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NOTICE INVITING TENDER
TH/EES/AMC/APC-UPS/EDP/2014
To,
Date: 11.03.2014
SUB: NIT for Annual Maintenance Contract for APC UPS at RCF\, Thal.
Dear Sir,
We are pleased to forward this tender enquiry to you with salient features as follows;
1. Tender Enquiry No.
:
TH/EES/NIT/AMC/APC-UPS/EDP/2014 dated 11.03.2014
* Pl. quote this no. for any correspondence on the subject.
2. Last date of submission in : 2.00 pm on 25.03.2014
the office of undersigned
3. Earnest Money Deposit
: Nil
4. Contract Period
: One year.
5. Mode of submission
: In sealed envelope super scribed with NIT ref
1. Un-priced commercial bid
2. Price bid
6. Enclosures.
: 1) General terms & conditions :Section -I & II ( page 2-10)
2) Scope of works
:Annexure I& IA ( page 11-12)
3) Schedule of Rates
Annexure II ( page 13 )
4) Vender updation
: Appendix I( page 14-15 )
6) Check list
: Appendix II (Pg.no.16)
7) PQ Criteria
: pg no.17
In case you are unable to submit your quotations kindly intimate us accordingly before the
last date. Please note that if you are not participating against our tender enquires
consecutively for three occasions your name will be removed from the approved list of
tenderers and no more enquires will be send to you.
Thanking you,
Yours Faithfully,
(S.M.Karyakarte)
Chief Manager (E)
For & on behalf of RCF Ltd. Thal
Page 1 of 17
SECTION - I
INSTRUCTIONS TO TENDERER
I:I:00
I:I:01
DEFINITIONS
NIT (Notice Inviting Tender) shall mean and include the document titled request
for tenders for the above job described in the scope of work and such other
supplements and agenda which may be issued in connection with the present
request for tender.
I:I:02
Owner shall mean and include RASHTRIYA CHEMICALS & FERTILIZERS
LTD, having their Registered office at Priyadarshini, Eastern Express Highway,
Sion, Mumbai-400022, their successors and assigns or agents.
I:I:03
Tenderer shall mean the person, firm or corporation submitting tender against the
request for tenders and shall include his legal representatives.
I:I:04
Contractor shall mean the tenderer whose tender has been accepted and shall
include his legal representatives, successors, assigns approved by owner.
I:I:05
The Engineer shall mean the officer placing the work order with the contractor and
such other officers as may be authorised by the owner in writing to act as Engineer
for the purpose of contract and in case no such officer has been appointed, the
owner or his duly authorised representative shall be authority for the purpose.
I:2:00
INSTRUCTION TO TENDERER
I:2:01
SUBMISSION OF TENDER
Any tender received after closing date is liable to be rejected without any further
consideration. Any tender may be withdrawn on written request received from the
tenderer prior to closing date after which all tenderer shall be irrevocable and will
be subject to acceptance by the owner during the period of four months after
closing date. Negligence on the part of tenderer in preparing his tender confers no
right for withdrawal within the said three months.
I:2:02
INTERPRETATIONS
No interpretation of the meaning of the conditions hereinafter specified and no
communication of any information will normally be made orally. All such requests
for interpretations shall be addressed in writing to the Chief Engineer (Electrical),
Rashtirya Chemicals & Fertilizers Limited, Thal Unit, Thal, Alibag, Raigad402208. It is necessary that all such requests for interpretations will be
communicated not later than 7 days prior to the tender closing date. The owner
reserves the right to communicate such clarifications to other tenderer if he
considers appropriate.
I:02:3
CONDITION OF WORK
Each tenderer must inform himself fully of the conditions under which the services
are to be performed, before submitting a tender. Tenderer should carefully examine
Page 2 of 17
all the information herein included and such further information as may be
furnished in writing and should fully themselves of all existing conditions
limitations and central government/state government, local body regulations.
I:2:04
RIGHT OF ACCEPTANCE AND REJECTION OF TENDER
The owner reserves the right to accept in his sole and unfettered discretion of the
tenders or part thereof or to reject any tender or part thereof as may be determined
by the owner in keeping with his interest.
