MUTUAL NON-DISCLOSURE AGREEMENT

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MUTUAL NON-DISCLOSURE AGREEMENT
This Mutual Non-Disclosure Agreement ("Agreement") is made and entered into as of the
____ day of _____________, 20__, by and between Merrill Lynch, Pierce, Fenner & Smith
Incorporated, a Delaware corporation, having a place of business at Merrill Lynch World
Headquarters, North Tower, 4 World Financial Center, New York, New York 10080, its parent
company, its and its parent company's affiliated and subsidiary companies ("Merrill Lynch") and
______________________________, a ___ corporation, having its principal place of business at
_________________________________ ("Vendor") and describes the rights and obligations of
each party hereto with respect to certain information to be provided by each party to the other
party regarding discussions and other communications relating to Merrill Lynch's technical and
business requirements and whether Vendor's products and services satisfy these technical and
business requirements. For purposes of this Agreement, "information" may, in addition to written
and printed materials, include, without limitation, software, computer tapes, videotapes, and all
other information regardless of the medium in which it is contained.
NOW THEREFORE, in consideration of the mutual covenants herein contained, the
parties hereto hereby agree as follows:
1.
Each party agrees to regard and preserve as confidential all information provided by the
other party as described above, as well as all nonpublic information related to the business,
s ystems, opera tions, strategic plans, clients, pricing, methods, processes, financial data,
programs, and/or products o f the other par ty, its parent company and subsidiaries and/or
affiliated companies (herein “Confidential Information”). Neither party shall, without first obtaining
the other party’s prior written consent, disclose to any person, firm or enterprise, except as
expressly permitted herein, the Confidential Information of the other party. Each party agrees to
limit its disclosure of the other party’s Confidential Information to as few persons as possible and
only to those persons with a need to know that are its (or its affiliate or subsidiary companies)
employees , directors , officers , advisory committee members , attorneys , accountants , or
independent contractors or agents performing services on behalf of it (or its affiliate or subsidiary
companies) and subject to an obligation to keep such information confidential. The standard of
care to be employed by each party with respect to the protection of the other party’s Confidential
Information shall be the standard of care employed by a reasonable person in protecting
confidential information.
2.
“Confidential Information” shall not include information that (i) is already rightfully known
to a party at the time it is obtained from the other party, free from any obligation to keep such
information confidential; (ii) is or becomes publicly known or available through no wrongful act of
a party; (iii) is rightfully received from a third party without restriction and without breach of this
Agreement; (iv) is contained in, or is capable of being discovered through examination of,
publicly available records or products; (v) is required to be disclosed by law , regulation, or court
order (provided that the party subject to such law, regulation or court order shall notify the other
party of any such use or requirement prior to disclosure in order to afford such other party an
opportunity to seek a protective order to prevent or limit disclosure of the information to third
parties) or (vi) is developed by a party without the use of any proprietary, non-public information
provided by the other party under this Agreement.
3.
Notwithstanding the foregoing, if Merrill Lynch or any of its affiliated or subsidiary
companies participate as an underwriter or placement agent in a public offering or private
placement of securities of Vendor or any affiliate of Vendor, Merrill Lynch and its affiliates shall
be entitled (i) to retain all Vendor Confidential Information and to use such information, without
any liability to the Vendor, (a) in accordance with Merrill Lynch legal and contractual obligations
as an underwriter or placement agent, as the case may be, of such securities and (b) to assert,
as Merrill Lynch may deem necessary or appropriate, any defenses available to it or to any of its
affiliated or subsidiary companies under state or federal securities laws in connection with such
underwriting or private placement, including, without limitation, due diligence defenses and (ii)
disclose in a Registration Statement or other offering document any information that is required
to be stated or is necessary to make the statements therein not misleading.
4.
