Software licensing: Microsoft Select Agreement IS1021/Jun 04/IS1021/May03/ This document explains how to obtain Microsoft products through the Select Agreement, and the various licensing implications. 1. Introduction Please note: if you are reading this document as PDF, the text shown underlined and emboldened like this provides a link to the relevant URL (web page). The link itself is shown in a footnote to the text. 1.1 Microsoft Select Agreement Microsoft Select is a volume-licensing programme designed to reduce the cost of software ownership. The Education agreement provides reduced pricing for the majority of Microsoft products and allows academic sites in the scheme to make copies from a master set of CDs. The CHEST(EduServ)-Microsoft Select 6 programme1 is based on Microsoft's Corporate Select Programme. Select 6 runs until 31 October 2006. The University has appointed Viglen Ltd as its reseller. Please note: the University has also signed a Microsoft Campus Agreement — please see document IS1022: Software licensing: Microsoft Campus Agreement. This provides the best option for obtaining Microsoft Office licences and Windows desktop operating system upgrades as all University-owned workstations are covered by this agreement. 1.2 Software availability The Select products available at Nottingham can be found in the IS IT catalogue2. This price-list shows most of the products available in the scheme, but other Microsoft networking and server products are also available. A complete list of products (with recommended prices before University discount) can be seen on the CHEST Web site1. A description of current Microsoft products can be found on Microsoft's Web site3. 2. Obtaining the software Software licences and media (CDs) are available from the IS IT Stores4 in the Cripps Computing Centre South Building. An internal stores requisition form must be completed and should contain a description of the products required with their corresponding Agresso product codes. A project code to charge must also be quoted. Note that Microsoft products are not available by cash sales. Alternatively, products can be ordered via the email delivery service5. 1. 2. 3. 4. 5. www.chest.ac.uk/software/select6/ www.nottingham.ac.uk/is/services/it-stores/local/ www.microsoft.com/catalog/default.aspx?view=21 www.nottingham.ac.uk/is/services/it-stores/ www.nottingham.ac.uk/is/services/it-stores/delivery.phtml [email protected] ext 13359 www.nottingham.ac.uk/is IS1021/Jun 04 replaces: IS1021/May03 1 of 4 3. Technical support Microsoft does not provide direct technical support to its Education Select customers. In the first instance, staff should contact the Staff IT Helpline1. The problem will be referred to Information Services support staff, who will refer the problem on if necessary. Many answers to Microsoft enquiries can be found in the Technical database (Knowledge Base) on their Support site2. 4. Work at home rights Under the Education Select agreement, “Work at Home” rights are available for staff who have Select licences on their work computers only for the following products: • • • • • Office Standard Office Professional Office Premium Publisher Project • • • • • Visio Standard Visio Professional Visio Enterprise Visio Technical FrontPage Note that “Work at Home” rights do not apply to the individual products in the Office suites (Word, Excel, PowerPoint and Access) if acquired separately. Also note that operating systems are not licensed for home use under Select, but are under the Campus Agreement (see Section 5 below). The primary user of the computer, on which a copy of the above software is installed, is entitled to make a secondary copy of that product for use on either their home or portable computer. The software may only be used for workrelated purposes and must be removed at the end of the term of the Select agreement. Note that a student is not considered a primary user under the terms of the Select Agreement between the University and Microsoft. Students can get licences for certain Microsoft products under a distinct Select Agreement between CHEST and Microsoft. Please see Section 13. 5. Windows operating systems licences The Select agreement provides only upgrades to the Windows Operating Systems (OS) from an earlier Microsoft OS. It does not provide a “full” Windows OS licence. In order to be licence-compliant, each PC running Microsoft Windows must have a full Microsoft Windows OS licence. The only way to obtain a full licence is for Windows to be pre-installed on the PC by an Original Equipment Manufacturer (OEM) authorised by Microsoft to pre-install the software on PCs before delivery. This can then be upgraded to the latest version of the OS via a Select licence. Note that this upgrade stays with the original OS and cannot be transferred to another PC. If you have a PC with a non-Microsoft operating system installed you must buy a retail copy of Windows through a “high street” software retailer. If you have built your own PC and need Microsoft Windows then you must buy it through the OEM distributor channel. 