Construct Scott’s Block for Exhibition and Programmatic Space at Naper Settlement COUNCIL ACTION PREVIOUSLY TAKEN: Unanimous approval of Naper Settlement’s P.U.D. Update by Naperville City Council granted December 2, 2008 SUBMITTED BY: Macarena Tamayo-Calabrese, President & CEO, Naperville Heritage Society/Naper Settlement BACKGROUND: Charged with preserving and sharing the City’s rich heritage with visitors from across Illinois and the nation, as well as international guests, Naper Settlement is in critical need of museum-quality, indoor areas to “edutain” a growing and diverse population interested in the local stories that exemplify the trials and triumphs of an American community coming of age. Since Caroline Martin Mitchell’s bequest in 1936 of her home and surrounding land to the City be used as the community’s museum and serve the public good, the City, in collaboration with the Naperville Heritage Society (NHS), has served as excellent stewards of the community’s heritage. Together, the history of the town’s 19th century is well exhibited through the preservation of its architecture and material culture. Now it is time to unlock the stories of the 20th and 21st centuries. Serving as the front door to the City’s heritage and culture, we lack the critically needed exhibition and programmatic space to reveal the full story. This rich history, particularly that which documents Naperville’s expansive 20th century growth, quality of life, technology and industry, and highly-prized school systems, serves as a link to key moments in time on a national level. Naperville’s story is directly tied to and emblematic of the greater American experience. Through the years the City of Naperville has been the benefactor of over $9 million in capital dollars raised by NHS to restore and improve the facilities at Naper Settlement. The improved assets belong to and are held by the City of Naperville for the benefit of and in public trust for its residents. This request is no different. The funds granted through a lead gift will serve as the anchor from which other funding support will be leveraged. P age |2 DISCUSSION: We have a responsibility to Naperville’s future generations and descendants to capture the City’s 20th and 21st century legacies and share these powerful stories to inspire tomorrow’s citizens. It isn’t enough to feed the body; we also need to inspire the spirit in our community’s children. In order to continue to serve our residents and schools, as well as grow as a regional tourism destination, we as a community need expanded exhibition facilities and programming space. NHS is committed to hands-on learning provided through engaging experiences. However, to remain relevant and compliment changing school curriculums calls for modern, technology-driven exhibitions. Larger exhibition galleries are needed to meet growing expectations, accommodate future uses germane to the museum’s education mission as well as incorporate iconic artifacts, traveling shows, and rotating exhibits. In order to serve millions over time, incorporation of technology, STEAM topics, and self-guided exploration is required to remain relevant with changes in education reform as well as the diverse population base that calls Naperville home. To that end, Scott’s Block has the architectural and historical features that best serve as the physical improvement to be added to Naper Settlement’s campus. As the former historic community gathering place for commerce and social pursuits, it can be rebuilt and brought to life to provide the needed space in its interior while adding to Naper Settlement’s charm on the exterior. To be built in tandem with a reconstruction of the City’s first masonry fire station, the new 35,000 sq ft structure will make it possible to share 200 years of Naperville’s heritage, telling the stories of our local families and the impact their lives made in building a strong community – in sharing their stories, we are sharing America’s stories. Now it is our time to make a lasting impact on how the community’s history museum moves forward in presenting the heritage of our past for an impact on our citizens of tomorrow. We hope to share this vision through a visual presentation on November 24. RECOMMENDATION: It is, therefore, our recommendation that the City of Naperville grant a lead gift toward construction of a new cornerstone building adding critical exhibition and programmatic space at Naper Settlement through a $10 million capital investment in the physical embodiment of Naperville’s Settlement to City story. We respectfully request that you: 1. Direct Naper Settlement staff over the next 12-24 months to work with the City of Naperville to update the museum’s PUD; and, 2. Approve a $10 million capital investment in Scott’s Block, and direct staff to develop a MOU. ATTACHMENTS: 1. Approved PUD for Naper Settlement filed with City Clerk and DuPage County 2. Memo to Doug Krieger from