the ISTH 2015 Sponsorship and Exhibition Manual and
Reaching for unprecedented peaks... Sponsorship & Exhibition Manual XXV Congress of the International Society on Thrombosis and Haemostasis & 61st Annual SSC Meeting June 20 – 25, 2015 Toronto, Canada www.isth2015.org 1 Sponsorship & Exhibition Manual Table of Contents 3 Invitation and Welcome Message 4 Why You Should Participate as an Exhibitor or Sponsor 5 Dates & Venue 6 Important Contacts 7 Key ISTH 2015 Congress Deadlines 7Committees 7 ISTH 2015 Organizing Committee 7 Scientific Program Committee Chairs 8 Senior Advisory Board 8 ISTH Executive Committee 2012 – 2014 9 About ISTH 10 ISTH 2013 Meeting Delegate Information and Profile 12 ISTH 2015 Congress 12 Congress Promotion 12 Scientific Program Outline 13 Scientific Program Schedule 14 ISTH 2015 Congress 14 Who Sponsors and Exhibits at ISTH Congresses and Meetings? 15 Sponsorship Levels 16 Sponsorship Benefits 17Overview 18 Symposia and Sessions 21 Travel Stipends 22 Official ISTH 2015 Publications 25 Educational and Scientific Activities 26 On-site Services for Delegates 29 Networking and Event Hospitality 32 Other Promotional Opportunities 34Exhibition 34 Dates & Venue 35 Exhibition Schedule (Tentative) 35 Exhibition Floor Plan 36 Exhibition Rates 37 Terms & Conditions 40 Payment Conditions 41 Metro Toronto Convention Center (MTCC) Floor Plans 44 ISTH 2015 Exhibition Floor Layout 46 ISTH 2015 Rules and Regulations 48 Application and Contract Forms 2 Invitation and Welcome Message Dear Colleagues, Seven years after the decision of the International Society on Thrombosis and Haemostasis (ISTH) to hold its 2015 Congress in Toronto, Canada, the excitement continues to grow. As the Society and the ISTH 2015 Local Organizing Committee plan the details for the much anticipated congress from June 20 to June 25, 2015, we invite our stakeholders to learn more about our meeting and consider opportunities to collaborate, support and partner with the ISTH in its mission of advancing the understanding, prevention, diagnosis and treatment of thrombotic and bleeding disorders. As the host city of ISTH 2015, the XXV Congress of the Society and 61st Meeting of the Scientific and Standardization Committee (SSC), Toronto, a multi-ethnic city, will open its arms to many thousands of scientists and clinicians in our field from around the world. The Local Organizing Committee for ISTH 2015 consists of leading researchers and physicians from across Canada, reflecting the span and level of scientific activity in thrombosis and hemostasis in this country Sam Schulman, MD, PhD President, ISTH 2015 and around the world. One particular pioneer of many, David Sackett, at McMaster University, pioneered evidence-based medicine and it was applied here for improving the management of thromboembolic disorders. The evidence-based clinical guidelines emanating from McMaster University have achieved international recognition. Likewise, and for many years, Canada has played a leading worldwide role in research in hemophilia and von Willebrand disease. As a result, for more than two decades, young clinicians and scientists from around the world have come here to learn clinical research methodology continuing Canada’s long tradition as a particularly welcoming country and attracting some of the world’s best talent. It is therefore very appropriate that the ISTH hold its premier worldwide congress in our field – especially when young as well as experienced scientists from around the globe will converge to report and learn about the latest advances in thrombosis and hemostasis, exchange ideas and expand their networks. Critically important for the benefit of our patients are the diagnostics and treatments that are being developed and that we, as clinicians, have at our disposal. We therefore consider our collaboration with our industry partners of paramount importance, and we will make every effort to ensure that your participation is worthwhile. We do this while maintaining the highest scientific standards and with the spirit of collaboration at the forefront. ISTH 2015 will provide you with a unique platform to meet with partner scientists, clinical investigators and clinicians, and also to forge new cooperation with key opinion leaders, clinical or laboratory scientists, educators and allied health professionals. The conference venue, the Metro Toronto Convention Centre (MTCC), is conveniently located in the city’s downtown area and is within walking distance to many hotels and restaurants. Additionally, the metropolitan infrastructure of Toronto will provide the ideal environment for an outstanding event and memorable delegate experience. With an airport that is an international hub with direct flights to all six inhabited continents in the world and 75 operating airlines, getting to Toronto is easy and affordable from all over the globe. We welcome you to Toronto for ISTH 2015 and look forward to a strong collaboration in making this the most successful ISTH congress to date. Sam Schulman, M.D., Ph.D. President, ISTH 2015 3 Why You Should Participate as an Exhibitor or Sponsor Exhibiting at ISTH 2015 ensures your presence at the leading and most important international congress devoted to clotting and bleeding disorders. As a corporate partner, you will reach a diverse – and influential – group of scientists, researchers and clinicians from the world’s top institutions and have the opportunity to increase your company’s visibility, build your network and ensure your commitment, discoveries, products and solutions are best presented to a global audience of decision makers and key opinion leaders. Your participation and partnership as a sponsor will associate your brand with innovation and a commitment to leadership development, scientific discoveries and well-informed standardization in our field. Additional benefits include: • Partnership with the leading international Society in the field of thrombosis and hemostasis, which has set standards in basic and clinical science for over 60 years • Access to the largest targeted and global audience of key opinion leaders in science and clinical practice in bleeding and clotting disorders • Contact with the next generation of key opinion leaders in the field • Translation of the latest science into clinical practice • Participation in a meeting environment conducive to scientific exchange and dialogue about the latest products and services available to our professional community • High-impact networking opportunities Through your sponsorship or participation as an exhibitor, you will: • Engage with an audience of over 8,000 scientists and physicians from around the world • Support the mission of the ISTH to advance the understanding, prevention, diagnosis and treatment of thrombotic and bleeding disorders • Engage and interact with the attending decision makers and create meaningful partnerships and awareness about your products, services and solutions • Learn about the challenges as well as novel approaches to today’s pressing scientific and clinical problems 4 Dates & Venue Dates June 20-25, 2015 Venue Metro Toronto Convention Centre (MTCC) South Building - 222 Bremner Boulevard Toronto, Ontario M5V 2W6, Canada T: +1.416.585.8000 E : [email protected] W: http://www.mtccc.com Congress and Exhibition Venue Toronto is a globally recognized metropolis and regularly hosts a wide variety of international congresses, conferences, exhibitions and events of all kinds in it’s world class facilities. Toronto has a well-functioning infrastructure with excellent hotel availability and has North America’s third largest public transit system after New York City and Mexico City. Two airports service the city, providing convenient and cost-effective access from around the globe. The Metro Toronto Convention Centre (MTCC), venue of the 2015 Congress, is a world-class facility and the first conference venue in Canada to be certified with a new international sustainability standard. If you wish to plan an independent visit to the MTCC, please contact the ISTH 2015 meeting secretariat: Ms. Helene Barr MCI Suisse T: +41 (0)22 33 99 639 E: [email protected] 5 Important Contacts For information about symposia, sponsor options and exhibit space, please contact: For information about ISTH and membership, please contact: Ms. Margo Price ISTH Headquarters ISTH Corporate Relations Consultant MAP Group 610 Jones Ferry Road, Suite 205 Carrboro, NC 27510, USA C/O ISTH Headquarters 610 Jones Ferry Road, Suite 205 Carrboro, NC 27510 USA T +1 919 632 1266 or T +1 919 929 3807 F +1 919 929 3935 [email protected] T +1 919 929 3807 F +1 919 929 3935 [email protected] For sponsor and exhibition logistics, Please contact: Ms. Helene Barr For overall congress inquiries, please contact: Exhibition and Sponsoring Manager Ms. Lisa Astorga 75, rue de Lyon - C.P. 502, 1211 Geneva, Switzerland ISTH Director of Meetings ISTH Headquarters 610 Jones Ferry Road, Suite 205 Carrboro, NC 27510, USA T +1 919 929 3807 F +1 919 929 3935 [email protected] MCI Suisse T +41 (0)22 33 99 639 F +41 (0)22 33 99 601 [email protected] For hotel accommodations, please contact: MCI Suisse 75, rue de Lyon - C.P. 502, 1211 Geneva, Switzerland T +41 (0)22 33 99 728 F +41 (0)22 33 99 651 [email protected] 6 Key ISTH 2015 Congress Deadlines Registration Opens October 2014 Abstract Submission Site Live December 2014 Abstract Deadline End of January 2015 Early Registration Deadline March 2015 Committees ISTH 2015 Organizing Committee Sam Schulman President Hamilton, ON, Canada Philip Wells Vice President Ottawa, ON, Canada Victor Blanchette Treasurer Toronto, ON, Canada Jeffrey Weitz Chair, Scientific Program Hamilton, ON, Canada David Lillicrap Editor, State-of-the-Art Book Kingston, ON, Canada Lori Linkins SSC Liaison Hamilton, ON, Canada Shannon Bates Chair, Educational Program Hamilton, ON, Canada Laurie Sardo Chair, Allied Health Professionals Program Hamilton, ON, Canada Rita Selby Chair, Social Events Toronto, ON, Canada Carol Gonsalves Chair, Trainee Program Ottawa, ON, Canada Scientific Program Committee Chairs Geoff Werstuck Atherothrombosis Hamilton, ON, Canada John Eikelboom Clinical Cardiovascular Hamilton, ON, Canada Paula James Coagulation Factors and Inhibitors Kingston, ON, Canada Jeffrey Weitz Fibrinolysis & Proteolysis Hamilton, ON, Canada Jerry Teitel Hemorrhagic Disorders Toronto, ON, Canada John Semple Inflammation and Immunology Toronto, ON, Canada Mark Crowther Innovation and Technology Hamilton, ON, Canada Patti Massicotte Pediatric Hemostasis and Thrombosis Edmonton, AB, Canada Margaret Rand Platelets – Basic Toronto, ON, Canada Peter Gross Platelets – Clinical Hamilton, ON, Canada Donald M. Arnold Transfusion Hamilton, ON, Canada Ed Conway Vascular Biology Vancouver, BC, Canada Marc Rodger Venous Thrombotic Disorders Toronto, ON, Canada 7 Committees Senior Advisory Board Morris Blajchman Hamilton, ON, Canada Cedric Carter Vancouver, BC, Canada Bernadette Garvey Toronto, ON, Canada Jeff Ginsberg Hamilton, ON, Canada Jack Hirsh Hamilton, ON, Canada John Kelton Hamilton, ON, Canada Raelene Kinlough-Rathbone Hamilton, ON, Canada Michael Mant Edmonton, AB Canada Marian Packham Toronto, ON, Canada Graham Pineo Calgary, AB, Canada Georges Rivard Montréal, QC, Canada Graham Turpie Dundas, ON, Canada ISTH Executive Committee 2012 – 2014 8 Michael Berndt Chairman of Council Perth, WA, Australia Nigel Key Secretary/Council Chairman-Elect Chapel Hill, NC, USA Nuala Booth Treasurer Aberdeen, Scotland, UK Bruce