I:2:05
COMPENSATION FOR SUBMISSION OF TENDER
The tenderer shall not be entitled to claim any costs, charges, expenses for the
incidental to or in connection with the preparation and submission of his tender
even though the Owner may elect to withdraw the REQUEST FOR TENDERS.
I:2:06
Tenderer shall offer their quotations in the prescribed tender forms, in figure as
well as in words. Erasures or corrections in figures without tenderer’s initials will
render the tender liable for rejection. Amount in tenders expressed in words will be
treated as correct even if the figures are incorrect or overwritten.
I:2:07
SECURITY DEPOSIT (NOT APPLICABLE)
The contractor is required to deposit an amount equal to 10% of the total value of the
contract as SD for the faithful performance of the contract. On acceptance of contract
by the owner, the earnest money deposited (if applicable) by the tenderer with his
tender, will be retained by the owner as part of security deposit for the due and
faithful fulfilment of the contract by the contractor. The balance to make up the SD
which will be 10% of the contract value may be deposited by the contractor in cash or
in the form of Bank Guarantee from one of the nationalised banks ( as per pro-forma
prescribed by the owner) immediately after award of the contract & before starting the
job.
The SD shall be converted into performance guarantee after completion of total work
of the contract and the same will be refunded after expiry of guarantee period of the
work and accounts of the contractor finally settled.
I:2:08 EARNEST MONEY DEPOSIT: (NOT APPLICABLE)
The tenderer shall submit “ Earnest Money Deposit” (EMD) in following form.
Cheques are not acceptable.
1. For EMD amount up to Rs.1 Lakh:
Demand Draft From any Nationalized Bank & Payable to RCF Ltd. at S.B. I.
Thal Vaishet Branch,Code No.7289
2. No interest is payable on EMD.
SSI units registered with N.S.I.C. for the tendered works is exempted from submitting
EMD. The monetary limit indicated in NSIC Registration certificate should cover the
value of the items of works. Registration certificate should be valid as on the date of
orders. Photocopy of valid NSIC Registration certificate shall be enclosed in EMD
envelope.
Page 3 of 17
The EMD of unsuccessful tenderers will be refunded on finalisation of order with the
successful tenderers.
Forfeiture of EMD:
If for any reason what so ever any contractor withdraws his bid at any time prior to
the expiry of validity period of offer or after issue of letter of intent, refuses to execute
the order in that case the amount of EMD deposited by the contractor will be
forfeited.
I:03:0
I:03:01
DOCUMENTS TO BE SUBMITTED
Tenderer shall return following documents duly completed along with technical
bid.
a) Copy of NIT with annexure, duly completed and signed on every page together
with their company’s stamp. Annexure-II without entering the prices shall be
signed and attach in Non-priced bid also.
b) A statement duly signed declaring the name of the officers of RASHTRIYA
CHEMICALS & FERTILIZERS LTD. who may related to them, if otherwise
same may be clearly indicated in the statement.
c) Party shall furnish PAN no. Service Tax registration No., Service tax code no,
Service tax Accounting code.
I:3:02
Quotation should be submitted in the specified manner only, so as to facilitate
comparison of cost.
I:3:03
Canvassing in connection with tenders is strictly prohibited. Tenders submitted by
the contractors who report to canvassing will be rejected outright.
I:3:04
Acceptance of tender will rest absolutely with RCF Ltd. Thal Unit, who do not
bind themselves to accept the lowest or any other tender and reserve to themselves
the right to reject any or all tenders without assigning any reason or giving any
explanation thereof.
I:3:05
The award of contract may be split into two or more contractors depending
requirement of RCF.
I:3:06
Tenderer are advised to physically study the condition of the work and
general conditions and also acquaint themselves with nature of scattered
work and different locations at site before tendering. Any further information
may be had from the office of undersigned, but no consideration on this account
shall be allowed after tender opening. No claim on the ground of want of extra
charges subsequent on any ground on any misunderstanding or otherwise will be
allowed.
Note:
Deviations from terms & conditions of the tender enquiry, if any, must be
enclosed in separate sheet marked " Deviations to NIT " with reference to
particular items of NIT. In absence of which it shall be presumed that all
terms & conditions of the subject enquiry are acceptable to you. Any
deviations in the text of the tender shall be ignored.
