The PRINCE2® Timeline By Frank Turley Management-Plaza.com The Swirl logo™ is a trade mark of AXELOS Limited. PRINCE2® is a registered trade mark of AXELOS Limited. 1 The PRINCE2 Timeline Presentation Introduction This short course will present the following: • Overview of a typical PRINCE2 Project & how it starts • What type of decisions do upper managment make? • Type of information upper management needs • Overview of the Project Manager does • When requirements are gathered? • How to break up a big project into chunks? • When and where do the products get created? 2 © Management Plaza The PRINCE2 Timeline Project Levels PRINCE2 Project Timeline / Example project mandate Project Board DP Upper Management – Project Board SU - IP Project Manager -- Once during project -- Once per stage -- Many times during stage -- Once per Work Package SU CS Runs the project– Project Manager SB / CP Team Manager MP Creates the products– Team Manager e.g. time 1 week 60 hrs Pre-project (feasibility) PRINCE2® is a registered trade mark of AXELOS Limited Ver 1.4 By Frank Turley, www.MgmtPlaza.com 3 The PRINCE2 Timeline: How a project starts How a PRINCE2 project starts? PRINCE2 Project Timeline / Example project mandate 1: Authorize Initiation Project Board DP SU - IP Project Manager SU Project mandate (idea) - - - - Normally this is just an IDEA Reasons for the project Potential value for the company,…. Name of Executive CS PB PM PM PM SB / CP Team Manager -- Once during project -- Once per stage -- Many times during stage -- Once per Work Package MP e.g. time 1 week 60 hrs Pre-project (feasibility) PRINCE2® is a registered trade mark of AXELOS Limited Ver 1.4 By Frank Turley, www.MgmtPlaza.com 4 The PRINCE2 Timeline: SU Objectives Is this project or good or bad idea? PRINCE2 Project Timeline / Example project mandate 1: Authorize Initiation Project Board DP SU - IP Project Manager SU CS -- Once during project -- Once per stage -- Many times during stage -- Once per Work Package Starting up a Project : Objectives - See if the project is a good idea or not - SU Input / Output Input = Project mandate: Output = Project Brief - If NO: document why and kill the project SB / CP Team Manager MP e.g. time 1 week 60 hrs Pre-project (feasibility) PRINCE2® is a registered trade mark of AXELOS Limited Ver 1.4 By Frank Turley, www.MgmtPlaza.com 5 The PRINCE2 Timeline: SU Outputs Outputs: Project Brief and Plan 1: Authorize Initiation Project Board DP SU - IP Project Manager SU CS SB / CP Team Manager -- Once during project -- Once per stage -- Many times during stage -- Once per Work Package PRINCE2 Project Timeline / Example project mandate Starting up a Project : Outputs - Project Brief - How project aligns to strategy - Project Team - Main Product Description + Quality info - High Level Risks - outline Business Case - Plan for Initiating Stage MP e.g. time 1 week 60 hrs Pre-project (feasibility) PRINCE2® is a registered trade mark of AXELOS Limited Ver 1.4 By Frank Turley, www.MgmtPlaza.com 6 The PRINCE2 Timeline: Project Board decision First Project Board decision -- Once during project -- Once per stage -- Many times during stage -- Once per Work Package PRINCE2 Project Timeline / Example project mandate 1: Authorize Initiation Project Board DP First decision by Project Board SU - IP Project Manager SU CS - Object – See if project is a good idea? - Ask for Business Case - Add to company strategy? – waste of time? SB / CP Team Manager MP e.g. time 1 week 60 hrs Pre-project (feasibility) PRINCE2® is a registered trade mark of AXELOS Limited Ver 1.4 By Frank Turley, www.MgmtPlaza.com 7 The PRINCE2 Timeline: Initiating a Project Documenting requirements and planning PRINCE2 Project Timeline / Example project mandate -- Once during project -- Once per stage -- Many times during stage -- Once per Work Package 1: Authorize Initiation Project Board Initiating a Project = Initiation Stage (Planning Stage) DP SU - IP Project Manager SU CS IP CS : Optional SB SB / CP Team Manager - - - - - - Strategy Docs (Risk, Comms, Quality, CM) Product Descriptions (requirements) Project Plan (high level ) Business Case Project controls Roles & Responsibility MP e.g. time 1 week 60 hrs Pre-project (feasibility) 4 weeks 850 hrs Initiation (Planning) 1st Stage PRINCE2® is a registered trade mark of AXELOS Limited Ver 1.4 By Frank Turley, www.MgmtPlaza.com 8 The PRINCE2 Timeline: Project Board – 2nd & 3rd decision More Project Board decisions 1: Authorize Initiation Project Board 2: Authorize the Project SU CS 2nd & 3rd Project Board decision IP CS : Optional SB SB / CP Team Manager Authorize Next Stage DP SU - IP Project Manager -- Once during project -- Once per stage -- Many times during stage -- Once per Work Package PRINCE2 Project Timeline / Example project mandate - - - - - Review Business Case & Benefits Review Project Plan Review Project Controlled Review Project Team (who is who) Etc… MP e.g. time 1 week 60 hrs Pre-project (feasibility) 4 weeks 850 hrs Initiation (Planning) 1st Stage PRINCE2® is a registered trade mark of AXELOS Limited Ver 1.4 By Frank Turley, www.MgmtPlaza.com 9 The PRINCE2 Timeline: Controlling a Stage Monitor and control a stage 1: Authorize Initiation Project Board 2: Authorize the Project DP SU IP Reports & Advise CS CS : Stage CS : Optional SB