NOTICE INVITING TENDER TH/EES/AMC/APC-UPS/EDP/2014 To, Date: 11.03.2014 SUB: NIT for Annual Maintenance Contract for APC UPS at RCF\, Thal. Dear Sir, We are pleased to forward this tender enquiry to you with salient features as follows; 1. Tender Enquiry No. : TH/EES/NIT/AMC/APC-UPS/EDP/2014 dated 11.03.2014 * Pl. quote this no. for any correspondence on the subject. 2. Last date of submission in : 2.00 pm on 25.03.2014 the office of undersigned 3. Earnest Money Deposit : Nil 4. Contract Period : One year. 5. Mode of submission : In sealed envelope super scribed with NIT ref 1. Un-priced commercial bid 2. Price bid 6. Enclosures. : 1) General terms & conditions :Section -I & II ( page 2-10) 2) Scope of works :Annexure I& IA ( page 11-12) 3) Schedule of Rates Annexure II ( page 13 ) 4) Vender updation : Appendix I( page 14-15 ) 6) Check list : Appendix II (Pg.no.16) 7) PQ Criteria : pg no.17 In case you are unable to submit your quotations kindly intimate us accordingly before the last date. Please note that if you are not participating against our tender enquires consecutively for three occasions your name will be removed from the approved list of tenderers and no more enquires will be send to you. Thanking you, Yours Faithfully, (S.M.Karyakarte) Chief Manager (E) For & on behalf of RCF Ltd. Thal Page 1 of 17 SECTION - I INSTRUCTIONS TO TENDERER I:I:00 I:I:01 DEFINITIONS NIT (Notice Inviting Tender) shall mean and include the document titled request for tenders for the above job described in the scope of work and such other supplements and agenda which may be issued in connection with the present request for tender. I:I:02 Owner shall mean and include RASHTRIYA CHEMICALS & FERTILIZERS LTD, having their Registered office at Priyadarshini, Eastern Express Highway, Sion, Mumbai-400022, their successors and assigns or agents. I:I:03 Tenderer shall mean the person, firm or corporation submitting tender against the request for tenders and shall include his legal representatives. I:I:04 Contractor shall mean the tenderer whose tender has been accepted and shall include his legal representatives, successors, assigns approved by owner. I:I:05 The Engineer shall mean the officer placing the work order with the contractor and such other officers as may be authorised by the owner in writing to act as Engineer for the purpose of contract and in case no such officer has been appointed, the owner or his duly authorised representative shall be authority for the purpose. I:2:00 INSTRUCTION TO TENDERER I:2:01 SUBMISSION OF TENDER Any tender received after closing date is liable to be rejected without any further consideration. Any tender may be withdrawn on written request received from the tenderer prior to closing date after which all tenderer shall be irrevocable and will be subject to acceptance by the owner during the period of four months after closing date. Negligence on the part of tenderer in preparing his tender confers no right for withdrawal within the said three months. I:2:02 INTERPRETATIONS No interpretation of the meaning of the conditions hereinafter specified and no communication of any information will normally be made orally. All such requests for interpretations shall be addressed in writing to the Chief Engineer (Electrical), Rashtirya Chemicals & Fertilizers Limited, Thal Unit, Thal, Alibag, Raigad402208. It is necessary that all such requests for interpretations will be communicated not later than 7 days prior to the tender closing date. The owner reserves the right to communicate such clarifications to other tenderer if he considers appropriate. I:02:3 CONDITION OF WORK Each tenderer must inform himself fully of the conditions under which the services are to be performed, before submitting a tender. Tenderer should carefully examine Page 2 of 17 all the information herein included and such further information as may be furnished in writing and should fully themselves of all existing conditions limitations and central government/state government, local body regulations. I:2:04 RIGHT OF ACCEPTANCE AND REJECTION OF TENDER The owner reserves the right to accept in his sole and unfettered discretion of the tenders or part thereof or to reject any tender or part thereof as may be determined by the owner in keeping with his interest. I:2:05 COMPENSATION FOR SUBMISSION OF TENDER The tenderer shall not be entitled to claim any costs, charges, expenses