Rena Tamayo-Calabrese, dated September 25, 2014 3. Rendering of Scott’s Block and Firehouse 4. Prezi presentation will be shared at November 24 Workshop P age |1 MEMORANDUM DATE: September 25, 2014 TO: Doug Krieger, City Manager FROM: Macarena Tamayo-Calabrese, President & CEO, Naper Settlement/Naperville Heritage Society SUBJECT: Capital Funding Request in Support of Scott’s Block at Naper Settlement On behalf of the Naperville Heritage Society’s Board of Directors, I respectfully write to request the City of Naperville’s support in the form of a lead gift and commitment towards construction of a new cornerstone building to add critical exhibition and programmatic space at Naper Settlement. To that end, we are seeking a $10 million capital investment in the physical embodiment of Naperville’s Settlement to City story. Charged with preserving and sharing the City’s rich heritage with visitors from across Illinois and the nation, as well as international guests, Naper Settlement is in desperate need of museum-quality, indoor areas to “edutain” a growing and diverse population interested in the local stories that exemplify the trials and triumphs of an American community coming of age. With a growing collection of artifacts that chronicle the daily lives of Naperville citizens from its 19th century settlement through 21st century city, as the City’s history museum we struggle more and more with how to share this fabulous material culture, stories and legacies they represent with the community’s residents, out of town visitors and the 32,000+ school children who visit annually from 400+ schools representing over 85 school districts. Naperville is consistently recognized for its livability, businesses, healthcare facilities, education system and cultural assets. Naper Settlement has the “stuff” – really cool, tangible, compelling “stuff” – that has the ability to convey how people have come together time after time to build our community, not just into the 5th largest city in Illinois, but into a dynamic place with big city infrastructure and amenities and small town charm. P age |2 What is it we have? A dynamic, diverse collection including pieces such as: • The manuscript documenting Naperville’s Lyceum, an early debate and philosophical society, formed in 1836, a mere five years after settlement, where Joseph Naper and his contemporaries debated questions ranging from the right to own slaves to the best form of government, and whether music should be taught in schools to women’s place in society • The camera used by Charles Koretke to capture the 1,000’s of photos he took of former townsfolk and scenes capturing many a “frozen-moment” in time • The wooden airplane propeller manufactured by Kroehler to support our troops battling overseas in World War II, and the shoulder straps sewn by their upholstery department used by soldiers to manage the substantial weight of their rucksacks • The friendship quilt containing the stitches and signatures of a distinct group of Naperville friends commemorating a special occasion • The letter jacket worn by a co-ed in the first graduating class from Naperville North HS Be it eternal questions we continue to ask ourselves as a society, efforts we contribute to in order to change the world, pieces symbolizing relationships we hold most dear, or memorabilia of times past we continue to treasure…each helps identify what it is that makes Naperville, Naperville. Not just a place, but a collection of hopes and dreams, successes and failures that reflect the real people and events that exemplify the American experience. The stories told through both the typical and atypical collection pieces reflect the national issues, trends and topics of that particular time with a scalability that allows for the dissection of cause and effect, analysis of choices and innovation, and reflection on outcomes and meaning for the future. It is the intent of the Naperville Heritage Society to construct an important structure since lost, Scott’s Block conjoined with the City’s first masonry firehouse, to serve as home for the needed exhibition galleries and learning laboratories (see attached renderings). Why Scott’s Block? The original Scott’s Block, built in 1859 on Washington Street at Jefferson Avenue, was the geographic center of Naperville for the duration of its 121 years and served as a community gathering place, where residents could meet for socializing, political conversations, business and celebrations. From school graduations and Firemen’s Balls, to theater recitals and lectures it was a hub for the emergent farm community, a physical space that represented the civic pride its residents had in their shared efforts to build a thriving town. Scott's Block, circa 1900 Both in architecture and spirit of intent, this iconic building captures what is needed for Naper Settlement to continue to grow in its educational purpose and as well as tourist destination. Scott’s