**--**--**
Page 4 of 17
SECTION - II
GENERAL TERMS & CONDITIONS
II:1:00
II:1:01
SCOPE OF WORK
Scope of work shall be covered by this tender as indicated in Annexure-I of this
request for tenders.
II:2:00
CONTRACTOR’S RESPONSIBILITIES
In order to define the scope of work precisely, the Contractor’s responsibility is
detailed below.
II:3:00
RATES
II:3:01
The tenderer should submit his quotation for all items in the same form given in
Schedule of Rates. The rates quoted against each item should include the cost of
transportation from the Owner’s/Contractor’s store/workshop to the site of work,
loading, unloading, checking, testing, octroi etc. if applicable. Rates shall be valid
for the entire contract period..
II:3:02
TENDERER BOUND BY THEIR QUOTATIONS.
The rates quoted in the tender are held good for 90 days from the date of opening
of the tender. After the expiring of the said period, the rates are to be confirmed by
both parties before executing the contract. No tenderer can withdraw his tender or
revoke the same within the said period. If a tenderer withdraws or revokes his
tender or revise the tendered rates for any item within the period aforesaid, his
earnest money deposit will be forfeited. The contract shall come to force as given
in section I and for the prescribed period.
II:4:0
TERMS OF PAYMENT
The terms of payment shall be as given below:
a) Payment shall be made, normally within 30 days, on submission of bill for
completed work certified by Engineer in charge against submission of BANK
GUARANTEE OR DD for 10% of value of work towards PERFORMANCE
GUANTEE till the end of guarantee period of one year.
b) 10% Bank Guarantee/cheque towards Performance Guarantee will be released
after expiring of guarantee period of one year from the date of completion of
contract to the satisfaction of RCF as per terms of contract.
c) Income tax will be recovered from payments as per I.T. act and Certificate for
the deduction of tax will be issued by RCF.
d) Payment shall be made through Bank ECS. Party shall submit the Bank details
II:5:00
TENURE OF CONTRACT :
The Contract period is ONE YEAR from issue of work order and extendable for
one more year .
Page 5 of 17
II:5:01
COMPLETION PERIOD :
The Owner attaches great importance to the expeditious completion of the job. The
contractor must have an adequate organisation to be able to do the job in
expeditious manner. Contractor must start the work immediately after award of
contract or from such date as he is intimated by owner in writing and shall be
completed within the stipulated period mentioned.
II:5:02
EXTENSION OF COMPLETION TIME
If the Contractor desires an extension for completion of the work on the grounds of
his having been unavoidably hindered in its execution or any other ground, he shall
apply in writing to the Chief Manager (E) within 10 days of the date of hindrance
on account of he desires such extensions as aforesaid and Chief Manager (E) shall
if in the opinion (which shall be final) reasonable grounds be shown therefore,
authorise such extension of time, if any, as may in his opinion be necessary or
proper.
II:5:03
PROGRESS OF WORK
Progress reports shall be regularly submitted by the contractor on the proforma to
be mutually agreed.
II:5:04
LIQUIDATED
CONTRACT
DAMAGES,
PENALTIES,
TERMINATION
OF
(a) Compensation for non-commencement or delay in completion of work, time
shall be regarded as the essence of the contract and failure on the part of contractor
to complete the work on the dates stipulated in the work order for completion of
the respective works shall entitle RCF to recover damages a sum equivalent to 1%
of the value such work for each week or a part of week for which the contractor is
in default and subject to a maximum of 10% of the contract value.
(b) In case the work is unduly delayed by the Contractor RCF reserves the right to
get the same done from a third party at Contractor’s risk and cost without prejudice
to other rights and remedies available under the contract and the Contractor’s
liability shall be unlimited in this regard.
(c) The Owner reserves the right to terminate the contract for entire or any portion
of the work, if the Contractor’s work and or the progress of work is found
unsatisfactory or due to any other malpractice on the part of the Contractor. In such
event the Owner reserves right to cancel the contract and get the work done
departmentally or through other Contractor and right to recover the liquidated
damages and forfeit Security deposit.