for the incidental to or in connection with the preparation and submission of his tender even though the Owner may elect to withdraw the REQUEST FOR TENDERS. I:2:06 Tenderer shall offer their quotations in the prescribed tender forms, in figure as well as in words. Erasures or corrections in figures without tenderer’s initials will render the tender liable for rejection. Amount in tenders expressed in words will be treated as correct even if the figures are incorrect or overwritten. I:2:07 SECURITY DEPOSIT (NOT APPLICABLE) The contractor is required to deposit an amount equal to 10% of the total value of the contract as SD for the faithful performance of the contract. On acceptance of contract by the owner, the earnest money deposited (if applicable) by the tenderer with his tender, will be retained by the owner as part of security deposit for the due and faithful fulfilment of the contract by the contractor. The balance to make up the SD which will be 10% of the contract value may be deposited by the contractor in cash or in the form of Bank Guarantee from one of the nationalised banks ( as per pro-forma prescribed by the owner) immediately after award of the contract & before starting the job. The SD shall be converted into performance guarantee after completion of total work of the contract and the same will be refunded after expiry of guarantee period of the work and accounts of the contractor finally settled. I:2:08 EARNEST MONEY DEPOSIT: (NOT APPLICABLE) The tenderer shall submit “ Earnest Money Deposit” (EMD) in following form. Cheques are not acceptable. 1. For EMD amount up to Rs.1 Lakh: Demand Draft From any Nationalized Bank & Payable to RCF Ltd. at S.B. I. Thal Vaishet Branch,Code No.7289 2. No interest is payable on EMD. SSI units registered with N.S.I.C. for the tendered works is exempted from submitting EMD. The monetary limit indicated in NSIC Registration certificate should cover the value of the items of works. Registration certificate should be valid as on the date of orders. Photocopy of valid NSIC Registration certificate shall be enclosed in EMD envelope. Page 3 of 17 The EMD of unsuccessful tenderers will be refunded on finalisation of order with the successful tenderers. Forfeiture of EMD: If for any reason what so ever any contractor withdraws his bid at any time prior to the expiry of validity period of offer or after issue of letter of intent, refuses to execute the order in that case the amount of EMD deposited by the contractor will be forfeited. I:03:0 I:03:01 DOCUMENTS TO BE SUBMITTED Tenderer shall return following documents duly completed along with technical bid. a) Copy of NIT with annexure, duly completed and signed on every page together with their company’s stamp. Annexure-II without entering the prices shall be signed and attach in Non-priced bid also. b) A statement duly signed declaring the name of the officers of RASHTRIYA CHEMICALS & FERTILIZERS LTD. who may related to them, if otherwise same may be clearly indicated in the statement. c) Party shall furnish PAN no. Service Tax registration No., Service tax code no, Service tax Accounting code. I:3:02 Quotation should be submitted in the specified manner only, so as to facilitate comparison of cost. I:3:03 Canvassing in connection with tenders is strictly prohibited. Tenders submitted by the contractors who report to canvassing will be rejected outright. I:3:04 Acceptance of tender will rest absolutely with RCF Ltd. Thal Unit, who do not bind themselves to accept the lowest or any other tender and reserve to themselves the right to reject any or all tenders without assigning any reason or giving any explanation thereof. I:3:05 The award of contract may be split into two or more contractors depending requirement of RCF. I:3:06 Tenderer are advised to physically study the condition of the work and general conditions and also acquaint themselves with nature of scattered work and different locations at site before tendering. Any further information may be had from the office of undersigned, but no consideration on this account shall be allowed after tender opening. No claim on the ground of want of extra charges subsequent on any ground on any misunderstanding or otherwise will be allowed. Note: Deviations from terms & conditions of the tender enquiry, if any, must be enclosed in separate sheet marked " Deviations to NIT " with reference to