Block will be a 31,000-square-foot replica of the original, celebrating and safeguarding Naperville’s history. Covering topics representing both the good and the bad, interactive exhibitions utilizing state-of-the-art design will “wow” visitors and create the backdrop required for programmatic services that offer STEM-based educational initiatives and support state learning standards adopted by area school districts. P age |3 School teachers, academia and community stakeholders will serve on panels to assist in the development of the exhibitions. Carefully scaled, its architecture will complement the investment made over time in the surrounding buildings and landscape at Naper Settlement, while providing essential interior spaces designed for the functionality required to be a vibrant destination prepared to address the needs of tomorrow’s audiences. The City of Naperville has been an excellent steward of the museum since 1939 when it accepted Caroline Martin Mitchell’s gift of her mansion as the city museum and surrounding estate of 212 acres for public good. Time and again it has shown a deep fiduciary commitment to the ongoing care required to preserve the community’s history, particularly over the last 45 years in partnership with the Naperville Heritage Society in the development of Naper Settlement. In the Heritage Health Index Report, a project of Heritage Preservation and the Institute of Museum & Library Services completed in 2005, it revealed “that our collections of objects, documents and digital material are not only essential to America’s cultural health, but are imperiled and in need of swift protective action.” The City of Naperville responded loud and clear, providing definitive action related to local preservation needs, and supported construction of the Fort Hill Collections Care and Storage Facility in conjunction with the Department of Public Works facility in 2008. The 23,000 square feet of museum-quality, purpose-built space built brought together collections previously stored in 13 inadequate spaces throughout Naper Settlement and in offsite rentals, providing the proper environment to facilitate the required care needed to preserve Naperville’s material culture, and allow for ongoing acquisition of artifacts that reflect Naperville’s recent past. However, museums have a responsibility to not only preserve but to also exhibit and interpret the collections their community’s go to such great lengths to save. Scott’s Block will offer us the desperately needed space do just that with these extraordinary artifacts, so that people may experience them in the context of regional and national events in history. As a nationally-accredited museum, it is an area of needed improvement as the Pre-Emption House galleries have been maxed out. In addition, many of the historic buildings on the site are period-furnished to share the 19th century history with visitors. Yet, without larger, environmentally-controlled spaces to ensure proper security, light, temperature and humidity to preserve artifacts, we cannot display most of the frequently fragile treasures donated to our collections, nor invite travelling exhibits, which demand museum-quality space to protect them. The museum desperately needs this space to bring the stories of the recent past to life. Camp Naper participants at Fort Hill Collections Facility, June 2014 P age |4 While exhibition is an integral role for Naper Settlement, and displaying and interpreting is a value unto itself, exciting and compelling exhibits attract people. Naper Settlement is ranked by Crain’s Chicago Business as one of the top 25 largest tourist attractions in the Chicagoland area. Visitors come for our popular events, such as Naper Nights and Oktoberfest, and programs, like History Speaks. The Scott’s Block’s exhibition areas and indoor program space will allow us the opportunity for additional year round events and programs to attract more visitors to Naper Settlement as well as to patronize the restaurants and retailers in nearby downtown Naperville. The exhibition and indoor program space in Scott’s Block also will allow us to accommodate more educational programming for the pre-K – high school students who visit Naper Settlement every year. Education is vital to Naper Settlement, but in order to provide services to students we need the crucial indoor space Scott’s Block will provide. To meet the growing and changing ways in which children learn, we need to create spaces conducive to interactive programs and exhibits that improve the means by which we provide engagement in history and STEM (science, technology, engineering and math) areas. As an outdoor museum, we have been limited in what we can do during what can be brutal winters. Scott’s Block will afford us greatly expanded space for student programs during the school day and beyond. The Naperville Heritage Society has partnered with the City of Naperville for