Furie Secretary General Boston, MA, USA Henri Bounameaux Immediate Past Chairman of Council/ Special Advisor Geneva, Switzerland David Lillicrap SSC Chairman Kingston, ON, Canada Andreas Greinacher Chairman, Education Committee Greifswald, Germany Sam Schulman ISTH 2015 Congress President Hamilton, ON, Canada Frits Rosendaal ISTH 2013 Congress President Leiden, The Netherlands 43% 35% 9% 2% 2% 4% 5% ISTH has over 3,500 members in more than 90 countries around the world. About ISTH The ISTH is the leading global community of specialists who study and/or treat bleeding and clotting disorders with more than 3,500 members in over 90 countries. What inspires us, drives us and connects us is the translation of science to advance clinical practice to improve the lives of millions of people worldwide. Among the Society’s highly regarded activities and initiatives are education and standardization programs, research activities, meetings and conferences, peer-reviewed publications, expert committees and World Thrombosis Day. Dedicated to transformative scientific discoveries, the ISTH fosters the development of the next generation of scientists, physicians and allied health professionals in our field, wherever they may live. Please visit our website at www.isth.org for more information about our Society, programs, activities and initiatives. We are also active on Twitter, Facebook and LinkedIn. Join us! Congress History At the ISTH Congress, thousands of the world’s leading experts on thrombosis, hemostasis and vascular biology come together to present the most recent advances, exchange the latest science and discuss the newest clinical applications designed to improve patient care. Through an extensive line-up of educational sessions, poster and oral communications, stateof-the-art lectures, medical industry exhibits and professional networking opportunities, the congress promotes important scientific discourse and advancement. The ISTH holds a scientific meeting every year to exchange the latest clinical and research developments. In even years, the Society holds the stand alone meeting of the Scientific and Standardization Committee (SSC). In odd years, the ISTH holds its biennial congress of which the SSC meeting is a part. During the past decade, the biennial congresses were held in Amsterdam (2013), in Kyoto (2011), in Boston (2009), in Geneva (2007), in Sydney (2005) and in Birmingham (2003). 9 About ISTH ISTH 2013 Meeting Delegate Information and Profile ISTH congresses continue to attract increasing numbers of thrombosis and hemostasis specialists from around the world. At ISTH 2013 in Amsterdam, the ISTH welcomed 8,283 participants from over 100 countries around the globe. Delegates by Continent Top 10 Countries 1 United States 2Netherlands 3 United Kingdom 4Germany 5Canada 6France 7Italy 8Denmark 9Japan 10Australia Delegates by Degree 10 Delegates by Primary Medical Specialty Delegates by Specialization 11 ISTH 2015 Congress Congress Promotion A professionally planned marketing strategy will attract delegates by communicating the value of participation and ensuring that the benefits of attending ISTH 2015 are widely known around the world. This includes: • Electronic promotions that target +3,500 ISTH members and +10,000 additional qualified professionals in our field • Promotion of the ISTH Congress in partnership with over 100 national and regional thrombosis and hemostasis societies from around the world • Editorial and display advertising in the Journal of Thrombosis and Haemostasis (JTH), other professional journals and the monthly ISTH e-newsletter • Promotion at selected national, regional and international meetings • Social media promotion through Facebook, Twitter, LinkedIn and other platforms • Inclusion on event calendars worldwide and select print and online marketing collateral Scientific Program Outline ISTH 2015 will offer a scientific program highlighting the latest medical and scientific advances in basic and clinical research as well as practice in the fields of thrombosis and hemostasis. The meeting will be organized around the following topics: • Atherothrombosis • Clinical Cardiovascular • Coagulation Factors and Inhibitors • Fibrinolysis & Proteolysis • Hemorrhagic Disorders • Inflammation and Immunology • Pediatric Hemostasis and Thrombosis • Platelets - Basic • Platelets - Clinical • Transfusion • Vascular Biology • Venous Thrombotic Disorders Planning is underway for plenary sessions, symposia, and state of-the-art lectures. Accepted abstracts will be presented either in oral sessions or as posters. As at previous ISTH congresses, industry partners will have the opportunity to sponsor symposia as well as present their products and solutions as part of the industry exhibition. A total of 8 Special Symposia, 21 Satellite Symposia and 6 Technical Session opportunities will be offered. As this document outlines, ISTH 2015 will also offer many additional ways for industry partners to increase their visibility, show their commitment to the field, and support the congress. 12 Scientific Program Schedule 13 ISTH 2015 Congress Who Sponsors and Exhibits at ISTH Congresses and Meetings? • Pharmaceutical, biopharma, biotechnology and diagnostic companies • Instrument and equipment manufacturers • Service and solutions providers to the thrombosis and hemostasis as well as wider hematology scientific and clinical community • Publishing houses • Not-for-profit organizations, professional societies and other organizations in the fields of thrombosis and hemostasis Sponsors and Exhibitors from previous ISTH congresses and SSC meetings include: 4S Dawn Clinical Software Accumetrics Affinity Biologicals/ Hemostasis Lab Aggredyne Alexion American Biochemical & Pharmaceuticals Asahi Kasei BioProcess ASD Healthcare Astra Zeneca R&D Baxter Healthcare Bayer Healthcare Beckman Coulter Bio Products Laboratory BioCascade Biodata Corporation Biogen Idec BioMerieux France Biomodels Biotest AG Bristol Myers Squibb Boehringer Ingelheim Cardiovascular + Metabolic Health Foundation Cederlane Labs Cellix Chrono log 14 Cleveland Clinic Laboratories Corgenix CSL Behring Daiichi Sankyo DiaMed Diapharma Eisai Eli Lilly and Company Elsevier Enzyme Research Ferrer in Code Fingaal Fujimori Kogyo Company George King Bio-Medical GlaxoSmithKline Pharma Grifols International rEVO Biologics (previously GTC Biotherapeutics) Haematologic Technologies Haemonetics Corp Helena BioScience HemaCore HPS Network Hyphen-Biomed Immucor (previously Hologic) Innovation Research Inspiration Biopharmaceuticals Instrumentation Laboratory Intelligent Imaging Innovation Inverness Medical Innovations Invitrox ISMAAP Janssen Kantar Health Karger Kedrion LabCorp -Esoterix Laboratorios Farmaceuticos Rovi Leo Pharma LFB France Lundbeck, Inc MediRox MerlinMedical Microvisk Mitsubishi Pharma Novo Nordisk Octapharma GmbH Optimal Clinical Otsuka Pentapharm Pfizer Global Pharmaceuticals Precision BioLogic Provision Kinetics R2 Diagnostics Roche Diagnostics Rotem Sanofi-Aventis Sanquin Blood Saringer Life Science Technologies Schattauer Sekisui Diagnostics Siemens Healthcare Diagnostics Sinnowa Medical Science & Technology Sintese Research Stago Swedish Oprhan Biovitrum Sysmex Talecris Technoclone GmbH The British Society of Haemotology Thrombinoscope Trinity Biotech World Federation of Hemophilia Wiley Blackwell Wisepress Sponsorship Levels ISTH Priority Point System The Priority Point System of the ISTH attributes sponsorship items and exhibition space at its meetings according to a point allocation system. This system is implemented to allow for a clear and transparent process for you, our ISTH industry partners, as you select sponsorship and exhibition opportunities. Points are calculated and rank positions determined by the total spend an industry partner makes during the three years leading up to the current meeting (SSC meetings and the ISTH congresses combined). Top ranking companies are provided with this manual in advance and are given first priority to symposium slots, exhibition space and other sponsorship opportunities. The full details on the ISTH point allocation system are available upon request by contacting the ISTH’s Corporate Relations Consultant, Margo Price at [email protected]. Sponsorship Levels IMPORTANT NOTE Unless otherwise indicated, all amounts specified in this document are in United States (US) Dollars (US$) and exclusive of federal or local taxes that may apply. Level of combined sponsorship and exhibition contribution, excluding applicable tax Platinum ≥ US$ 400,000 Gold US$ 250,000 to US$ 399,999 Silver US$ 100,000 to US$ 249,999 Bronze US$ 50,000 to US$ 99,999 15 Due to increasingly strict regulatory environments and feedback from our industry partners, we recognize some support items, like social events, have been considered as non-sponsorable. However, because some re-interpretations suggest food and beverage may be paid for by companies if considered a reasonable meal or refreshment for a delegate during the course of the meeting, we are including such items in this prospectus should your team consider to support them. If you have an idea for a service, sponsorship or promotional option not included in this manual, please let us know. We are always happy to discuss opportunities that are in accordance with applicable regulatory and accreditation requirements and provide benefits to our delegates, industry partners and the ISTH. B S NZE SPONS RO OR ER SPONSO ILV R LD SPONSO GO R UM SPONS TIN OR PLA Sponsorship Benefits Sponsor companies will receive acknowledgements, benefits and entitlements according to their level of contribution. As at previous ISTH congresses, there are four levels of recognition achieved by your total spend for exhibition and commitment. Please note that unrestricted educational grants awarded to the ISTH in support of the congress are not counted towards the sponsorship levels or point system. 