Kingston City Council - Position Description Position - Identification Position Title Public Place Projects Officer Position Classification Band 6 Position Category Permanent Position Status Full Time Position Number 2741 Division City Assets and Environment Department Parks and Recreation Location Parks Depot – Industrial Drive Date Updated November 2014 Position - Organisational Relationships Reports to Team Leader Public Place Projects Supervises Nil External Relationships Contractors, Statutory Authorities, Consultants, Community and Customers Position - Summary The role of the Public Place Projects Officer is to assist with planning and delivery of public place projects including design, project management and some policy development. A key area of the position is to ensure good communication within Council and the community to ensure timely delivery of projects. The role is responsible for stakeholder consultation to ensure projects and program delivery meet community needs. The incumbent will also be required to provide technical advice regarding public place planning and project delivery. TRIM Ref 14/149944 1 OF 6 Kingston City Council - Position Description Position - Responsibilities Responsibility Functional Responsibilities Description of Responsibility  Ability to work as part of a team  Monitor allocated budgets  Participate in corporate initiatives including business planning, reporting and risk management  Maintain and enhance reporting systems and procedures  Implement and improve community consultation processes  Provide progress reports and feedback on projects and ensure information exchange between key stakeholders  Assist with the preparation of plans, strategies, guidelines and policies  Identify innovative and practical design solutions for public place planning and project delivery.  Develop and maintain effective partnerships with contractors, regularly communicating to ensure full compliance with contract specifications  Communication Collaborate with key staff in relation to capital works projects Internal The Public Place Project Officer is required to communicate with relevant staff in order to:  Provide comprehensive and timely advice on public place planning and delivery matters, including identification of issues and opportunities relating to coordination and delivery of projects and strategic long term management.  Provide effective and constructive criticism of public place planning initiatives and negotiate satisfactory outcomes that take account of all Council objectives.  Produce sound, well presented reports for senior management and council consideration.  Provide expert technical advice on policies and projects involving public place planning and project delivery issues. External The Public Place Project Officer is required to:  Work with consultants/contractors to support Council programs and projects  Advocate for the City of Kingston in dealings with other organisations and agencies  Establish links with relevant organisations, agencies and the community on behalf of council.  Provide clients with an expert and timely service on public place planning and project delivery issues TRIM Ref 14/149944 2 OF 6 Kingston City Council - Position Description Position - Delegation, Authority and Judgement Financial Accountability Incumbent can approve financial transactions up to $2,000 Position Delegation(s) Responsible for providing direct support and assistance, as required. Accountability and The incumbent is to support the Team Leader Public Place Projects Extent of Authority with:  effective management of staff and budgets;  quality of technical advice given;  coordination, delivery and effective management of improvement works for public places  providing strategic design expertise and project management  delivery of projects on time and within budget. The incumbent has authority to:  ensure that public place projects comply with Council specifications and service standards  to provide advice to contractors, senior management and the community, on matters relating to public place projects Freedom to act is subject to regulation, policies and regular supervision. The effect of decisions and actions taken may be significant but they are usually subject to appeal or review by more senior employees. Judgement and Judgement is exercised within the framework of operational and  Decision Making budgetary guidelines, provisions of relevant Acts, regulations, Codes and Council policies and procedures Policy formulation occurs within the area of expertise and requires  application of well developed analytical, creative and investigative skills. Problems are solved by applying established techniques to new situations and through recognition of the requirement for new techniques and approaches Guidance and advice are usually available from the Team Leader  Public Place Projects Person – Essential Specifications and Technical Skills (Key Selection Criteria) NOTE: Bullet points that are in BOLD are the key selection criteria Specialist Skills/  The ability to develop, monitor and report on budgets Knowledge  Developed leadership skills  Demonstrated skills in public place planning and project delivery Management Skills TRIM Ref 14/149944  Knowledge of consultation techniques  Knowledge of OH&S requirements and ability to apply them  The ability to manage projects  The ability to select, brief and direct consultants and 3 OF 6 Kingston City Council - Position Description contractors on relevant projects  The ability to plan, organise and prioritise one’s own work to achieve specific set objectives in the most efficient way possible within the resources available and within a set timetable.  Contemporary management skills  Demonstrated ability to coordinate/supervise projects delivery  Ability to manage own time and work  The ability to solve problems and gain the cooperation of others Interpersonal Skills  Ability to work with limited supervision  Conceptual, strategic and analytical skills  Good oral and written communication skills  Ability to gain the co-operation and assistance from suppliers, contractors, members of the public, community groups and employees  Ability to develop relationships, liaise and network with key stakeholders Qualifications/  Experience A Degree or Diploma in Landscape Design, Project Management (or a related discipline) and some experience; or a less formal qualifications and substantial relevant experience.  Current drivers licence Shared Organisational Responsibilities Values and Behaviours The City of Kingston has six organisational values which guide behaviours and decision-making. It is through this framework, that high quality services are delivered to employees and the community. Employees have an important role to play in leading the way and will uphold Kingston’s ethics and values, including the Code of Conduct. Kingston’s Values:  Future Orientated  Accountable  Expert  Celebrate  Community Centric  Dynamic TRIM Ref 14/149944 4 OF 6 Kingston City Council - Position Description Safe Workplace Actions The responsibilities of this position are completed in line with organisational Occupational Health and Safety (OH&S) policies and procedures. The incumbent will display and promote safe actions in the workplace at all times. Policies and Procedures The responsibilities of this position are completed in line with all council policies related to the position Legislative Framework The responsibilities of this position are completed in line with the relevant legislative framework of the position’s department. Position - Inherent Physical Requirements Working indoors and providing supervision and coordination of projects outdoors.. Physical Demands of the Task and % of time allocated NEVER 0% OCCASIONAL FREQUENT CONSTANT 1-30% 31%-60% 61%-100% Sitting  Driving  Standing  Walking  Steps / Stairs  Squatting  Kneeling  Looking Up  Looking Down  Bending Spine Forwards  Bending Spine Backwards  Working with hands above shoulder height  Reaching forwards or sideways  Gripping or Grabbing  Fine Hand Coordination  Lifting from Floor to Waist  Lifting at waist height  Lifting from waist to overhead  Carrying equipment e.g., tools, plants etc  Pushing  Pulling  Exerting force with one hand or one side of the  body e.g. digging Holding, Supporting or Straining  Other (please state) Adaptive Device(s) Available Description of their use Ergonomic assessment of office workstation Minimise effects of long periods of sitting (For office based positions) TRIM Ref 14/149944 5 OF 6 Kingston City Council - Position Description Ergonomic Chair (For office based positions) Minimise effects of long periods of sitting Work boots and Personal Protective Equipment To protect body from injury TRIM Ref 14/149944 6 OF 6