the past 45 years in the administration of Naper Settlement, proving as an organization we have the capacity to raise money and complete projects on time and within budget. In our history, numerous grants have been obtained and invested into this asset of the City’s, including the $2.8 million restoration of the Martin Mitchell Mansion, the $2.3 million implementation of stormwater improvements, and the $1 million Teaching American History grant, to name but a few. Of the $8 million in capital improvements identified for the first phase of site improvements in our capital campaign, $4 million has been raised. There is so much that makes Naperville an extraordinary community: our schools, our parks, our retail and restaurants, the path and gardens along the Riverwalk, the stately homes in the Historic District, the bustle of the 5th Avenue Farmer’s Market on Saturday morning, the gardeners in their plots on West Avenue, the Little League baseball players at Knoch Park on summer evenings. Everything about what makes this community outstanding is imbued with our history, and Naper Settlement celebrates that every single day. These past several weeks, since we opened the Rita (Fredenhagen) and John Harvard Early Learning Playscape, we’ve had the delight of watching toddlers and their parents walk through Pre-Emption House, stop into the Blacksmith, Print and Stonecarver’s shops, take a picture on the porch of the Paw Paw Post Office and explore the Log House, augmenting the fun they will have at the splash pad, and we see the future walking where the past has tread. Scott’s Block will allow us to celebrate that history in ways that the future can touch to see what the past can teach them. The development of Scott’s Block serves not only the exhibition needs of Naper Settlement and the Naperville Heritage Society, it also ensures that Naper Settlement becomes, like the original Scott’s Block was for Naperville’s earliest citizens, the quintessential gathering place to celebrate the City of Naperville’s Bicentennial Celebration in 2031 and continue the storytelling of Naperville’s heritage for the next century. We invite you to join us in creating a beautiful and meaningful legacy to present to our city in perpetuity. P age |5 A legacy grant of $10,000,000 from the City of Naperville will serve as the cornerstone gift. It will be leveraged in order to raise the additional $20 million required to bring Scott’s Block and the immersive, learning laboratories envisioned to life. With this size of investment required to bring the project to fruition and improve this important City’s asset, the City’s support is needed to attract other funders and provide assurance that the City of Naperville as property owner not only supports the project but sees it as a lasting legacy that will serve people not just upon its opening but in perpetuity. To that end, I respectfully request the following: • Share our request included herein with the honorable Mayor Pradel and Naperville City Council and ask for approval of the $10 million for the intent outlined above • Request they direct City staff to negotiate a memorandum of understanding with the Naperville Heritage Society as to funding allocation, means of financing, and disbursement and reporting mechanisms The Naperville Heritage Society has successfully worked in partnership with the City of Naperville since 1969 to provide this exceptional resource, Naper Settlement, to our community and we look forward to continuing that partnership to grow and expand our outstanding service to the present and future residents of Naperville. CITY OF NAPERVILLE MEMORANDUM DATE: November 14, 2014 TO: Douglas A. Krieger, City Manager FROM: Ruth Broder, Community Planner/CDBG Coordinator Allison Laff, Operations Manager SUBJECT: November 24, 2014 CDBG and Social Services Funding Allocations Workshop PURPOSE: To provide the City Council with the recommended funding allocations for the Program Year 2015 Community Development Block Grant (CDBG) and Fiscal Year 2016 Social Service Grant programs. DISCUSSION: Community Development Block Grant The Community Development Block Grant entitlement program allocates annual grants to develop viable communities by providing decent housing, a suitable living environment, and expanded economic opportunities, principally for low- and moderate-income persons. To achieve these goals, the Department of Housing and Urban Development (HUD) has established three National Objectives for the CDBG program. At least one of the following National Objectives must be met in order for a project to qualify for funding: • Benefit very low and low income persons, • Address slums or blight, or • Meet a particularly urgent community development need. The second criterion that must be met in order for a project to receive funding is to qualify as a CDBG eligible activity. Examples of eligible activities that can be funded through the CDBG program