II:5:05
TERMINATION OF CONTRACT FOR CONVENIENCE :
RCF may also by express order / notice terminate the Contract in whole or in part
at any time for their convenience. The notice of termination shall specify that
termination is for RCF’s convenience, the extent to which performance of work
under the contract is terminated and date up on which such termination becomes
Page 6 of 17
effective. Payment shall be made to the contractor for the work that is completed at
the time of issue of notice of termination as per the terms of the Contract.
II:5:06
II:5:07
WORKMANSHIP GUARANTEE
The Contractor shall give guarantee for period (mentioned in scope of work) for all
materials supplied by him and for all works carried out by him from the time of
completion of that job, if any material or works develops a defect during this
period, the contractor will have to make good the same at his own cost and in time
required by the Owner or it will be done by the Owner and cost of the same will be
recovered from the Contractor’s Security deposit /bills.
PERFORMANCE GUARANTEE
There is no security deposit for this contract. However contractor has to give
performance guarantee equivalent to 10% of total bill. Performance Guarantee can
be submitted in the form of Bank guarantee (for a period of 18 months from
completion of job) or 10% of the bills will be retained towards it. Bank
Guarantee/Cash towards Workmanship guarantee will be released after expiry
of guarantee period of the contract to the satisfaction of RCF as per terms of
contract.
II:6:00
RCF’s LIEN ON ALL MONEY DUES :
RCF shall have a lien on and over all or any money that may become due and
payable to the contractor under the present and / or also on and over the deposit or
security deposit amount or amount made under the contract and which may
become repayable to the contractor under the conditions in that behalf herein
contained for or in respect of any debt or sum that may become due and payable to
RCF by the contractor and / or its partners either this or under any other contract or
transaction of any nature whatsoever between RCF and the contractor and / or its
partners. And further that RCF shall at all times be entitled to deduct that paid debt
or sum due by the contractor and / or its partners from the money, securities or
deposit which may become payable to the contractor and / or its partners under
these presents.
II:7:00
INSURANCE POLICY
The contractor shall be solely responsible for any damages to the machinery,
equipment and property due to negligence of his staff or defective tools and
tackles.
II:8:00
SUBLETTING OF CONTRACT
The Contractor shall not sublet any part of the contract, without written approval of
Owner.
II:9:00
ARBITRATION
In the event of any question, dispute or difference arising under this contract,
the same shall be referred to the sole arbitration of a person appointed to be the
arbitrator by CMD,RCF. It will be no objection that the arbitrator is in service
of RCF, that he had to deal with the matters to which the contract relates or that in
the course of his duties as an employee of RCF he had expressed views on all or
any of the matter in dispute or difference. The arbitrator shall give a reasoned
Page 7 of 17
or speaking award. The award of the arbitrator shall be final and binding on the
parties to this contract. In the event of the arbitrator dying, neglecting or refusing
to act or resigning or being unable to act for any reason, it shall be lawful for
the CMD, RCF to appoint another arbitrator in place of out going arbitrator, in the
manner aforesaid. The venue of Arbitration shall be Mumbai.
The work under the contract shall continue during arbitration proceedings unless
the matter is such that the work cannot be continued until the decision of
arbitration is obtained.
II:10:01 STAFF
Any instructions given by the Engineer-in-charge to the Engineers and supervisory
staff of the Contractor shall deemed to have been given to the Contractor himself.
II:10:02 VALIDITY OF CONTRACT:
II:10:03 The rate quoted in the tender should be valid for acceptance for four months from
the date of opening of price bid. The tenderer cannot withdraw/modify his tender
or revoke the same within the said period. If the tenderer withdraws/modifies or
revokes the tender or revises the tender rates or any terms within the aforesaid
period of four months, his earnest money deposit will be forfeited.
II:10:04 Normally, the contract shall be valid for a period of one year if not mentioned
otherwise. However, the validity may be for less than one year or the same may be
extended at the discretion of RCF.
II:10:02 INSURANCE OF STAFF
The Contractor will be responsible for the insurance of his supervisory, skilled and
unskilled staff under the workmen’s compensation Act 1923,1933 and subsequent
amendment if any, thereon. The Contractor should produce copies of insurance of
his staff for verification.