16 Platinum Gold Silver Bronze Acknowledgement at the opening and closing ceremonies with a slide with sponsors’ names and company logos ● ● ● ● Recognition by means of sponsor’s corporate logo on information screens (as available) displayed in the public areas (outside the scientific session rooms) of the congress center ● ● ● ● Complimentary FULL delegate registrations for ISTH 2015 15 10 5 2 Acknowledgement in the Show Guide to Corporate Symposia and the Industry Exhibition ● ● ● ● Acknowledgement on the ISTH 2015 website (under Sponsors and Exhibitors heading) with clickable logo to sponsor’s corporate website and in the Final Program ● ● ● ● Authorization of the use of a dedicated “Official [Level] Sponsor of ISTH 2015” badge to be used as part of sponsor’s own promotional purposes for official ISTH 2015 activities, with content approved by organizers ● ● ● ● Complimentary invitations to the ISTH 2015 Presidential Dinner 2 1 Complimentary Industry Welcome Desk in the registration area ● ● Sponsorship Opportunities Overview Sponsorship Opportunities Page Symposia and Sessions Special Symposia Satellite Symposia Technical Sessions 18 Travel Stipends Reach-the-World Travel Stipends Young Investigator Travel Stipends 21 Official ISTH 2015 Publications Abstract Submission System, Abstract USB Stick and Abstracts Online Final Program Advertisements ISTH 2015 MD Conference Express Pocket Program Show Guide to Corporate Symposia and the Industry Exhibition Advertisements State-of-the-Art Book Advertisements State-of-the-Art USB Stick 22 Educational and Scientific Activities Conference Capture Master Classes 25 On-site Services for Delegates Charging Stations – “Stay Plugged In” Congress Mobile App Cyber Café Delegate Bag Inserts Delegate Bag Tags Hand Sanitizer Stations Wifi Service 26 Networking and Event Hospitality Congress Networking Event Hospitality Suites Industry Group Welcome Desk Meeting Stools- Sitting Outside the Box! Morning and Afternoon Networking Refreshment Breaks Trainee and Reach-The-World Networking Event Water Stations Welcome Networking Reception Poster Networking Sessions 29 Other Promotional Items Custom Conference Table Decals Directional Decals on the Floor in the Exhibition Hall Exhibition Hall Column Clings Hanging Aisle Directional Signs in the Exhibition Hall 32 17 Sponsorship Opportunities Symposia and Sessions Updated Rules for Speakers & Chairpersons at Company Symposia & Sessions Official Regulations on the Involvement of Speakers and Chairpersons in Corporate Symposia If chosen, industry chairpersons or speakers may participate in more than one corporate symposium. However, the following rules will apply: • All programs, speakers and chairpersons for corporate symposia require prior approval from the ISTH Congress President. • The same presentation topic cannot be given in an industry symposium and during the official congress scientific program during the same meeting. • When the same presenter speaks or chairs in more than one industry symposia, the topics cannot be the same. • The chosen presenter will ensure that he/she commits to no more than one speaking and/or chair commitment per symposium time slot. • If requested, the chosen presenter will provide evidence to the ISTH Congress President that multiple presentations at different time slots have substantially different content. The sponsor organizing the session or the sponsor’s duly appointed agent must inform invited speakers of this rule, which requires timely coordination with the Local Organizing Committee. Special Symposia Special Symposia, Satellite Symposia and Technical Sessions will not be included in the CME accreditation obtained for ISTH 2015. 18 Special Symposia offer a unique opportunity at the beginning of the congress during dedicated (and longer) time slots with fewer simultaneous symposia to update the ISTH 2015 attendees about your company’s field of research/interest. They may be organized by the sponsor or a designated agent. The program must be educational in scope and requires approval by the Local Organizing Committee. The ISTH requires that topics and speakers adhere to the ISTH’s Rules for Speakers and Chairpersons (details above). CME accreditation will not be provided by ISTH. As an additional benefit, Special Symposia will be recorded as part of ISTH’s official conference capture and made available via the webcast programming after the meeting. Date & Time Cost Room Capacities Sunday, June 21 US$ 120,000 per symposium 2 rooms with 600-800 seats 13.00 - 15.00 US$ 140,000 per symposium 2 rooms with 1,000-2,000 seats Sunday, June 21 US$ 120,000 per symposium 2 rooms with 600-800 seats 15.30 - 17.30 US$ 140,000 per symposium 2 rooms with 1,000-2,000 seats Satellite Symposia Satellite Symposia programs are organized by the sponsor, who is ISTH 2015 attendees are interested in the latest information on products and solutions for their daily laboratory or clinical practice. Inform our attendees about your company’s latest research or product development activities by organizing a Satellite Symposium. Satellite Symposia are organized by the Sponsor or designated agent. The program may be product oriented or educational in scope. The ISTH requires that topic and speakers adhere to the ISTH’s Rules for Speakers and Chairpersons (details on page 18). required to submit the Date & Time Cost Room Capacities program to the Scientific Monday, June 22 US$ 95,000 per symposium 2 rooms with 450-650 seats 12.15 - 13:45 for up to 4 opportunities 2 rooms with 850-1,000 seats 7 parallel sessions US$ 75,000 per symposium Room capacity: 320 seats Program Committee for review. Satellite Symposia for up to 3 opportunities will not be included in Tuesday, June 23 US$ 95,000 per symposium 2 rooms with 450-650 seats the CME accreditation 12.15 - 13:45 for up to 4 opportunities 2 rooms with 850-1,000 seats obtained for ISTH 2015. 7 parallel sessions US$ 75,000 per symposium Room capacity: 320 seats for up to 3 opportunities Wednesday, June 24 US$ 95,000 per symposium 2 rooms with 450-650 seats 12.15 - 13:45 for up to 4 opportunities 2 rooms with 850-1,000 seats 7 parallel sessions US$ 75,000 per symposium Room capacity: 320 seats for up to 3 opportunities Technical Sessions Technical Sessions are organized by the sponsor or designated agent. The topics may vary from product discussion to a meet-the-expert session to a debate of opposing opinions and is at the discretion of the sponsor. The ISTH requires that topics and speakers adhere to the ISTH’s Rules for Speakers and Chairpersons (details on page 18). The sponsor is required to inform the Local Organizing Committee of the content and style and obtain the Committee’s approval for the program. Technical Sessions will not be included in the CME accreditation obtained for ISTH 2015. Date & Time Cost Room Capacities Monday, June 22 US$ 35,000 per session Room capacity between 320 and 18:30 - 20:00 for up to 6 opportunities up to 650 seats 6 parallel sessions 19 Symposia and Sessions The content of all sponsored sessions must comply with any regulations that apply to the country in which the ISTH meeting is held and these events must be open to all delegates. It is the sponsoring company’s responsibility to interpret and comply with applicable regulations and/or guidelines. The prices for all sponsored symposia and sessions include the following: • Standard lecture room in meeting venue • Standard audio-visual facilities • Standard staging and lighting • Two audio visual technicians • Poster display (to be supplied by sponsor) outside of the symposium/session room and in a designated space in the registration area (set up and dismantling times to be confirmed) • Access for set-up 15 minutes prior to start time • Access to speaker ready room for presentation rehearsal and uploads • Symposium/Session program listing in the Show Guide to Corporate Symposia and the Industry Exhibition, on a dedicated section of the congress website and on the mobile app • Use of the ISTH 2015 logo on the invitations • Insert of one complimentary invitation per symposium/session in the delegates bag (provided by sponsor) • Inclusion of the symposium in a dedicated ISTH 2015 corporate symposium and session announcement email about 1 month prior to the congress (exact date to be confirmed) with possible links to symposium websites (to be provided and set up by sponsor) • Advance list of registered delegates sent by the ISTH (one time use only for invitation mailing; delegates who opt-out are excluded from list). All industry organized symposia or sessions must be organized at the Metro Toronto Convention Centre at official time slots offered by the ISTH as posted in this 2015 Sponsorship & Exhibition Manual. Companies organizing a symposium or session outside the MTCC and not at an official slot will be fined with $75,000 and will not be invited to participate at the two following ISTH Meetings. The ISTH also reserves the right to close the company’s booth if exhibiting at the congress. Important: Lunch boxes will be provided by the congress as part of the registration fee and will be made available at appropriate quantities in front of the session rooms used for lunch symposia as well as in the exhibition hall. Symposium organizers may choose to complement the lunch offering at their symposium at their own expense. 20 Sponsorship Opportunities Travel Stipends ISTH 2015 will accept sponsorships for travel stipends into a Stipend Sponsorship Fund that will serve as a pool of funds that underwrite the stipends to allow young investigators and scientists or physicians from developing countries to attend the congress. US$ 2,500 Reach-the-World Travel Stipends each or multiplied equivalent Ensure scientists and physicians from developing countries* have the opportunity to attend ISTH 2015 by sponsoring travel stipends. It is an excellent way to provide meaningful support to participants who are the thought leaders and/or future leaders in their respective (emerging and developing) countries and start building long term relationships. Only authors of submitted abstracts can apply for grants and selection of recipients will be based on the quality of the submitted abstracts. US$ 2,500 Young Investigator Travel Stipends each or multiplied equivalent Offer the opportunity to young scientists or physicians from around the world to attend ISTH 2015 by sponsoring their travel stipends. It is an excellent way to reach young scientists who will be the future leaders in our field and start building long term relationships and shows your company’s commitment to support the next generation of opinion leaders. Only authors of submitted abstracts can apply for grants and selection of recipients will be based on the quality of the submitted abstracts. Benefits • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website • Recognition at the Trainee/Reach-the-World reception by the Congress President • Invitation to attend the Trainee/Reach-the-World reception (1 invitation per up to 5 awards funded) *as per World Bank classification 21 Sponsorship Opportunities Official ISTH 2015 Publications US$ 50,000 Abstract Submission System, Abstract USB Stick and Abstracts Online Exclusive Item Each delegate will receive a USB stick containing all of ISTH 2015 accepted and presented abstracts. The ISTH’s logo will be printed on the outside of the USB key and the sponsor’s company logo and acknowledgement will be featured on the intro screen of the USB stick. In addition, this sponsorship also includes an acknowledgement of the support of ISTH 2015 on the home page of the abstract submission website as well as on the abstracts online as part of JTH. The USB stick will be distributed during the registration process or in the congress bags. Benefits • Sponsor’s company logo on home page of the abstract submission site • Sponsor’s corporate logo and acknowledgement will be featured on the intro screen of the USB stick • Sponsor’s corporate logo and acknowledgement as part of the online abstracts supplement in JTH • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website Final Program Advertisements The ISTH 2015 Final Program will be distributed on-site to all participants and will be regularly used as a reference during and after the event. It will contain the final definitive scientific and educational program, the social program and general information about the meeting, providing sponsors who advertise excellent visibility. All ads will be full-page and full color. All ads will be positioned separate from the scientific content of the Final Program. Final ads will need to be approved by the meeting organizers. A PDF version of the Final Program will also be available on the congress website for all participants and interested non-participants to review/consult. US$ 10,000 US$ 15,000 Inside Full Page Advertisement Bookmark The bookmark is a different way to stand out and advertise in the Final Program. Each Final Program book will contain a bookmark with your company name and/or product logo. After the meeting is over, people may reuse the bookmark, prolonging your company’s visibility. Bookmarks can be branded on both sides. Artwork is to be provided by the sponsor. 