include: • Acquisition, construction, and rehabilitation of public facilities and improvements including shelters for the homeless, halfway houses, domestic violence shelters, and housing for seniors and persons with disabilities. • Rehabilitation of single-family or multi-family housing. Single-family homes must be occupied by a low or moderate income household and at least 51% of units in multifamily buildings must be occupied by low or moderate income households. • Removal of architectural barriers for people with disabilities. • Public facility improvements including the construction and reconstruction of streets and sidewalks. • Provision of public services including child care, health, education, fair housing, counseling and drug abuse prevention. Only 15% of the total CDBG allocation can be used to fund public service projects. • Program Administration. Up to 20% of the total CDBG allocation can be used to cover the costs associated with managing the CDBG program. CDBG and Social Services Workshop November 14, 2014 Page 2 of 6 In addition to the National Objectives and Eligible Activity requirements set forth by HUD, the City also adopted DuPage County’s Consolidated Plan which outlines the funding priorities. The Consolidated Plan establishes the following priorities for funding allocation: 1. Bridge the gap between the homeless and self-sufficiency for the homeless and those at risk for becoming homeless. 2. Expand the availability of permanent housing for the developmentally, mental health or physically impaired. 3. Expand the availability of housing for low-income elderly persons. 4. Expand the availability of affordable housing for low to moderate income individuals and families. 5. Assist in the provision of transportation options for low to moderate income individuals and families. 6. Remove architectural barriers to enhance the access of persons with disabilities to facilities and services. 7. Provide for needed improvements in supportive housing and public facilities. The total funding available to be awarded for Program Year 2015 (April 1, 2015 – March 31, 2016) is estimated at approximately $616,000. The City of Naperville has not received Program Year 2015 allocations from HUD. However, based on the allocations in previous years, staff assumed an estimated grant allocation of $400,000. Additional funding available in PY15 includes approximately $88,000 of rollover funds from previous grant cycles, which is made up of leftover funds from projects coming in under budget, and $128,065 of reprogrammed funds resulting from the 2010 audit findings. The amount of rollover funds available may also change depending on the outcome of some current projects. A total of 14 CDBG capital applications were received with funding requests totaling $1,090,629.00. In reviewing the applications, City staff first verified that the proposed project met one of the CDBG program National Objectives and also met the criteria as an eligible activity. Projects that did not meet these two criteria were immediately eliminated from further consideration. Each CDBG project was then evaluated based on the following 8 criteria: 1. Benefits to low to moderate income persons. 2. Addresses a documented community need. 3. Addresses the priorities and objectives of the Consolidated Plan. 4. Cost reasonableness. 5. Demonstrated capacity to complete the project/project readiness. 6. Extent to which CDBG Funds are leveraged against other funds. 7. Experience and past performance. 8. Application completeness. CDBG Recommendations As we are continuing to maintain our CDBG program in good standing, it is critical that all projects funded in PY 2015 are completed on time and in full compliance with all HUD regulations. As a result, the project selection committee took project readiness, capacity to CDBG and Social Services Workshop November 14, 2014 Page 3 of 6 complete the project, and previous CDBG grant experience into serious consideration when selecting projects to fund. Providing CDBG funding to cover administration of the CDBG program is an allowable cost and up to 20% of the total grant allocation can be spent towards managing the grant program. In PY 2015, $40,000 has been allocated to the City to pay for our efforts in managing the CDBG program. In addition, the CDBG program allows up to 15%, or $60,000, of the PY 2014 grant allocation to fund public service costs. However, this year’s applications for capital improvement projects were of exceptional quality and benefit to the community. Therefore, staff did not recommend any public service projects for funding with CDBG. All public service projects were considered for funding through the Social Services Grant. In addition, staff recommended that one project be funded through the Social Service Grant Single-Family Home Repair Program special funding. The following projects are in full compliance with CDBG requirements, demonstrated an ability