particular items of NIT. In absence of which it shall be presumed that all terms & conditions of the subject enquiry are acceptable to you. Any deviations in the text of the tender shall be ignored. **--**--** Page 4 of 17 SECTION - II GENERAL TERMS & CONDITIONS II:1:00 II:1:01 SCOPE OF WORK Scope of work shall be covered by this tender as indicated in Annexure-I of this request for tenders. II:2:00 CONTRACTOR’S RESPONSIBILITIES In order to define the scope of work precisely, the Contractor’s responsibility is detailed below. II:3:00 RATES II:3:01 The tenderer should submit his quotation for all items in the same form given in Schedule of Rates. The rates quoted against each item should include the cost of transportation from the Owner’s/Contractor’s store/workshop to the site of work, loading, unloading, checking, testing, octroi etc. if applicable. Rates shall be valid for the entire contract period.. II:3:02 TENDERER BOUND BY THEIR QUOTATIONS. The rates quoted in the tender are held good for 90 days from the date of opening of the tender. After the expiring of the said period, the rates are to be confirmed by both parties before executing the contract. No tenderer can withdraw his tender or revoke the same within the said period. If a tenderer withdraws or revokes his tender or revise the tendered rates for any item within the period aforesaid, his earnest money deposit will be forfeited. The contract shall come to force as given in section I and for the prescribed period. II:4:0 TERMS OF PAYMENT The terms of payment shall be as given below: a) Payment shall be made, normally within 30 days, on submission of bill for completed work certified by Engineer in charge against submission of BANK GUARANTEE OR DD for 10% of value of work towards PERFORMANCE GUANTEE till the end of guarantee period of one year. b) 10% Bank Guarantee/cheque towards Performance Guarantee will be released after expiring of guarantee period of one year from the date of completion of contract to the satisfaction of RCF as per terms of contract. c) Income tax will be recovered from payments as per I.T. act and Certificate for the deduction of tax will be issued by RCF. d) Payment shall be made through Bank ECS. Party shall submit the Bank details II:5:00 TENURE OF CONTRACT : The Contract period is ONE YEAR from issue of work order and extendable for one more year . Page 5 of 17 II:5:01 COMPLETION PERIOD : The Owner attaches great importance to the expeditious completion of the job. The contractor must have an adequate organisation to be able to do the job in expeditious manner. Contractor must start the work immediately after award of contract or from such date as he is intimated by owner in writing and shall be completed within the stipulated period mentioned. II:5:02 EXTENSION OF COMPLETION TIME If the Contractor desires an extension for completion of the work on the grounds of his having been unavoidably hindered in its execution or any other ground, he shall apply in writing to the Chief Manager (E) within 10 days of the date of hindrance on account of he desires such extensions as aforesaid and Chief Manager (E) shall if in the opinion (which shall be final) reasonable grounds be shown therefore, authorise such extension of time, if any, as may in his opinion be necessary or proper. II:5:03 PROGRESS OF WORK Progress reports shall be regularly submitted by the contractor on the proforma to be mutually agreed. II:5:04 LIQUIDATED CONTRACT DAMAGES, PENALTIES, TERMINATION OF (a) Compensation for non-commencement or delay in completion of work, time shall be regarded as the essence of the contract and failure on the part of contractor to complete the work on the dates stipulated in the work order for completion of the respective works shall entitle RCF to recover damages a sum equivalent to 1% of the value such work for each week or a part of week for which the contractor is in default and subject to a maximum of 10% of the contract value. (b) In case the work is unduly delayed by the Contractor RCF reserves the right to get the same done from a third party at Contractor’s risk and cost without prejudice to other rights and remedies available under the contract and the Contractor’s liability shall be unlimited in this regard. (c) The Owner reserves the right to terminate the contract for entire or any portion of the work, if the Contractor’s work and or the progress of