Each party represents that the Confidential Information disclosed by it hereunder is the
proprietary, non-public information of the disclosing party, the disclosure shall not violate federal
or state laws or the rights of any third party. The disclosing party shall indemnify, hold harmless
and defend the recipient for any third party claims, actions and/or allegations that, if proven true,
would result in a violation of the above representation, provided that the recipient has not
breached any provision of this Agreement. For the purposes of this Article, “claim” shall include
any communication from a third party.
5.
Nothing herein shall obligate Merrill Lynch to purchase any services or products of any
kind from Vendor or any of its affiliates, or to enter into any future agreements or business
arrangements of any kind with Vendor or any of its affiliates.
6.
The parties hereto each agree that upon the request of the party having proprietary rights
to the Confidential Information referenced herein, the other party in possession of tangible
materials containing the other party’s Confidential Information shall promptly return such
materials (and any copies, extracts, and summaries thereof) to the requesting party, or destroy
such materials (and any copies, extracts , and summaries thereof) and shall further provide the
other party with written confirmation of same. Notwithstanding the foregoing, Merrill Lynch shall
have an ongoing right to use any proposal prepared by Vendor for Merrill Lynch at no cost and
Merrill Lynch shall not be obligated to return or destroy any proposal prepared by Vendor for
Merrill Lynch. Furthermore, the party in possession of tangible materials containing the other
party’s Confidential Information may retain one archive copy, subject to the provisions of this
Agreement, which can be used solely for regulatory purposes and not for operational business
purposes.
7.
Each party acknowledges that in the event of a breach or threatened breach of this
Agreement, the non-breaching party may have no adequate remedy in money or damages, and,
accordingly, shall be entitled to an injunction against such breach. However, no specification in
this Agreement of a specific legal or equitable remedy shall be construed as a waiver of or a
prohibition against any other legal or equitable remedies in the event of a breach of a provision of
this Agreement.
8.
Neither party shall use, in connection with this Agreement or anyransaction contemplated
by this Agreement, the name of the other or its parent company or any subsidiary or affiliated
company in any publicity release, advertising, or other publicly distributed or posted materials
(including, without limitation, customer lists), without securing the prior written consent of the
party whose name is to be used. Merrill Lynch’s Communications and Public Affairs Department
is the only department authorized to issue such written consent.
9.
Any notices or other communications required or permitted to be given, made or delivered
under this Agreement shall be in writing and shall be sufficiently given or made if delivered
personally or sent by overnight courier service or sent by certified mail, return receipt requested
to Merrill Lynch at: Merrill Lynch Technology Sourcing, 95 Greene Street, 7th Floor, Jersey City,
New Jersey 07302, Attention: Director, Technology Sourcing, with a copy to Merrill Lynch & Co.,
222 Broadway, 17th Floor, New York, New York 10038, Attention : Corporate Law – Technology
Group, and to Vendor at: Vendor’s address set forth above, to the attention of Vendor’s signatory
below, or to such other address or addressee as either party may from time to time designate to
the other by written notice, and shall be deemed given upon actual receipt.
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10.
No modification, amendment, supplement to, or waiver of this Agreement or any of its
provisions shall be binding upon the parties hereto unless made in writing and duly signed by the
party against whom enforcement thereof is sought. A failure or delay of either party to this
Agreement to enforce at any time any of the provisions of this Agreement, or to exercise any
option which is herein provided, or to require at any time performance of any of the provisions
hereof, shall in no way be construed to be a waiver of such provisions of this Agreement.
11.
In the event any one or more of the provisions of this Agreement shall for any reason be
held to be invalid, illegal, or unenforceable, the remaining provisions of this Agreement shall be
unimpaired, and the invalid, illegal, or unenforceable provision(s) shall be replaced by a mutually
acceptable provision(s), which being valid, legal, and enforceable, comes closest to the intention
of the parties underlying the invalid, illegal, or unenforceable provision(s).
12.
This Agreement constitutes the entire agreement between the parties for the transfer of
the Confidential Information referenced herein for the purpose described herein and supersedes
all previous agreements, promises, proposals, representations, understandings, and
negotiations, whether written or oral, between the parties respecting said Confidential
Information.