to meet all program requirements and deadlines, and are recommended to be funded at the levels shown in the table below and on Attachment 1. Proposed PY15 CDBG Allocations Applicant 1 Bridge Communities 2 City of Naperville Community Housing Advocacy and Development (CHAD) 3 4 DuPage PADS 5 Family Shelter Service 6 7 8 Illinois Independent Living Center Naperville Elderly Homes Naperville Heritage Society 9 Naperville Park District 10 Ray Graham Association 11 Senior Home Sharing 12 Turning Pointe Autism Foundation Project Building Acquisition and Roof Rehabilitation Grant Administration Wakefield Home Renovation Project Olympus Place Bathroom Rehabilitation Intermediate Housing Rehabilitation Upgrading and Updating of Equipment and Windows Elevator Repair and Upgrades Naper-Haight House ADA Ramp Alfred Rubin Riverwalk Community Center Improvements Home Renovations: Swift CILA Home Protection and Accessibility Turning Pointe Residential Housing for Individuals with Autism TOTAL Requested Amount $40,000 Proposed Award $150,000 (roof rehabilitation) $40,000 $43,900 $43,900 $49,050 $49,050 $27,225 $27,225 $350,000 $27,000 $75,000 (windows) $27,000 $57,000 $57,000 $45,000 $45,000 $59,750 $59,750 $20,000 $20,000 $122,800 $130,500 $22,075 (pre-development planning) $616,000 CDBG and Social Services Workshop November 14, 2014 Page 4 of 6 CDBG Next Steps Based on the funding allocations determined at the workshop, the PY 2015 Annual Action Plan will be developed and presented to the City Council and a Public Hearing will be held in early 2015. The Annual Action Plan describes the anticipated CDBG activities and expenditures for the program year, and how these activities relate to meeting the objectives of the CDBG program and Consolidated Plan. A 30-day public comment period will be provided to allow the public to weigh in on the proposed Plan. Social Services Grant In 2005, the City Council established a Social Service Grant in the amount of $250,000, funded through the General Fund with the objective of enhancing social service activities for community benefit by providing necessary financial assistance to municipal, not-for-profit social service agencies. In 2012, the City Council increased the amount of funding by $50,000 to fund projects that target current community needs, specifically Drug Abuse Prevention and Suicide Prevention, beginning for the FY 2014 program. In 2013, City Council increased the SSG allocation to $500,000, beginning in FY 2015, using food and beverage tax funds, and continued to allocate a specific portion of that funding for identified community needs. Each year, funding goes to agencies which provide services that meet one of the program’s five funding priorities. This year, $340,000 of the $500,000 was allocated to programs addressing these priorities. These priorities are: • Emergency Services (emergency shelter, food and personal care items, emergency assistance) • Seniors (respite care, meal delivery, home sharing, mental health counseling) • Self Sufficiency (medical care for the uninsured, financial counseling, childcare, employment services, substance abuse services) • Special Populations (physically, developmentally or mental health impaired) • Youth (mentoring, counseling, pregnancy prevention/education) Providing transportation services is also considered a priority in each of these categories. On September 2, 2014, City Council approved following additional funding goals for FY2016: • Prescription Drug Abuse Prevention ($50,000) • Mental Health Community Awareness ($25,000) • Sidewalk Assistance Program ($10,000) • Single-Family Home Repair Program ($50,000) • Fair Housing Advisory Commission Special Study (required by HUD) ($25,000) In addition to the funding priorities, the Program also establishes eligibility criteria that require the organization to be a not-for-profit, provide a benefit to the City of Naperville community, and they must demonstrate a need for City funding. Organizations applying for social services funding must also demonstrate on-going fundraising efforts in order to ensure that the City funding is being appropriately leveraged. All projects were evaluated based on the following criteria: 1. Objectives of the service or benefit provided are clearly articulated and reflect the objectives of the Social Service program. CDBG and Social Services Workshop November 14, 2014 Page 5 of 6 2. 3. 4. 5. 6. 7. 