work is found unsatisfactory or due to any other malpractice on the part of the Contractor. In such event the Owner reserves right to cancel the contract and get the work done departmentally or through other Contractor and right to recover the liquidated damages and forfeit Security deposit. II:5:05 TERMINATION OF CONTRACT FOR CONVENIENCE : RCF may also by express order / notice terminate the Contract in whole or in part at any time for their convenience. The notice of termination shall specify that termination is for RCF’s convenience, the extent to which performance of work under the contract is terminated and date up on which such termination becomes Page 6 of 17 effective. Payment shall be made to the contractor for the work that is completed at the time of issue of notice of termination as per the terms of the Contract. II:5:06 II:5:07 WORKMANSHIP GUARANTEE The Contractor shall give guarantee for period (mentioned in scope of work) for all materials supplied by him and for all works carried out by him from the time of completion of that job, if any material or works develops a defect during this period, the contractor will have to make good the same at his own cost and in time required by the Owner or it will be done by the Owner and cost of the same will be recovered from the Contractor’s Security deposit /bills. PERFORMANCE GUARANTEE There is no security deposit for this contract. However contractor has to give performance guarantee equivalent to 10% of total bill. Performance Guarantee can be submitted in the form of Bank guarantee (for a period of 18 months from completion of job) or 10% of the bills will be retained towards it. Bank Guarantee/Cash towards Workmanship guarantee will be released after expiry of guarantee period of the contract to the satisfaction of RCF as per terms of contract. II:6:00 RCF’s LIEN ON ALL MONEY DUES : RCF shall have a lien on and over all or any money that may become due and payable to the contractor under the present and / or also on and over the deposit or security deposit amount or amount made under the contract and which may become repayable to the contractor under the conditions in that behalf herein contained for or in respect of any debt or sum that may become due and payable to RCF by the contractor and / or its partners either this or under any other contract or transaction of any nature whatsoever between RCF and the contractor and / or its partners. And further that RCF shall at all times be entitled to deduct that paid debt or sum due by the contractor and / or its partners from the money, securities or deposit which may become payable to the contractor and / or its partners under these presents. II:7:00 INSURANCE POLICY The contractor shall be solely responsible for any damages to the machinery, equipment and property due to negligence of his staff or defective tools and tackles. II:8:00 SUBLETTING OF CONTRACT The Contractor shall not sublet any part of the contract, without written approval of Owner. II:9:00 ARBITRATION In the event of any question, dispute or difference arising under this contract, the same shall be referred to the sole arbitration of a person appointed to be the arbitrator by CMD,RCF. It will be no objection that the arbitrator is in service of RCF, that he had to deal with the matters to which the contract relates or that in the course of his duties as an employee of RCF he had expressed views on all or any of the matter in dispute or difference. The arbitrator shall give a reasoned Page 7 of 17 or speaking award. The award of the arbitrator shall be final and binding on the parties to this contract. In the event of the arbitrator dying, neglecting or refusing to act or resigning or being unable to act for any reason, it shall be lawful for the CMD, RCF to appoint another arbitrator in place of out going arbitrator, in the manner aforesaid. The venue of Arbitration shall be Mumbai. The work under the contract shall continue during arbitration proceedings unless the matter is such that the work cannot be continued until the decision of arbitration is obtained. II:10:01 STAFF Any instructions given by the Engineer-in-charge to the Engineers and supervisory staff of the Contractor shall deemed to have been given to the Contractor himself. II:10:02 VALIDITY OF CONTRACT: II:10:03 The rate quoted in the tender should be valid for acceptance for four months from the date