22 Pricing upon ISTH 2015 MD Conference Express – Official Peer-Reviewed request Congress Highlights See contact First launched at ISTH 2013 Amsterdam to critical acclaim, ISTH will again collaborate with information below MD Conference Express to bring scientifically-vetted highlights of ISTH 2015 to thousands of physicians and scientists in the field of thrombosis and hemostasis, cardiovascular, and hematology around the world. MD Conference Express is the first publication to apply a rigorous process of peer-review to the creation of medical congress highlights. Close collaboration with the ISTH and presenting faculty results in an academic enduring reference of the key findings for attendees and a wider global community. Depending on the level of support, MD Conference Express will be available as an online and/or print publication. The anticipated global distribution is 12 -15,000 healthcare professionals. This sponsorship opportunity provides a highly select advertisement space and the option to include an independently written, peer-reviewed spotlight article (advertorial) on the topic of your choice in the center of the publication. This is an ideal channel to extend the reach and impact of your congress activities beyond the live event to the entire ISTH membership and more. Sponsors may consider support for the global edition and/or specific markets and even language translations. For more information and pricing, please contact: Mr. Brett Goldfine Senior Commercial Sales Manager SAGE Publications Inc. T: +1-805-410-7143 E: [email protected] www.mdconferencexpress.com US$ 50,000 Pocket Program Exclusive Item This handy, pocket-sized foldable program is a popular and handy at-a-glance reference for meeting delegates and will be provided to all registered participants. It contains a program-ata-glance, venue information and map, information about Toronto and other useful tips – all in a format that fits neatly into the delegate’s pockets and stays with them as a regular reference tool throughout the meeting. Benefits • Company or product advertisement on the back cover page of the Pocket Program • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website 23 Show Guide to Corporate Symposia and the Industry Exhibition The ISTH 2015 Show Guide to Corporate Symposia and the Industry Exhibition will be distributed on-site to all participants as part of the delegate materials as well as on-site in literature racks in the registration area and the exhibition hall. It will provide an overview and the detailed programs of the corporate symposia (Special Symposia, Satellite Symposia and Technical Sessions) as well as trade show floor plan, exhibitor and sponsor profiles and used as a reference by participants during and after the event. Make sure you add additional exposure to your sponsorship or exhibition presence by advertising in this guide. Ad sizes will be full page or ½ page and full-color. Ads may be corporate or product specific Final ads will need to be approved by the meeting organizers. A PDF version of the Show Guide will also be available on the congress website for all participants and interested non-participants to review/consult. US$ 15,000 US$ 10,000 US$ 10,000 US$ 5,000 US$ 2,500 Outside Back Cover Advertisement (Full color) Inside Front Cover Advertisement (Full color) Inside Back Cover Advertisement (Full color) Inside Full Page Advertisement (Limited to 8 opportunities) Inside 1/2 Page Advertisement (Limited to 8 opportunities) State-of-the-Art Book Advertisements The ISTH 2015 State-of-the-Art issue of the Journal of Thrombosis and Haemostasis (JTH), the definitive collection of topical reviews in thrombosis and hemostasis, written by international experts in the field, will contain manuscripts of the Plenary Lectures and State-of-the-Art Lectures. It will be widely mailed to all ISTH members as part of their JTH subscription, distributed on-site to all non-member participants at the ISTH booth and will be made available to access free online following the meeting. US$ 25,000 US$ 15,000 US$ 15,000 US$ 7,500 US$ 15,000 Outside Back Cover Advertisement (Full color) Inside Front Cover Advertisement (Full color) Inside Back Cover Advertisement (Full color) Inside Full Page Advertisement (Limited to 8 opportunities) Bookmark (Same specifications as for Final Program) US$ 50,000 State-of-the-Art USB Stick Exclusive Item The State-of-the-Art USB stick will contain the manuscripts of the Plenary Lectures and Stateof-the-Art Lectures and acts as an easily transportable version of the bound book. The USB stick will be distributed on-site to all participants in the congress bags. Benefits • Sponsor’s corporate logo and acknowledgement will be featured on the intro screen of the USB stick • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website 24 Sponsorship Opportunities Educational and Scientific Activities US$ 50,000 Conference Capture Exclusive Item The ISTH 2015 Conference Capture is a high visibility opportunity with a significant exposure or after the meeting to show your support for the ISTH educational mission. The ISTH Webcasts US$ 20,000 each with a maximum of 3 sponsors will capture the plenary and educational sessions totaling an expected 80 hours of high quality content. Recorded sessions will be made available in the weeks after the meeting for viewing by registered ISTH 2015 participants as well as all ISTH members, giving this educational tool a significant exposure beyond the congress. Open to exclusive or multiple sponsors, these webcasts will extend your company’s visibility beyond the meeting and align yourself prominently with the ISTH’s educational mission. Benefits • Sponsors’ company logo on the landing/welcome page of the ISTH 2015 webcasts • Recognition in all marketing emails (5) announcing and promoting the webcasts • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website US$ 20,000 Master Classes Exclusive Item Allowing trainees to meet with the leaders in the field, ask questions, get career advice and establish possibly life-long connections is an important aspect of the ISTH. The ISTH 2015 Master Classes will be held each morning from Sunday, June 21 to Wednesday, June 24 from 7 to 8 am and judging from feedback received at ISTH 2013, these will be very popular sessions. We plan that 7–10 Mentors will meet in small groups of max. 25 persons with a total of 175 - 250 trainees from around the world per session. Show your company’s support for the development of the next generation of thought and opinion leaders with a sponsorship of this event. Light breakfast will be served. Benefits • Small (A4) table signs featuring the sponsor’s company logo will be displayed on breakfast stations • Medium size foam boards (A2) recognizing the sponsor (company) at the entrance to the room(s) where the Master Classes will be held • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website 25 Sponsorship Opportunities On-site Services for Delegates US$ 25,000 Charging Stations – “Stay Plugged In” Exclusive Item Help participants charge their cell phones, computers and other electronic gadgets at conveniently located stations in the exhibition hall. These stations charge fast and are highly utilized by meeting attendees. This opportunity allows sponsors to gain recognition in hightraffic spots at 10 distinct charging stations and will help attendees stay “plugged in” and connected throughout the entire meeting. Benefits • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website • Naming rights to the charging stations • Corporate or product branding on 10 mobile charging stations US$ 50,000 Congress Mobile App Exclusive Item Sponsoring the ISTH 2015 mobile application offers an impactful integrated presence, with sponsorship often translating to stronger brand recognition. Savvy marketers are eyeing app sponsorships as a key part of their marketing strategy, a trend that is likely to continue to grow as consumers increase their use of apps. The ISTH 2015 Mobile App is free for meeting participants and ISTH members. It conveniently provides iPhone/iPad, BlackBerry, Windows, Android and other smartphone and tablet users with on-the-go access to the ISTH 2015’s most exciting, informational and interactive features, such as program overviews, speaker and abstract information, general meeting and exhibitor information, venue and city maps and tips. The app will be downloadable 1 month prior to the meeting and will be widely promoted also for use among non-participants. Benefits • Company logo recognition on the app’s splash screen and your company logo on the home screen • Home screen logo with clickable link to your exhibit / sponsor profile • Recognition of your support any time the app is promoted • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website US$ 25,000 Cyber Café Exclusive Item The Cyber Café is a special area that allows participants to stay connected while attending the meeting. Attendees can use the café to check email, print airline boarding passes and search the Internet. As a sponsor of the café, your logo will be prominently displayed on all Cyber Café signage and terminal screensavers. Screen savers can be customized with your company logo and branding. Sponsors may also provide customized mouse pads for the area. Located in the 26 exhibition area, this 10 station area will be available for the exclusive use of meeting attendees. This is a great way to stay in the minds of attendees. Screensaver art and customized mouse pads must be provided by and at the expense of the sponsor. Benefits • Naming rights to the Cyber Café • Branding of Cyber Café, including signage, screensavers • Sponsor can provide (at their own expense) branded mouse pads for use at the Cyber Café stations Placeholder Text • Opportunity to leave promotional material in the Cyber Café (provided by sponsor and to be approved by ISTH) • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website recognition in the Final Program and on the congress website and meeting app US$ 7,500 Delegate Bag Inserts per insert Your company may provide an educational or promotional item (no more than 4 pages, up to A4 or US letter size) that will be inserted in all delegate bags. Weight and size requirements will apply as indicated by the meeting organizers. PDF versions of the inserts must be submitted for approval by the meeting organizers before insertion into the bags. US$ 15,000 Delegate Bag Tags Exclusive Item Ensure that the delegate bag remains with its rightful owner during the meeting by sponsoring the bag tags. Congress bag tags that allow the delegates to insert their business card will be included inside each delegate bag. This opportunity extends your exposure as delegates frequently use the bag tag after the congress for future travels. Please note: Tags must only feature company names/logos and need to be designed and produced at the sponsors expense and the design approved by the ISTH. US$ 20,000 Hand Sanitizer Stations Exclusive Item Keeping clean and healthy is always important, particularly in crowded places. And our audience composed of clinicians and researches will be particularly aware of the importance of keeping their hands clean. This opportunity allows sponsors to gain recognition by branding up to 15 distinct stations with hand sanitizers strategically positioned in highly frequented areas