Prince2 – The useful bits… Objective… • Quick intro to Prince2 and how key elements were adopted at Salford • Present a simple structured approach to organising a project based on the ideas behind Prince2 Running order… • What is Prince2 • The Prince2 process map • A simple structured approach to projects What is Prince2… • Prince2™ is an established method for project management. It covers the management, organization and the control of projects of all shapes and sizes. • The methodology itself defines a process based approach to project management, with inputs, outputs and objectives clearly identified. • It also details a stage by stage approach, ensuring that progress can be properly monitored. • Under Prince2, the whole project is driven by the business requirements, and managers are encouraged to make the process inclusive, often including suppliers and customers. • The intention is that projects should be properly controlled and defined, but with flexibility and good communication. What is Prince2… What does PRINCE2 ™ stand for? • It stands for Projects in Controlled Environments (the 2 reflecting the that this is the second version of it). Who developed it? • It was devloped by the CCTA, which is part of the Office of Government Commerce, which in turn is part of the UK Government. Is it just intended for IT projects? • No. The original version of PRINCE was intended for IT, but the scope expanded, and the PRINCE2 ™ is intended for all types ofproject. What are the benefits of using PRINCE2 ™? • At the highest level use of PRINCE2 is intended to enable project and business risk to be managed more effectively, and resources to be more readily controlled. Is this a new method? • Not really. The original PRINCE was first published in 1989. This itself was based upon an older methodology from the 1970s. It’s process based… • A collection of processes that together make up the complete prince2 process model, example processes groups include: – – – – Initiating a project Controlling a stage Directing a project And many more  Prince2 – Typical responses  • • • • Do I need to understand all that! You must be joking It won’t work here It’s IT gone mad  • How do we simplify it and make it useful? Project Governance Project Initiation Project Execution Risk Management Project Planning Project Closure Structured approach… • All project management methodologies are based on having a structured approach • Intermediate decision and check points • So adopt a structured approach – but keep it simple and appropriate for you  A simple structured approach Project Start Setup and Initiation Implementation Close Project Finish Stage 1 – Setup and Initiation • Important for projects of any size – What the project will deliver and why these are important – What the resource requirements to deliver are (R&R's) – What the plan and milestones are – What the risks are and how these will be managed – What are the assumptions and dependencies – What are the control mechanisms (reporting and governance) Project Governance… Make sure you have some. I recommend a very simple and agile structure: Project Board Agrees the business case Agrees the solution and delivery plan Escalation point for project issues/risks Project Manager Appointed by the Project Board to deliver the project Manages the project team Project Team Does the work to produce the products required Establish a risk log… • Start a risk log straight away – Include • Risks • Assumptions • Issues • Dependencies • Maintain it, review it, add to it • Involve the most appropriate people, get people working for and with you  Monitor progress… • Have a plan – all tasks/products that need to be completed – How long each task/product will take and when they will complete – The order they need to be done in – Who will do them – Any dependencies that exist between tasks • How do I use it? – Record when tasks are completing and compare to when they should be – If they are late, your project will probably be late Project plans… • Use what suits you and the complexity of the project… – Gant Chart – MS Project – Simple List – Excel, Word etc… • Get it agreed Ensure controlled end to projects… • Unfortunately an often undervalued phase of projects • Ensures: – Proper assessment of a projects successes and shortcomings – Lessons to be learnt for future projects – All elements have been completed that allow the project to be completed – Any follow up actions required outside the project are captured, agreed and owned. Communications… • Effective communication can mean the difference between project success and failure • Think carefully throughout the project about what you should be communicating, to who, in what form and when, throughout the project – Have a comms plan! Final thoughts… • Prince2 isn’t magic and won’t guarantee success • Use the bits that help you • Start small  • Seek out people in similar positions – mutual support and advice Any questions? Email: [email protected]