of opening of price bid. The tenderer cannot withdraw/modify his tender or revoke the same within the said period. If the tenderer withdraws/modifies or revokes the tender or revises the tender rates or any terms within the aforesaid period of four months, his earnest money deposit will be forfeited. II:10:04 Normally, the contract shall be valid for a period of one year if not mentioned otherwise. However, the validity may be for less than one year or the same may be extended at the discretion of RCF. II:10:02 INSURANCE OF STAFF The Contractor will be responsible for the insurance of his supervisory, skilled and unskilled staff under the workmen’s compensation Act 1923,1933 and subsequent amendment if any, thereon. The Contractor should produce copies of insurance of his staff for verification. II;10:03 The Owner assumes no responsibility for any damages due to accidents or any other cause to the erection of equipment or persons employed by the Contractor. II:10:04 The Contractor shall ensure that the person or person appointed by them for service in the company’s premises do not suffer any legal disqualification for service by reason of his age or any law and statute in force from time to time of any other reason whatsoever. II:10:05 The employee of the contractor shall be liable to search by company’s security forces. II:10:06 If the Engineer-In-Charge is not satisfied with the service or conduct of any of the employee of the contractor for any reason whatsoever, the contractor shall remove such employees from the company’s premises. II:10:07 No. employee of the contractor shall be allowed to stay on the premises of the company beyond authorised working hours. II:10:08 The contractor has to cover his workmen, deputed at RCF Thal, under group personnel Page 8 of 17 accident insurance scheme through appropriate insurance company. II:10:09 The contractor shall submit the copy of group personnel accident insurance policy valid for total contract period within one week of date of issue of work order II:10:10 All the provisions of workmen compensation act-1923 shall be followed by the contractors and no obligations on account of accident or disability/death claims shall be born by RCF. II:10:08 LAWS PERTAINING TO LABOUR Contractor shall obtain all licenses/permits required for the employment of labour at site under relevant laws and shall maintain all such registers/records as required by such laws in force and display such information and notices as are required. Any information required by RCF for discharge of obligations under such laws shall be promptly furnished by the contractor to RCF. The contractor shall produce his PF code number and obtain Labour license if required as per the provision of concern labour (R & A) Act 1970. All staff employed by the contractor shall be the contractor’s employee for all intents and purposes. After expiry/termination of the contract, the contractor shall take out all his employees from RCF site. RCF shall not take any responsibility regarding employment of contractor’s employees. This contract shall be governed by the laws of Union of India for the time being in force. The contractor shall comply with all Central, State and Municipal laws and Rules and legislation in force from time to time and shall be solely responsible to comply with all obligations and payments there under. No compensation will be entertained for the liabilities arising out of any provisions of any Act, Laws, Rules and legislation, in force from time to time. In case RCF has to pay any charges for non-compliance of any Act, Enactment, laws, Rules and Legislation in force from time to time by the contractor, the same shall be recovered from the contractor. The contractor shall submit all the relevant documents showing compliance of all the relevant Acts, Laws, Rules and Legislation as and when called by RCF. If the work entails employing more than 19 (nineteen) Contract workers, the contractor should obtain a license from competent authority as per provisions of Contract Labour ( Regulation and Abolition) Act. 1970. Contractor will disburse the wages and other legal dues to workmen in presence of RCF representative. He will carry out inspection by appropriate authority for applicable labour laws. II:11:00 JURISDICTION OF COURT : The contract shall be deemed to have been entered into at Mumbai and 11 causes and action in relation to