II;10:03 The Owner assumes no responsibility for any damages due to accidents or any
other cause to the erection of equipment or persons employed by the Contractor.
II:10:04 The Contractor shall ensure that the person or person appointed by them for service
in the company’s premises do not suffer any legal disqualification for service by
reason of his age or any law and statute in force from time to time of any other
reason whatsoever.
II:10:05 The employee of the contractor shall be liable to search by company’s security
forces.
II:10:06 If the Engineer-In-Charge is not satisfied with the service or conduct of any of the
employee of the contractor for any reason whatsoever, the contractor shall remove
such employees from the company’s premises.
II:10:07 No. employee of the contractor shall be allowed to stay on the premises of the
company beyond authorised working hours.
II:10:08
The contractor has to cover his workmen, deputed at RCF Thal, under group
personnel
Page 8 of 17
accident insurance scheme through appropriate insurance company.
II:10:09 The contractor shall submit the copy of group personnel accident insurance policy
valid
for total contract period within one week of date of issue of work order
II:10:10 All the provisions of workmen compensation act-1923 shall be followed by the
contractors and no obligations on account of accident or disability/death claims
shall be born by RCF.
II:10:08 LAWS PERTAINING TO LABOUR
Contractor shall obtain all licenses/permits required for the employment of labour
at site under relevant laws and shall maintain all such registers/records as required
by such laws in force and display such information and notices as are required.
Any information required by RCF for discharge of obligations under such laws
shall be promptly furnished by the contractor to RCF. The contractor shall produce
his PF code number and obtain Labour license if required as per the provision of
concern labour (R & A) Act 1970.
All staff employed by the contractor shall be the contractor’s employee for all
intents and purposes.
After expiry/termination of the contract, the contractor shall take out all his
employees from RCF site. RCF shall not take any responsibility regarding
employment of contractor’s employees.
This contract shall be governed by the laws of Union of India for the time being in
force. The contractor shall comply with all Central, State and Municipal laws and
Rules and legislation in force from time to time and shall be solely responsible to
comply with all obligations and payments there under.
No compensation will be entertained for the liabilities arising out of any provisions
of any Act, Laws, Rules and legislation, in force from time to time. In case RCF
has to pay any charges for non-compliance of any Act, Enactment, laws, Rules and
Legislation in force from time to time by the contractor, the same shall be
recovered from the contractor.
The contractor shall submit all the relevant documents showing compliance of all
the relevant Acts, Laws, Rules and Legislation as and when called by RCF.
If the work entails employing more than 19 (nineteen) Contract workers, the
contractor should obtain a license from competent authority as per provisions of
Contract Labour ( Regulation and Abolition) Act. 1970. Contractor will disburse
the wages and other legal dues to workmen in presence of RCF representative. He
will carry out inspection by appropriate authority for applicable labour laws.
II:11:00 JURISDICTION OF COURT :
The contract shall be deemed to have been entered into at Mumbai and 11 causes
and action in relation to the contract will thus be deemed to have been arisen only
within the jurisdiction of the Mumbai Court.
II:12:00 SAFETY MEASURE
Page 9 of 17
II:12:01
II:12:02
II:12:03
II:12:04
Contractor shall not undertake any work within the Battery Limits of the plants,
unless proper and valid safety permit is obtained.
Contractor shall have to observe all the safety practices as required and shall
provide safety wear for his workmen. Contractor and his employees should
observe all safety regulations within factory area as directed by owner's safety
department from time to time.
Supervisor appointed must be having experience and qualification for the job to be
carried by the contractor.
Workman’s experience, age ,address, character and medical fitness certificate need
to be certified by the contractor before starting the job.
All persons must take safety training from safety dept. of RCF before starting the
job.
Party must make following safety appliances available to their workman at job side.
a) Safety belt with life line b) Helmet with torch c) Safety Shoes d) Ear plugs
e) Hand gloves f) Goggles g)positive air mask with life line(if required)
h)Boiler/Fire protection suit.
