NAG Social Committee Meeting – 4th October 2012 Attendees: Chris, Sarah, James, Emma and James Apologies: Pete, Sam, Trevor, Holly, Paul Next Meeting: 25th October 2012 8pm – Location TBC Discussed minutes from the last meeting Children’s Christmas Crafts Sarah, Emma and Sara Appleton to meet to discuss plans Confirmed it will be in memory of Sandra, Nicky would like to dress up Joint fireworks and Christmas craft flyers to be finalised and distributed before school half term. James Smith to print. Fireworks Pete to speak to Fireworks Company, confirm attendance etc await feedback ASAP Advert went into the October Village Advertiser, £30 for Novembers issue to be dispatched end of October. Agreed Chris would go ahead with this. Town & Country post advert, deadline looming, Sarah to look into. Banners – Follow up with Pete Holly has done parking signs as previously discussed. Chris has ordered the wristbands – 3500 costing £170. Wristbands in advance will be on sale at Pet’s Pantry. Kent Fire & Rescue will be in attendance on the night and would like a pitch of 8’x6’ most likely at top of meadow would be best. Pete to contact someone in Greenland’s to discuss use of transport up and down to the meadow. Ladies in fruit and veg shop are wanting to do toffee apples Jimmy – Burger van contacted since last meeting, confirmed he was available but not contactable on number given. Very reliable, assume attendance as per previous years. James’ friend Simon has offered to provide 2 speaker stacks, towers and the crew to set up and put away. Free of charge. Agreed there will not be any live music this year. Sick Promotions confirmed at cost of £150 cash/cheque on the night. Holly and James are sorting out music. Pete to confirm with fireworks company how far away people full of paraffin need to be. Aim to have sick promotions going up and down behind the roped off area. Chris to check with John Gorton about compare Chris to sort out insurance prior to fireworks night Julia to contact previous volunteers, Chris to dig out list of contacts and forward to Julia Emma has purchased 3 gazebos at £17.99 each total = £53.97 to be reimbursed once cheques sorted with bank James has found a land rover for hire at £97 plus a £500 deposit (he is happy to use his own credit card to secure this), needs to look into the excess etc Chris to email the Woodlands group re: pumpkins Sarah to speak to Trevor about funding the flashy things Emma ordered a sample of flashy things – cost £12.50 (unable to source any free of charge). Agreed to order: - 200 6” lanyards, 400 necklaces and 200 whistles. Pricing to be confirmed, provisional prices are - necklaces at £1 each, whistles at £2 and lanyards at £2. Emma to provide details of flashy things for Trevor to order. Village Day Date confirmed as Saturday 6th July on NAG sports field AGM Plan for AGM to take place in the New Year if possible, once fireworks night and children’s Christmas craft have passed. Financial report from Pete Green Bank account signatures in the process of being changed over. As of 3rd October 2012 the current balance is General Fund = £1995.69 Finances: Peter Green, 123 Millfield, New Ash Green, Longfield, Kent DA3 8HW Tel: 01474 879667 www.nagsocial.co.uk