the contract will thus be deemed to have been arisen only within the jurisdiction of the Mumbai Court. II:12:00 SAFETY MEASURE Page 9 of 17 II:12:01 II:12:02 II:12:03 II:12:04 Contractor shall not undertake any work within the Battery Limits of the plants, unless proper and valid safety permit is obtained. Contractor shall have to observe all the safety practices as required and shall provide safety wear for his workmen. Contractor and his employees should observe all safety regulations within factory area as directed by owner's safety department from time to time. Supervisor appointed must be having experience and qualification for the job to be carried by the contractor. Workman’s experience, age ,address, character and medical fitness certificate need to be certified by the contractor before starting the job. All persons must take safety training from safety dept. of RCF before starting the job. Party must make following safety appliances available to their workman at job side. a) Safety belt with life line b) Helmet with torch c) Safety Shoes d) Ear plugs e) Hand gloves f) Goggles g)positive air mask with life line(if required) h)Boiler/Fire protection suit. II:13:00 INCOMING MATERIAL Contractor should prepare challans for incoming materials including all in triplicate and would get them endorsed at material gate of RCF. One copy of all such challans would be retained by the Security department (C.I.S.F.).Other copy should be deposited with respected Engineer in charge to facilitate the return of materials after the completion of job. II:14:00 SITE MAINTENANCE : Contractor shall clean up the area after completion of his work by removing all unused material, scaffolding etc. All scrap material shall be removed to RCF yard. Contractor shall remove daily all waste material and shall not permit debris to accumulate except in area earmarked for this purpose. NOTE : The terms & conditions mentioned in the scope of work shall prevail over the terms & conditions mentioned elsewhere in the NIT / work order. (S.M.Karyakarte) Chief Manager (Elect.) ( For & on behalf of RCF Ltd, Thal Unit) Page 10 of 17 ANNEXURE –I SCOPE OF WORK SCOPE OF WORK:01. Party shall replace all defective / failed hardware of UPS System at no extra cost. Batteries will be supplied by RCF. 02. Party shall provide any additional hardware / software needed to ensure reliable operation of complete system at no extra cost. 03. Party shall attend breakdown / corrective maintenance calls within 24 hrs. from the time of complaint, without fail and without limit. 04. Party should guarantee availability and supply of spares required for maintenance of UPS. 05. Party shall carry out scheduled quarterly visits to RCF Thal for routine check-up & submit eport of the same. During these visits. Party shall : Review system maintenance logs, Conduct general physical equipment inspection, Perform system diagnostics, Check communication integrity & performance, Perform device level diagnostics, Check the system as per the existing hecklist & submit the report. Required tool tackles and manpower should be provided by the AMC contractor. 06. Party shall offer unlimited access to RCF for all support needs from customer response centre on round the clock basis on all days including holidays. 07. After every visit Party shall submit a report highlighting the status of the system and offer any suggestion/s for improvements. 08. Party shall give assistance to RCF Engineer in modification of configuration and in software maintenance. 09. In case of Symmetra UPS, the AMC should include the Main Intelligence Modules, Redundant Intelligence Modules, Power Modules, UPS frames, Battery frames without battery modules and Environmental monitoring sensors as mentioned in specifications of UPS system with all connecting communication and power cables. Battery modules (i.e. Part No. SYBT5) will not be covered under AMC. Party shall replace all defective / failed hardware of UPS System at no extra cost. 10. Preventive Maintenance should be carried out on quarterly basis 11. The unit rate for Battery Modules SYBT5 for the APC Symmetra UPS. The rate of SYBT5 will remain firm throughout AMC period of 2 years and the AMC contractor will replace the faulty SYBT5 with the new one with the rate mentioned in their order and take the faulty battery modules as is varies condition as and when required. Page 11 of 17 Sr. No 