II:13:00 INCOMING MATERIAL
Contractor should prepare challans for incoming materials including all
in
triplicate and would get them endorsed at material gate of RCF. One copy of all
such challans would be retained by the Security department (C.I.S.F.).Other copy
should be deposited with respected Engineer in charge to facilitate the return of
materials after the completion of job.
II:14:00 SITE MAINTENANCE :
Contractor shall clean up the area after completion of his work by removing all
unused material, scaffolding etc. All scrap material shall be removed to RCF yard.
Contractor shall remove daily all waste material and shall not permit debris to
accumulate except in area earmarked for this purpose.
NOTE : The terms & conditions mentioned in the scope of work shall prevail over the
terms & conditions mentioned elsewhere in the NIT / work order.
(S.M.Karyakarte)
Chief Manager (Elect.)
( For & on behalf of RCF Ltd, Thal Unit)
Page 10 of 17
ANNEXURE –I
SCOPE OF WORK
SCOPE OF WORK:01. Party shall replace all defective / failed hardware of UPS System at no extra cost.
Batteries will be supplied by RCF.
02. Party shall provide any additional hardware / software needed to ensure reliable
operation of complete system at no extra cost.
03. Party shall attend breakdown / corrective maintenance calls within 24 hrs. from the
time of complaint, without fail and without limit.
04. Party should guarantee availability and supply of spares required for maintenance of
UPS.
05. Party shall carry out scheduled quarterly visits to RCF Thal for routine check-up &
submit eport of the same. During these visits. Party shall : Review system
maintenance logs, Conduct general physical equipment inspection, Perform system
diagnostics, Check communication integrity & performance, Perform device level
diagnostics, Check the system as per the existing hecklist & submit the report.
Required tool tackles and manpower should be provided by the AMC
contractor.
06. Party shall offer unlimited access to RCF for all support needs from customer
response centre on round the clock basis on all days including holidays.
07. After every visit Party shall submit a report highlighting the status of the system and
offer any suggestion/s for improvements.
08. Party shall give assistance to RCF Engineer in modification of configuration and in
software maintenance.
09. In case of Symmetra UPS, the AMC should include the Main Intelligence Modules,
Redundant Intelligence Modules, Power Modules, UPS frames, Battery frames
without battery modules and Environmental monitoring sensors as mentioned in
specifications of UPS system with all connecting communication and power cables.
Battery modules (i.e. Part No. SYBT5) will not be covered under AMC. Party shall
replace all defective / failed hardware of UPS System at no extra cost.
10. Preventive Maintenance should be carried out on quarterly basis
11. The unit rate for Battery Modules SYBT5 for the APC Symmetra UPS. The rate of
SYBT5 will remain firm throughout AMC period of 2 years and the AMC contractor
will replace the faulty SYBT5 with the new one with the rate mentioned in their order
and take the faulty battery modules as is varies condition as and when required.
Page 11 of 17
Sr.
No
1
Particulars of UPS
Qty
650 VA APC Online UPS.
Model ES650 VA
35
(Work Order W66612503valid upto
18.03.2014)
Date/Place
of
Installation
Kurul/Kihim
Colony/Hospital/Mar
keting Dept.
To be taken in
AMC w.e.f.
19th January,
2014
Kurul/Kihim
Colony/Hospital/Mar
keting Dept.
1st January,
2015
2
APC Back UPS 700
Model BE700Y-IN
3
PC 1 KVA SMART UPS MODEL RT 10001
Work Order W66612503valid upto
18.03.2014
1
Symmetra LX 4 KVA scalable to 8 KVA
N+1 Tower with
a. LX 4 KVA power modules (SYPM4KI)
3Nos.
b. LX Battery Module (SYBT5) 4 Nos.
c. Inbuilt UPS network Management
card with environmental monitoring
(AP9619)
d. Interlink connectors
e. APC Symmetra Extended run tower
with 2 Nos. SYBT5
f. Intelligent Modules 2 Nos
Kurul
Hospital
IT Adm Building
15th March,
2014
Symmetra LX 4 KVA scalable to 8 KVA
N+1 Tower with
a. LX 4 KVA power modules (SYPM4KI)
– 2 Nos.
b. LX Battery Module (SYBT5) – 3 Nos.
c. Inbuilt UPS network Management
card with environmental monitoring
(AP9619)
d. Interlink connectors
e. APC Symmetra Extended run tower
with 2 Nos. SYBT5
f. Intelligent Modules 2 Nos
Technical Building
15th March,
2014
4
5
5
1
Colony 19th January,
2014
Page 12 of 17
ANNEXURE- II
SCHEDULE OF RATES.