8. Projected benefit to the community. Majority of the targeted population is Low/Mod Income Demonstrates on-going funding efforts. Extent to which City funds are leveraged with other funding sources. Demonstrated capacity to complete the project/project readiness. Experience and past performance. Application Completeness A total of 30 applications were submitted for the Social Service Grant program, including 26 for general Social Services, two for Prescription Drug Abuse Prevention and two for Mental Health Community Awareness. In addition, staff transferred one capital improvement grant application to the Single-Family Home Repair special funding category. Staff reviewed and scored the applications based on the eight criteria described above. Based on this evaluation, staff recommended funding for one project in the Prescription Drug Abuse Prevention category in the amount of $21,000 and two projects in the Mental Health Community Awareness category in the amount of $50,000. Staff recommends that $25,000 of the original $50,000 allocation for Prescription Drug Awareness go to fund the second Mental Health Awareness Project and that the remaining $4,000 go to fund additional projects in the general priorities category of Social Service funds. Staff also recommends that one Capital Improvement application in the amount of $25,000 be funded through the Social Service Grant Single-Family Home Repair Program special fund. Staff recommends that the remaining $25,000 allocated to Single-Family Home Repairs also be used to fund additional projects in the general priorities Social Service projects. City staff is also recommending that funding for the Sidewalk Assistance Program be reduced from $10,000 to $5,000 to reflect actual demand for the funds, with the remaining $5,000 also going to general priorities Social Service projects. Staff’s recommendations increased the funding available for the general priorities category of Social Service projects from $340,000 to $374,000. Staff made funding recommendations for $344,000 of this amount. Twenty-seven (27) projects with both mean and median scores of at least 80 and with at least 320 total points based on scoring criteria were recommended for full or partial funding. General Social Service applications that scored below an average of 80 or a total of 320 points were not proposed for funding. A total of $30,000 was set aside for the City Council to allocate. Staff’s funding recommendations were then forwarded to the City Council for their review and input. Including the funding allocations received from the City Council, staff has finalized the funding recommendations which will be further discussed at the November 24, 2014 City Council Workshop. The $30,000 City Council funding was allocated as follows: • The mean increase in funding was calculated for each project that more than one councilman recommended for an increase. If only one councilman recommended an increase that figure was used. • The resulting increase was multiplied by a factor based on the number of councilmen who recommended increased funding for a project. The factor was determined by dividing the number of councilmen recommending the funding increase by nine (total CDBG and Social Services Workshop November 14, 2014 Page 6 of 6 • number of councilmen, including the mayor). For example if seven councilmen recommended the project, the multiplier was seven divided by nine or .78. The resulting number was rounded to the nearest five-hundred dollars. If this number still resulted in a project being allocated less than $5,000, the project was eliminated. This funding approach left $5,000 of the $30,000 to be allocated. This number was again multiplied by the weighting factor for the top three recommended projects. The final amounts for City Council recommended projects were then added to the staff recommended allocation. Social Services Recommendations The Social Service Grant is recommended to be allocated as follows: • General Social Service Projects ($374,000) • Prescription Drug Abuse Prevention ($21,000) • Mental Health Community Awareness ($50,000) • Single-Family Home Repair Program ($25,000) • Sidewalk Assistance Program ($5,000) • Fair Housing Advisory Commission Special Studies ($25,000) A table of the Social Service applications received, total funding requested and total funding recommended is included as Attachment 2. CONCLUSION: The CDBG and Social Service programs have a major impact upon our community by providing funding for critical projects and services that might otherwise not take place. City staff looks forward to the workshop discussion on Monday, November 24, 2014. Attachment 1. PY2015 Community Development Block Grant - Proposed Funding Allocations Organization 1 Bridge Communities, Inc. 2 City of Naperville Community Housing 3 Advocacy and Development (CHAD) 4 DuPage Habitat for Humanity 5 DuPage PADS 6 Family Shelter Service 7 8 9 Illinois Independent Living Center/Katherine Manor Apartments Illinois Independent Living Center/Katherine Manor Apartments Naperville Elderly Homes 10 Naperville Heritage Society 11 Naperville Park District 12 Naperville Women's Club 13 Ray Graham Association 14 Senior Home Sharing, Inc. 15 Turning Pointe Autism Foundation $40,000.00 Staff Recommended Funding $150,000.00 (Roof Rehabilitation) $40,000.00 Wakefield Home Renovation Project $43,900.00 $43,900.00 Critical Home Repairs $25,000.00 Move to Social Service Grant $49,050.00 $49,050.00 $27,225.00 $27,225.00 Apartment Acquisition $85,000.00 Not Funded Upgrading and Updating of Equipment and Windows $122,800.00 $75,000.00 (Window Replacement) $27,000.00 $27,000.00 $57,000.00 $57,000.00 $45,000.00 $45,000.00 $48,404.00 Not Funded $59,750.00 $59,750.00 Project Building Acquisition and Roof Rehabilitation Grant Administration Olympus Place Bathroom Rehabilitation Intermediate Housing Rehabilitation Elevator Repair and Upgrades Naperville-Haight House ADA Ramp Alfred Rubin Riverwalk Community Center ADA Improvements Landmark Remodeling Project to Remove Architectural Barriers Home Renovations: Swift CILA Home Protection and Accessibility FY16 Requested Amt $350,000.00 $20,000.00 Residential Housing for Individuals with Autism $130,500.00 Total Requested Total Available for CDBG $1,130,629.00 Approx. $616,000.00 $20,000.00 $22,075.00 (Pre-Development Planning) $616,000.00 Attachment 2. FY2016 Social Service Grant - Proposed Funding Allocations Organization 1 360 Youth Services 2 Community Career Center 3 DuPage PADS 4 DuPage PADS 5 DuPage Senior Citizens Council 7 Ecumenical Adult Care of Naperville Family Shelter Service 8 KidsMatter 6 FY16 Requested Amt Staff Recommended Funding City Council Recommended Funding TOTAL Funding $50,000.00 $25,000.00 $5,075.00 $30,075.00 $29,000.00 $10,000.00 $10,000.00 $40,500.00 $20,000.00 $20,000.00 $25,000.00 $10,000.00 $500.00 $10,500.00 $50,000.00 $25,000.00 $500.00 $25,500.00 Staff Salary Support $10,000.00 $5,000.00 $1,000.00 $6,000.00 Intermediate Housing The Healthy Proactive Development Of Naperville Youth who say NO to Destructive Choices and YES to Endless Possibilities $10,000.00 $10,000.00 $66,700.00 $25,000.00 Focus on Naperville II $10,000.00 $10,000.00 Client Engagement Model REST for Naperville Family Caregivers Recovery Connections Safe Alternatives After School (SAAS) Programs Emergency Financial Assistance Program Parent Mentor Program and Parent Education Workshops Starling & Swift CILA Direct Support Professional Salary Support $75,000.00 $30,000.00 $7,377.00 $5,000.00 $40,000.00 $20,000.00 $1,000.00 $21,000.00 $20,000.00 - $5,075.00 #VALUE! $60,000.00 $40,000.00 $2,000.00 $42,000.00 $18,000.00 $9,000.00 $9,000.00 $50,000.00 $25,000.00 $25,000.00 Mental Health Access Program $50,000.00 $25,000.00 $25,000.00 $16,000.00 $10,000.00 $10,000.00 Project Increasing Protective Assets for Youth/Families and Reducing Risk Factors Empower the Jobseeker Interim (Overnight) Housing Program Olympus Place Housing Program Senior Nutrition ("Meals on Wheels" and Community Dining), Well-Being Check, and Home Maintenance Programs $10,000.00 $11,850.00 $36,850.00 Literacy Volunteers of 9 America-DuPage, Inc. (d/b/a 10 Literacy DuPage) Loaves and Fishes 11 Metropolitan Family Services 12 NAMI DuPage 13 NaperBridge 14 Naperville CARES 15 Project HELP 16 Ray Graham Association 17 Samaritan Interfaith Counseling Center 18 Senior Home Sharing, Inc. 20 Serenity House Counseling Services, Inc. Teen Parent Connection 21 WDSRA 22 WDSRA 19 YMCA of Metropolitan Chicago Boy Scouts of America 24 Three Fires Council - Indian 23 Staff Salaries for Service Personnel Naperville Women's Recovery Home Pathways to Prevention 26 $2,000.00 $32,000.00 $5,000.00 $10,000.00 $10,000.00 $15,000.00 $10,000.00 Transportation Services for Naperville Residents to attend WDSRA Programs $10,700.00 $5,000.00 $5,000.00 Scholarships for Naperville Residents with Disabilities to attend WDSRA Programs $10,000.00 $5,000.00 $5,000.00 Y Safe 'n Sound Family Resource Center $50,000.00 $10,000.00 Leave No Cub Behind $8,266.00 - $20,000.00 - $44,000.00 - $723,277.00 $374,000.00 $30,000.00 $344,000.00 12-Passenger Van for 25 Community Access Naperville Community Access Naperville Illinois Independent Living Center/Katherine Manor Apartments $10,000.00 Development of Homemaker Agency Administrative Procedures and Training Total Requested Total Available for Gen'l SS City Council Discretionary Mental Health Care Projects - Community Awareness $10,000.00 $500.00 $500.00 $30,000.00 $10,500.00 $10,500.00 $374,000.00 1 2 Organization Edward Foundation NAMI DuPage Project Mental Health First Aid School Connections Total Requested Available for MH FY16 Requested Amt $25,000.00 $25,000.00 $50,000.00 $25,000.00 FY16 Recommended Funding $25,000.00 $25,000.00 $50,000.00 Total Mean 338 348 84.5 87 Prescription Drug Abuse Prevention 1 2 Project Prevention "Mind Your Meds" Total Requested Available for PD FY16 Requested Amt $50,000.00 $21,000.00 $71,000.00 $50,000.00 Organization Project FY16 Requested Amt DuPage Habitat for Humanity Critical Home Repairs Total Requested Available for PD $25,000.00 $25,000.00 $50,000.00 Organization Edward Foundation KidsMatter FY16 Recommended Funding $21,000.00 $21,000.00 Total Mean 318 353 79.5 88.25 Single-Family Home Repair 1 FY16 Recommended Funding $25,000.00 $25,000.00 Total Mean 332 83
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