around the exhibition hall. Benefits • Sponsor company or product branding on 15 hand sanitizer stations • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website 27 US$ 50,000 Wifi Service Exclusive Item Wifi at events is no longer a ‘nice to have’ benefit. Reliable Wifi access is a critical, must-have productivity tool. Today, almost all laptops and other mobile devices have wireless capabilities and enable their users to access their e-mail and browse the Internet from almost anywhere. Since meeting attendance takes delegates away from their daily work, Wifi access is essential to stay connected and to save on costly roaming charges. Sponsoring the meeting Wifi offers tremendous visibility for the sponsor who will provide a service which will certainly be very useful to most attendees. Wifi internet access will be available throughout the Metro Toronto Convention Centre and will provide sufficient coverage and bandwidth for the expected number of attendees. Benefits • Branded login page (company, not product branded) to be defined and designed by the sponsor in consultation with and upon approval of the meeting organizers • Company logo on a voucher with the delegate bags announcing the Wifi service and login information (produced by ISTH or provided by the sponsor) • Recognition at any other announcements related to the Wifi service. • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website 28 Sponsorship Opportunities Networking and Event Hospitality US$ 100,000 Congress Networking Event Exclusive Item Held in the evening of Wednesday, June 24, the official networking event of the ISTH 2015 or Congress is expected to be attended by most of the participants of the meeting and is a highly US$ 25,000 each for up to 5 Sponsors popular occasion to mix and mingle. The event fosters valuable delegate interactions outside the formal confines of the formal congress venue. The location (to be confirmed) will be ideally suited for interaction among the attendees, continue the formal discussion at the sessions in a less formal environment, re-connect with or meet colleagues and peers and continue to exchange ideas. Delegate attendance to the event will require a separate registration. Benefits • Acknowledgement on one A1-sized sign board at the main entrance to the event venue as well as throughout the event location in the vicinity of food stations • Acknowledgement on one A1-sized sign board at every bus boarding and drop off station • Acknowledgement in all congress networking event announcements • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website Pricing upon Hospitality Suites request Available for the duration of the congress, Hospitality Suites provide a place for sponsors and exhibitors to host small staff meetings or private one-on-one meetings with attendees. Hospitality suites will either be shell scheme purpose built or existing meeting rooms that provide easy and quick access from the exhibition floor. Please note that the use of this space is restricted to the above-mentioned purposes and not for exhibiting products and access is restricted to invitation by the sponsor. Standard or tailored designs will be available. Location, size and pricing of hospitality suites will be communicated to interested exhibitors and sponsors later. Kindly indicate on the attached application and contract form your nonbinding interest in a hospitality suite. US$ 7,500 Industry Group Welcome Desk per desk Industry Group Welcome Desks will be located in the registration area of the MTCC. These desks enable companies to handle the registration and other corporate relation needs of their invited guests. 29 Benefits • Logo and/or company display at desk at group registration area • Standard furniture / electricity, desk for 2 people (staff not provided) • Possibility to promote sponsored activities (booth, symposium) US$ 25,000 Meeting Stools- Sitting Outside the Box! Exclusive Item Offer our attendees the option to sit down, relax and/or meet and discuss with other participants during the meeting – and give your company very prominent visibility. The stools will be branded 50 per cent with ISTH 2015 and 50 per cent with your company’s color/logo/pictures (company logo only, no products and company artwork to be provided by sponsor). ISTH will produce, assemble and distribute 400 stools around the exhibition hall. Stools are made of recycled cardboard (holding up to 400 pounds / 200 kg each). Dimensions: 12 x 12 x 14 inches (30 x 30 x 34 cm), weight about 2 lbs/ 1 kg. Benefits • Sponsor’s corporate logo /branding on 50% of the surface of the stools. The other 50 % of the surface of the stools will reflect the ISTH 2015 Congress branding. Example for illustration purposes only. Actual presentation may vary. • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website US$ 20,000 Morning and Afternoon Networking Refreshment Breaks per day (includes This is a great opportunity to host the daily morning and afternoon networking refreshment morning and breaks which will be held in the exhibition area. Your support will facilitate the interactions afternoon break) among participants, which will undoubtedly continue their scientific discussions and interactions between sessions and re-energize them during the break. Benefits • One A1-sized sign board featuring the sponsor’s company logo will be displayed in each refreshment area • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website US$ 7,500 Trainee and Reach-the-World Networking Event Exclusive Item Welcome and show your support to the ISTH 2015 Fellows and Trainees (approx. 100 – 120) from around the world who will attend the ISTH 2015. Fellows will meet, network and have notable conversations with colleagues, faculty and key ISTH leadership. Your support of this event will also indicate to all attendees and the ISTH members your commitment to developing the next generation of thought and opinion leaders in the field. Food and beverage options will be modest. Benefits • Medium size foam boards (A2) recognizing the sponsor (company) at the entrance to the room(s) where the networking event will be held • Recognition by the Congress President at the opening of the networking event • Attendance of 1 company representative at the event 30 • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website US$ 25,000 Water Stations Exclusive Item Keeping hydrated is always important, particularly during busy days at ISTH 2015. This opportunity allows sponsors to gain recognition for their commitment to help our attendees to remain hydrated by branding up to 15 distinct water stations strategically positioned in highly frequented areas in the exhibition hall. Benefits • Sponsor corporate or product branding on 15 water stations throughout the congress center • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website US$ 50,000 Welcome Networking Reception Exclusive Item Held in the evening of Sunday, June 21, after the congress opening session, the ISTH 2015 or networking reception is expected to be attended by most of the participants and is a highly US$ 20,000 each for up to 4 sponsors popular networking occasion to reconnect with colleagues and make new acquaintances at the beginning of the congress. Conveniently held in the main areas of the congress center, this event fosters valuable delegate interactions that will to a large degree set the tone for the remaining days of the congress. Attendance to the event will be included in the registration fee. Food and beverage options will be casual; entertainment will be modest. Benefits • Acknowledgement on large A1 sign boards throughout the event and in the immediate vicinity of all food stations • Recognition by the Congress President during opening remarks • Acknowledgement in all congress networking event announcements • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website US$ 20,000 Poster Networking Sessions per poster session The Poster Sessions will certainly be one of the best attended parts of the ISTH 2015 Congress. Held at the end of the day on Monday, June 22 to Wednesday, June 24, it will offer the attendees the opportunity to discuss the scientific work of the poster presenters, network and connect with colleagues. Held in the exhibition and poster hall, this event fosters valuable delegate interactions related to the latest advances in thrombosis and hemostasis clinical and basic science that will undoubtedly lead to new collaborations and discoveries. Food and beverage options will be modest. Benefits • Acknowledgement on large A1 sign boards in the vicinity of refreshment stations • Acknowledgement in the list of sponsors in the Final Program, in the Show Guide and the congress website 31 Sponsorship Opportunities Other Promotional Opportunities US$ 15,000 Custom Conference Table Decals Exclusive Item Personalize the tables in the food and beverage areas of the exhibition hall with custom made table decals featuring your company or product. These 1 m x 1 m decals are produced and affixed to all tables in the designated break areas (design & text to be supplied by sponsor). ISTH 2015 will provide approximately 25 round tables with chairs seating about 6 – 8 persons each for participants to rest, work or eat. Remind them of your commitment to support ISTH and the ISTH 2015 by purchasing this sponsorship item. Benefits • Custom 1m x 1m conference table decals for up to 25 tables (1 decal per table) for the duration of the exhibition • Artwork for company or product advertisement to be provided by sponsor US$ 10,000 Directional Decals on the Floor in the Exhibition Hall each for up to Capture the delegate’s attention in a unique way even when they are far from your booth and 8 opportunities lead them to your stand. Ten 1m x 1m decals/stickers* will be produced (design & text to be supplied by sponsor) and installed (locations selected in coordination with the sponsor) on the exhibit floor carpeting in strategic areas in the exhibition hall only. Benefits • 10 decals on the exhibit floor in strategic areas (exact locations determined closer to the event and in coordination with the sponsor) • Artwork for company or product advertisement to be provided by sponsor *special decals (shape) may be produced. Possible additional costs will have to be covered by the sponsors. US$ 7,500 Exhibit Hall Column Clings per column Would you like to stand out from your competitors and gain the attention of the visitors of for up to 10 the exhibition hall? Who would not want to? Position your company logo and/or product opportunities advertisement front and center in the exhibit hall. Your promotional message will have significant visibility as attendees visit the exhibition and poster area, meet to network during coffee breaks and lunch. The clings will measure 6’ 7” x 12’ (approx. 2m x 3.5m) and will envelope a column in the industry exhibition area of the exhibit/poster hall at a height to be determined between the sponsors and organizers (columns that are part of a booth are exempt, 32 unless it is the sponsors’ booth). All production and installation costs are included in the fee (artwork to be provided by sponsor). Designs must be approved by the meeting organizers. Columns may be selected by the sponsors and assigned on a first-come-first-served basis. US$ 50,000 Hanging Aisle Directional Banners in the Exhibition Hall Exclusive Item What’s the first thing attendees see as they enter the exhibition hall? Well, it could be your logo! Put your company name and logo front and center when you sponsor the hanging aisle directional banners in the exhibit hall (about 20 – exact number to be confirmed). Gain valuable visibility and attention over your competitors as attendees orientate themselves to find their way through the exhibition and poster area, break for lunch and network. The lower 20% of each banner (front and back) may be branded. All production and installation costs are included in the fee (artwork to be provided by sponsor). Designs must be approved by the meeting organizers. 