SB / CP Team Manager Authorize Project Close Authorize Next Stage Project Board decisions SU IP Project Manager -- Once during project -- Once per stage -- Many times during stage -- Once per Work Package PRINCE2 Project Timeline / Example project mandate MP Activities SB Work Packages e.g. time 1 week 60 hrs Pre-project (feasibility) 4 weeks 850 hrs - - - - Hand out work Review stage status Provide regular updates Capture issues, risks 8 weeks Initiation (Planning) 1st Stage PRINCE2® is a registered trade mark of AXELOS Limited delivery Stages - (Execution) Ver 1.4 By Frank Turley, www.MgmtPlaza.com 10 The PRINCE2 Timeline: Managing a Stage Boundary Review the last stage and plan the next 1: Authorize Initiation Project Board 2: Authorize the Project DP SU IP Reports & Advise CS SB Outputs CS : Stage CS : Optional SB SB / CP Team Manager Authorize Project Close Authorize Next Stage Project Board decisions SU IP Project Manager -- Once during project -- Once per stage -- Many times during stage -- Once per Work Package PRINCE2 Project Timeline / Example project mandate MP SB Work Packages e.g. time 1 week 60 hrs Pre-project (feasibility) 4 weeks 850 hrs - - - - - End Stage Report New Stage Plan Update: Business Plan Update: Project Plan Update: Benefits Review Plan 8 weeks Initiation (Planning) 1st Stage PRINCE2® is a registered trade mark of AXELOS Limited delivery Stages - (Execution) Ver 1.4 By Frank Turley, www.MgmtPlaza.com 11 The PRINCE2 Timeline: Project Board decision Authorize the Next Stage PRINCE2 Project Timeline / Example project mandate 1: Authorize Initiation Project Board DP SU IP Reports & Advise CS CS : Stage CS : Optional SB SB / CP Team Manager Authorize Next Stage Project Board decisions SU - IP Project Manager 2: Authorize the Project -- Once during project -- Once per stage -- Many times during stage -- Once per Work Package MP SB Work Packages e.g. time 1 week 60 hrs Pre-project (feasibility) 4 weeks 850 hrs Initiation (Planning) 1st Stage PRINCE2® is a registered trade mark of AXELOS Limited 8 weeks 8 weeks delivery Stages - (Execution) Ver 1.4 1 week Closing By Frank Turley, www.MgmtPlaza.com 12 The PRINCE2 Timeline: Next delivery stage Next delivery stage 1: Authorize Initiation Project Board 2: Authorize the Project DP SU CS IP CS : Optional Reports & Advise Reports & Advise CS : Stage CS : Stage SB SB / CP Team Manager Authorize Next Stage Project Board decisions SU - IP Project Manager -- Once during project -- Once per stage -- Many times during stage -- Once per Work Package PRINCE2 Project Timeline / Example project mandate MP SB Work Packages e.g. time 1 week 60 hrs Pre-project (feasibility) 4 weeks 850 hrs Initiation (Planning) 1st Stage PRINCE2® is a registered trade mark of AXELOS Limited SB Work Packages 8 weeks 8 weeks delivery Stages - (Execution) Ver 1.4 8 weeks 1 week Closing By Frank Turley, www.MgmtPlaza.com The PRINCE2 Timeline: Closing a Project Last delivery stage and close PRINCE2 Project Timeline / Example project mandate 7 Processes 1: Authorize Initiation Project Board 2: Authorize the Project DP SU PB CS PM IP CS : Optional Reports & Advise Reports & Advise Reports & Advise CS : Stage CS : Stage CS : Stage SB SB / CP Team Manager Authorize Project Close Authorize Next Stage Project Board decisions SU - IP Project Manager -- Once during project -- Once per stage -- Many times during stage -- Once per Work Package MP SB SB Work Packages e.g. time 1 week 60 hrs Pre-project (feasibility) 4 weeks 850 hrs Initiation (Planning) 1st Stage PRINCE2® is a registered trade mark of AXELOS Limited Work Packages 8 weeks 8 weeks delivery Stages - (Execution) Ver 1.4 PM Closing a Project CP PM Work Packages 8 weeks 1 week Closing By Frank Turley, www.MgmtPlaza.com The PRINCE2 Timeline: Closing a Project Last Project Board decision PRINCE2 Project Timeline / Example project mandate 7 Processes 1: Authorize Initiation Project Board 2: Authorize the Project DP SU PB CS PM IP CS : Optional Reports & Advise Reports & Advise Reports & Advise CS : Stage CS : Stage CS : Stage SB SB / CP Team Manager Authorize Project Close Authorize Next Stage Project Board decisions SU - IP Project Manager -- Once during project -- Once per stage -- Many times during stage -- Once per Work Package MP SB SB Work Packages e.g. time 1 week 60 hrs Pre-project (feasibility) 4 weeks 850 hrs Initiation (Planning) 1st Stage PRINCE2® is a registered trade mark of AXELOS Limited Work Packages 8 weeks 8 weeks delivery Stages - (Execution) Ver 1.4 PM Closing a Project CP PM Work Packages 8 weeks 1 week Closing By Frank Turley, www.MgmtPlaza.com 15 The PRINCE2 Timeline Summary The objectives were to show: • A PRINCE2 project timeline • How processes releate to each other (timeline) • What happens in the Starting Up a Project process • How the Project Board participate in the project and their decisions • Which processes are done more than once • How the project is closed and who closes the project. © Management Plaza 16 The PRINCE2 Timeline Other PRINCE2 training material You can get the following information free: PRINCE2 Foundation Exam & Self Study © Management Plaza 17 The PRINCE2® Timeline END [email protected] www.Management-Plaza.com www.MgmtPlaza.com © Management Plaza
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