1. www.nottingham.ac.uk/is/support/central-it-helplines.phtml 2. http://support.microsoft.com/ 2 of 4 www.nottingham.ac.uk/is IS1021/Jun 04 replaces: IS1021/May03 For further information, or if you have any concerns or questions about the Microsoft software licence compliancy, please contact Microsoft by telephoning: 0870 60 70 700 (or see www.microsoft.com/uk/piracy/). 6. Downgrade rights For all software licences acquired through Select, you are granted the right to downgrade (use a prior version). 7. Upgrade rights Unlike the Campus Agreement (see document IS1022) the right to upgrade to a new version of software is not granted under Select. Microsoft have introduced Software Assurance which, on payment of an annual fee, allows minor and major upgrades. Software Assurance can be obtained only with new licences and, due to the cost and administrative overhead, the University does not recommend it. The recommendation is to buy new licences when an update is required. 8. Cross-language rights A customer may substitute the same Select software product in another language (e.g. Microsoft Word 2002 in English for Microsoft Word 2002 in French) provided that the language version to be used is available under Select. Note that The University of Nottingham has only English versions. 9. Product activation Product Activation technology has been included in several Microsoft products, including Microsoft Office XP and Windows XP. This technology is aimed at reducing software piracy. For retail copies, the user must activate their product over the internet or by phone. For licences bought via our Select agreement, there is a “Volume Licence Product Key” which we provide with the CD. Products do not need to be activated. Further information about product activation can be found on Microsoft's Web site1. The Volume Licence Product Keys are assigned to, and intended for the sole use of, our organisation. The keys should be kept secure and must not be released to people outside this agreement. 10. Platform-independent licences Platform-independent licensing is available under Select. This allows for a specific product to be used on any platform (e.g. Macintosh, Windows NT, etc.) for which the software is available, provided that the version is the same or lower than the original version purchased. For example, a person purchasing Excel 5.0 for Macintosh could use that licence to run Excel 5.0 for Windows, but could not use the licence to run Excel 2000 for Windows. Platform-independent licences are available for: • Excel • Office Standard • Office Professional 1. • PowerPoint • Project • Word www.microsoft.com/piracy/basics/activation/ www.nottingham.ac.uk/is IS1021/Jun 04 replaces: IS1021/May03 3 of 4 11. Client Access Licences A Client Access Licence (CAL) is required before you may connect a workstation to a Microsoft Windows server or Microsoft server application. Regardless of the operating system running on the workstation, a CAL is still legally required to access the server. A CAL is a legal document — it is not software. CALs can be deployed in Per Server, Per Seat, Per Processor or Per User mode. • Per Server mode is the most economical one to choose for occasional-use servers — such as when a large number of users tend to access a server on an occasional basis — or for special-use servers such as those running Remote Access Service, Internet servers or bulletin board servers. This option allows concurrent-use licensing i.e. you must have as many CALs for that server equal to the maximum number of clients accessing the server at any one time. • With Per Seat licensing, a CAL applies to a specific computer (a “seat”). Using this option, the client PC may access any Microsoft server on the network, running the particular server application for which the client is licensed. In general, the Per Seat mode is the most economical option to choose when guaranteed access is needed to services offered by the server, or when the use of the server is pervasive. Microsoft's Web site1 gives details and examples of all the CAL modes mentioned above and should be consulted if further information is required. 12. Further information Further information regarding Microsoft licensing and permissions can be found at www.microsoft.com/uk/education/how-to-buy/edu-licensing/ 13. Student Select Agreement CHEST has signed an agreement with Microsoft to enable students to purchase the licences and media for certain Microsoft products cheaply. Further details are available at www.chest.ac.uk/software/select6/student.html Notice that this Select Agreement is separate from the University's own Select Agreement. A student who wants to obtain Microsoft software under this scheme should approach one of the participating “Select for Students” Resellers directly. The Reseller will deal with all the paperwork. For example, a student can approach Viglen, the Reseller used by the University. To place an order via Viglen, a student should: • complete the form provided on the Viglen web site • return the form to Viglen, with a photocopy of the student's Smart Card and appropriate payment. See viglen.co.uk/microsoft/msstudent.asp 1. www.microsoft.com/resources/sam/lic_cal.mspx 4 of 4 www.nottingham.ac.uk/is IS1021/Jun 04 replaces: IS1021/May03