33 Exhibition Dates & Venue Dates of Exhibition Monday, June 22 – Wednesday, June 24, 2015 Venue Metro Toronto Convention Centre (MTCC) South Building 222 Bremner Boulevard Toronto, Ontario M5V 2W6 Canada T: +1 (416) 585-8000 E: [email protected] W: http://www.mtccc.com The Exhibition is an integral part of the XXV Congress of the International Society on Thrombosis and Haemostasis allowing our attendees to learn about the latest products, services and solutions that will help them in their laboratory and clinical practice. As an exhibiting company, you will enjoy prime exposure and direct marketing opportunities with key opinion leaders and decision makers in the field from around the world. The Exhibition Area will occupy almost 20,000 square meters of floor space utilizing Ballrooms D & E in the MTCC where all services for professional set-up and dismantling are provided. The floor plan is designed to maximize the exhibitor’s exposure to the delegates. The main coffee breaks will be held primarily in the exhibition area. Smaller coffee stations are planned near the congress rooms as well. To maximize opportunities for delegates to visit your exhibit, the hall will be set up as a major networking area for both attendees and exhibitors. Refreshment breaks, lunch, internet facilities, lounge, hospitality/meeting room and poster viewing will be held in the (expanded) exhibition area. Particular attention will be given to signage and decoration enabling an easy and convenient visit to the exhibition. 34 Exhibition Schedule (Tentative) Set up Friday Exhibition Opening Hours Dismantling June 19 07.00 – 20.00 Saturday June 20 07.00 – 20.00 Sunday June 21 08.00 – 20.00 Monday June 22 10.00 – 18.30 Tuesday June 23 10.00 – 19.30 Wednesday June 24 10.00 – 18.30 Wednesday June 24 19.00 – 22.00 Thursday June 25 07.00 – 20.00 Exhibition Floor Plan While the floor plan outlined in this document is current at the time of printing, the organizers reserve the right to alter this plan should it be deemed necessary. Exhibitors may purchase either shell scheme/modular stands or floor space only with the following specifications: ❖Booking of shell scheme / modular stands are required for areas 9 m² to 18 m². ❖ Multiple units of modular stands can be used to create a maximum 18 m² booth. Each scheme/module measures 3 m x 3 m (approx. 10 ft x 10 ft). ❖ Space can be purchased as floor space for areas of 18 m²/approx. 194 ft2 and larger, allowing exhibitors to provide their own or custom stands. 35 Exhibition Rates Space Only Minimum size for space-only exhibition space is 18 m² or approximately 200 ft² US$ 650 Peninsula per 1m2 / 10 ft² 3 open sides booth, shared wall US$ 700 Island per 1m2 / 10 ft² 4 open sides booth This includes: • One-time cleaning of stand (floors) before exhibition opens • Listing on congress website • Company listing and booth number in the Final Program and full company profile with logo in the Show Guide to Corporate Symposia and the Industry Exhibition • Company profile and logo on the meeting mobile app • Two exhibitor badges for the first 9m²/100 ft2 booked, with 1 more badge for each subsequent 9m² / 100 ft2 booked • Each exhibitor and sponsor below the Bronze Level receives 1 FULL delegate registration for ISTH 2015 that gives the bearer the opportunity to attend sessions of their interest. This badge may be shared among your exhibit personnel. Shell Scheme / Modular Booths US$ 6,500 Modular In-Line Stand per Shell Scheme/ Modular Booth 1 open side, approximately 9m2 / 100 ft² US$ 8,500 Modular Corner Stand per Shell Scheme/ Modular Booth 2 open sides, approximately 9m2 / 100 ft² US$ 1,500 Non-Profit Booth Modular In-line Stand per shell Scheme/ Modular Booth 36 Limited to one 9m2 / 100 ft² booth per non-profit organization. Verification of non-profit status will be required upon booking of a booth at this rate. Non-Profit booths will be located in a designated area and the organizers will only be able to confirm allocations in early 2015. This includes: • Exhibition space • Shell Scheme frame/walls • Lighting (2 spots per 9m² /100 ft2) • Electrical socket + electricity (500 watt) per 9m² /100 ft2. • Carpeting • 1 Table, 2 chairs per 9m² /100 ft2. • 1 Waste basket • Fascia board with company name and stand number • One-time cleaning of stand before Exhibition opens • Listing on congress website • Company listing and booth number in the Final Program and full company profile with logo in the Show Guide to Corporate Symposia and the Industry Exhibition • Company profile and logo on the meeting mobile app • Access to Coffee breaks • Two exhibitor badges for each 9m2 / 100 ft² booked • Each exhibitor and sponsor below the Bronze Level receives 1 FULL delegate registration for ISTH 2015 that gives the bearer the opportunity to attend sessions of their interest. Terms & Conditions Assignment of Space Space will be assigned as requested wherever possible but in accordance with the ISTH ranking policy based on the level of overall sponsor involvement and point system. Exhibitors wishing to avoid assignment of space adjacent to that of a particular competitor should indicate so on their application form. Careful consideration will be given to all requests. However, neither ISTH nor its on-site meeting manager, MCI Suisse, can guarantee acceptance of these requests. Both ISTH and MCI Suisse hereinafter called the Organizers, reserves the right to relocate or reassign booths at any time for the overall benefit of the congress. If a preferred space is not available, the Organizers will contact the company to discuss alternative space options. Exhibitor Registration All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Additional exhibitor passes may be purchased for a fee. An exhibitor registration form will be included in the exhibitors’ technical manual sent to all exhibitors in early 2015. 37 Exhibition Layout Exhibitors purchasing space-only stands are required to submit a detailed plan of their stand to ISTH 2015 secretariat c/o MCI Suisse for approval by March 1, 2015. Exhibition & Sponsorship Manual An Online Exhibitor & Sponsor’s Technical Manual will be provided to all exhibitors and sponsors in early 2015 through MCI Suisse. The manual will contain details on the online registration process for exhibitor name badges, the move-in / move-out schedule, supplier contact details, symposium rules and regulations, etc. Amendments to Exhibition Layout While every effort is made to preserve the published layout of the exhibition, the Organizers reserve the right to vary the layout if this is in the general interest of the exhibition. Manning of Stands Exhibitors will be required to ensure that their stands are manned during the opening hours of the exhibition and must not dismantle their stands before the published closing time. Noise Exhibitors may not use audible electronic, mechanical apparatus, or open audio systems which may be heard outside the exhibitor’s assigned space. ISTH 2015 reserves the right to require any exhibitor to discontinue any activity that may cause annoyance or interference with others. Company / Product Profile A complete listing of all exhibitors, including a 100-word entry and company logo will be included in the Final Program distributed to all attendees as long as the information is received in time for publishing (dates to be included in Technical Manual). The meeting mobile app will feature identical information. Give-aways and Distribution of Printed Materials Give-aways and printed material may be distributed only in the space rented by the exhibitor in the exhibition. No such materials may be distributed in any hotel or venue used by the meeting. Contests, lotteries and raffles are subject to approval by the Organizers. For further details, please refer to the ISTH 2015 Technical Manual which will be available in early 2015. Product Disclaimer The acceptance of a product or service for exhibition does not in any manner constitute an endorsement by the ISTH or MCI Suisse. Security and Insurance The Organizers will not be held responsible for any theft of, loss or damage to exhibitor’s goods or property. Exhibitors are reminded that they are required to take out their own insurance to cover this as well as cancellation and public liability. Under no circumstances will ISTH or MCI Suisse be held responsible for any loss or inconvenience suffered by individual exhibitors/ sponsors. A certificate of insurance will be requested from each exhibitor/sponsor who must demonstrate adequate Public Liability coverage. Please refer to the ISTH 2015 Technical Manual for additional information (release date: early 2015). 38 Health and Safety at Work Regulations It is the responsibility of the exhibitor to ensure that its contractors, employees, displays and exhibits comply with the latest legislation regarding Health and Safety at Work regulations. Failure to Occupy Space (space only booths > 200 ft²) Exhibitors who booked space-only booths not occupying booth space by 20.00 on Saturday, June 20, 2015, will forfeit their booth space without refund. The space may be resold or used by the ISTH. Cancellation of Booth Space Cancellations must be submitted in writing to ISTH Corporate Relations Consultant either by mail addressed to ISTH’s Headquarters, 610 Jones Ferry Road, Suite 205, Carrboro, NC 27510 USA, or by e-mail to [email protected]. The ISTH will record the official cancellation date as the date of receipt of the exhibitor’s written notice of cancellation. Relevant cancellation fees will apply according to the schedule outlined in this manual and on order forms. For cancellations made • Before September 1, 2014 10% of the total cost of each item will be retained • From September 2, 2014 to December 8, 2014 30% of the total cost of each item will be retained • From December 9, 2015 to April 1, 2015 75% of the total cost of each item will be retained • From April 2, 2015 100% of the total cost of each item will be retained A company who fails to pay the cancellation fee for any item it commits to on a submitted ISTH 2015 Application and Contract Form may not be permitted to sponsor or exhibit at the next ISTH meeting. Other penalties may apply as decided by the ISTH Executive Committee. HST or Sales Tax in Canada All prices mentioned in this manual are exclusive of any eventual VAT / sales tax or other charges. The invoice will indicate the applicable taxes and charges for each item. 39 Payment Conditions Payment Schedule All payments must be made in US Dollars. For companies booking prior to December 2, 2014 For companies booking prior to December 2, 2014 a deposit for 50% of the total cost will be invoiced by MCI Suisse within 30 days of your company’s confirmation by email of attribution of items requested/negotiated on the company’s duly submitted Application and Contract Form. Payment is due within 30 days upon receipt of the invoice to guarantee the reservation. The final balance invoice will be issued in early 2015 and final balance is due by February 20, 2015 for all companies booking prior to this date. For bookings made after December 2, 2014 For bookings made after December 2, 2014, the full amount will be invoiced and due upon receipt of the invoice. The following methods of payment are accepted: By Bank Transfer Account Name Account Number Bank Name Swift Code IBAN MCI Suisse SA 240-369393.61X UBS SA – 35 rue de Noirettes – 1227 Carouge – Switzerland UBSWCHZH80A CH19 0024 0240 3693 9361 X Please make reference to ISTH 2015 and the invoice number in transfer details. Originating and intermediary bank wire fees must be paid by sponsor so entire invoiced amount of item is received. By Credit Card MCI accepts Visa, MasterCard and American Express. A credit card charge of 4% is applied to all credit card payment and is not reflected on the invoice. Please request an authorization form from MCI if you wish to pay via credit card. By Check Checks must be made in US$ payable to MCI Suisse SA and sent to the following address: MCI Suisse SA: On behalf of ISTH 2015 Rue de Lyon 75 – CP 502 1211 Geneva 13 Switzerland Detailed information about methods of payment will also be provided on your invoice. 