Sr.No.
1
3
2
4
5
Discription
650 VA APC Online
UPS.Model ES650
VA
APC Back UPS 700
Model BE 700Y-IN
APC 1 KVA SMART
UPS MODEL RT
1000
Symmetra LX 4 KVA
scalable to 8 KVA
N+1 Tower with
Symmetra LX 4 KVA
scalable to 8 KVA
N+1 Tower with
No.
Unit rate
Total
35
5
1
1
1
TOTAL
6
LX Battery Module
(SYBT5)To be replace
if required
11
TOTAL
7
8
9
Service tax@_____% on
item_________
VAT @__________on
item_________
Total including tax
Total in words ___________________________________________________
______________________________________________________-____
Sign.
Note:
a) RCF reserves right to change contractor’s scope at the time of execution of work /
award of contract by deleting any one or more of the above items.
b) Party shall adhere to the completion time schedule mentioned in scope of work.
c) Party shall furnish PAN, Service tax reg. No., Service tax Code and Service Tax
accounting code on the invoice.
d) If VAT is applicable Tax-Invoice shall be submitted along with TIN.
e) Medical help provided at site shall be limited to First Aid only.
f) Accommodation in the Guest house / township will be provided on chargeable basis
Page 13 of 17
subject to availability.
Appendix -1
VENDOR DATA UPDATION FORM
Both New Vendors and Existing Venders may please note that details listed below are required and will used for
making all payments POs / WOs, refund of EMDs / SDs, forwarding the details of payments by email, issue of
TDS certificates, Works Contract TDS Certificate, C Form for CST purchases etc.
Vendors registered with RCF and currently receiving payment through Direct Bank Credit need to indicate only the RCF
Vendor code and may not fill and furnish the other details again, if all the details as above are already furnished to RCF
earlier and available in RCF SAP Vendor Master.
Sr.
No
I
Title
NAME
Sub Titles
Title (Whether Company / M/s /
Mr / Mrs / etc.)
Name ( As it appears on the Bank
Cheque)
Type (Whether for Purchases or
Services)
Purpose to be used for
*
will be filled by RCF
RCF Vendor Code
( for existing RCF Vendors)
II
ADDRESS
RCF Vendor Code
( for new Vendors, RCF will
create and fill)
*
House/ bldg. Number
*
Street
*
will be filled by RCF
Street
City / Postal Code
*
District / State
*
Country
III
IV
SUPPLY
STATE
COMMUN
ICATION
Region Code
District / State (If the state from
which supplies are going to be
made is different from the State
given above, then specify the
Place / State for C- forms.)
Other Region Code
*
Contact person
*
will be filled by RCF
will be filled by RCF
Telephone incl. ext.
Mobile Phone
STD Code
Tel No
STD Code
Tel No
Extn
*
Fax
Email
To be given, if applicable.
*
Page 14 of 17
Standard communication method
V
ACCOUNT
CONTROL
by email only
If also a RCF's Customer?
Yes / No
Group Key
VI
TAX
INFORMA
TION
will be filled by RCF
CST Reg NO. for C forms
LST No. ( Local VAT REG NO)
Service Tax Reg. No.
Excise Reg. No.
PAN NO.
VII
DETAILS
OF BANK
*
Bank Key
will be filled by RCF
Bank Account No. of Vendor
*
Name of Bank
*
Name of Branch
*
Bank IFSC Code
*
Bank Branch Code (Only for SBI
accounts)
Bank Address
*
Bank City
*
9 Digit code appearing on MICR
cheque
*
Telephone No. of Bank
STD Code
Tel No
Fax No. of Bank
STD Code
Fax No.