13.
The validity of this Agreement, the construction and enforcement of its terms, and the
interpretation of the rights and duties of the parties shall be governed by the laws of the State of
New York, without regard to conflict of law principles. Exclusive jurisdiction for any litigation
arising out of this Agreement or its subject matter shall only be any federal or state court in the
City of New York, State of New York, to whose jurisdiction the parties hereby subject themselves.
In any such proceeding the parties hereby waive any objection to forum including, without
limitation, any objection based on lack of personal jurisdiction, improper venue, or inconvenient
forum.
14.
As used in this Section, the term “personal information” means: (i) any information relating
to an identified individual; or (ii) any “nonpublic personal information” as such term is defined
under the Title V of the U.S. Gramm - Leach-Bliley Act, 15 U.S.C. § 6801 et seq., and the rules
and regulations issued thereunder. The obligations set forth in this Section shall survive
termination of this Agreement. Notwithstanding anything to the contrary contained in this
Agreement, with respect to any personal information delivered or made available to Vendor under
or pursuant to this Agreement, Vendor agrees that:
i.
under this Agreement, as between Merrill Lynch and Vendor, Merrill Lynch owns
and retains all rights in and to all such personal information and Vendor has no
interest (and shall never assert any such interest) in or to any such personal
information;
ii.
it shall act only on the instructions of Merrill Lynch in relation to the processing of
such personal information and shall use and process such personal information
solely for the purposes of carrying out its obligations under this Agreement and for
no other purposes;
iii.
it shall take appropriate technical and organizational measures to protect the
personal information against accidental, unauthorized or unlawful access,
disclosure, destruction, loss or alteration, and provide Merrill Lynch with
information regarding such measures upon the reasonable request of Merrill
Lynch and shall promptly provide Merrill Lynch with information regarding any
security breach related to such personal information;
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15.
iv.
it shall process such personal information in accordance with relevant data
protection legislation and with any guidance or recommendation issued by a
relevant data protection authority;
v.
it shall keep such personal information confidential and not disclose it or make it
available to any third party without: (a) Merrill Lynch's prior written consent; and
(b) entering into an agreement in writing with the third party pursuant to which
such third party agrees to comply with, and treat such personal information in
accordance with, this Section and, in the case of any instruction to disclose
personal information pursuant to a legal or regulatory obligation or any request
from a relevant data protection or other authority, it shall cooperate with Merrill
Lynch, limit any disclosure to the minimum required by law and, to the extent
possible, request that such information be kept confidential;
vi.
it shall, on termination of this Agreement, return to Merrill Lynch all such personal
information and any copies or, at Merrill Lynch's request, destroy such information
and copies (and certify that this has been done) unless any legislation prevents it
from doing so in which case it warrants to keep such personal information and
copies confidential and no longer actively to process them; and
vii.
it shall not, except as explicitly instructed in writing by Merrill Lynch, in relation to
any Web site work preformed under any agreement with Merrill Lynch, allow the
collection of any personal information through the use of any software, including
through the use of cookies, apploets, Web bug or beacons or similar technologies.
The term of this Agreement shall be two (2) years from the date first written above.
16.
Except for the confidentiality obligations set forth in Section 14 above, the confidentiality
obligations for information provided by either party within the two (2) year term of this Agreement
shall remain in effect for a period of two (2) years from the disclosure of the information. The
provisions of Sections 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14 and 16 shall survive the termination
of this Agreement.
IN WITNESS WHEREOF, the parties hereto, each acting with proper authority, have executed
this Agreement as of the day, month, and year first above written.
MERRILL LYNCH, PIERCE, FENNER &
SMITH INCORPORATED
Company Name
Signature
Sandye R. Taylor
Please Print Name
Please Print Name
Director, GS&PS
Please Print Title
Please Print Title
Date
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