40 Metro Toronto Convention Centre (MTCC) Floor Plan 41 Metro Toronto Convention Centre | Overview | South Building Level 400 Terrace Storage Mezzanine Foyer 701A Mechanical Room 701B Internal Freight Elevator Pantry 401 Terrace View Lower Simcoe Street Pantry Level 700 South Truck Freight Elevators 702 704 703 705 706 707 20 30 40 50 100 Level 500 716A 716B 714A 710 709 712 711 714B 718B Ceiling Space Exhibit Hall ‘F’ Pre-Function Space Balcony Mezzanine Foyer 10 20 30 501A Park View Storage Pantry 717A 717B 715A 715B 713A 713B Pantry Lower Simcoe Street 501B Park View 718A Pantry Pantry Ceiling Space Exhibit Hall ‘G’ Pantry 10 Level 800 40 50 100 Kitchen 801B 801A Level 600 Internal Freight Elevator 802A 803A 802B 803B Pre-function Space South Truck Freight Elevators Loading Dock Exhibit Hall ‘G’ Service Corridor Internal Freight Elevator 833 South Truck Freight Elevators Registration Area Truck Access 810 Mechanical Room 808 Swing Space Pre-function Space Exhibit Hall ‘F’ 809 Coat Check 825A 830 Exhibit Hall Ceiling Space Customs & Business Services Centre Exhibit Hall Ceiling Space Open to Below Parking Parking Lower Simcoe Street Parking Access to South Parking Garage Administration Offices Exhibit Hall ‘D’ Exhibit Hall ‘E’ 866 South Loading Dock 16 Type “A” Loading Bays 42 Ramp Lower Simcoe Street Parking Access 867 Metro Toronto Convention Centre | South Building | Level 600 GLOSSARY OF SYMBOLS Internal Freight Elevator South Truck Freight Elevators Registration Area Truck Access Mechanical Room Washroom Taxi pickup / drop Payphone Bus pickup / drop Public Elevator First Aid Escalator Guest Services Freight Elevator CAPACITY NUMBER INFORMATION Coat Check Theatre setup numbers include a head table. Classroom setup: 3 people per table (6’ x 1.5’) Banquet setup: 10 people per round table (66”) * Capacities do not take into account space required for audio visual equipment and stage. Exhibit Hall Ceiling Space Exhibit Hall Ceiling Space Access to South Parking Garage Administration Offices Open to Below Parking Lower Simcoe Street Parking COLOUR CODING Parking Registration Area Administration Offices Bridge to Parking Garage CURRENT LEVEL Parking Access North Building South Building Metro Toronto Convention Centre | South Building | Level 800 GLOSSARY OF SYMBOLS 801A Kitchen 801B South Truck Freight Elevators Internal Freight Elevator 803A 802A Loading Dock 803B Pre-function Space 833 810 808 Swing Space Pre-function Space Bus pickup / drop Public Elevator First Aid Escalator Guest Services CAPACITY NUMBER INFORMATION Theatre setup numbers include a head table. Classroom setup: 3 people per table (6’ x 1.5’) Banquet setup: 10 people per round table (66”) * Capacities do not take into account space required for audio visual equipment and stage. Exhibit Hall ‘F’ 825A 830 809 Taxi pickup / drop Payphone Freight Elevator Exhibit Hall ‘G’ Service Corridor 802B Washroom COLOUR CODING Customs & Business Services Centre Exhibit Hall ‘D’ Exhibit Hall ‘E’ Meeting Space Pre-function Space Exhibit Space Show Offices Customs & Business Services CURRENT LEVEL 866 867 Lower Simcoe Street Ramp South Loading Dock 16 Type “A” Loading Bays North Building South Building Metro Toronto Convention Centre | South Building | Level 700 GLOSSARY OF SYMBOLS 701B South Truck Freight Elevators 702 704 703 705 706 707 716B 714A 709 712 711 714B 718B Ceiling Space Exhibit Hall ‘F’ Pre-Function Space 717A 717B 715A 715B 713A 713B Bus pickup / drop Public Elevator First Aid Escalator Guest Services CAPACITY NUMBER INFORMATION Theatre setup numbers include a head table. Classroom setup: 3 people per table (6’ x 1.5’) Banquet setup: 10 people per round table (66”) * Capacities do not take into account space required for audio visual equipment and stage. COLOUR CODING Meeting Space Pre-function Space Retail Food Outlet CURRENT LEVEL Pantry Pantry 718A Pantry Ceiling Space Exhibit Hall ‘G’ Pantry 716A 710 Taxi pickup / drop Payphone Freight Elevator Internal Freight Elevator Pantry 701A Mechanical Room Washroom North Building South Building 43 44 45 ISTH 2015 Rules and Regulations ISTH Abstract Embargo Policy Accepted abstracts are published on the website of the congress in a searchable format two weeks prior to the meeting and will also be made available on an USB stick at the congress (the “Abstract USB stick”). Academic institutions, private organizations and companies with products whose value may be influenced by information contained in an abstract, may issue a news release to coincide with the availability of an abstract on the USB stick. However, the ISTH strictly requires that information going beyond that contained in the abstract, such as discussion of the abstract, presentation of data or other details that will be presented at the congress, is under embargo as outlined above. Violation of the embargo may result in the abstract being withdrawn from the congress and/or other measures deemed appropriate. It is not considered a violation of this policy if the information contained in the abstract is presented or has been accepted for presentation at another meeting (as noted during abstract submission), or if the abstract is published in a peer-reviewed journal after the abstract submission deadline. It is the responsibility of the submitting author to inform interested parties about this policy. If there is a breach of the embargo at any time by a media organization, we ask that the company or organization contact the ISTH communications department immediately. ISTH 2015 Media Policy Media credentials are reserved exclusively for working members of the editorial media, including print, broadcast, radio or online. In order to maintain an environment conducive for quality professional interactions, media credentials are only available to media that are related to the industry, or those that cover another relevant topic. Public relations, advertising, publishers and marketing personnel representing manufacturers do not qualify for media credentials. Video production companies that are representing exhibitors or those that are charging companies to be covered do not qualify for media credentials. All media are required to follow the media policy in its entirety. Approved individuals who abuse their media privileges or who misrepresent themselves in obtaining their media passes may risk having their credentials revoked, and their names banned from attending the ISTH meetings in future years. Industry Guidelines and Pharmaceutical Regulations in Canada Health Canada Relates to advertising and other company activities. URL: www.hc-sc.gc.ca/dhp-mps/advert-publicit/pol/actv_promo_vs_info-eng.php 46 Rx&D For research and development-based pharmaceutical companies (member of IFPMA) www.canadapharma.org/home CGPA Canadian Generic Pharmaceutical Association www.canadiangenerics.ca/en/ PAAB Pharmaceutical Advertising Advisory Board www.paab.ca/ It is important that each sponsor ensures that Canadian Pharmaceutical Regulations and Codes of Practice are adhered to internally. Parent companies, subsidiaries or divisions of Rx&D members based outside of Canada must adhere to the applicable laws and regulations and provisions as the Canadian Rx&D members themselves. Companies are advised to contact their local Canadian affiliate. The ISTH reminds sponsors, exhibitors and their agents or designees of their responsibility to be aware of and to abide by all guidelines and codes regarding the relationship between the pharmaceutical and medical device/ equipment industry and healthcare professionals that are applicable to your company. Recommendations about pharmaceutical guidelines must come from your internal legal departments as ISTH, ISTH 2015 and MCI Suisse may offer no advice that can be construed as legal. Cancellation of Exhibition It is mutually agreed that in the event of total or partial cancellation of the XXV Congress of the ISTH and 61st Annual SSC Meeting due to fire, strike, natural disaster (either threatened or actual), government regulations or causes which would prevent its scheduled opening and/ or continuance that are outside of ISTH’s control, this agreement will become null and void. In such case, the ISTH shall determine an equitable basis for a refund of a portion of fees after due consideration of expenditures and commitments already made. Under no circumstances is the ISTH or the Organizers responsible for any supporting company’s expenses (such as travel, lodging, or exhibit shipping), or any other incidental or consequential damages. Third Party Companies ISTH 2015 and MCI Suisse will communicate exclusively with clearly identified third party companies officially mandated by participating exhibitors and sponsors. Queries received from third party companies (i.e. communication and press agencies) which do not clearly indicate which company they are representing will not be answered. Hospitality Events Companies are welcome to arrange for external events outside of the official meeting times but these must not run concurrently with the ISTH 2015 official program, special and satellite symposia or technical sessions, or the official networking evening. Please note any events over 25 people held during the congress dates must be approved by the Organizers. Companies holding events without approval may face penalties and possible exclusion from participation in future ISTH events. Please note that organizing events that run concurrently with the ISTH 2015 official program, the Welcome Networking Reception or the Main Congress Networking Event is not permitted. You are allowed to organize an event during the President’s Dinner. 