Type of Account (for SB A/c=10,
Current A/c=11 or CC=13 )
*
Region
VII
I
REFEREN
CE DATA
Extn
will be filled by RCF
Industry (whether psu, air force,
military, Govt, others)
Micro / SSI Status (Whether
Micro , Small, Medium Enterprise
under Micro , Small and Medium
Enterprises Development Act,
2006)
1
2
For new
vendors :
It is mandatory ( Compulsory) to fill relevant data for item marked " * "
Enclose a blank cheque / a photocopy of the cheque.
3
Enclose a photocopy of Pass Book first page containing name and address of Account Holder
4
We hereby authorise RCF Ltd to make all payments to us by Direct Credit to our Bank Accounts details of which are
given above.
We hereby authorise RCF Ltd to deduct bank charges applicable for such Direct Bank Payments
5
Signature
Place
Common Seal
Name
……………………………
……
……………………………
Page 15 of 17
……
Date
……………………………
……
If already registered with RCF, write RCF Vendor Code no. ( for existing RCF Vendors)
Designation
Appendix II
TO BE ENCLOSED ALONG WITH TECHNICAL BID)
Ref.: NIT No.: TH/EES/AMC/APC-UPS/EDP/2013 dated 12.12.2013
Job: NIT AMC for APC UPS at RCF Thal.
Sr.
No.
ITEM
1
Name of tenderer along with phone no, fax no
and name of contact person
2
Stamped and signed copy of technical scope
(Annexure II) submitted
Stamped and signed copy of NIT submitted
Validity of Contract
Liquidated damage clause
EMD
Separate deviation list if any submitted
Security deposit clause
Performance /workmanship guarantee
Payment terms clause
Price shall be firm till completion of contract
Names of Taxes and Duties, their percentages
and applicability on all individual quoted rates
mentioned in priced and un priced bids
VAT @________% on item no___________
3
4
5
6
7
8
9
10
11
12
YES/NO
If YES filled the details
NOT APPLICABLE
NOT APPLICABLE
Service Tax@______% on item no.________
13
14
15
16
17
18
19
PAN NO ,Tin No,
SERVICE TAX registration no
SERVICE TAX code no
Service Tax Accounting code no, nature of
service.
VAT Registration no
PF registration no
Agreed that rates shall be valid for the period
of two years.
Signature of tenderer
Page 16 of 17
Prequalification criteria for AMC OF APC/SYMMETRA UPS , RCF Thal.
I
The interested bidders shall submit the following documents to pre qualify them selves in the subject tender
( all relevant documents to be furnished as proof )
Experience and past performance
Required docs to be enclosed
Corporate Record
1. Name, address, telephone, fax nos, email address.
2. History& Structure of organization. i.e Proprietor ship ,
Co/Partnership/Ltd. Co. along with relevant support documents.
3. Name of Directors and Chief Executive/Partners along with
addresses and contact nos. C.A Certificate giving names of any
associated units of the applicant or names of any unit in which any
of the directors/partners has interest/A statement duly signed
declaring the names of related officers at RCF Thal.
4. Copy of registration certificate /license/Copy of partnership deed
/proprietorship/ memorandum of article of association.
II
Financial status
1. Audited Annual reports of the company for the last three years
including the year ending 31st March 2013
2. VAT registration number( if available)
3. PAN number
4. Service Tax registration number, service tax code, service tax
accounting code.
5. PF/ ESIC No .
6. If the vendor is registered with Micro, small, Medium
Enterprises and development Act, then furnish copy of
registration.
(Sr. No. 6 of above is not pre-qualification criteria)
III
Technical Capabilities
1. Complete Technical Details of Service provided/ similar jobs done
along with the Purchase / work orders technical specifications.
2. Number of Engineers and skilled personnel employed in their
company/ unit
3. Details of quality assurance facilities available in their shop/ISO
certification
4. ISO Certification and Validity
IV
Past Performance / Experience
The party should have executed Work order for APC and make
UPS AMC job each in last seven years . PO /WO copies of
relevant PO’s /WO’s to be enclosed.
i. Three similar completed works each costing not less than 1.65 lakhs.
OR
ii. Two similar completed works each costing not less than 2.06 lakhs.
OR
iii. One similar work costing not less than 3.29 lakhs.
Party shall submit contact details and reference letter from the customer to
whom similar service provided with satisfactory performance report.
Page 17 of 17