1 Particulars of UPS Qty 650 VA APC Online UPS. Model ES650 VA 35 (Work Order W66612503valid upto 18.03.2014) Date/Place of Installation Kurul/Kihim Colony/Hospital/Mar keting Dept. To be taken in AMC w.e.f. 19th January, 2014 Kurul/Kihim Colony/Hospital/Mar keting Dept. 1st January, 2015 2 APC Back UPS 700 Model BE700Y-IN 3 PC 1 KVA SMART UPS MODEL RT 10001 Work Order W66612503valid upto 18.03.2014 1 Symmetra LX 4 KVA scalable to 8 KVA N+1 Tower with a. LX 4 KVA power modules (SYPM4KI) 3Nos. b. LX Battery Module (SYBT5) 4 Nos. c. Inbuilt UPS network Management card with environmental monitoring (AP9619) d. Interlink connectors e. APC Symmetra Extended run tower with 2 Nos. SYBT5 f. Intelligent Modules 2 Nos Kurul Hospital IT Adm Building 15th March, 2014 Symmetra LX 4 KVA scalable to 8 KVA N+1 Tower with a. LX 4 KVA power modules (SYPM4KI) – 2 Nos. b. LX Battery Module (SYBT5) – 3 Nos. c. Inbuilt UPS network Management card with environmental monitoring (AP9619) d. Interlink connectors e. APC Symmetra Extended run tower with 2 Nos. SYBT5 f. Intelligent Modules 2 Nos Technical Building 15th March, 2014 4 5 5 1 Colony 19th January, 2014 Page 12 of 17 ANNEXURE- II SCHEDULE OF RATES. Sr.No. 1 3 2 4 5 Discription 650 VA APC Online UPS.Model ES650 VA APC Back UPS 700 Model BE 700Y-IN APC 1 KVA SMART UPS MODEL RT 1000 Symmetra LX 4 KVA scalable to 8 KVA N+1 Tower with Symmetra LX 4 KVA scalable to 8 KVA N+1 Tower with No. Unit rate Total 35 5 1 1 1 TOTAL 6 LX Battery Module (SYBT5)To be replace if required 11 TOTAL 7 8 9 Service tax@_____% on item_________ VAT @__________on item_________ Total including tax Total in words ___________________________________________________ ______________________________________________________-____ Sign. Note: a) RCF reserves right to change contractor’s scope at the time of execution of work / award of contract by deleting any one or more of the above items. b) Party shall adhere to the completion time schedule mentioned in scope of work. c) Party shall furnish PAN, Service tax reg. No., Service tax Code and Service Tax accounting code on the invoice. d) If VAT is applicable Tax-Invoice shall be submitted along with TIN. e) Medical help provided at site shall be limited to First Aid only. f) Accommodation in the Guest house / township will be provided on chargeable basis Page 13 of 17 subject to availability. Appendix -1 VENDOR DATA UPDATION FORM Both New Vendors and Existing Venders may please note that details listed below are required and will used for making all payments POs / WOs, refund of EMDs / SDs, forwarding the details of payments by email, issue of TDS certificates, Works Contract TDS Certificate, C Form for CST purchases etc. Vendors registered with RCF and currently receiving payment through Direct Bank Credit need to indicate only the RCF Vendor code and may not fill and furnish the other details again, if all the details as above are already furnished to RCF earlier and available in RCF SAP Vendor Master. Sr. No I Title NAME Sub Titles Title (Whether Company / M/s / Mr / Mrs / etc.) Name ( As it appears on the Bank Cheque) Type (Whether for Purchases or Services) Purpose to be used for * will be filled by RCF RCF Vendor Code ( for existing RCF Vendors) II ADDRESS RCF Vendor Code ( for new Vendors, RCF will create and fill) * House/ bldg. Number * Street * will be filled by RCF Street City / Postal Code * District / State * Country III IV SUPPLY STATE COMMUN ICATION Region Code District / State (If the state from which supplies are going to be made is different from the State given above, then specify the Place / State for C- forms.) Other Region Code * Contact person * will be filled by RCF will be filled by RCF Telephone incl. ext. Mobile Phone STD Code Tel No STD Code Tel No Extn * Fax Email To be given, if applicable. * Page 14 of 17 Standard communication method V ACCOUNT CONTROL by email only If also a RCF's Customer? Yes / No Group Key VI TAX INFORMA TION will be filled by RCF CST Reg NO. for C forms LST No. ( Local VAT REG NO) Service Tax Reg. No. Excise Reg. No. PAN NO. VII DETAILS OF BANK * Bank Key will be filled by RCF Bank Account No. of Vendor * Name of Bank * Name of Branch * Bank IFSC Code * Bank Branch Code (Only for SBI accounts) Bank Address * Bank City * 9 Digit code appearing on MICR cheque * Telephone No. of Bank STD Code Tel No Fax No. of Bank STD Code Fax No. Type of Account (for SB A/c=10, Current A/c=11 or CC=13 ) * Region VII I REFEREN CE DATA Extn will be filled by RCF Industry (whether psu, air force, military, Govt, others) Micro / SSI Status (Whether Micro , Small, Medium Enterprise under Micro , Small and Medium Enterprises Development Act, 2006) 1 2 For new vendors : It is mandatory ( Compulsory) to fill relevant data for item marked " * " Enclose a blank cheque / a photocopy of the cheque. 