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Electronic sign in sheets in training centers
More ergonomic, more ecological and less expensive, digital solutions are at the heart of corporate news.
Receipt of documents, digital signature, invoices, etc. Dematerialisation become an issue for all fields.
Solutions like electronic signature on tablets allow to gather from an interface, all the participants whether
they are: nearby or remotely. The contact is easier and faster thanks to digital document management which
allows a significant time-saving.
From signatures’ gathering to signatures’ archiving, all services are concerned by Training Attendance
Sheet:
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Financial service who handles invoices related to training costs.
Administrative service who spends a lot of time adjusting formats and paperwork instead of
following students.
Students who sign in attendance sheets twice to five times a day.
Trainers who are delayed by taking the register, the circulation of attendance sheets during classes,
checking attendance sheets at the end of the course, etc.
Accounting service who defers errors due to paper handling difficulty.
Training centers needto optimize their internal arrangement: whether SME or large companies, private or
public, solutions exist to dematerialize documents in training centers.
These business solutions simplify administrative procedures and legislative obligations. SaaS offers
flexibility and adaptability, because there are no more geographical or temporal constraints: SaaS solutions
are accessible at anytime from anywhere. The implementation is fast and easy because it does not require
infrastructure investment and few IT resources.
The most important point is that the storage and security checks are no longer the responsibility of the
training center, but under the responsibility of the provider who hosts the data: he must be licensed, secured
and also acts as a trusted third party.
Attendance management (sign-off, follow-up, reminders, invoicing, etc.) represents 75% of the time spent
and 75% of the administrative costs of students:
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Creation and distribution of attendance sheets
Collect of daily attendance sheets, return problems, completeness, etc.
Verification for the presence and quality of signatures (distinguish one signature from another and
that the quality is acceptable for the proof constitution).
Store attendance sheets until editing of invoices.
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Photocopies, duplicates or certificates for sending funders or companies.
Reconciliation of attendance sheets with invoices (without errors and with absence proof if
necessary)
Possible rejection of files sometimes causes late payments.
Archiving attendance sheets for future controls
Loss or misplacement of certain documents by students, trainers, external stakeholders, etc.
So many tasks that are significantly simplified by Digital Sign In Sheet: the time saving can go up to 75%
for tasks related to paper management.
Indeed, electronic sign in sheet softwareor sign in sheet app, can be used on wall-mounted tablets at the
entrance of classrooms. The information is sent in real time to the online system through a simple internet
connection. Electronic attendance register is recorded student by student the associated to the proof of
absence or academic agreements in order to constitute billing files in PDF format for safe and simple
sending to the funders.