47 For more information on sponsorships please contact Ms. Margo Price ISTH Corporate Relations Consultant E [email protected] T +1 919 632 1266 or T +1 919 929 3807 MAP Group c/o ISTH Headquarters 610 Jones Ferry Road, Suite 205 Carrboro, NC 27510 USA Application & Contract Form Special Symposia, Satellite Symposia & Techical Sessions Please complete and return at your earliest convenience to: Mail XXV Congress of the International Society on Thrombosis and Haemostasis & 61st Annual SSC Meeting ISTH Headquarters 610 Jones Ferry Road, Suite 205 Carrboro, NC 27510 USA For further information, contact: Ms Margo Price, Tel: +1 919 929 2381 Fax: +1 919 929 3935; [email protected] Company Name VAT Number (if applicable) Street Address June 20 – 25, 2015 Toronto, Canada City State or Province Country TelephoneMobile EmailFax Name of Person in Charge Special Symposia Satellite Symposia Technical Sessions DATE TIMING Sunday, June 21 13.00 –15.00 Sunday, June 21 15.30 –17.30 PRICE PER SYMPOSIA (IN USD$) CAPACITY PREFERENCE $120,000 $140,000 $120,000 $140,000 600-800 seats (2 available) 1,000 – 2,000 seats (2 available) 600-800 seats (2 available) 1,000 – 2,000 seats (2 available) 450 – 650 seats (2 available) Monday, June 22 12.15 – 13.45 $95,000 (limited to 4) Monday, June 22 12.15 – 13.45 $75,000 (limited to 3) Tuesday, June 23 12.15 – 13.45 $95,000 (limited to 4) Tuesday, June 23 12.15 – 13.45 $75,000 (limited to 3) Wednesday, June 24 12.15 – 13.45 $95,000 (limited to 4) Wednesday, June 24 12.15 – 13.45 $75,000 (limited to 3) Capacity is 320 seats Monday, June 22 $35,000 (limited to 6) Capacity: 320 – 650 seats Total Symposia 18.30 – 20.00 850 – 1,000 seats (2 available) Capacity is 320 seats 450 – 650 seats (2 available) 850 – 1,000 seats (2 available) Capacity is 320 seats 450 – 650 seats (2 available) 850 – 1,000 seats (2 available) Total Amount $ All prices listed are in US$ and are exclusive of any applicable taxes. Any applicable taxes will be included on the invoice. Payment Schedule All payments must be made in United States Dollars (US$). For all orders sent in before December 2, 2014, a deposit of 50% of the total cost will be invoiced 30 days after the option on the completed Application and Contract Form is confirmed by ISTH. Payment is due within 30 days upon receipt of the invoice to guarantee the reservation. The final balance is due by February 20, 2015. For bookings made after December 2, 2014, the full amount will be invoiced and due. For payment options, please refer to the Manual. Detailed information about methods of payment will also be provided on your invoice. Cancellation Policy Cancellations and changes to your original booking must be made in writing to Margo Price at ISTH Headquarters, 610 Jones Ferry Road, Suite 205, Carrboro, NC 27510 USA, or by email with ‘read & delivery receipt’ required to [email protected]. For cancellations made: • Before September 1, 2014 10% of the total cost of each item will be retained. • From September 2, 2014 to December 8, 2014 30% of the total cost of each item will be retained. • From December 9, 2014 to April 1, 2015 75% of the total cost of each item will be retained. • From April 2, 2015 100% of the total cost of each item will be retained. We agree to the Payment Schedule and the Cancellation Policy stated above. We understand that our participation is subject to ISTH rules set forth in the 2015 Sponsorship & Exhibition Sales Manual and to all requirements set forth in the ISTH Code of Conduct and the Technical Manuals to be made available in early 2015. 49 Date Signature of Authorized Representative You may opt to print out and sign instead of using a digital signature. Application & Contract Form Sponsorship Opportunities Please complete and return at your earliest convenience to: Mail XXV Congress of the International Society on Thrombosis and Haemostasis & 61st Annual SSC Meeting June 20 – 25, 2015 Toronto, Canada ISTH Headquarters 610 Jones Ferry Road, Suite 205 Carrboro, NC 27510 USA For further information, contact: Ms Margo Price, Tel: +1 919 929 2381 Fax: +1 919 929 3935; [email protected] Company Name VAT Number (if applicable) Street Address City State or Province Country Telephone Mobile Email Fax Name of Person in Charge Sponsorship Items all prices in US Dollars Reach-the-World Travel Stipends $2,500 each x qty Young Investigator Travel Stipends $2,500 each x qty Abstract Submission System, Abstract USB Stick, and Abstracts Online $50,000 Exclusive Item Final Program Advertisements $10,000 each x Inside Full Page Bookmark $15,000 ISTH 2015 MD Conference Express – Official Peer-Reviewed Congress Highlights Check for interest. We will contact you. Pocket Program $50,000 Exclusive Item Show Guide Outside Back Cover $15,000 Inside Front Cover $10,000 Inside Back Cover $10,000 Inside Full Page Limited to 8 $5,000 each x qty Inside 1/2 page Limited to 8 $2,500 each x qty State-of-the-Art Book Advertisements Outside Back Cover $25,000 Inside Front Cover $15,000 Inside Back Cover $15,000 Inside Full Page Limited to 8 Bookmark $7,500 each x $50,000 Exclusive Item Conference Capture $50,000 Exclusive Item $20,000each Master Classes $20,000 Exclusive Item Charging Stations – “Stay Plugged In” $25,000 Exclusive Item Congress Mobile App $50,000 Exclusive Item Cyber Café $25,000 Exclusive Item Delegate Bag Inserts Delegate Bag Tags qty $15,000 State-of-the-Art USB Stick Up to 3 opportunities 50 qty $7,500 each x $15,000 Exclusive Item qty Page 2: Application & Contract Form Sponsorship Opportunities (continued) Company Name: Hand Sanitizer Stations $25,000 Exclusive Item Wifi Service $50,000 Exclusive Item Congress Networking Event–Wednesday June 23 $100,000Exclusive Item $25,000 each Up to 5 opportunities Hospitality Suites Check here for interest. We will contact you. Industry Group Welcome Desk $7,500 each x Meeting Stools- Sitting Outside the Box! $25,000 Exclusive Item Morning & Afternoon Monday June 22 $20,000 Exclusive Item Networking Refreshment Breaks Tuesday June 23 $20,000 Exclusive Item Wednesday June 24 $20,000 Exclusive Item Trainee and Reach-the-World Networking Event $7,500 Exclusive Item Water Stations $25,000Exclusive Item Welcome Networking Reception $50,000Exclusive Item Sunday, June 21 $20,000each Up to 4 opportunities Poster Networking Sessions qty $20,000 Exclusive Item Monday June 22 Tuesday June 23 $20,000 Exclusive Item Wednesday June 24 $20,000 Exclusive Item Custom Conference Table Decals $15,000 Exclusive Item Directional Decals on the Floor in the Exhibition Hall Up to 8 opportunities Exhibit Hall Column Clings Up to 10 opportunities Hanging Aisle Directional Banners in the Exhibition Hall $10,000each $7,500 each x qty $50,000Exclusive Item Total Costs $ NOTE: All prices listed are in USD and are exclusive of any applicable taxes. Any applicable taxes will be included on the invoice. Payment Schedule All payments must be made in United States Dollars (US$). For all orders sent in before December 2, 2014, a deposit of 50% of the total cost will be invoiced 30 days after the option on the completed Application and Contract Form is confirmed by ISTH. Payment is due within 30 days upon receipt of the invoice to guarantee the reservation. The final balance is due by February 20, 2015. For bookings made after December 2, 2014, the full amount will be invoiced and due. For payment options, please refer to the Manual. Detailed information about methods of payment will also be provided on your invoice. Cancellation Policy Cancellations and changes to your original booking must be made in writing to Margo Price at ISTH Headquarters, 610 Jones Ferry Road, Suite 205, Carrboro, NC 27510 USA, or by email with ‘read & delivery receipt’ required to [email protected]. For cancellations made: • Before September 1, 2014 10% of the total cost of each item will be retained. • From September 2, 2014 to December 8, 2014 30% of the total cost of each item will be retained. • From December 9, 2014 to April 1, 2015 75% of the total cost of each item will be retained. • From April 2, 2015 100% of the total cost of each item will be retained. We agree to the Payment Schedule and the Cancellation Policy stated above. We understand that our participation is subject to ISTH rules set forth in the 2015 Sponsorship & Exhibition Sales Manual and to all requirements set forth in the ISTH Code of Conduct and the Technical Manuals to be made available in early 2015. Date Signature of Authorized Representative You may opt to print out and sign instead of using a digital signature. 51 Application & Contract Form Exhibition Space Please complete and return at your earliest convenience to: Mail XXV Congress of the International Society on Thrombosis and Haemostasis & 61st Annual SSC Meeting June 20 – 25, 2015 Toronto, Canada ISTH Headquarters 610 Jones Ferry Road, Suite 205 Carrboro, NC 27510 USA For further information, contact: Ms Margo Price, Tel: +1 919 929 2381 Fax: +1 919 929 3935; [email protected] Company Name VAT Number (if applicable) Street Address City State or Province Country TelephoneMobile EmailFax Name of Person in Charge We wish to reserve exhibition space. Our preferred positions are: Space Only Shell Scheme / Modular Booths Minimum size for space-only exhibition space is 18 m2 (~200 ft2) For a maximum of 2 booths/ 18 m2 (~200 ft2) Peninsula 3 open sides booth (shared wall) USD$ 650 per m2 (~10 ft2) Modular in-line Booth 1 open side - 9m2 (100 ft2) USD$ 6,500 per Booth Island 4 open sides booth USD$ 700 per m2 (~10 ft2) Modular corner Booth 2 open sides - 9m2 (100 ft2) USD$ 8,500 per Booth We require a total of m2 for a total cost of USD $ We require a total of Shell Scheme/Modular booths for a total cost of USD $ Non-Profit Booth* Modular in-line Booth 1 open side-9 m2 (limited to one 9 m2 booth) per non-profit organization) USD$ 1,500 per Booth All prices listed are in US$ and are exclusive of any applicable taxes. Any applicable taxes will be included on the invoice. Stand Numbers: 1st Choice *Verification of non-profit status will be required upon booking of a booth at this rate. Non-Profit booths will be located in a designated area and the organizers will only be able to confirm allocations in early 2015. 2nd Choice 3rd Choice Please refer to the Exhibition floor layout to choose your location. Note: The Meeting Organizers reserve the right to alter the floor plan and/or assign any exhibit location if deemed necessary for the good of the show at any time. Payment Schedule All payments must be made in United States Dollars (US$). For all orders sent in before December 2, 2014, a deposit of 50% of the total cost will be invoiced 30 days after the option on the completed Application and Contract Form is confirmed by ISTH. Payment is due within 30 days upon receipt of the invoice to guarantee the reservation. The final balance is due by February 20, 2015. For bookings made after December 2, 2014, the full amount will be invoiced and due. For payment options, please refer to the Manual. Detailed information about methods of payment will also be provided on your invoice. Cancellation Policy Cancellations and changes to your original booking must be made in writing to Margo Price at ISTH Headquarters, 610 Jones Ferry Road, Suite 205, Carrboro, NC 27510 USA, or by email with ‘read & delivery receipt’ required to [email protected]. • From September 2, 2014 to December 8, 2014 30% of the total cost of each item will be retained. For cancellations made: • From December 9, 2014 to April 1, 2015 75% of the total cost of each item will be retained. • Before September 1, 2014 10% of the total cost of each item will be retained. • From April 2, 2015 100% of the total cost of each item will be retained. We agree to the Payment Schedule and the Cancellation Policy stated above. We understand that our participation is subject to ISTH rules set forth in the 2015 Sponsorship & Exhibition Sales Manual and to all requirements set forth in the ISTH Code of Conduct and the Technical Manuals to be made available in early 2015. Date Signature of Authorized Representative You may opt to print out and sign instead of using a digital signature.
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