3 Enclose a photocopy of Pass Book first page containing name and address of Account Holder 4 We hereby authorise RCF Ltd to make all payments to us by Direct Credit to our Bank Accounts details of which are given above. We hereby authorise RCF Ltd to deduct bank charges applicable for such Direct Bank Payments 5 Signature Place Common Seal Name …………………………… …… …………………………… Page 15 of 17 …… Date …………………………… …… If already registered with RCF, write RCF Vendor Code no. ( for existing RCF Vendors) Designation Appendix II TO BE ENCLOSED ALONG WITH TECHNICAL BID) Ref.: NIT No.: TH/EES/AMC/APC-UPS/EDP/2013 dated 12.12.2013 Job: NIT AMC for APC UPS at RCF Thal. Sr. No. ITEM 1 Name of tenderer along with phone no, fax no and name of contact person 2 Stamped and signed copy of technical scope (Annexure II) submitted Stamped and signed copy of NIT submitted Validity of Contract Liquidated damage clause EMD Separate deviation list if any submitted Security deposit clause Performance /workmanship guarantee Payment terms clause Price shall be firm till completion of contract Names of Taxes and Duties, their percentages and applicability on all individual quoted rates mentioned in priced and un priced bids VAT @________% on item no___________ 3 4 5 6 7 8 9 10 11 12 YES/NO If YES filled the details NOT APPLICABLE NOT APPLICABLE Service Tax@______% on item no.________ 13 14 15 16 17 18 19 PAN NO ,Tin No, SERVICE TAX registration no SERVICE TAX code no Service Tax Accounting code no, nature of service. VAT Registration no PF registration no Agreed that rates shall be valid for the period of two years. Signature of tenderer Page 16 of 17 Prequalification criteria for AMC OF APC/SYMMETRA UPS , RCF Thal. I The interested bidders shall submit the following documents to pre qualify them selves in the subject tender ( all relevant documents to be furnished as proof ) Experience and past performance Required docs to be enclosed Corporate Record 1. Name, address, telephone, fax nos, email address. 2. History& Structure of organization. i.e Proprietor ship , Co/Partnership/Ltd. Co. along with relevant support documents. 3. Name of Directors and Chief Executive/Partners along with addresses and contact nos. C.A Certificate giving names of any associated units of the applicant or names of any unit in which any of the directors/partners has interest/A statement duly signed declaring the names of related officers at RCF Thal. 4. Copy of registration certificate /license/Copy of partnership deed /proprietorship/ memorandum of article of association. II Financial status 1. Audited Annual reports of the company for the last three years including the year ending 31st March 2013 2. VAT registration number( if available) 3. PAN number 4. Service Tax registration number, service tax code, service tax accounting code. 5. PF/ ESIC No . 6. If the vendor is registered with Micro, small, Medium Enterprises and development Act, then furnish copy of registration. (Sr. No. 6 of above is not pre-qualification criteria) III Technical Capabilities 1. Complete Technical Details of Service provided/ similar jobs done along with the Purchase / work orders technical specifications. 2. Number of Engineers and skilled personnel employed in their company/ unit 3. Details of quality assurance facilities available in their shop/ISO certification 4. ISO Certification and Validity IV Past Performance / Experience The party should have executed Work order for APC and make UPS AMC job each in last seven years . PO /WO copies of relevant PO’s /WO’s to be enclosed. i. Three similar completed works each costing not less than 1.65 lakhs. OR ii. Two similar completed works each costing not less than 2.06 lakhs. OR iii. One similar work costing not less than 3.29 lakhs. Party shall submit contact details and reference letter from the customer to whom similar service provided with satisfactory performance report. Page 17 of 17
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